1219703-event.pdf
PDF 443 KB Posted
- Attached to
- Whole Body Security Scanning System
- Solicitation number
- 005-RFB-0960-2024
- Issued by
- Hancock County, Iowa
About this file
This is a Request for Bids (RFB) issued by the Iowa Management of Procurement and Contracts System for a Whole Body Security Scanning System. The solicitation (Number 005-RFB-0960-2024) was opened on 3/26/2024 and closed on 4/9/2024, with TEK 84 ENGINEERING GROUP ultimately awarded the contract for $161,500.00. The contract term is from April 22, 2024, to April 21, 2026, with an option for one additional annual extension. The procurement includes two primary items: a Whole Body Security Scanning System and a Thermal Scanner, both with specific technical requirements such as a high-strength aluminum frame, x-ray imaging capabilities, privacy protection features, and a built-in thermal scanner for temperature measurement.
The contract includes additional services such as shipping to Eldora, Iowa, a minimum two-year warranty with options for 3 and 5-year extended coverage, and on-site operator training for two days. Payment terms are set at 0% with a net 60-day payment period, and the state will pay a 1.00% administrative fee on all sales. The commodity codes cover various aspects of the procurement, including X-ray scanners, densitometers, counterfeit scanning devices, training services, and transportation. The procurement is structured to be available to all State Agencies, with the bidder required to provide quarterly sales reports and be subject to potential background investigations.
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Text version
11 June 2024
Awarded To: TEK 84 ENGINEERING GROUP - 161,500.00 USD
Whole Body Security Scanning System Whole Body Security Scanning System
11 June 2024
Open 3/26/2024 1:00 PM CDT Type RFB - Request for Bids Close 4/9/2024 1:00 PM CDT Number 005-RFB-0960-2024 Currency US Dollar
Sealed Until 4/9/2024 1:00 PM CDT
Payment Terms 0% 0, Net 60
11 June 2024
Contacts Rick Tucker rick.tucker@iowa.gov
Phone +1 515-360-9912
Commodity Codes Commodity Code Description 49316 Densitometers, Laboratory, Scanning, Gel or Plate Scanners 3595 X-Ray Scanner, Passenger Baggage 60048 Counterfeit Scanning Devices (Including Detector Pens) 95290 Training and Instruction Services, Clients, Not Staff 96286 Transportation of Goods, Shipping and Handling, and Other Freight Services 96391 Warranties
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Whole Body Security Scanning System
The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).
Contract Term
The term of the contract will begin April 22, 2024 and end on April 21, 2026.
The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to one annual extension. The resulting contract will be available to all State Agencies.
Description
Required to View Event
Prerequisites Required to Enter Bid
11 June 2024
1. Bidder shall read and make certifications of the their Bid.
2. Bidder shall read and authorize to release information for their Bid.
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Buyer Attachments There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1: Form of Bid
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".
1.4 Enter the number of years the Bidder has been in business in the text box.
1.5 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.
1.6 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
1.7 Is the Bidder requesting confidential treatment of specific information?
1.8 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.
1.9 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
Group 2: Terms and Conditions
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Contract Terms & Conditions and enter a response.
2.4 Bidder shall read the Terms and Conditions for GOODS and enter a response.
2.5 Bidder shall read the Terms and Conditions for SERVICES and enter a response.
2.6 Bidder shall read the Federal Terms and Conditions and enter a response.
2.7 Bidder shall read the Insurance Requirements and enter a response.
2.8 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.
2.9 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.
2.10 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.
Group 3: Payment Terms
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.
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Product Line Items Product Line Items
1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Whole Body Security Scanning System 1 EA - Each 5/15/2024
Requirements:
1. High strength aluminum frame. Footprint not to exceed 3' x 6'.
Built-in wheels and removeable roof for simple relocation and installation.
2. Standing stationary platform providing detailed x-ray image in less than 4 seconds.
3. Detect both metallic & nonmetallic threats (weapons, drugs, cell phones, other contraband) Screen from below the feet to above the head revealing items under the clothing and within the body.
4. Transmit a weak x-ray beam complete through subject.
Scanned image will appear similar to medical exams at 1% of x-ray level. Allowed daily usage at low setting. Scans horizontal providing an image with no distortion
5. Tethered Ethernet connected workstation with touchscreen monitor PC with Windows Operating System w/2 hard drives.
6. Three scan filters – high resolution, three-dimensional and detail. Provide analytical tools for identifying anomalies and minimizing false positives.
7. Mask Setting to blur face and genital to protect privacy.
P2 Thermal Scanner 1 EA - Each 5/15/2024
Requirements:
1. Incorporated into scanner - built-in camera to enable the creation of encrypted files to match subject photos with their scanned image
2. FDA-approved thermal scanner to measure and record the temperature of each subject, providing an early indication of COVID-19 & other infections
3. Minimize radiation exposure for frequently scanned subjects
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Service Line Items Service Line Items
1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Shipping 1 EA - Each 5/15/2024 to 5/15/2024
96286 - Transportation of Goods, Shipping and Handling, and Other Freight Services
Delivery to Eldora, Iowa
S2 Warranty 1 EA - Each 5/15/2024 to 5/15/2024
96391 - Warranties
Minimum two year parts and labor on entire system from time of installation.
Options for additional 3 & 5 year coverages.
S3 Training 1 EA - Each 5/15/2024 to 5/15/2024
95290 - Training and Instruction Services, Clients, Not Staff
Minimum two days formal on site operator training.
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File details come from the government source that posted it. Updated .