1205M620Q0032 Quinault Janitorial.pdf

REQUEST FOR QUOTATION PAGE OF PAGES

(THIS IS NOT AN ORDER) THIS RFQ IS IS NOT A SMALL BUSINESS SET- ASIDE 1 56

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT.DEF. RATING

1205M620Q0032 04/02/2020 UNDER BDSA REG. 2

AND/OR DMS REG. 1

5a. ISSUED BY 6. DELIVER BY (Date) Mt. Baker-Snoqualmie National Forest 2930 Wetmore Avenue Suite 3A.

Everett, WA 98201

See Section F.2

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY FOB DESTINATION NAME TELEPHONE NUMBER OTHER (See Schedule)

AREA CODE NUMBER 9. DESTINATION

JORGE A SOMOZA 425 783-6053 a. NAME OF CONSIGNEE

8. TO:

a. NAME b. COMPANY b. STREET ADDRESS

c. STREET ADDRESS c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in BLOCK 5A.

This request does not commit the Government to pay any costs incurred in the preparation of the

17 April 2020 by 2:00 PM submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT

PRICE

AMOUNT

(a) (b) (c) (d) (e) (f) Quinault Office Janitorial Services

Olympic National Forest Pacific Ranger District

Do Not Enter Prices Here

See Schedule of Items

Mail Quote to Contracting Officer Mt. Baker-Snoqualmie National Forest 2930 Wetmore Avenue, Suite 3A Everett, WA 98201 or e-mail to jsomoza@usda.gov or fax at

(425) 783-0129

Technical Point of Contact is Kimberly Cornwall at at 360-288-0251 or email kimberly.cornwall@usda.gov

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT PAYMENT NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO 15. DATE OF

a. NAME OF QUOTER SIGN QUOTATION QUOTATION

DUNS:______________

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or Print) NUMBER

NSN 7540-01-152-8084

Previous edition not usable

18-121 STANDARD FORM 18 (Rev. 6-95) Prescribed by GSA-FAR (48 CFR) 53.215-1(a) mailto:jsomoza@usda.gov mailto:kimberly.cornwall@usda.gov

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

GRAYS HARBOR COUNTY

QUINAULT JANITORIAL SCHEDULE OF ITEMS

Item No.

Schedule Of Supplies/Services Janitorial Services

Qty

Unit

Unit Price

Amount

1.0

Base year June 1st 2020–May 31st 2021

1.1 Basic Services, Weekly, for all 12

months. Includes cleaning services performed ONE time per week. See Cleaning Schedule in SOW Section 2.0 and Tech. Specs. in Section 3.0(A) and 3.0(B).

MO

(month)

1.2 Public Areas, Daily Services, for

period beginning the Friday before Memorial Day thru September 30.

Includes daily services performed SEVEN times per week. See Cleaning Schedule in SOW Section 2.0 and Tech.

Specs. in Section 3.0(A), 3.0(B), 3.0(C)

1.4 Quarterly Services – Services

performed four times per year in December, March, June, and September. See Section 3.0(D) of Tech.

Specs.

EA

(each)

1.5 Semiannual Services – Services

performed twice per year in April and October. See Section 3.0(E) of Tech

1.6 Annual Bunkhouse and Wellness Room

Cleaning – Services performed once per year between November 1 and February

28. See Section 3.0(F)(1) of Tech.

1.7 Annual Window Cleaning – Services

performed once per year in June. See Section 3.0(F)(2) of Tech. Specs.

1.8 Annual Carpet Cleaning – Services

performed once per year in September.

See Section 3.0(F)(3) of Tech. Specs.

BASE YEAR TOTAL

2.0 Option Year 1:

June 1st 2021– May 31st 2022

2.1 Monthly Services for the months of

October through May. Includes daily services performed two times per week and weekly services. See Cleaning

Specs. in Section 3.0(A) and 3.0(B).

2.2 Monthly Services for the month of

June. Includes daily services performed four times per week and weekly services. See Cleaning Schedule in SOW Section 2.0 and Tech. Specs. in Section 3.0(A), 3.0(B), and 3.0(C).

2.3 Monthly Services for the months of July

through September. Includes daily services performed seven times per week and weekly services. See Cleaning Schedule in SOW Section 2.0 and Tech.

Specs. in Section 3.0(A), 3.0(B), and 3.0(C).

2.4 Quarterly Services – Services

December, March, June, and

2.5 Semiannual Services – Services

2.6 Annual Bunkhouse and Wellness Room

year in between November 1 and February 28. See Section 3.0(F)(1) of Tech. Specs.

2.7 Annual Window Cleaning – Services

2.8 Annual Carpet Cleaning – Services

OPTION YEAR 1 TOTAL

3.0 Option Year 2:

June 1ST 2022 – May 31st 2023

3.1 Monthly Services for the months of

services performed two times per week and weekly services. See Cleaning

3.2 Monthly Services for the month of

four times per week and weekly services. See Cleaning Schedule in

3.3 Monthly Services for the months of July

services performed seven times per week and weekly services. See Cleaning Schedule in SOW Section 2.0 and Tech.

3.4 Quarterly Services – Services

December, March, June, and

3.5 Semiannual Services – Services

3.6 Annual Bunkhouse and Wellness Room

year in between November 1 and

3.7 Annual Window Cleaning – Services

3.8 Annual Carpet Cleaning – Services

OPTION YEAR 2 TOTAL

4.0 Option Year 3:

June 1st 2023 – May 31st 2024

4.1 Monthly Services for the months of

services performed two times per week and weekly services. See Cleaning

4.2 Monthly Services for the month of

four times per week and weekly services. See Cleaning Schedule in

4.3 Monthly Services for the months of July

services performed seven times per week and weekly services. See Cleaning Schedule in SOW Section 2.0 and Tech.

4.4 Quarterly Services – Services

December, March, June, and

4.5 Semiannual Services – Services

4.6 Annual Bunkhouse and Wellness Room

year in between November 1 and

4.7 Annual Window Cleaning – Services

4.8 Annual Carpet Cleaning – Services

OPTION YEAR 3 TOTAL

5.0 Option Year 4:

June 1st 2024 – May 31st 2025

5.1 Monthly Services for the months of

services performed two times per week and weekly services. See Cleaning

5.2 Monthly Services for the month of

four times per week and weekly services. See Cleaning Schedule in

5.3 Monthly Services for the months of July

services performed seven times per week and weekly services. See Cleaning Schedule in SOW Section 2.0 and Tech.

5.4 Quarterly Services – Services

December, March, June, and

5.5 Semiannual Services – Services

5.6 Annual Bunkhouse and Wellness Room

year in between November 1 and

5.7 Annual Window Cleaning – Services

5.8 Annual Carpet Cleaning – Services

OPTION YEAR 4 TOTAL

GRAND TOTAL $ __________

Note: Prospective contractors must be registered in the System for Award Management (SAM). Lack of registration in SAM on the part of the offeror will render an offeror ineligible for award. Offerors may obtain information on registration and annual confirmation requirements on the following web location: https://www.sam.gov/portal/public/SAM/ https://www.sam.gov/portal/public/SAM/

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 SCOPE OF CONTRACT

The Contractor shall provide janitorial services for the Olympic National Forest, Pacific Ranger District Office in Quinault, Washington, in accordance with the specifications contained in the solicitation, using commercial practices in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. Except for property listed under “Government-furnished Property,” the Contractor shall furnish all supplies, materials, tools, equipment, labor, transportation, and supervision necessary to perform the required janitorial services in accordance with the requirements and provisions herein.

C.2 LOCATION AND DESCRIPTION

Facility: Pacific Ranger District - Quinault Office, Olympic National Forest, U.S. Forest Service

Location: Olympic National Forest Pacific Ranger District, Quinault Office 353 South Shore Road Quinault, WA 98575

Directions: From U.S. Hwy. 101 northbound from Hoquiam, Washington, proceed approximately 38 miles to South Shore Road - Quinault. Turn right and proceed approximately two miles. The office is on the left.

Description: The Pacific Ranger District Quinault Office contains an approximately 9,500 sq. ft.

administrative building. The office is less than fully occupied by both office and field personnel and contains both carpeted and linoleum floors.

In addition to the administrative building, the site contains two bunkhouses and a wellness/exercise room building (Building #1316) that must be cleaned once per year in accordance with the requirements in sections C.3 of the technical specifications. The square footage of each building is as follows:

Bunkhouse #1312: approximately 1,050 sq. ft. Bunkhouse # 1317: approximately 1,620 sq. ft.

Building #1316: approximately 600 sq. ft.

C.3 TECHNICAL SPECIFICATIONS

A. Work Schedule Work under this contract shall be accomplished outside regular office working hours. Regular office working hours are from 8:00 AM to 4:00 PM, Monday through Friday. From mid-May to mid- September, visitor center office hours are Monday-Sunday 8:00 AM to 4:00 PM.

The Contractor will not be required to perform work on a federal holiday, or the day the holiday is observed. In the event that a work schedule falls on a federal holiday (or the day the holiday is observed), the services normally scheduled for that day shall be performed either the day before or the day after the holiday. The exception to this allowance is the requirement for the Public Area (interior and exterior) to be cleaned on Memorial Day, July 4 th and Labor Day.

A list of all National Holidays is provided below:

New Year's Day – 1st day of January;

Martin Luther King, Jr's. birthday – 3rd Monday of January;

President's Day – 3rd Monday of February;

Memorial Day - last Monday of May;

Independence Day – 4th of July;

Labor Day – 1st Monday of September;

Columbus Day – second Monday in October;

Veteran's Day – 11th day of November;

Thanksgiving Day – 4th Thursday of November;

Christmas Day - 25th of December; and, any other day designated by federal statute, executive order, or presidential proclamation.

B. Contractor-Furnished Property In addition to providing all equipment, tools, materials, and supplies needed to perform the required services, the Contractor shall furnish the following consumable supplies:

• Paper towels;

• 2-ply toilet paper;

• Plastic liners for trash cans;

• Soap;

• Paper toilet seat covers;

• Replacement fluorescent and incandescent light bulbs

• Air Freshener in aerosol spray cans

The Contractor will be permitted to store Contractor-furnished supplies and equipment in the facility. Supplies furnished by the Contractor shall be stored within the designated area and maintained in a neat, orderly manner.

Contractor shall provide Material Data Sheets (MDS) for its cleaning products. MDS's shall be posted in the storage area. Contractor must meet all OSHA requirements for storing cleaning compounds/chemicals if stored on Government premises.

C. Work Standards

The Contractor shall exercise care in work methods to prevent damage to any office equipment, windows, materials on desks, etc.

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing, require the Contractor to remove from work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable for theft; possession and/or removal of materials, supplies, equipment, or any Government-owned property; or for unsatisfactory performance.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary.

The Contractor shall prohibit their employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones and office equipment provided for official Government use.

3.2 DAILY CLEANING SCHEDULE

The daily services shall be performed in accordance with the following schedule:

Calendar Period* *presented as a federal fiscal year, Oct. 1 – Sept. 30

Schedule Frequency

Schedule Work Days

October 1 – April 30

a. ONE day per week NON-public Area (offices)

b. TWO days per week Public Area

Weekly Service: performed one day per week in each Area, Friday.

a. Tuesday

b. Tuesday and Friday

Weekly = Friday

MAY

1. May 1 – May “day before

Memorial Day”

2. Memorial Day – May 31

1. a. ONE day per week NON-public

Area (offices)

1. b. TWO days per week Public Area

Weekly Service: performed one day per week in each Area, Friday for ALL of May

2. a. Continue as “1 a. & b.” for ‘non-public’ and ‘Weekly’, but now 7 days per week Public Area*

1. Tuesday and/or Friday

Weekly = Friday

2. same as “1.”, but Sunday thru Saturday for “Public Area”

June 1 – September 30

a. ONE day per week NON-public Area

(offices)

b. 7 total days per week Public Area*

Weekly Service: performed one day per week in each Area, Friday.

*NOTE, “Public Area”: On Sunday, Monday, Wednesday, Thursday, and

Saturday, only the reception area, public restrooms, and outside area must be cleaned. See Section 3.1(C)

a. Tuesday

b. Sunday thru Saturday, 5 ADDITIONAL days/week

Weekly = Friday

3.3 TECHNICAL SPECIFICATIONS

With the exception of the annual services listed in Sections 3 all specifications apply to the administrative building alone.

A. Daily Services, Schedule Items 1.1, 1.2, and 1.3

The following services shall be performed on the days specified in Section 2.0 – Daily Cleaning Schedule:

1. Restrooms

Floors shall be swept to remove any dirt or debris, then mopped using a sanitizing cleaner.

Toilets and urinals shall be cleaned and sanitized. No rust encrustation shall remain. Traps, if present, shall be maintained free of odor at all times.

Sinks and countertops shall be cleaned, sanitized, and dried to keep them in a clean condition. All handles and door knobs shall be sanitized.

Restroom walls and stall partitions, doors, window frames, and sills shall be damp-wiped clean.

Mirrors, shelving, dispensers, and chromium fixtures shall be damp-wiped and polished. All other surfaces shall be spot-cleaned and horizontal surfaces dusted.

Garbage cans shall be emptied, treated to eliminate odor, and provided with new garbage bag liners.

Paper towel, soap, seat cover, and toilet paper dispensers shall be filled prior to occupant’s official starting time. Sanitary napkin receptacles shall be emptied, cleaned, disinfected, and provided with a new bag liner.

2. Offices and Interior Public Area Cleaning

Cubicle areas, where occupied, lobby/ies, conference rooms, and corridor spaces shall be cleaned as follows:

Wastebaskets shall be emptied and wastepaper and trash removed to the main disposal area (dumpster). Wastebaskets shall be lined with a plastic liner. Recycling boxes shall be emptied and recycled paper removed to the recycling bin.

The full floor area, which includes all carpeted areas and non-carpeted areas, shall be spot-cleaned (remove dirt, dust, litter, stains, etc.) in all traffic areas and under furniture.

The inside of all windows in the administrative building, along with both sides of front door and foyer glass at the main entrance, shall be spot-cleaned as needed to remove smudges, spots, fingerprints, etc.

Kickplates and push bars shall be cleaned and polished.

Drinking fountain shall be cleaned with disinfectant. Chromium fixtures and piping shall be damp-wiped and polished dry.

Wall surfaces shall be spot-cleaned within approximately 70 inches of the floor as necessary to maintain clean condition free from dirt, smudges, fingerprints, etc.

Contractor shall only be required to clean wall surfaces that are easily accessible. If wall area is not easily accessible, Contractor shall not be responsible for cleaning that portion of the wall.

Burned out light bulbs shall be replaced as needed with Contractor-furnished light bulbs using same type of bulbs as those being replaced.

The sink and countertop in the lunch room/break area shall be damp-wiped clean and dried, as necessary, to keep them in a clean condition. Paper towels shall be supplied where towel boxes are provided.

3. Exterior Public Area Cleaning

The outside area of the office shall be cleaned as follows:

Outside ashtrays: Contents of ashtrays/wall urns shall be emptied into trash receptacles.

Grounds: Trash and other debris in front of entrance, sidewalk, parking lot, and carport area on the side of the building shall be picked up and disposed of.

The garbage cans near the carport and front entrance shall be emptied and the garbage bag liners shall be replaced.

The parking area under the carport, the steps, and the walkway at building near the delivery area shall be sprayed with water as needed to disperse debris (dirt, gravel, leaves, etc.) so that no debris is present within 10 feet of the carport, steps, or walkway. A hose and water will be furnished by the Government for this purpose.

B. Weekly Services, Schedule Items 1.1, 1.2, and 1.3

The following services shall be performed once per week:

Linoleum and any other non-carpeted floors outside of the restrooms shall be swept and damp-mopped to remove all dirt, stains, etc.

The entire carpeted area in the administrative building shall be vacuumed to remove all dirt, dust, and litter.

C. Additional Cleaning – Memorial Day (last Monday in May) through September 30 (See Section

2.0 – Daily Cleaning Schedule), Schedule Items 1.2b and 1.3b.

The following services shall be performed five additional days per week beginning Memorial Day and continuing through September 30.

The lobby and public-access restrooms shall be cleaned in accordance with the specifications in Section 3.3(A)(1).

The entry/lobby area shall be cleaned in accordance with the specifications in Section 3-1

The outside area of the office shall be cleaned in accordance with the specifications in Section 3.1.

D. Quarterly Services, Schedule Item 1.4

The following services shall be performed four times per year in June, September, December, and March:

Contractor shall dust inside and around interior light fixtures. Insects and cobwebs found in or around light fixtures shall be removed.

Venetian blinds and air vent registers throughout the building shall be dusted to remove any dust, dirt, cobwebs, etc.

All entrances, reception areas, conference rooms, cubicle areas, and corridors shall be dusted, including windowsills, hand railings, fire extinguishers, ledges, and doors.

E. Annual Services

1. Hardfloor Cleaning, Schedule Item 1.5

The following service shall be once per year in October:

The non-carpeted floors shall be stripped, waxed, and buffed. Non-slip, high-shine floor wax shall be used. With the exception of chairs, the Contractor is not required to move furniture off of the floor in order to accomplish this task. Any furniture on the floor, excluding chairs, shall be worked around.

2. Bunkhouse and Wellness Room Cleaning, Schedule Item 1.6

Once per year between November 1 and February 28, Bunkhouses # 1312 (1,050 sq. ft.) and 1317 (1,620 sq. ft.), along with the wellness/exercise room and restrooms in Building #1316 (approximately 600 sq. ft.), shall be cleaned in accordance with the following specifications:

a. Restrooms:

Floors shall be swept to remove any dirt or debris, then mopped using a sanitizer cleaner.

Toilets and urinals shall be cleaned and sanitized. No rust encrustation shall remain.

Sinks and countertops shall be damp-wiped clean and dried.

Shower stalls shall be damp-wiped clean to remove grime, film, and water spots.

b. Living Area:

Carpeted and non-carpeted floors shall be vacuumed to remove any dust, dirt, debris, etc.

Linoleum floors shall be mopped. Contractor shall only be required to move chairs, coffee table, and throw carpets while mopping.

Contractor shall mop around all other furniture items.

Interior and exterior of light fixtures shall be cleaned to remove dust, bugs, and cobwebs.

Cobwebs throughout buildings shall be removed. No cobwebs shall remain.

Sink and countertops in kitchen shall be damp-wiped clean and dried.

All major kitchen appliances (refrigerator, freezer, oven, and stovetop) shall be cleaned so no food, grease, dirt, dust, or grime is present on or inside appliances.

Freezers shall be defrosted so no ice is present.

3. Annual Window Cleaning, Schedule Item 1.7

Once per year in June, the Contractor shall wash the interior and exterior of all windows in the following buildings: the administrative building, bunkhouse #1312, and bunkhouse #1317. In addition, the Contractor shall wash the interior and exterior of the windows in the wellness/exercise room and restroom area of Building #1316. Other windows in Building #1316 are not required to be washed.

No streaks or unwashed areas shall remain. Water spots shall be wiped from sills and frames. Drop cloths shall be laid as required to protect adjacent surfaces, fixtures, and furniture. No outside work on glass shall be performed on days of rain, snow, or sleet.

F. BI-annual Carpet Cleaning, Schedule Item 1.8

Once every other year, beginning in September 2020, the Contractor shall thoroughly clean the entire carpeted area of the office building using a method normally used in commercial environments.

Contractor shall only be required to move small furniture items such as chairs in order to clean carpets.

All other furniture shall be cleaned around.

C.4 AGAR 452.211-72 STATEMENT OF WORK/SPECIFICATIONS (FEB 1988)

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities

(except as otherwise specified), to perform the Statement of Work/Specifications referenced in Section J.

C.5 AGAR 452.211-73 ATTACHMENTS TO STATEMENT OF WORK/SPECIFICATIONS

(FEB 1988)

The attachments to the Statement of Work/Specifications listed in Section J are hereby made part of this solicitation and any resultant contract.

C.6 BIOBASED PRODUCTS

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g., insulating foam, composite panels, and concrete and asphalt release fluids) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

The following is an example list of products that may be used in this contract for minor construction for which biobased products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

Roof coatings Water tank coatings

Adhesive and mastic removers Cleaners Sorbents Floor finish Floor stripper Composite panels Insulating foam Sealers Carpet Metalworking fluids Graffiti and grease removers Stain removers Degreasers De-icers

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their biobased products such as biobased content and source of biobased material

In addition to the biobased products designated by the U.S. Department of Agriculture in the BioPreferred Program, the Contractor is encouraged to use other commercially available biobased products.

The awarded Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements.

The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

The Contractor shall comply with the provision at FAR 52.223-1, Biobased Product Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E--INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=browsefar

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-1 Contractor Inspection Requirements (APR 1984) 52.246-4 Inspection of Services--Fixed-Price (AUG 1996) https://www.acquisition.gov/?q=browsefar

SECTION F--DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.242-15 Stop Work Order (AUG 1989) 52.242-17 Government Delay of Work (APR 1984)

F.2 AGAR 452.211-74 PERIOD OF PERFORMANCE (FEB 1988)

The period of performance of this contract is from June 1st 2020 through May 31st 2021.

F.3 OPTION YEARS

ITEM NO. ESTIMATED START WORK

DATE

CONTRACT END TIME

(Date)

Base Year 06/01/2020 05/31/2021 Option Year 1 06/01/2021 05/31/2022 Option Year 2 06/01/2022 05/31/2023 Option Year 3 06/01/2023 05/31/2024 Option Year 4 06/01/2024 05/31/2025

SECTION G--CONTRACT ADMINISTRATION DATA

G.1 FAR 52.236-26 PRECONSTRUCTION CONFERENCE (FEB 1995)

If the Contracting Officer decides to conduct a preconstruction conference, the successful offeror will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

G.2 GOVERNMENT-FURNISHED PROPERTY

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

The following supplies will be furnished by the Government and provided to the Contractor as needed:

• Keys and/or card lock to building. Keys and/or card lock furnished to the Contractor shall be returned upon termination of the contract. Keys shall not be duplicated;

• Utilities necessary to perform the work;

• Dumpster for refuse;

• Sanitary napkin receptacle liners; and

• Water hose

G.3 DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer will designate a Contracting Officer's Representative (COR) at the time of contract award.

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract).

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

The COR is delegated full authority under this contract except for the following actions which are reserved for the Contracting Officer:

1. Approve Change Orders and Modifications

2. Take Action to terminate the contract for default or Government convenience

3. Make contract adjustments under the Differing Site Conditions clause

4. Grant extensions of contract time.

5. Approve assignment of claims.

6. Make final decisions under the Disputes clause

7. Make final acceptance under the contract.

8. Make final decisions under the Suspension of Work clause.

9. Make equitable adjustments.

10. Authorize change in amount of Payment Retention.

11. Approve subcontractors.

12. Approve payment with deductions or final payment.

13. Approve use and possession prior to completion.

14. Enforce the warranty provisions.

The Contracting Officers’ Representative (COR) and Technical Contact is:

Kimberly Corwall Pacific Ranger District, Quinault Office Olympic Natinal Forest 353 South Shore Road Quinault, WA 98575 360-288-0251 Kimberly.corwall@usda.gov

G.4 PERMITS AND RESPONSIBILITIES

The Contractor shall be responsible for all damages to persons or property that occurs as a result of the Contractor’s fault or negligence. The Contractor shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others during the performance of the work.

After each period of cleaning or other service, the Contractor shall inspect the area for fire hazards and turn off electric fans and all unnecessary lights. Outside doors and windows shall be closed and locked.

The Government Technical Monitor (GTM) will designate any lights that are to remain on for security.

G.5 USE OF PREMISES

The Contractor shall comply with the regulations governing the operation of premises that are occupied and shall perform the contract in such a manner so as to not interrupt or interfere with the conduct of Government business.

Only the Contractor or the Contractor’s designated representative will be permitted on the premises during the performance of the services for this contract. No children or pets will be allowed to accompany custodians while in the performance of their work.

mailto:Kimberly.corwall@usda.gov

Performance Objective SOW Para Performance Threshold Daily Restrooms Cleaning Services Floors shall be swept and mopped. Toilets and urinals shall be cleaned and sanitized. Traps, if applicable, shall be maintained free from odor at all times. Restroom walls & stall partitions, doors, window frames and sills shall be damp-wiped clean.

Mirrors, shelving, dispensers, and chromium fixtures shall be damp-wiped and polished. All other surfaces shall be spot-cleaned and horizontal surfaces dusted. Garbage cans shall be emptied and free of odor and provided with new garbage bag liners. Paper towels, soap, seat cover, and toilet paper dispensers shall be filled prior to occupant’s official starting time. Sanitary napkin receptacles shall be emptied, cleaned, disinfected and provided with a new paper bag liner.

Sinks and countertops shall be cleaned, sanitized, and dried as necessary to keep them in a clean condition. All door knobs and handles shall be sanitized.

2.0(A)(1)(a -f)

Not to exceed 3 deficiencies per month

Daily Office Cleaning Services Wastebaskets shall be emptied and trash removed to main disposal area. Wastebaskets shall be lined with a plastic liner.

Recycle boxes shall be emptied. All carpeted areas and non-carpeted areas are to be spot cleaned daily. Spot clean stains on carpets. Sink and countertops in the conference/lunch room area shall be damp- wiped clean and dried, as necessary, to keep them in a clean condition. Paper towels shall be supplied where towel boxes are provided. Replace burned out light bulbs when needed using bulbs furnished by contractor. Use same type of bulbs being replaced. Spot clean inside of all windows as needed to remove smudges, streaks, fingerprints, etc. that accumulates on them. Spot clean both sides of front door and foyer glass as needed to remove fingerprints, streaks, smudges, etc. All entrances, reception areas, cubicle areas, conference rooms, and corridors shall be dusted, including Venetian blinds, windowsills, grilles, hand railings, fire extinguishers, ledges and doors. Spot clean wall surfaces within approximately 70 inches of floor.

2.0(A)(2) (a-g)

Not to exceed 3 deficiencies per month.

Weekly Cleaning Services Carpets shall be thoroughly vacuumed to remove all dirt, dust and litter.

Linoleum and any other non-carpeted floors shall be swept and damp-mopped with the exception of bathroom floors which shall be mopped and sanitized daily. Clean cobwebs from ceilings and air vents in office.

2.0 (B)(1-3) Not to exceed 2 deficiencies per month.

Quarterly Cleaning Services Dust inside and around interior light fixtures, to prevent or remove any insects, and cobweb buildup. Wash interior windows to remove streaks, water, smudges, fingerprints, and all other foreign matter. Wipe water spots from sills and frames.

Lay drop cloths as required to protect adjacent surfaces, fixtures, and furniture. Thoroughly wash both sides of front door and foyer glass. Clean and polish kick bars and push plates.

2.0(C)(1-3) Not to exceed 2 deficiencies for the quarterly period.

Semiannual Cleaning Services Clean stains on carpets in common space. Contractor is only required to move chairs. Linoleum and all other non-carpeted floors shall be stripped, waxed and buffed (including bathrooms). Non-slip floor wax shall be used. Contractor is only required to move chairs. Contractor shall strip, wax, and buff around all other items.

2.0(D)(1-2

Not to exceed 2 deficiencies for the semiannual period.

G.6 SURVEILLANCE

The Government Technical Monitor (GTM) will evaluate the services required by each task to ensure compliance. If the GTM receives complaints from Forest Service personnel or customers, he will notify the Contractor by recording the deficiency in the Communication Log Book (CLB) or by other means such as e-mail. The GTM will also perform random inspections to verify that work is being done in accordance with the terms of the contract.

G.7 STANDARD

The Contractor shall perform all work required in a satisfactory manner in accordance with the appropriate SOW paragraph and Service Delivery Summary. No more than three deficiencies per month will be allowed for the daily cleaning services (restrooms and office cleaning), no more than two deficiencies per month will be allowed for the weekly services, and no more than 2 deficiencies per period will be allowed for quarterly and semiannual services. The GTM shall notify the Contracting Officer for appropriate action if the maximum number of deficiencies is exceeded.

G.8 PROCEDURES

The GTM will inspect all work to ensure Contractor compliance with the appropriate paragraphs of the Statement of Work (SOW) each time the service(s) is performed and record results of the inspection, noting the date and time of inspection. If an inspection indicates unacceptable performance, the GTM will notify the Contractor of the deficiencies for correction using the CLB. Other means such as e-mail may also be used to notify the Contractor of deficiencies.

Any customer/employee that observes unacceptable services, either incomplete or not performed, for any of the above performance objectives should notify the GTM, who will in turn record the complaint in the Communication Log Book (CLB). The GTM will consider the customer/employee complaint valid upon receipt from the customer/employee. The GTM should inform the customer/employee of the approximate time the unacceptable performance will be corrected and advice the customer/employee to contact the GTM if not corrected. The GTM will consider customer/employee complaints as resolved unless notified otherwise by the customer/employee.

The GTM shall keep the CLB in a location where the Contractor’s Quality Control Inspector (QCI) or janitor shall view the log for customer/employee complaints on a daily basis. For the daily and weekly services, the Contractor will be given one scheduled work day after the date noted in the CLB to correct any deficiencies. For the periodic services (quarterly and semiannual), the Contractor will be given one scheduled work week to correct any deficiencies.

The QCI or janitor shall note remedy in the CLB next to the complaint.

If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, it shall notify the GTM. The GTM will conduct an investigation to determine the validity of the complaint. If the GTM determines the complaint as invalid, he will document the findings and notify the customer/employee. The GTM will retain the annotated copy of the written complaint for his files. If, after investigation, the GTM determines the complaint as valid, the GTM will inform the Contractor and the Contractor will be given an additional day (in the case of daily and weekly services) to correct the deficiency. A deficiency will not be recorded if proper and timely correction of the unacceptable condition(s) is accomplished.

The janitor shall log remedy to the customer/employee complaint with actions taken in the CLB.

These will be kept on file for monitoring performance. Recurring customer/employee complaints are not permitted for any of the above service items. If a repeat customer/employee complaint is received indicating a recurrent deficiency, the GTM should contact the Contracting Officer for appropriate action.

G.9 MEASUREMENT AND PAYMENT

Payment will be made on a monthly basis at the contracted unit prices based on services performed during the previous month. If janitorial services begin or end mid-month, payment for that period shall be pro-rated based on the actual number of days in the month. The unit price will be used to compute the amount to be paid and shall constitute full and final compensation for that line item’s work.

The Government will not pay for work that has not been performed in accordance with the terms of this contract shall. The Contractor shall not include in its monthly invoices any work that has not been completed. Payment will only be made for completed work.

Invoices shall be submitted via the Department of Treasury's Invoice Processing Platform (IPP).

Information about the IPP can be found at https://www.ipp.gov/index.htm.

Invoices shall include the purchase order number, a unique invoice number, an invoice date, the name and address of the contractor, a description of the services being invoiced for, unit prices, unit quantities, line item prices, and a total invoice amount for the just-completed monthly service period.

G.10 FACILITY ACCESS AND BACKGROUND INVESTIGATIONS OF CONTRACTOR

EMPLOYEES

Contractor Background Investigation

The Contractor shall conduct its own, background check of any employee requiring unescorted access to the facility and submit the results to the contracting officer prior to the start of work.

The Contractor is responsible for the cost of this background investigation. Background investigation will be collected after Contract Award and only the contractor awarded the contract will need to submit one.

A Washington State Patrol WATCH background check is one acceptable source. For more information, visit http://www.wsp.wa.gov/crime/chrequests.htm.

Building Access

Access to a Government facility shall be limited to only those individuals employed by the Contractor. The Contractor shall not admit others to the building. Any Contractor employee who accesses the building outside of business hours is responsible for ensuring that the building is secure (i.e., doors locked and security system armed) when he or she leaves. The Government reserves the right to remove any Contractor or subcontractor employee that is, in the Government’s estimation, a security risk to the Government.

Note: Subcontractor employees performing non-routine work will not undergo a background investigation and thus will not be granted unescorted access to the building. Should the Contractor hire a subcontractor for any portion of the work, it must coordinate performance of the work with the Government Technical Monitor in order for a government employee to be present during performance. The Contractor shall allow enough time to coordinate such work with the GTM.

http://www.ipp.gov/index.htm http://www.wsp.wa.gov/crime/chrequests.htm

SECTION H--SPECIAL CONTRACT REQUIREMENTS

{For this Solicitation, there are NO clauses in this Section}

PART II--CONTRACT CLAUSES

SECTION I--CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.dm.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.203-19 Prohibition of Requiring Certain Internal Confidentiality Agreement or Statements (JAN 2017)

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

(OCT 2018)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (JULY 2016) 52.204-19 Iincorporation by Reference of Representation and Certifications (DEC 2014)

52.204-22 Alternative Line Item Proposal (JAN 2017) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (JULY 2018) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment (AUG 2019) 52.209-6 Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015) 52.219-6 Notice of Total Small Business Set-Aside (MAR 2020) 52.219-28 Post-Award Small Business Program Rerepresentation (MAR 2020)

52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (JAN 2020) 52.222-20 Contract for Materials, Supplies, Articles, and Equipment Exceeding $15,000

(MAY 2014)

52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEPT 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (JULY 2014) 52.222-41 Service Contract Labor Standards (AUG 2018)

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (AUG 2018)

52.222-50 Combating Trafficking in Persons (JAN 2019) 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017)

52.223-5 Pollution Prevention and Right-to-Know Information (MAY 2011) 52.223-6 Drug-Free Workplace (MAY 2001) (Applicable if contract is awarded to an individual) https://www.acquisition.gov/?q=browsefar http://www.dm.usda.gov/procurement/policy/agar.html Tiffany Taylor **NOTE**[USE IF CONTRACT REQUIRES PHYSICAL ACCESS TO GOV’T FACILITY OR INFORMATION SYSTEM]

FSDefaultUser **NOTE** [DELETE IF NOT SET ASIDE FOR SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS]

Tiffany Taylor NOTE: Use in conjunction with 52.223-1 unless the contract will not involve the use of USDA-designated items at http://www.usda.gov/biopreferred or 7 CFR Part 2902

52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction Contracts (AUG 2018)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

(AUG 2011)

52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-1 Payments (APR 1984) 52.232-8 Discounts for Prompt Payment (FEB 2002)

52.232-9 Limitation on Withholding of Payments (APR 1984) 52.232-11 Extras (APR 1984) 52.232-16 Progress Payments (APR 2012)

52.232-23 Assignment of Claims (MAY 2014) 52.232-25 Prompt Payment (JAN 2017) 52.232-33 Payment by Electronic Funds Transfer – System for Award Management

(OCT 2018)

52.232-39 Unenforceability of Unauthorized Obligations (JUNE 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.233-1 Disputes (MAY 2014) 52.233-3 Protest After Award (AUG 1996) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.243-1 Changes--Fixed-Price (AUG 1987)--Alternate I (APR 1984)

52.244-6 Subcontracts for Commercial Items (AUG 2019) 52.245-1 Government Property (JAN 2017) Alternate I (APR 2012)

52.245-2 Government Property Installation Operation Services (APR 2012) 52.245-9 Use and Charges (APR 2012) 52.246-25 Limitation of Liability—Services (FEB 1997) 52.246-26 Reporting Nonconforming Items (DEC 2019)

52.249-4 Termination for Convenience of the Government (Services) (Short From)

(APR 1984)

52.249-8 Default (Fixed-Price Supply and Service) (APR 1984)

52.253-1 Computer Generated Forms (JAN 1991)

AGRICULTURE ACQUISITION REGULATION (48 CFR CHAPTER 4) CLAUSES

452.237-70 Loss, Damage, Destruction or Repair (FEB 1988)

452.237-75 Restrictions Against Disclosure (FEB 1988)

I.2 FAR 52.215-8 ORDER OF PRECEDENCE—UNIFORM CONTRACT FORMAT

(OCT 1997)

Any inconsistency in this solicitation or contract shall be resolved by giving precedence in the following order:

(a) The Schedule (excluding the specifications).

(b) Representations and other instructions.

(c) Contract clauses.

(d) Other documents, exhibits, and attachments.

(e) The specifications.

I.3 FAR 52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE

ITEM (MAR 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days of the start of the next cleaning year. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

I.4 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days prior to the next cleaning year; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

I.5 FAR 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

(MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only:

It Is Not A Wage Determination.

I.6 FAR 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEPT 2013)

(a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items unless—

(1) The product cannot be acquired—

Employee Class Monetary Wage -- Fringe Benefits Janitor, SCA 11150, WG-2 Step 1 for Rest of U.S., non-supervisory

$17.45/hour + benefits

Janitor, SCA 11150, WG-2, Step 2 for Rest of U.S., supervisory

$18.16/hour + benefits http://uscode.house.gov/ http://uscode.house.gov/

(i) Competitively within a time frame providing for compliance with the contract performance schedule;

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) The product is to be used in an application covered by a USDA categorical exemption (see 7 CFR 3201.3(e)). For example, all USDA-designated items are exempt from the preferred procurement requirement for the following:

(i) Spacecraft system and launch support equipment.

(ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions.

(b) Information about this requirement and these products is available at http://www.biopreferred.gov .

(c) In the performance of this contract, the Contractor shall—

(1) Report to http://www.sam.gov , with a copy to the Contracting Officer, on the product types and dollar value of any USDA-designated…