SpecPackage-4-26-19.pdf

USDA Forest Service Table of Contents Specifications and Drawings Project Specifications 00 01 15

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Table of Contents

SECTION 00 01 15

TABLE OF CONTENTS – SPECIFICATIONS AND DRAWINGS

1. GENERAL

1.01 SUMMARY

A. This section lists the drawings and specifications for the project.

1.02 LIST OF SPECIFICATIONS

00 01 15 Table of Contents – Specifications and Drawings

01 10 00 Summary

01 25 00 Substitution Procedures

01 26 00 Contract Modification Procedures

01 29 00 Schedule of Values

01 31 00 Project Management and Coordination

01 32 00 Construction Progress Documentation

01 33 00 Submittal Procedures

01 40 00 Quality Requirements

01 50 00 Temporary Facilities and Controls

01 74 19 Construction Waste Management and Disposal

01 77 00 Closeout Procedures

01 78 39 Project Record Documents

02 10 00 Site Preparation

02 50 00 Paving and Surfacing

02 70 00 Site Piping

03 30 00 Cast in Place Concrete

31 23 16 Excavation

31 12 16.13 Trenching for Utilities

31 23 23 Fill

1.03 LIST OF DRAWINGS

A. Drawings: Drawings consist of the Contract Drawings and other drawings listed on the Table of Contents page of the separately bound drawing sets titled:

1. Timberline Lodge Hydrant Loop Replacement

END OF SECTION 00 01 15

USDA Forest Service Summary Project Specification 01 10 00

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SECTION 01 10 00

SUMMARY

PART 1 – GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. Section Includes:

1. Project scope for the Base Bid.

2. Project Scope for Bid Options.

3. Project Construction Timing

4. Background Information.

5. General Historical Information.

6. Use of Premises.

7. Coordination with occupants.

8. Work restrictions.

9. Specification and Drawing conventions.

B. Related Requirements:

1. Section 01 50 00 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.03 PROJECT INFORMATION

A. Project Identification: Timberline Lodge Hydrant Loop Replacement.

B. Project Location: 27500 E Timberline Road, Timberline Lodge, Oregon 97028.

1.04 PROJECT SCOPE BASE BID

A. Install West Branch Hydrants.

1. Project Administration

2. Trenching, Bedding, and Backfill

3. Installation of Water Line, Valves, and Hydrants

4. Site Work

1.05 PROJECT SCOPE BID OPTIONS

A. Option Item: An amount proposed by bidders and stated on the Bid Form for certain work defined in the Bidding Requirements that may be added to the Base Bid amount if the Government decides to accept the option item.

1. The Government is not obligated to award option items.

2. The cost for each option item is the net addition to the Base Bid Contract Sum to incorporate option into the Work. No other adjustments are made to the Contract Sum.

B. Contractor shall bid each item. Government will notify successful contractor if the optional bid items are elected after award of contract.

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C. Install East Branch Hydrants.

1. Project Administration

2. Trenching, Bedding, and Backfill

3. Installation of Water Line, Valves, and Hydrants

4. Site Work

1.06 PROJECT CONSTRUCTION TIMING

A. This project will start mid-August 2019 and needs to be completed by mid-October 2019.

The contractor will have 60 calendar days in which to complete the project.

B. If the optional bid item is awarded it will need to be complete in the same time frame as the base bid item.

1.07 BACKGROUND INFORMATION

A. The Timberline Lodge is a historic structure built in the 1930’s. The existing hydrant loop was built at the same time and has not been replaced since. It has had at least one break of the line and no longer functions as a loop system.

B. Timberline Lodge is owned by the USDA Forest Service and operated by RLK.

C. The white pine around Timberline Lodge are a unique trees species and have been designated as a protected species. The utmost care must be taken to not damage or harm these trees in any way, including re-routing the water line around trees and their roots.

1.08 GENERAL HISTORICAL INFORMATION

A. The Main Lodge is a National Historic Landmark and is included on the National Register of Historic Places.

B. All work done around the building can impact the historic character of the historic site.

1.09 USE OF PREMISES

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section. Do not disturb portions of Project site beyond areas in which the Work is indicated.

B. A staging area will be designated for the Contractor’s use. Its location will be coordinated with the Government.

C. Driveways, Walkways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Timberline’s employees and guests, and to emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

1. Schedule deliveries to minimize use of driveways and entrances by construction operations.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

D. Condition of Existing Building: Repair damage caused by construction operations in a way that maintains its historical character.

E. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, 3/8/2019 Timberline Lodge Hydrant Loop Replacement Page 3 of 4 and hardscaping affected by construction operations throughout construction period.

Repair damage caused by construction operations.

1.10 COORDINATION WITH OCCUPANTS

A. Timberline Lodge will be in full operation during entire construction period. Cooperate with the Government during construction operations to minimize conflicts and facilitate site operations. Perform the Work so as not to interfere with day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Provide a proposed work schedule at the pre-work meeting complete with dates.

Update the schedule as needed and provide a minimum of 2 week notification of any changes.

2. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from the Contracting Officer.

1.11 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

B. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to occupancy with the Contracting Officer.

1. Notify Contracting Officer not less than two weeks in advance of proposed disruptive operations. Update the Contracting Officer as soon as possible if changes need to be made within that two week window.

2. Obtain Contracting Officer’s written permission before proceeding with disruptive operations.

C. On-Site Work Hours, Utility Interruptions and Noise Restrictions:

1. General

a. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by the Government or others.

b. There are noise restrictions between the hours of 8 pm and 8 am. Any work conducted within that time frame must be kept to a level so as not to disturb guests. Recommended that work conducted within that time be limited to hand tools and similar tasks.

D. Restricted Substances: Use of tobacco products and other controlled substances within the existing building is not permitted.

1.12 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to

3/8/2019 Timberline Lodge Hydrant Loop Replacement Page 4 of 4 the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings.

PRODUCTS (NOT USED)

EXECUTION (NOT USED)

END OF SECTION 011000

USDA Forest Service Substitution Procedures Project Specification 01 25 00

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PART 1. - GENERAL

SECTION 01 25 00

SUBSTITUTION PROCEDURES

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

1.03 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Contracting Officer that are not required in order to meet other Project requirements but may offer advantage to Contractor or Government.

1.04 ACTION SUBMITTALS

A. Substitution Requests: Submit one electronic .pdf copy of each request for consideration. The electronic copy shall be provided by the manufacturer, and not a scanned version by the contractor. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

B. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

1. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

2. Coordination of information, including a list of changes or revisions needed for other parts of the Work that will be necessary to accommodate proposed substitution.

3. Detailed comparison of salient qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section.

Salient qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

4. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

5. Samples, where applicable or requested.

6. Certificates and qualification data, where applicable or requested.

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7. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

8. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

9. Research reports evidencing compliance with building code in effect for Project.

10. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

11. Cost information, including a proposal of change, if any, in the Contract Sum.

12. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

13. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

C. Contracting Officer’s Action: If necessary, Contracting Officer will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. The Contracting Officer will notify Contractor of acceptance or rejection of proposed substitution within 14 days of receipt of request, or 7 days of receipt of additional information or documentation, whichever is later.

1. Use product specified if Contracting Officer does not issue a decision on use of a proposed substitution within time allocated.

1.05 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers, if applicable.

1.06 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.07 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

B. Conditions: The Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the Contracting Officer will return requests without action, except to record noncompliance with these requirements:

1. Requested substitution is consistent with the Contract Documents and will produce indicated results.

2. Substitution request is fully documented and properly submitted.

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3. Requested substitution will not adversely affect Contractor's construction schedule.

4. Requested substitution is compatible with other portions of the Work.

5. Requested substitution has been coordinated with other portions of the Work.

6. Requested substitution provides specified warranty.

C. Substitutions for Convenience: Contracting Officer will consider requests for substitution if received within 60 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Contracting Officer.

D. Conditions: Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Contracting Officer will return requests without action, except to record noncompliance with these requirements:

1. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities the Government must assume.

2. Requested substitution does not require extensive revisions to the Contract Documents.

3. Requested substitution is consistent with the Contract Documents and will produce indicated results.

4. Substitution request is fully documented and properly submitted.

5. Requested substitution will not adversely affect Contractor's construction schedule.

6. Requested substitution is compatible with other portions of the Work.

7. Requested substitution has been coordinated with other portions of the Work.

8. Requested substitution provides specified warranty.

PART 2. - PRODUCTS (NOT USED)

PART 3. - EXECUTION (NOT USED)

END OF SECTION 01 25 00

USDA Forest Service Contract Modification Procedures Project Specifications 01 26 00

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SECTION 01 26 00

CONTRACT MODIFICATION PROCEDURES

PART 1. - GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.03 PROPOSAL REQUESTS

A. Government-Initiated Proposal Requests: Contracting Officer will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Contracting Officer are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a proposal for a change to Contracting Officer.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and

USDA Forest Service Contract Modification Procedures Project Specifications 01 26 00

3/8/2019 Timberline Lodge Hydrant Loop Replacement Page 2 of 2 finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

END OF SECTION 012600

USDA Forest Service Schedule of Values Project Specification 01 29 00

SECTION 01 29 00

SCHEDULE OF VALUES

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.03 DEFINITIONS AND ABBREVIATIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor’s Applications for Payment.

1.04 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor’s Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with Continuation Sheets.

b. Submittals Schedule.

c. Contractor’s Construction Schedule.

B. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location.

b. Government Contract Number.

c. Contractor’s name and address.

d. Date of submittal.

2. The Schedule of Values shall include the following items at a minimum:

a. Base Bid Items: Install West Branch Line and Hydrants

i. Project Administration

ii. Trenching, Bedding, and Backfill

iii. Installation of Water Line, Valves, and Hydrants

iv. Site Work

b. Optional Bid Items: Install East Branch Line and Hydrants

i. Project Administration

ii. Trenching

iii. Installation of Water Line, Valves, and Hydrants

iv. Site Work

c. The contractor must bid on all optional bid items as they will be awarded together.

d. The contract time of 60 days shall not be extended if the optional bid items are awarded.

1. Submit draft of standard form selected. Contractor may use an AIA, EJCDC or Forest Service provided form.

2. Arrange the Schedule of Values in tabular form with separate columns to indicate

USDA Forest Service Schedule of Values Project Specification 01 29 00 the following for each item listed:

a. Change Orders (numbers) that affect value.

b. Dollar value.

c. Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

3. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

1.05 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Contracting Officer and paid for by the Government.

B. Submit the following items with the monthly application for payment:

1. Updated Construction Progress Schedule per Specification 01 32 00.

2. Waste Reduction Progress Report per Specification 01 74 19.

END OF SECTION 01 29 00

USDA Forest Service Project Management and Coordination Project Specifications 01 31 00

SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

PART 1 – GENERAL

1.01 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination Drawings.

2. Administrative and supervisory personnel.

3. Project meetings.

4. Requests for Interpretation (RFIs).

1.02 RELATED REQUIREMENTS:

A. Section 01 32 00 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

B. Section 01 77 00 "Closeout Procedures" for coordinating closeout of the Contract.

1.03 DEFINITIONS

A. RFI: Request from Contractor seeking interpretation or clarification of the Contract Documents.

1.04 COORDINATION

A. Coordinate staging and storage areas with the Contracting Officer.

B. The entire Timberline site will remain open during construction. Coordinate all activities so as not to interfere with operations.

C. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

D. Make adequate provisions to accommodate items scheduled for later installation.

E. When needed, prepare memoranda outlining special procedures required for coordination.

Include such items as required notices, reports, and list of attendees at meetings.

1.05 ADMINISTRATIVE PROCEDURES:

A. Coordinate scheduling and timing of required administrative procedures with other activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule including staging and timelines for all items.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Project closeout activities.

7. Startup and adjustment of systems.

8. Project closeout activities.

9. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1.06 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Government of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including the Contracting Officer, within three days of the meeting.

1.07 REQUESTS FOR INTERPRETATION (RFIS)

A. Procedure: Immediately on discovery of the need for interpretation of the Contract Documents, and if not possible to request interpretation while on site or at Project meeting, prepare and submit an RFI.

1. RFIs shall originate with Contractor. RFIs submitted by entities other than Contractor will be returned with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following:

1. Project name.

2. Date.

3. Name of Contractor.

4. RFI number, numbered sequentially.

5. Specification Section number and title and related paragraphs, as appropriate.

6. Drawing number and detail references, as appropriate.

7. Field dimensions and conditions, as appropriate.

8. Contractor's suggested solution(s). If Contractor's solution(s) impact the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

9. Contractor's signature.

10. Attachments: Include drawings, descriptions, measurements, photos, Product Data, Shop Drawings, and other information necessary to fully describe items needing interpretation.

a. Supplementary drawings prepared by Contractor shall include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments.

C. RFI Log: Prepare, maintain, and submit a tabular log of all RFIs organized by the RFI number. Submit the log with the Monthly Progress Payments.

1.08 CHANGE ORDER LOG

A. Prepare, maintain, and submit a tabular log of all Change Orders and Change Order Proposals. Submit the log with the Monthly Progress Payments.

PART 2 – PRODUCTS (NOT USED)

PART 3 – EXECUTION (NOT USED)

END OF SECTION 013100

USDA Forest Service Construction Progress Documentation Project Specification 01 32 00

SECTION 01 32 00

CONSTRUCTION PROGRESS DOCUMENTATION

PART 1. - GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1. Contractor's Construction Schedule.

2. Startup construction schedule.

3. Site condition reports.

4. Unusual event reports.

1.03 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction Project.

B. Event: The starting or ending point of an activity.

C. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either the Government or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

1.04 INFORMATIONAL SUBMITTALS

A. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

B. Construction Schedule Updating Reports: Submit as needed and provide a minimum of 2 week notification of any changes.

C. Unusual Event Reports: Submit at time of unusual event.

D. Qualification Data: For scheduling consultant.

1.05 QUALITY ASSURANCE

A. Prescheduling Conference: Conduct conference at Project site to comply with requirements in Section 01 31 00 "Project Management and Coordination."

Review methods and procedures related to the preliminary construction schedule and Contractor's Construction Schedule, including, but not limited to, the following:

1. Discuss constraints, including phasing, work stages, area separations, interim milestones, and Government occupancy.

2. Review submittal requirements and procedures.

3. Review time required for review of submittals and resubmittals.

4. Review requirements for tests and inspections by independent testing and inspecting agencies.

5. Review time required for Project closeout.

6. Review and finalize list of construction activities to be included in schedule.

7. Review procedures for updating schedule.

1.06 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of final completion.

B. Activities: Comply with the following:

1. Procurement Activities: Include procurement process activities for long lead items and major items as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

C. Submittal Review Time: Include review and resubmittal times indicated in Section 01 33 00 "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with submittal schedule.

D. Substantial Completion: Indicate completion in advance of date established for Substantial Completion, and allow time for Contracting Officer’s administrative procedures necessary for certification of Substantial Completion.

E. Punch List and Final Completion: Include not more than 30 days for completion of punch list items and final completion.

F. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Products Ordered in Advance: Include a separate activity for each product.

Delivery dates indicated stipulate the earliest possible delivery date.

G. Work Stages: Indicate important stages of construction for each major portion of the Work, including, but not limited to, the following:

1. Submittals.

2. Purchases.

3. Deliveries.

4. Installation.

5. Tests and inspections.

6. Adjusting.

7. Startup and placement into final use and operation.

8. Commissioning.

H. Construction Areas: Identify each major area of construction for each major portion of the Work.

I. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and final completion.

J. Upcoming Work Summary: Prepare summary report indicating activities scheduled to occur or commence prior to submittal of next schedule update. Summarize the following issues:

1. Unresolved issues.

2. Unanswered Requests for Information.

3. Rejected or unreturned submittals.

4. Notations on returned submittals.

5. Pending modifications affecting the Work and the Contract Time.

K. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates the changes, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

1.07 STARTUP CONSTRUCTION SCHEDULE

A. Gantt-Chart Schedule: Submit startup, horizontal, Gantt-chart-type construction schedule within 14 days of the Notice to Proceed.

B. Preparation: Indicate each significant construction activity separately. Outline significant construction activities for the duration of construction. Include skeleton diagram for the remainder of the Work.

1.08 REPORTS

A. Site Condition Reports: Immediately on discovery of a difference between site conditions and the Contract Documents, prepare and submit a detailed report. Submit with a Request for Information. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

B. Unusual Event Reports: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report. List chain of events, persons participating, responses by Contractor's personnel, evaluation of results or effects, and similar pertinent information.

END OF SECTION 01 32 00

USDA Forest Service Submittal Procedures Project Specification 01 33 00

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PART 1 - GENERAL

SECTION 01 33 00

SUBMITTAL PROCEDURES

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples and other submittals.

B. Government approval is required for design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, items listed in construction documents requiring submittal and other items as designated by the Contracting Officer.

C. Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer.

1.02 DEFINITIONS

A. Action Submittals: Written and graphic information that requires Contracting Officer responsive action.

B. Informational Submittals: Written information that does not require Contracting Officer responsive action. Submittals may be rejected for not complying with requirements.

1.03 SUBMITTAL LOG

A. Prepare and maintain a separate electronic Submittal Log to monitor submittals required by the contract documents. Show:

1. Work item number corresponding to the specification section and construction schedule.

2. Contractor, subcontractor, sub-subcontractor or supplier responsible for each work item.

3. Narrative description of the work item.

4. Date submittal due.

5. Number of days allowed for approval.

6. Date approval due.

B. Update and submit the Submittal Log with the Monthly Progress Payment described in Section 01 31 00.

1.04 SUBMITTAL PROCEDURES

A. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

B. General:

1. All submittals shall be provided in electronic .pdf format or other format in each section as required. This includes, but is not limited to: submittals for review, information, and closeout; requests for information (RFI’s); progress documentation, and meeting minutes.

a. Product submittals shall the original .pdf cut sheet from the manufacturer.

No scanned copies allowed.

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2. Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

3. Electronic copies of the Contract Drawings in CAD will be provided by Contracting Officer for Contractor's use in preparing submittals.

C. File transmission method

1. All submittals shall be transmitted to the Government on a file transfer system specified by the Government. Details will be provided after award.

D. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

D. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Contracting Officer’s receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Reviews: Allow 15 Business Days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required.

Contracting Officer will advise Contractor when a submittal being processed must be delayed for coordination.

E. Identification: Using a .pdf markup tool, place a title block on each submittal for identification.

1. Provide a space approximately 6 by 8 inches beside title block to record Contractor's review and approval markings and action taken by Contracting Officer.

2. Include the following information on title block for processing and recording action taken:

a. Project name.

b. Date.

c. Name of manufacturer.

d. Submittal number or other unique identifier, including revision identifier.

e. Number and title of appropriate Specification Section as well as paragraph number.

f. Drawing number and detail references, as appropriate.

g. Location(s) where product is to be installed, as appropriate.

h. Other necessary identification.

F. Deviations: Highlight, encircle or otherwise specifically identify deviations from the Contract Documents on submittals. Include justification for the deviation. Deviations will not be reviewed until Contracting Officer approves justification.

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G. Transmittal: Package each submittal individually and appropriately for transmittal and handling. Contracting Officer will discard submittals received from sources other than Contractor.

PART 2 - PRODUCTS

2.01 ACTION SUBMITTALS

A. General: Prepare and submit Action Submittals required by individual Specification Sections.

1. Submit electronic submittals in PDF format to a site designated by the Contracting Officer.

2. Date and name each submittal file in the name. Example: 20181025-Hydrants

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's written recommendations.

b. Manufacturer's product specifications.

c. Manufacturer's installation instructions.

d. Standard color charts.

e. Manufacturer's catalog cuts.

f. Wiring diagrams showing factory-installed wiring.

g. Printed performance curves.

h. Operational range diagrams.

i. Mill reports.

j. Standard product operation and maintenance manuals.

k. Compliance with specified referenced standards.

l. Testing by recognized testing agency.

m. Application of testing agency labels and seals.

n. Notation of coordination requirements.

4. Submit Product Data before or concurrent with Samples.

C. Submittal Markup Notation & Approval

1. A project submittal spreadsheet approval tool will be used as the primary submittal approval method for all materials in all divisions. This will be returned to the contractor with updated after each submittal with all items shown with specification number and salient characteristics listed and approval notes.

Individual marked up cut sheets will not be returned to the contractor.

2. If the review indicates that the material, equipment or work method is in general conformance with the Plans/Specifications, the submittals copies will be marked "No Exceptions Taken". The Contractor may begin to incorporate the material/equipment/work method covered in the submittals.

3. If the review indicates that the submittals are insufficient or that limited corrections are required, the submittals copies will be marked "Make Corrections Noted". The Contractor may begin to incorporate the material/equipment/work

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4. If the review reveals the submittal requires revision and re-submittal, the submittals copies will be marked "Revise and Resubmit". The Contractor shall not then undertake work covered by this submittal until the submittals has been revised, resubmitted and approved by the Contracting Officer.

5. If the review reveals that the material, equipment or work method is not in general conformance with the Plans/Specifications, the submittals copies will be marked "Rejected". The Contractor shall not then undertake work covered by this submittal until the submittals has been revised, resubmitted and approved by the Contracting Officer.

D. Shop Drawings: Submit Shop Drawings required by other specification sections.

Prepare Project-specific information, drawn accurately to scale.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-½” x 11” but no larger than 24” x 36”.

b. Number of Copies: Submit one electronic copy of all Shop drawings in PDF format. When Shop Drawings are approved submit one electronic copy in PDF and CAD format.

E. Samples: Submit Samples required by other specification sections. Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Attach label on unexposed side of Samples that includes the following:

a. Generic description of Sample.

b. Product name and name of manufacturer.

c. Sample source.

d. Number and title of appropriate Specification Section and paragraph.

F. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

1. Samples that may be incorporated into the Work are indicated in individual Specification Sections. Such Samples must be in an undamaged condition at time of use.

2. Samples not incorporated into the Work, or otherwise designated as Government property, are the property of Contractor.

G. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

1. Number of Samples: Submit two full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Contracting Officer will return submittal

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2.02 INFORMATIONAL SUBMITTALS

A. General: Prepare and submit Informational Submittals required by other Specification Sections.

PART 3 - EXECUTION

3.01 CONTRACTOR'S REVIEW

A. Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions.

1. Contractor’s review indicates that Contractor has thoroughly reviewed the submittal and certifies that it is complete, correct, in compliance with the Contract Documents, and suitable for the Project.

2. Review represents that field measurements and field conditions have been considered and that the work submitted will perform as intended.

3. Review of Shop Drawing represents that required coordination with other work has been performed and is indicated in Shop Drawing.

4. Include written description and graphic demarcation of deviations from requirements of Contract Documents.

5. All work done prior to approval of submittals shall be at the Contractor’s risk.

3.02 CONTRACTING OFFICER / ACTION

A. Action Submittals: Contracting Officer will review each submittal, make marks to indicate corrections or modifications required, and return it. Contracting Officer will mark each submittal appropriately to indicate action taken.

B. Informational Submittals: Contracting Officer will review each submittal and will return it only if it does not comply with requirements. Contracting Officer will forward each submittal to appropriate party.

C. Partial submittals are not acceptable, will be considered nonresponsive, and will be returned without review.

D. Submittals not required by the Contract Documents may not be reviewed and may be discarded.

END OF SECTION 01 33 00

USDA Forest Service Quality Requirements Project Specifications 01 40 00

SECTION 01 40 00

QUALITY REQUIREMENTS

A. Drawings and general provisions of the Contract, including other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. Section includes administrative and procedural requirements for quality assurance and quality control.

B. Testing and inspection services are required to verify compliance with requirements specified or indicated. These services do not relieve Contractor of responsibility for compliance with the Contract Document requirements.

1. Specific quality-assurance and quality-control requirements for individual work results are specified in their respective Specification Sections. Requirements in individual Sections may also cover production of standard products.

2. Specified tests, inspections, and related actions do not limit Contractor's other quality-assurance and quality-control procedures that facilitate compliance with the Contract Document requirements.

1.03 DEFINITIONS

A. Quality-Assurance Services: Activities, actions, and procedures performed before and during execution of the Work to guard against defects and deficiencies and substantiate that proposed construction will comply with requirements.

B. Quality-Control Services: Tests, inspections, procedures, and related actions during and after execution of the Work to evaluate that actual products incorporated into the Work and completed construction comply with requirements.

1.04 CONFLICTING REQUIREMENTS

A. Conflicting Standards and Other Requirements: If compliance with two or more standards or requirements are specified and the standards or requirements establish different or conflicting requirements for minimum quantities or quality levels, comply with the most stringent requirement. Refer conflicting requirements that are different, but apparently equal, to the Contracting Officer for direction before proceeding.

1.05 SUBMITTALS

A. Contractor's Quality-Control Plan: For quality-assurance and quality-control activities and responsibilities.

B. Schedule of Tests and Inspections: Prepare in tabular form and include the following:

1. Specification Section number and title.

2. Entity responsible for performing tests and inspections.

3. Description of test and inspection.

4. Identification of applicable standards.

5. Identification of test and inspection methods.

6. Number of tests and inspections required.

7. Time schedule or time span for tests and inspections.

8. Requirements for obtaining samples.

9. Unique characteristics of each quality-control service.

C. Reports: Prepare and submit certified written reports and documents as specified.

D. Permits, Licenses, and Certificates: submit copies of permits, licenses, certifications, inspection reports, correspondence, records, and similar documents established for compliance with standards and regulations bearing on performance of the Work.

1.06 CONTRACTOR'S QUALITY-CONTROL PLAN

A. Quality-Control Plan, General: Submit quality-control plan within 10 days of Notice to Proceed. Identify personnel, procedures, controls, instructions, tests, records, and forms to be used to carry out Contractor's quality-assurance and quality-control responsibilities. Coordinate with Contractor's Construction Schedule.

B. Quality-Control Personnel Qualifications: Engage qualified personnel trained and experienced in managing and executing quality-assurance and quality-control procedures similar in nature and extent to those required for Project.

C. Continuous Inspection of Workmanship: Describe process for continuous inspection during construction to identify and correct deficiencies in workmanship in addition to testing and inspection specified.

1.07 REPORTS AND DOCUMENTS

A. Test and Inspection Reports: Prepare and submit certified written reports specified in other Sections. Include the following:

1. Date of issue.

2. Project title and number.

3. Name, address, telephone number, and email address of testing agency.

4. Dates and locations of samples and tests or inspections.

5. Names of individuals making tests and inspections.

6. Description of the Work and test and inspection method.

7. Identification of product and Specification Section.

8. Complete test or inspection data.

9. Test and inspection results and an interpretation of test results.

10. Record of temperature and weather conditions at time of sample taking and testing and inspection.

11. Comments or professional opinion on whether tested or inspected Work complies with the Contract Document requirements.

12. Name and signature of laboratory inspector.

13. Recommendations on retesting and reinspecting.

1.08 QUALITY CONTROL

A. Unless otherwise indicated, provide quality-control services specified and those required by authorities having jurisdiction.