1202SA21R9106 NIROPS end product solicitation.pdf

OFFEROR’S COPY

(Ref. 48 CFR 1) Issuing Office:

NATIONAL INTERAGENCY FIRE CENTER

U.S. FOREST SERVICE, CONTRACTING

OWYHEE BUILDING - MS 1100

3833 S. DEVELOPMENT AVE

BOISE, ID 83705-5354

This solicitation can be downloaded from the following Internet site: https://www.beta.sam.gov Offers Are Solicited For:

National Infrared Mapping

Solicitation No:1202SA21R9106

Issued Date:

4/16/2021

IMPORTANT – NOTICE TO OFFEROR

Proposals will be due on 5/13/2021 @ 2:00 PM Mountain Time.

- The offeror shall submit the following items in response to this solicitation:

1. SF-1449, blocks 17a, 30a-30c: Complete, date, and sign.

2. Fill in the appropriate information requested under Section B.

3. Provide two (2) copies of your Business/Technical proposal in response to section E-1 of the solicitation. All information on your technical and business proposal shall be provided via a USB thumb drive or emailed to David.hershey@usda.gov. EMAIL IS PREFERED, and only one copy of each is required with email.

4. Provide your responses to Section D-12, E-2, and E-3 of the solicitation with your business proposal.

Provide a phone number and email for a point of contact.

THE SOLICITATION PACKAGE SHALL BE RETURNED TO THE FOLLOWING ADDRESS, ONLY

IF EMAILIS NOT AN OPTION:

U.S. Forest Service, Contracting National Interagency Fire Center Attn: Solicitation No. 1202SA21R9106

Owyhee Building – MS 1100 ATTN: David Hershey 3833 S. Development Ave.

Boise, ID 83705 No facsimile (FAX) will be accepted.

Offeror Questions must be submitted and received by mail, e-mail NLT 2:00 PM MT. E-mail:

david.hershey@usda.gov. Fax: 208-387-5384 and label as “Offeror Questions for Solicitation RFQ 1202SA21R9106; or mail to Address on SF 1449.

Offerors may contact David Hershey for information about this solicitation at 208-387-5627.

“The policy of the United States Department of Agriculture Forest Service prohibits discrimination on the basis of race, color, national origin, age, religion, sex, disability, family status, and/or political affiliation.” Persons believing they have been discriminated against in any Forest Service related activity should write to: Chief, Forest Service, USDA, P. O. Box 96090, Washington, DC 20090-6090.

Previous editions of this form are obsolete. FS-6300-44 (11/79) https://www.beta.sam.gov/ mailto:David.hershey@usda.gov mailto:david.hershey@usda.gov

Solicitation No. 1202SA21R9106 U.S. Forest Service National Infrared Mapping End Product National Office

TABLE OF CONTENTS

i

SOLICTATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION A - SUPPLIES OR SERVICES AND PRICES

A-1 SCHEDULE OF ITEMS

A-2 OVERNIGHT STANDARD PER DIEM RATE ALLOWANCE

A-3 LOCATIONS

A.4 POINTS-OF-CONTACT

A-5 ADDITIONAL INFORMATION

A-6 EXCISE TAXES

SECTION B - DESCRIPTION/SPECIFICATIONS

B-1 SCOPE OF CONTRACT

B-2 INVOICING AND PAYMENTS

B-3 ORDERING PROCEDURES

B-4 HELICOPTER REQUIREMENTS .................................................... Error! Bookmark not defined.

SECTION C EXHIBITS ............................................................................... Error! Bookmark not defined.

EXHIBIT 1 - PERFORMANCE REPORT

EXHIBIT 2 – INFECTIOUS DISEASE MITIGATION PROCEDURES ......... Error! Bookmark not defined.

SECTION D - CONTRACT CLAUSES

D-1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

D-2 ADDENDUM TO 52.212-4 (OCT 2018) CONTRACT TERMS AND CONDITIONS -

COMMERCIAL ITEMS CLAUSES INCORPORATED BY REFERENCE

D-3 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS -- COMMERCIAL ITEMS (FAR 52.212-5) (DEVIATION 2017-1 AND

DEVIATION APR 2020) (NOV 2020))

D-4 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY

MATTERS (FAR 52.209-9) (OCT 2018)

D-5 RESERVED

D-6 AVAILABILITY OF FUNDS (FAR 52.232-18) (APR 1984)

D-7 PROPERTY AND PERSONAL DAMAGE

D-8 RESERVED

D-9 NOTICE OF CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY

2010)

D-10 INSPECTION AND ACCEPTANCE (AGAR 452.246-70) (FEB 1988)

D-11 RESERVED

TABLE OF CONTENTS

ii

D-12 CONTRACTOR AUTHORIZED SIGNATURES

D-13 OPTION TO EXTEND SERVICES (FAR 52.217-8) (NOV 1999)

D-14 RESERVED

SECTION E - SOLICITATION PROVISIONS

E-1 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JUN 2020) (TAILORED)

E-2 EVALUATION - COMMERCIAL ITEMS (FAR 52.212-2) (OCT 2014) (Tailored)

E-3 CONTRACT AWARD

E-4 BIOBASED PRODUCT CERTIFICATION (MAY 2012)

E-5 RESERVED

E-6 OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS (FAR

52.212-3) (Nov 2020)

E-7 SERVICE OF PROTEST (FAR 52.233-2) (SEP 2006)

E-8 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION (AGAR 452.209-70) (DEVIATION 2012-01)

ALTERNATE 1 (FEB 2012)

E-9 INSPECTION AND ACCEPTANCE (AGAR 452.246-70) (FEB 1988)

E-10 SIZE STANDARD AND NAICS CODE INFORMATION (AGAR 452.219-70) (SEP 2001)

E-11 INQUIRIES (AGAR 452.204-70) (FEB 1988)

E-12 EVALUATION OF OPTIONS (FAR 52.217-5) (JUL 1990)

ATTACHMENT 1 - PAST PERFORMANCE INFORMATION

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

1202SA21R9106

6. SOLICITATION ISSUE

DATE

4/16/2021

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

David P. Hershey

b. TELEPHONE NUMBER (No collect calls)

208-387-5627

8. OFFER DUE DATE/

LOCAL TIME

5/13/2021/ 1400

MST

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100% FOR:

NATIONAL INTERAGENCY FIRE CENTER

U.S. FOREST SERVICE – CONTRACTING

OWYHEE BUILDING - MS 1100

3833 S. DEVELOPMENT AVE

BOISE, ID 83705-5354

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

HUBZONE SMALL

BUSINESS

(EDWOSB) NAICS: 541370

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8 (A)

SIZE STANDARD:

16.5M

11. DELIVERY FOR FOB DESTINA-

TON UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

NATIONAL INTERAGENCY FIRE CENTER

U.S. FOREST SERVICE – CONTRACTING

OWYHEE BUILDING - MS 1100

3833 S. DEVELOPMENT AVE

BOISE, ID 83705-5354

Same As Item 9

17a. CONTRACTOR/ CODE FACILITY 18a. PAYMENT WILL BE MADE BY CODE

OFFEROR CODE

ALBUQUERQUE SERVICE CENTER

INCIDENT BUSINESS – CONTRACTS

101B SUN AVENUE, NE

ALBUQUERQUE, NM 87109

TELEPHONE NO. ___________ DUNS_______________ .

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

IR Mapping

See Schedule of Items

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 .

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

HEREIN.

29. AWARD OF CONTRACT: REF. _________________ __ OFFER

DATED _______________ . YOUR OFFER ON SOLICITATION (BLOCK

5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNED (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

SECTION A

SUPPLIES OR SERVICES AND PRICES

OBJECTIVE: The Contractor shall perform Infrared Mapping and Imaging for the United States Forest Service (USFS). The Government has Interagency and cooperative agreements with Federal and State Agencies and private landholders. This service may be ordered under this agreement for such use. This work will primarily take place within the continental United States. The government intends to award multiple Basic Ordering Agreements (BOA) starting for the 2021 fire season. This BOA will have one base year commencing in 2021, with four renewal periods of one year each. Call(s) containing incident specific collection, priority, and product requirements (when, where, what) will be established after award of the BOA.

A-1 SCHEDULE OF ITEMS

The two products delivered under this agreement are:

1. New ignition imaging and mapping: The vendor will confirm the presence of reported or potential new wildland fire ignition(s) across large tracts of land as defined by requests for service. Each new ignition confirmed shall be reported within 10 minutes from acquisition.

Services will typically be requested following lightning storms, during periods of high fire danger, or to provide confirmation of possible ignition in distant/remote locations.

2. NIROPS Large Fire Mapping: This mission is to provide nighttime IR mapping of large fires as surge capacity to the USFS National Infrared Operations (NIROPS) program.

3. On the schedule of items a vendor may bid either the New Ignition Mapping CLIN(s) and Large Fire Mapping CLIN(s) separately, and or may bid on both.

CLIN ITEM DESCRIPTION QTY UNIT PRICE

0001 Base Year: New ignition imaging and mapping 1 HR

0002 Base Year: NIROPS Large Fire Mapping 1 HR

0003 Base Year: Miscellaneous, per diem 1 Total $25,000*

1001 Renewal Year 1: New ignition imaging and mapping 1 HR

1002 Renewal Year 1: NIROPS Large Fire Mapping 1 HR

1003 Renewal Year 1:

Miscellaneous, per diem 1 Total $25,000*

2001 Renewal Year 2: New ignition imaging and mapping 1 HR

2002 Renewal Year 2: NIROPS Large Fire Mapping 1 HR

2003 Renewal Year 2:

Miscellaneous, per diem 1 Total $25,000*

3001 Renewal Year 3: New ignition imaging and mapping 1 HR

3002 Renewal Year 3: NIROPS Large Fire Mapping 1 HR

3003 Renewal Year 3:

Miscellaneous, per diem 1 Total $25,000*

4001 Renewal Year 3: New ignition imaging and mapping 1 HR

4002 Renewal Year 3: NIROPS Large Fire Mapping 1 HR

4003 Renewal Year 3:

Miscellaneous, per diem 1 Total $25,000*

* CLINS 0003, 1003, 2003, 3003 and 4003 are estimated and will be calculated at actual cost or the approved GSA per diem rate.

A-2 OVERNIGHT STANDARD PER DIEM RATE ALLOWANCE

Rates as published in Federal Travel Regulations See Section C

A-3 LOCATIONS

Work under this contract will primarily be in the continental United States.

A.4 POINTS-OF-CONTACT

(a) Reserved until award, will be identified upon each mission or set of missions.

A-5 ADDITIONAL INFORMATION

Additional information that is required to be submitted with your proposal is contained in Section E, Instructions to Offerors-Commercial Items (FAR 52.212-1) (Tailored).

A-6 EXCISE TAXES

Excise taxes shall be included in your agreement prices IAW FAR Clause 52.212-4(k) Taxes.

The contract price includes all applicable Federal, State, and local taxes and duties.

SECTION B

DESCRIPTION/SPECIFICATIONS

B-1 STATEMENT OF WORK

The contractor will provide the government with geospatial data and products derived from EO/IR imagery within a specified timeframe to provide situational awareness and intelligence for operational decisions. During the acquisition of data, the vendor shall not enter or interfere with any active wildland fire operations such as a Temporary Flight Restriction. Description of work for each mission is described as follows:

1. New ignition imaging and mapping (Item 001): During periods of forecasted lightning activity, IR services may be ordered to pre-position near areas expecting increased initial attack activity.

The government will provide map products delineating areas of reported or suspected new ignitions, detected lightning strikes, locations of known fires, and jurisdictional boundaries.

a. Services will typically be requested for early morning and go through the early afternoon when there is greater contrast between the heat of the fires and the cool ground. However, services may be requested for any time. Upon confirmation of new incidents, the contractor is expected to be able to provide ignition verification in real-time (10 mins from acquisition) to the designated government point of contact via radio, text, email, voice or similar means.

All information and imagery is required to have positional accuracy of 10 meters or less.

Ignition Details to be communicated:

o Lat/long coordinates of the new ignition, accurate to within 10 meters.

Latitude and longitude must be provided in Degrees Decimal Minutes (DDM), utilizing GPS Datum WGS84 degrees and minutes o Estimate of size in acres or X feet by X feet if smaller than 1/4 acre o Character of the fire (smoldering, creeping, active, running) o Fuel type (grass, brush, timber, slash) o Adjacent fuels (grass, brush, timber, slash) o Aspect and elevation o Position on slope (ridgetop, upper 1/3, middle 1/3, lower 1/3, valley bottom) o Proximity to roads (if any) o Proximity to values (structures, communication towers, highways, etc.)

For fire ignitions under 10 acres:

o IR and EO still imagery of the ignition clearly showing the fire and surrounding vegetation.

o PDF Documents containing all the fire ignition details reported in real time.

o Additional products as requested on order.

For fire ignitions over 10 acres:

o A KML/KMZ of perimeter that is delineated from IR/EO imagery.

o GeoPDF Map(s) displaying infrared derived perimeter on a topographical map:

USGS 7.5 minute topographical map. Scale map to fit fire perimeter on a 11x17” page, no smaller than 1:10,000 scale.

PDF maps will be produced at 11” x 17” format.

Map will include a legend including date/time the imagery was collected and Vendor.

Map will include notation of “interpreted acres”

b. New ignition imaging and mapping Sensor/data Requirements: To ensure capability to perform this mission, the following requirements are to be submitted in the proposed solution:

• Must be able to demonstrate day-time detection in full sunlight.

o Provide an example of successful detection of a 6” x 6” tray of red-hot charcoal briquettes (approx. 500 deg C) o From a distance of 10 miles o In open terrain with no vegetation top cover o GPS coordinates from the ground location of the charcoal briquettes is to be provided for comparison with the GPS coordinates derived from the EO/IR sensor.

o The test is to be done near a road to demonstrate positional accuracy.

• An EO/IR camera system mounted on a 360 degree gimbal ball is required.

o Cooled MWIR with laser designator is preferred.

o LWIR is acceptable as long as it can show successful demonstration of detecting 6” x 6” red hot charcoal briquettes.

o Positional accuracy of 10 meters or less is required.

• Ability to interrogate heat source to distinguish it from false positives such as hot rocks, metal roof tops, campfires, industrial heat sources, etc. is required.

• Ability to convert sensor data into a KMZ or KML if the fire is over 10 acres in size is required.

• Ability to provide pictures or screen captures showing EO and IR imagery is required.

JPEG is preferred.

c. Detection Datalink Requirements:

• Offered solution must be capable of transmitting ignition conformation (with exception of pictures) to the designated government point of contact within 10 minutes of data acquisition.

• Use of air-cellular or satellite hot-spot are acceptable solutions to provide text, email, or online chat capability to transmit the detection report. Offeror must identify the proposed datalink system.

• Pictures and additional information of the detected fire can be emailed upon mission completion.

2. NIROPS Large Fire Mapping (Item 002): This item is to provide nighttime IR mapping of large fires in support of the Forest Service National Infrared Operations (NIROPS) program.

Contractors ordered under this item will be assigned to provide IR mapping for fire(s) within a sub-geographical area and provide required deliverable map products within a required delivery time. A scan order with geospatial coordinates will be provided by the NIROPS Coordinator identifying the area to be imaged, time of day, and an incident contact.

a. NIROPS is primarily a nighttime mission, with mission tasking taking place in the mid-afternoon and operations commencing after dark through the early morning hours when there is greater contrast between the heat of the fires and the cool ground. The contractor is expected to acquire the raw collected IR imagery, process the data into GIS-ready shapefiles, and provide the final deliverable map products prior to 0400 hours local time at the incident.

• The entire fire or just the actively burning portions may be requested for mapping.

• Individual fires could be 75,000 acres or larger.

• Contractor could be assigned to multiple fires in a single 24-hour period that may be located up to 300 miles apart.

b. NIROPS Deliverable Map Products: Under this item, the contractor is required to provide the following map products derived from the IR imagery:

• All data sets and map products shall conform to the IR Product Naming Conventions (https://fsapps.nwcg.gov/nirops/docs/upload/IR_product_naming_conventions.pdf)

• GIS-ready shapefiles of the exterior heat perimeter are the highest priority, followed by isolated heat sources outside the main perimeter (i.e. spot fires), then depiction of areas with intense heat within the main perimeter, scattered heat, and isolated heat.

Shapefiles produced in the projection and coordinates utilized by the requisition incident or specified on the scan order. When applicable, the incident will receive all* the listed shapefiles:

Heat Perimeter (polygon) Intense Heat (polygon) Scattered Heat (polygon) Isolated heat (point)

*The activity of any given incident will dictate the shapefiles produced (e.g.

possibly no intense heat shapefiles are present) o Shapefiles shall be packaged in a zip file to ensure all necessary files are transferred.

• KMZ/KML:

A KMZ or KML containing all the data will be provided https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffsapps.nwcg.gov%2Fnirops%2Fdocs%2Fupload%2FIR_product_naming_conventions.pdf&data=04%7C01%7C%7C54140bf8905346ccadfd08d8cc40ad9b%7Ced5b36e701ee4ebc867ee03cfa0d4697%7C0%7C0%7C637483925459962576%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=ul1pQIRO%2BPU7tm3P6Ngek9Um%2Fkpzkc3rb4Q39imawvk%3D&reserved=0

• PDF Map(s) displaying all infrared shapefiles on a topographical map will be provided:

USGS 7.5-minute topographical map. Scale map to fit fire perimeter on a 11x17” page, no less than 1:10,000 scale.

Map(s) are to be delivered as Geo-PDF(s) PDF maps will be produced at 11” x 17” format.

Map will include a legend including date/time the imagery was collected.

Map will include notation of “interpreted acres” unless incident requests the acres not be shown (California).

Include IR Interpreters name.

Do not include raw IR imagery as background. If incident requests, a second map with NAIP background can be provided.

• Map Symbols:

Intense heat polygon: 10% simple hatch Scattered heat: 10% ordered stipple, and make stipple background transparent Isolated heat: 8 or 10 point

• Imagery:

Imagery utilized to create any Geospatial data and products shall be provided as both raw (collected) and processed (classified/interpreted) and as an imagery mosaic in lossless compression format upon request.

GeoTiff, or JPEG 2000 are recommended.

• IR Log: A template will be provided for the IR Interpreter to document details of the

IR imagery acquisition and interpretation, and a detailed briefing on what was observed and was able to map with imagery. The IR Log should identify the main areas of fire activity and growth, any sources of heat outside the mapped perimeter;

and any issues with the imagery, such as cloud cover, coverage gaps, and image quality issues. The log will also include the interpreters name and contact information.

c. NIROPS Sensor Requirements: To ensure capability to perform the NIROPS mission, the following requirements are to be described in the proposed solution:

• A nadir-oriented IR camera system using step-stare technique or wide angle is required. Gimbal-ball EO/IR camera systems are not recommended.

o Spectral imagers with LWIR (8 - 14 μm) band is minimally required, combination of LWIR (8 - 14 μm) and MWIR (3 - 5 μm) bands is preferred.

o IR imagery collected at minimum 6,000’ AGL, maximum 18,000’ AGL, with Ground Sample Distance (GSD) of 4 meters at nadir or better, not to exceed 10m on edges of usable view. Offered solution must identify the field of view at 6,000’ and 10,000’ AGL.

o Sensitivity: Able to detect 6” x 6” red hot coals (600 degrees C) from 10,000 ft.

AGL or higher.

o Positional accuracy: 10 meters or less o Ability to scan 100,000 acres per hour is minimally required, 300,000 acres per hour is desired

• Ability to differentiate false positives from rock outcrops, bare ground, metal roofs, etc.)

• Ability to mitigate against blooming (saturation) effects caused by hot gases from crown fires

• Imagery to be delivered as a single co-registered orthorectified multiband mosaic (GeoTiff or JPEG 2000 for viewing in ArcGIS

• Must be able to demonstrate nighttime detection capability and delivery of required map product.

o Provide an example of successful detection and mapping of a 6” x 6” tray of red hot charcoal briquettes (approx. 500 deg C) o From a minimum height of 6,000 feet above ground at nadir o In open terrain with no vegetation top cover o GPS coordinates from the ground location of the charcoal briquettes is to be provided for comparison with the GPS coordinates derived from the EO/IR sensor.

o The test is to be done near a road to demonstrate positional accuracy

d. NIROPS Deliverable Timeframe Requirements:

• Nighttime products are to be delivered no later than 0400 local time.

• If daytime products are requested, shall be delivered within 2 hours of completion of data acquisition.

• All map products are placed in the IR folder under the Incident folder on the NIFC ftp site

(nifc.ftp.gov) or mutually agreed upon location for all products except imagery.

• Vector products may be uploaded and displayed in the Enterprise Geospatial Portal

(EGP) https://egp.nwcg.gov/egp/default.aspx

B-2 INVOICING AND PAYMENTS

a) Payment shall be made upon receipt of invoice and acceptance of materials and services. Final payment will be made upon receipt of final invoice and acceptance of materials and a Contractors Release of Claims.

b) Invoice will include a breakdown with separate totals for mobilization, hourly rate, and any per diem or overnight costs

c) Contractor shall invoice the Government once every 2 weeks on the 1st and 15th of each month, or other bi-monthly schedule if approved by the CO. The Contractor shall provide supporting documentation with each invoice submitted. Supporting documentation includes, but is not limited to: receipts for travel, per diem, end product map, Incident Resource Orders, etc.

https://egp.nwcg.gov/egp/default.aspx

B-3 ORDERING PROCEDURES

a) Orders for service(s) will be placed with the Contractor as needed. Orders will be filled based on need of the regions and forests for IR mapping services. Orders will come in the form of a Resource Order via a regional or forest dispatch center.

b) The Government does not guarantee the placement of any orders for service under this Agreement and the Contractor is not obligated to accept any orders. When the Government places an order for services, if the Contractor elects to accept the order, either through written acknowledgement or commencement of performance, a Contract will thereby be established.

This Contract will include all the terms and conditions called out under this BOA.

c) Contractor will have two hours from time of issuance of a Resource Order to accept.

d) The vendor will be requested to submit an estimate (date/time) when the first IR mapping product can be delivered (including initial mobilization time). Thereafter vendor will be required to deliver the requested products as specified on the task order.

e) Task orders will include such information as follows:

o Name and location of the fire(s) o Requested start date o Approximate size and any perimeters that have been created to date o Anticipated duration and frequency of IR mapping needed o Time of day for data collection (including night time)

TFR information, frequencies, and coordination procedures with local dispatch and/or assigned air attack.

SECTION C

EXHIBITS

EXHIBIT 1 - PERFORMANCE REPORT

U.S. FOREST SERVICE

INCIDENT SUPPORT BRANCH

3833 S. DEVELOPMENT AVE

BOISE, IDAHO 83705-5354

Phone 208-387-5665 Fax 208-387-5384

U.S. DEPARTMENT OF INTERIOR

IBC ACQUISITION SERVICES

300 E MALLARD DR SUITE 200

BOISE, ID 83706

Phone 208-433-5026 Fax 208-433-5030

EVALUATION REPORT ON

CONTRACTOR PERFORMANCE

’’’’’’CPARS Compatible Format’’’’’’

SOURCE SELECTION INFORMATION

NOT FOR PUBLIC RELEASE (see FAR 3.104 & 42.1503)

AGENCY / USER CONTRACT NO.

ADDRESS CONTRACTOR

CITY / STATE/ ZIP

PERIOD OF

PERFORMANCE

FROM TO

CONTRACT COR

LOCATION OF

PERFORMANCE

PROGRAM TITLE

AIRCRAFT FLIGHT SERVICES: AIRPLANE HELICOPTER AIR TANKER

OTHER – specify

AIRCRAFT TYPE

CONTRACT EFFORT

DESCRIPTION

(check all that apply)

EXCLUSIVE USE CALL WHEN NEEDED

FIRE MANAGEMENT RESOURCE MAINTENANCE

OTHER MISSION –

specify:

INSTRUCTIONS: This form can be completed on the computer or printed and completed by hand. Use the mouse to navigate. To check or uncheck a box, 'double click' the box. If further direction is required on how to complete this evaluation or where to submit it, please contact your Contracting Officer. Comment boxes are formatted to automatically wrap the entered text. Check the box that best describes the level in which the Contractor supported the area described. Comments are essential and must substantiate your rating selection. N/A = not applicable. If additional space is required, use page 2 of the form or attach additional page(s).

SEE PAGE 4 FOR EVALUATION RATINGS DEFINITIONS

1. Quality. Contractor was professional and conformed to contract requirements. Was capable, efficient and effective in supporting the programs of this contract. Provided well maintained equipment and highly qualified personnel.

N/A Exceptional Very Good Satisfactory Marginal Unsatisfactory

COMMENTS:

2. Schedule. Contractor was prepared and available to begin work on contract start date and provided daily coverage during the contract period with little to no disruption or unavailability. Contractor kept COR informed of crew exchanges, maintenance issues, etc.

N/A Exceptional Very Good Satisfactory Marginal Unsatisfactory

3. Cost Control. How well does the contractor control operating costs? (Check N/A if this is a Firm Fixed price or Firm Fixed Price with Economic Price Adjustment contract)

N/A Exceptional Very Good Satisfactory Marginal Unsatisfactory

4. Management. Contractor and on-site representatives were professional, well qualified, and committed to customer satisfaction and safety of operations. Contractor provided necessary support for key personnel and if applicable, took necessary action to correct or replace any personnel.

N/A Exceptional Very Good Satisfactory Marginal Unsatisfactory

5. Small Business. How does the contractor support small business? (Check N/A unless this is a large business and a subcontracting plan is required)

N/A Exceptional Very Good Satisfactory Marginal Unsatisfactory

6. Regulatory Compliance. How well does the contractor comply with governing regulations such as the Federal Aviation Regulation or others.

N/A Exceptional Very Good Satisfactory Marginal Unsatisfactory

7. Other – Safety. Contractor and on-site representatives’ attitude and efforts, as well as actual application, towards aircraft safety and general safety of operations?

N/A Exceptional Very Good Satisfactory Marginal Unsatisfactory

8. Customer Satisfaction. Identify to what level you were satisfied with the services provided under this contract. If given the opportunity, would you hire this contractor again to accomplish a similar project? yes No

N/A Exceptional Very Good Satisfactory Marginal Unsatisfactory

9. Other Areas:

N/A Exceptional Very Good Satisfactory Marginal Unsatisfactory

10. Other Areas:

N/A Exceptional Very Good Satisfactory Marginal Unsatisfactory

11. Other Areas:

N/A Exceptional Very Good Satisfactory Marginal Unsatisfactory

12. Other Areas:

N/A Exceptional Very Good Satisfactory Marginal Unsatisfactory

Additional comments to support your response to any item above or other items (will not be posted on CPARS website)

Name, Title of Individual Completing this Form (include agency, phone and electronic address)

Signature

RATING

DEFINITION

NOTE

Exceptional Performance meets contractual requirements and exceeds many to the Government's benefit. The contractual performance of the element being assessed was accomplished with few minor problems for which corrective actions taken by the Contractor was highly effective.

To justify an Exceptional rating, identify multiple significant events and state how they were of benefit to the Government. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also there should have been NO significant weaknesses identified.

Very Good

Performance meets contractual requirements and exceeds some to the Government's benefit. The contractual performance of the element being assessed was accomplished with some minor problems for which corrective actions taken by the Contractor was effective.

To justify a Very Good rating, identify a significant event and state how it was a benefit to the Government. There should have been no significant weaknesses identified.

Satisfactory Performance meets contractual requirements.

The contractual performance of the element being assessed contains some minor problems for which corrective actions taken by the Contractor appear or were satisfactory.

To justify a Satisfactory rating, there should have been only minor problems, or major problems the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified.

Marginal Performance does not meet some contractual requirements. The contractual performance of the element being assessed reflects a serious problem for which the Contractor has not yet identified corrective actions. The Contractor's proposed actions appear only marginally effective or were not fully implemented.

To justify Marginal performance, identify a significant event in each category that the Contractor has trouble overcoming and state how it impacted the Government.

A Marginal rating should be supported by referencing the management tool that notified the Contractor of the contractual deficiency. (e.g. quality, schedule, business relations, management of key personnel, safety report or letter)

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element contains a serious problem(s) for which the contractor's corrective actions appear or were ineffective.

To justify an Unsatisfactory rating, identify multiple significant events in each category that the Contractor had trouble overcoming and state how it impacted the Government. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating. An Unsatisfactory rating should be supported by referencing the management tools used to notify the contractor of the contractual deficiencies (e.g.

management, quality, safety, etc.)

SECTION D

CONTRACT CLAUSES

D-1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address:

https://www.acquisition.gov/

52.204-4 Printed or Copied Double-Sided on Recycled Paper (MAY 2011) 52.204-7 System for Award Management (OCT 2018) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.212-4 COMMERCIAL ITEMS (DEVIATION 2017-1) (OCT 2018)

D-2 CONTRACT TERMS AND CONDITIONS – 52.212-4 COMMERCIAL ITEMS (DEVIATION

2017-1) (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights --

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C.3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71,Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

https://www.acquisition.gov/

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include --

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice;

and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer— System for Award Management, or 52.232-

34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt Payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period at fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law.

If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause.

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) Reserved

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End Use License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

Alternate I (Jan 2017) When a time-and-materials or labor-hour contract is contemplated, substitute the following paragraphs (a), (e), (i), (l), and (m) for those in the basic clause.

(a) Inspection/Acceptance.

(1) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government will perform inspections and tests in a manner that will not unduly delay the work.

(2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements.

Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the “hourly rate” for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the “hourly rate” attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. [Insert portion of labor rate attributable to profit.]

(5)

(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may—

(A) By contract or…