12_-_FPCM-CAL-I001055-M063-KM,_Addendum_03.pdf

STATE OF CALIFORNIA

Department of Corrections and Rehabilitation

INVITATION FOR BID

Rev. 04/25/24

DUE DATE:

September 10, 2025

Responses must be delivered to:

Procurement Support Attn: Kim Morden, Procurement Officer 9838 Old Placerville Road, Suite B Sacramento, CA 95827 by no later than 2:00 pm on the due date.

DELIVERY TIME ARO:

(After Receipt of Order)

Supplier name and address: Solicitation No. Rev. # Date ARE YOU CLAIMING PREFERENCE AS A

CALIFORNIA CERTIFIED SMALL BUSINESS?

FPCM-CAL-I001055-M063-KM 03 09/03/2025

Yes No

Contact:

Phone: ( ) Fax: ( )

Email:

Ship to:

CALIPATRIA STATE PRISON

Attn: Eduardo Gomez 7018 Blair Road Calipatria, CA 92233

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL BUSINESS

SUBCONTRACTOR PREFERENCE?

ARE YOU CLAIMING INCENTIVE AS A

DISABLED VETERAN BUSINESS ENTERPRISE

(DVBE) OR A NON-DVBE CLAIMING DVBE

SUBCONTRACTOR INCENTIVE?

Name (Print) Return bid to:

(Electronic Mail) Department of Corrections & Rehabilitation Procurement Support Kim.Morden@cdcr.ca.gov

(Courier) Department of Corrections & Rehabilitation Procurement Support Attn: Kim Morden, Procurement Officer 9838 Old Placerville Road, Suite B Sacramento, CA 95827

Section 14838 et seq. Of the California government code requires that a 5% preference be given to bidders who qualify as a small business as a non-small business claiming 25% California certified small business participation for requirements see title 2, California code of regulations section 1896 et seq. The requirements for nonprofit veteran service agencies qualifying as a small business are contained in section 999.50 et sec. Of the military and veterans code.

The purchasing authority for this acquisition is under the jurisdiction of California penal code 7000 (a)(b) and 7001 meeting the criteria as part of the master plan. conferred by statute upon the department of general services and the department – (refer to document 11 of the procurement file).

Title:

Signature:

Date:

Federal Employer Identification Number:

California Seller’s Permit Number:

DELCARATIONS UNDER PENALTY OF PERJURY; By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board declaration set forth in Paragraph 43 of the General Provisions is true and correct. (3) If a claim is made for the small business preference, the information set forth within is true and correct.

This is a product only purchase for delivery to 7018 Blair Road, Calipatria, CA 92233. Authority for this purchase is per Penal Code Sections 7000- 7001. Product(s) must be quoted as described on this Invitation for Bid (IFB). Bids must be in accordance with IFB FPCM-CAL-I001055-M063-KM and Attachments I and II (plans and specifications). Bidders must meet the minimum requirements identified in the attached specification in order to be considered for award of the purchase order. A mandatory walk-thru for this IFB solicitation will be conducted on July 30, 2025 at 8:00am.

ITEM

NO.

QTY UNIT DESCRIPTION UNIT PRICE EXTENSION

CALIPATRIA STATE PRISON ROOF REPLACEMENT PROGRAMS FACILITY

HOUSING UNITS: 331, 332, 333, 334, AND 335 ROOF ASSEMBLIES

Addendum 03:

Provides responses to vendor questions stemming from the mandatory July 30, 2025, roof walk. No photos were taken. This encompasses the “Question and Response” portion of formal solicitation FPCM-CAL-I001055-M040- RS, Facility A, which is identical to Facility B. This further serves to clarify this solicitation is for Facility B.

Amends lines 1, 8, 15, 22, and 29 to reflect installation on concrete over metal decking.

Provides Request for Information 007 and 009, as well as Construction Bulletins 001, 003, and 005, which contain pertinent information (posted to Cal eProcure).

Extends bid opening due date to September 10, 2025 @ 2:00PM. Additional information regarding the virtual bid opening is forthcoming.

Vendors must submit addendum 03 as their bid document. All bids must contain a detailed material list. All other terms and conditions remain the same. See following pages for the Question/Response portion and a revised price sheet.

IFB, Addendum 03, Page 1

INVITATION FOR

BID CONTINUATION

Supplier Name: Solicitation No.

FPCM-CAL-I001055-M063-KM

Rev. 03

Questions from CAL Roof Walk 07/30/2025

1. QUESTION: The plan sheets in the solicitation are for Facility A. Since this solicitation is for Facility

B, will those plan sheets be provided?

RESPONSE: Facility B roofs are identical to Facility A, with the exception of A5 a yard pop-out, no other on any other yard. 1-4 identical as 1-5 on Facility B.

A/E RESPONSE: Housing Units in Facility B are the same as Facility A. See plan sheets for Building 322 Housing Unit.

2. QUESTION: Please confirm if vapor retarder is required for all buildings.

RESPONSE: No, it is not required.

3. QUESTION: Will CCM be fabricating its own sheets or will the supplier need to provide prefabricated sheets?

RESPONSE: Vendors to provide coping, counter, and metal extensions, per plans and specs.

4. QUESTION: Will CCM provide PVC clad quantities for drippage?

RESPONSE: The total lineal footage (LF) for the roof edge metal is 396LF. Assuming they are 12’ long, it equals to 33PCS/BLD. The total for B yard should be 1980 LF.

5. QUESTION: Will CCM be providing the footage for each roof or will the supplier be doing take-offs?

RESPONSE: The supplier is responsible for take-offs, with the exception of the drip edge, which CCM provided above.

6. QUESTION: Is the clad metal to arrive in sheets or bent.

RESPONSE: Clad metal is to arrive bent.

7. QUESTION: Please confirm scupper sizes on Details 5 and 8.

RESPONSE: CCM will provide the scuppers.

8. QUESTION: Are existing drains to be retrofitted?

RESPONSE: Vendor to provide scuppers, per plans.

9. QUESTION: What is the size of the handrail post located on the upper deck, and what type of boot will be needed?

RESPONSE: The post size is 2-3/8" OD, the type of boot needed will be a split boot.

A&E RESONSE: Drawing shows guardrails to be 1-1/2”dia post & rails.

10. QUESTION: How far out from the ridge is the taper starting for the 1/2" slope in the upper deck?

RESPONSE: The existing slope for the upper deck is 1/4" / FT; however, CB 01 and 03 calls for providing 1/2" slope on the last 12' from the ridge.

A&E RESPONSE: Provide 1/4"/12” slope at high roof and 1/2"/12” slope at low roof as shown on

CB O1.

11. QUESTION: Which buildings will be affected by RFI 07, providing taper for 1/2" slope on the lower deck area?

RESPONSE: All buildings have this condition: zero slope. Taper for 1/2" slope should be provided for all buildings.

12. QUESTION: Will CCM be fabricating its own sheets or will the supplier need to provide prefabricated sheets?

RESPONSE: Vendors to provide coping, counter, and metal extensions, per plans and specs.

IFB, Addendum 03, Page 2

Supplier Name: Solicitation No.

QUESTIONS FROM CAL ROOF WALK 7/25/2024

FPCM-CAL-I001055-M040-RS

General Notes: Two roofs, Building A1 and Building A5, were walked. Correctional Construction Mentorship (CCM) took all necessary and requested photos. Timeline on deliveries was confirmed to be per RFQ. RFI#3 (regarding ridge) for 18-045 Phase 2 was discussed and clarified with all prospective bidders, and RFI #3 was provided to Procurement Officer by CCM.

Q: Building A5 unistrut is existing; is it CCM’s intention to use a u-anchor 2400 to re-attach to the walls for the electrical?

A: CCM will procure approved product to attach the electrical pipes at future time.

Q: Jose DeLuna from CCM commented that the IFB was posted with metal deck and it should be concrete deck. Will this be addressed by amendment?

A: Yes, Amendment #2 to reflect all Building Roofs are concrete deck.

A/E RESPONSE: …installed on concrete over metal decking.

Q: At AC units there are clusters of pipe penetrations, does CCM want to flash these penetrations with liquid flashing or follow the P-Nut detail?

A: P-Nut detail to be followed; A&E is aware of this issue.

Q: Is a vapor barrier going to be required on each building?

A: Per specs, 07 54 19 - 18 (C.) No vapor retarder is required.

Q: Are vendors to provide coping metals or is CCM to provide?

A: Vendors to provide all coping metals, per plan.

Q: Is coping metal to be provided as fabricated or as sheet stock?

A: Pre-manufactured coping metals to be provided by vendor, per plan.

Q: Are vendors to provide drains or is CCM to provide?

A: CCM will provide Drains.

Q: Are vendors to provide Durablock?

A: No.

Q: Will CCM provide count on Durablock for this IFB?

A: CCM will provide Durablocks.

Q: Will CCM provide linear footage of walkway for this IFB?

A: Buildings 322-325 = 720' Walk pad. Building 321= 760' Walk pad, Building 321= 280' Crossgrip.

Q: Please confirm width of walkway to be provided by vendors.

A: Minimum 36" Per Specification 07 54 17 - 11 (J.2) A/E RESPONSE ADDED TO FPCM-CAL-I001055-M063-KM REVIEW: Specification 07 54 19-11 (J.2)

IFB, Addendum 03, Page 3

Supplier Name: Solicitation No.

QUESTIONS FROM CAL ROOF WALK 7/25/2024 – CONTINUED

FPCM-CAL-I001055-M040-RS

Q: Regarding overflow scuppers on parapet wall, does CCM want round or rectangular?

A: Rectangular overflow scuppers, per plan. CCM will confirm dimensions during demolition.

Q: Upper roof edge to lower roof, there is a drip edge (see HA 4.1, Detail 3B); the detail shows a steel nailer – is this to be provided by vendor or will CCM provide?

A: CCM will provide metal nailer.

NOTE: Per Jose DeLuna from CCM, clad metal to be provided by vendor per Detail SB HA 4.1.

A/E RESPONSE ADDED TO FPCM-CAL-I001055-M063-KM REVIEW: Detail 2B HA 4.1

IFB, Addendum 03, Page 4

BID

CONTINUATION

Supplier Name: Solicitation No.

FPCM-I001055-M063-KM

ITEM

NO.

QTY UNIT DESCRIPTION UNIT PRICE EXTENSION

FAC B HU 331 ROOF ASSEMBLY

1 1 LOT ROOF ASSEMBLY - Complete roofing system, thermoplastic roofing membrane, adhered polyvinyl chloride (PVC), 80 mil., with factory applied felt backing, in 6' X 60' or 10' X 80' rolls, white exposed face color, to cover approximately 16,878 square feet roof. Bid must include all materials to be installed on concrete over metal decking.

2 1 LOT SHEET METAL PRODUCTS FOR ROOF: To be delivered upon request by CCM Construction Supervisor. To include but not limited to: Cladded sheet metal provided in 4’ X 10‘ sheets, in quantities as required per plans and specifications. Fabrication of sheet metal to be completed by Correctional Construction Mentorship (CCM), unless otherwise stated in this IFB. Coping metal must be provided per specs.

Provide 4’x10’ GSM for CCM to bend coping metal (Quantity, unit price and product information of sheet metal products must be included on materials list.)

3 1 LOT ADHESIVES AND SEALANTS FOR ROOF AND WALLS: To be delivered upon request by CCM Construction Supervisor.

(Quantity, unit price and product information of Adhesives and Sealants must be included on materials list.)

The coverage rate for membrane adhesive shall be 100SF per gallon. The coverage for insulation adhesive must meet FM Global Property Loss Prevention Data Sheets (1-29 & 1-49)

4 1 EA WARRANTY Manufacturer's, standard ten (10) year, Full System, No Dollar Limit Warranty, (labor/material warranty), warranty shall be non-prorated. (This language supersedes specification section 07.54.19-8.)

NOTE: Warranty will not be paid until the roof is installed and is accepted by the manufacturer’s representative.

5 24 HRS TECHNICAL ASSISTANCE, on-site inspection, testing, training and certification of CCM staff by roofing manufacturer’s representative.

6 1 EA SUBMITTALS, per attached specifications section 01 33 23 and the attached CDCR Roof System Review Checklist (refer to Attachment XI). Complete roof system must have FM Global listing, including wind uplift. Product data sheets, shop drawings, manufacturer’s certification, manufacturer’s installation instructions, and warranty (sample), as well as all layouts listed on the CDCR Roof System Review Checklist must be included in submittal package.

7 1 EA ROOFING MATERIALS, TEN PERCENT (10%) of all roofing materials (including separate shipping fee) to be delivered only upon request of Construction Supervisor: (Quantity, unit price and product information of all items must be included on materials list.)

IFB, Addendum 03, Page 5

CONTINUATION

Supplier Name: Solicitation No.

FAC B HU 332

8 1 LOT ROOF ASSEMBLY - Complete roofing system, thermoplastic with factory applied felt backing, in 6' X 60' or 10' X 80' rolls, white exposed face color, to cover approximately 16,878 square

9 1 LOT SHEET METAL PRODUCTS FOR ROOF: To be delivered limited to: Cladded sheet metal provided in 4’ X 10‘ sheets, in quantities as required per plans and specifications. Fabrication of sheet metal to be completed by Correctional Construction Mentorship (CCM), unless otherwise stated in this IFB. Coping metal must be provided per specs.

Provide 4’x10’ GSM for CCM to bend coping metal (Quantity, unit price and product information of sheet metal products must be included on materials list.)

10 1 LOT ADHESIVES AND SEALANTS FOR ROOF AND WALLS: To be delivered upon request by CCM Construction Supervisor.

(Quantity, unit price and product information of Adhesives and Sealants must be included on materials list.)

The coverage rate for membrane adhesive shall be 100SF per gallon. The coverage for insulation adhesive must meet FM Global Property Loss Prevention Data Sheets (1-29 & 1-49)

11 1 EA WARRANTY Manufacturer's, standard ten (10) year, Full System, No Dollar Limit Warranty, (labor/material warranty), warranty shall be non-prorated. (This language supersedes specification section 07.54.19-8.)

NOTE: Warranty will not be paid until the roof is installed and is accepted by the manufacturer’s representative.

12 24 HRS TECHNICAL ASSISTANCE, on-site inspection, testing, training and certification of CCM staff by roofing manufacturer’s representative.

13 1 EA SUBMITTALS, per attached specifications section 01 33 23 and the attached CDCR Roof System Review Checklist (refer to Attachment XI). Complete roof system must have FM Global listing, including wind uplift. Product data sheets, shop drawings, manufacturer’s certification, manufacturer’s installation instructions, and warranty (sample), as well as all layouts listed on the CDCR Roof System Review Checklist must be included in submittal package.

14 1 EA ROOFING MATERIALS, TEN PERCENT (10%) of all roofing materials (including separate shipping fee) to be delivered only upon request of Construction Supervisor: (Quantity, unit price and product information of all items must be included on materials list.)

IFB, Addendum 03, Page 6

NVITATION FOR

CONTINUATION

Supplier Name: Solicitation No.

FAC B HU 333

15 1 LOT ROOF ASSEMBLY - Complete roofing system, thermoplastic with factory applied felt backing, in 6' X 60' or 10' X 80' rolls, white exposed face color, to cover approximately 16,878 square

16 1 LOT SHEET METAL PRODUCTS FOR ROOF: To be delivered limited to: Cladded sheet metal provided in 4’ X 10‘ sheets, in quantities as required per plans and specifications. Fabrication of sheet metal to be completed by Correctional Construction Mentorship (CCM), unless otherwise stated in this IFB. Coping metal must be provided per specs.

Provide 4’x10’ GSM for CCM to bend coping metal (Quantity, unit price and product information of sheet metal products must be included on materials list.)

17 1 LOT ADHESIVES AND SEALANTS FOR ROOF AND WALLS: To be delivered upon request by CCM Construction Supervisor.

(Quantity, unit price and product information of Adhesives and Sealants must be included on materials list.)

The coverage rate for membrane adhesive shall be 100SF per gallon. The coverage for insulation adhesive must meet FM Global Property Loss Prevention Data Sheets (1-29 & 1-49)

18 1 EA WARRANTY Manufacturer's, standard ten (10) year, Full System, No Dollar Limit Warranty, (labor/material warranty), warranty shall be non-prorated. (This language supersedes specification section 07.54.19-8.)

NOTE: Warranty will not be paid until the roof is installed and is accepted by the manufacturer’s representative.

19 24 HRS TECHNICAL ASSISTANCE, on-site inspection, testing, training and certification of CCM staff by roofing manufacturer’s representative.

20 1 EA SUBMITTALS, per attached specifications section 01 33 23 and the attached CDCR Roof System Review Checklist (refer to Attachment XI). Complete roof system must have FM Global listing, including wind uplift. Product data sheets, shop drawings, manufacturer’s certification, manufacturer’s installation instructions, and warranty (sample), as well as all layouts listed on the CDCR Roof System Review Checklist must be included in submittal package.

21 1 EA ROOFING MATERIALS, TEN PERCENT (10%) of all roofing materials (including separate shipping fee) to be delivered only upon request of Construction Supervisor: (Quantity, unit price and product information of all items must be included on materials list.)

IFB, Addendum 03, Page 7

CONTINUATION

Supplier Name: Solicitation No.

FAC B HU 334

22 1 LOT ROOF ASSEMBLY - Complete roofing system, thermoplastic with factory applied felt backing, in 6' X 60' or 10' X 80' rolls, white exposed face color, to cover approximately 16,878 square

23 1 LOT SHEET METAL PRODUCTS FOR ROOF: To be delivered limited to: Cladded sheet metal provided in 4’ X 10‘ sheets, in quantities as required per plans and specifications. Fabrication of sheet metal to be completed by Correctional Construction Mentorship (CCM), unless otherwise stated in this IFB. Coping metal must be provided per specs.

Provide 4’x10’ GSM for CCM to bend coping metal (Quantity, unit price and product information of sheet metal products must be included on materials list.)

24 1 LOT ADHESIVES AND SEALANTS FOR ROOF AND WALLS: To be delivered upon request by CCM Construction Supervisor.

(Quantity, unit price and product information of Adhesives and Sealants must be included on materials list.)

The coverage rate for membrane adhesive shall be 100SF per gallon. The coverage for insulation adhesive must meet FM Global Property Loss Prevention Data Sheets (1-29 & 1-49)

25 1 EA WARRANTY Manufacturer's, standard ten (10) year, Full System, No Dollar Limit Warranty, (labor/material warranty), warranty shall be non-prorated. (This language supersedes specification section 07.54.19-8.)

NOTE: Warranty will not be paid until the roof is installed and is accepted by the manufacturer’s representative.

26 24 HRS TECHNICAL ASSISTANCE, on-site inspection, testing, training and certification of CCM staff by roofing manufacturer’s representative.

27 1 EA SUBMITTALS, per attached specifications section 01 33 23 and the attached CDCR Roof System Review Checklist (refer to Attachment XI). Complete roof system must have FM Global listing, including wind uplift. Product data sheets, shop drawings, manufacturer’s certification, manufacturer’s installation instructions, and warranty (sample), as well as all layouts listed on the CDCR Roof System Review Checklist must be included in submittal package.

28 1 EA ROOFING MATERIALS, TEN PERCENT (10%) of all roofing materials (including separate shipping fee) to be delivered only upon request of Construction Supervisor: (Quantity, unit price and product information of all items must be included on

IFB, Addendum 03, Page 8

CONTINUATION

Supplier Name: Solicitation No.

FAC B HU 335

29 1 LOT ROOF ASSEMBLY - Complete roofing system, thermoplastic with factory applied felt backing, in 6' X 60' or 10' X 80' rolls, white exposed face color, to cover approximately 16,878 square

30 1 LOT SHEET METAL PRODUCTS FOR ROOF: To be delivered limited to: Cladded sheet metal provided in 4’ X 10‘ sheets, in quantities as required per plans and specifications. Fabrication of sheet metal to be completed by Correctional Construction Mentorship (CCM), unless otherwise stated in this IFB. Coping metal must be provided per specs.

Provide 4’x10’ GSM for CCM to bend coping metal (Quantity, unit price and product information of sheet metal products must be included on materials list.)

31 1 LOT ADHESIVES AND SEALANTS FOR ROOF AND WALLS: To be delivered upon request by CCM Construction Supervisor.

(Quantity, unit price and product information of Adhesives and Sealants must be included on materials list.)

The coverage rate for membrane adhesive shall be 100SF per gallon. The coverage for insulation adhesive must meet FM Global Property Loss Prevention Data Sheets (1-29 & 1-49)

32 1 EA WARRANTY Manufacturer's, standard ten (10) year, Full System, No Dollar Limit Warranty, (labor/material warranty), warranty shall be non-prorated. (This language supersedes specification section 07.54.19-8.)

NOTE: Warranty will not be paid until the roof is installed and is accepted by the manufacturer’s representative.

33 24 HRS TECHNICAL ASSISTANCE, on-site inspection, testing, training and certification of CCM staff by roofing manufacturer’s representative.

34 1 EA SUBMITTALS, per attached specifications section 01 33 23 and the attached CDCR Roof System Review Checklist (refer to Attachment XI). Complete roof system must have FM Global listing, including wind uplift. Product data sheets, shop drawings, manufacturer’s certification, manufacturer’s installation instructions, and warranty (sample), as well as all layouts listed on the CDCR Roof System Review Checklist must be included in submittal package.

35 1 LOT ROOFING MATERIALS, TEN PERCENT (10%) of all roofing materials (including separate shipping fee) to be delivered only upon request of Construction Supervisor: (Quantity, unit price and product information of all items must be included on

IFB, Addendum 03, Page 9

Supplier Name: Solicitation No.

THIS FOLLOWING WILL PERTAIN TO ALL LINE

ITEMS ON THE PURCHASE ORDER:

Materials to be delivered upon written request of Construction Supervisor. Requested materials may not be split into multiple deliveries. If shipped separately, deliveries may be rejected. Exceptions may be made by the Construction Supervisor. Written approval is required prior to delivery. All requested materials must be delivered within 3 business days or within 3 business days of the first delivery (if prior approval from Construction Supervisor has been obtained). Invoice for requested materials must match Construction Supervisor’s written request prior to acceptance and invoice submission. If vendor fails to deliver as requested, the delivery may be rejected and the vendor shall remove all materials from site within five (5) business days at vendor’s expense. Prospective vendors must initial below to indicate their understanding and compliance.

Upon receipt of an approved submittal package, vendor shall deliver within 30 calendar days (1) buildings worth of roofing materials as agreed upon with the CSII & CSIII in writing via email. The remaining (4) buildings worth of roofing materials shall be delivered (90) calendar days from receipt of an approved submittal package, unless otherwise agreed upon with the CSII & CSIII in writing via email. Prospective vendors must initial below to indicate their understanding and compliance.

PROSPECTIVE VENDOR INITIALS

Subtotal w/o Sales Tax $_____________________________

IFB, Addendum 03, Page 10

Supplier Name: Solicitation No.

FPCM-I001055-M063-KM

Rev.

Bid Requirements:

1. Important Note: Only bids quoted on the State’s own bid forms will be considered. Bids shall be submitted via US Postal Service in a sealed envelope/package with the solicitation number and the bid due date and time clearly marked on the outside of the envelope/package, or emailed to Kim.Morden@cdcr.ca.gov before 2:00 p.m. on the bid due date.

2. Bid attachments: Bid responses that reference a supplier’s own terms and conditions or provisions will be considered non-responsive and will be rejected.

3. Bidder’s Instructions and General Provisions: The attached Bidder’s Instructions and General Provisions have recently been revised. Please read carefully.

4. Inquiries/questions: Written questions must be received by 5:00 PM, close of business on July 31, 2025.

5. Bid Award: For the purposes of this solicitation, contract award will be made on the basis of “All or None”.

6. Cash Discounts: Cash discounts will not be considered when evaluating bid responses for award purposes. However, cash discounts may be offered and taken by departments processing invoices within the time frame specified.

7. Shipment: For the purposes of this solicitation, only bid responses quoting F.O.B. Destination will be accepted.

8. Delivery: Final delivery, inspection and acceptance shall be at the location described herein: CALIPATRIA STATE PRISON, located at 7018

Blair Road, Calipatria, CA 92233.

Responsible Bidder: The Department of Corrections and Rehabilitation may require bidder(s) to submit evidence of their qualifications at such times and under conditions, as it may deem necessary. The question of whether a particular bidder is a responsible bidder may involve an evaluation of the bidder’s experience, type of facility, expertise, or financial resources regarding the particular items requested by the pertinent solicitation. If a bidder has been determined to be non-responsible, the bid shall be rejected.

New Equipment: All equipment to be provided in response to a State of California solicitation shall be new and latest model in current production. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE OR DISCONTINUED MODELS ARE NOT ACCEPTABLE.

Electronic Mail (Email) Bids: Bids received via email will be considered only if they are sent to Kim.Morden@cdcr.ca.gov. Bids sent to any other email will not be considered. To be considered, all pages of an emailed bid must be completely received prior to the bid due date and time specified in this solicitation.

Please be advised that there is a heavy demand placed on the email account receiving bids, and the State assumes no responsibility if a bidder cannot transmit their bid via email, or if the entire bid is not received prior to the specified bid due date and time.

Recycled Content Products: State agencies are required to report purchases in many product categories. In order to comply with those requirements, contractors are required to complete and return the attached Recycled Content Certification form with your bid response. Failure to complete and return the form may disqualify your bid from consideration.

Payee Data Record: The successful bidder will be required to submit a Payee Data Record, STD. Form 204, listing their Taxpayer Identification Number (see Exhibit 2). Return this form with your bid.

Seller’s Permit: If applicable, please note that award will be conditional on providing the following document prior to award:

You must provide your company’s California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract Code. In order to expedite the process of verifying the validity of the permit, provide the BOE seller’s permit number (on page 1) or attach a copy of the permit with your quote.

Disabled Veteran Business Enterprise (DVBE) Program Requirements: The State has established goals for DVBE participation in State contracts. The intent of the DVBE participation requirement and incentive is to encourage DVBE certified suppliers to participate in bidding opportunities, and to encourage firms to seek and include DVBE’s as sub-contractors.

For the purposes of this solicitation the department elects to waive the DVBE Program Requirements, but opts to include the DVBE Incentive. This solicitation does not include a required minimum DVBE participation percentage.

DVBE Incentive: A DVBE incentive will be given to bidders who provide DVBE participation. For evaluation purposes only, the State shall apply a DVBE bid incentive to bids that propose a California certified DVBE participation as identified on the Bidder Declaration, GSPD-05-105, and confirmed by the State. The DVBE incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation. The California DVBE Bid Incentive Instructions (09/03/09) includes information about the DVBE incentive and can be located at www.documents.dgs.ca.gov/pd/poliproc/MASTER-DVBEIncentivePkg.pdf. The following percentage will apply to this solicitation:

Confirmed DVBE Participation of: DVBE Incentive:

5% or over 5%

4% to 4.99% 4% 3% to 3.99% 3% 2% to 2.99% 2% 1% to 1.99% 1%

Darfur Contracting Form: Pursuant to Public Contract Code Section 10478, if a bidder or proposer currently or within the previous three years has had business activities or other operations outside of the United States, it must certify that it is not a “scrutinized” company as defined in Public Contract Code, Section 10476. See last page of this IFB for the Darfur Contracting form that must be returned with your bid.

Payment Discount: The supplier may offer a discount to the amount paid on invoices received and accepted by CDCR in order for the invoices to be paid within thirty (30) days from date CDCR receives the invoice. Discounts offered on invoices must be at least 1% of the invoice amount and a minimum of $50.00. If offering a discount, please provide the following:

____________________________________ is offering a discount of _____% on invoices paid within thirty (30) days*.

(Company Name)

*The percent of discount (highest discount prevails) may be used in the event of tie bids. Refer to Notice to Prospective Bidders, Bid Submission Requirements.

Representative Initials: _________ IFB, Addendum 03, Page 11.

mailto:Kim.Morden@cdcr.ca.gov http://www.documents.dgs.ca.gov/pd/poliproc/MASTER-DVBEIncentivePkg.pdf

Supplier Name: Solicitation No.

FPCM-I001055-M063-KM

Rev.

Prohibition on Tax Delinquents: Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7062 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process. PCC §10295.4. Contractors included on tax delinquency lists; contracts void and unenforceable; (a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7062 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable. (b) This section shall apply to any contract executed on or after July 1, 2012.

Small Business Regulations: The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et. seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 09/09/04. The new regulations can be viewed at (www.pd.dgs.ca.gov/smbus). Access the regulations by clicking on “Small Business Regulations” in the right sidebar. For those without Internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services at (916) 375-4940.

Non-Small Business Subcontractor Preference: A 5% bid preference is now available to a non-small business claiming 25% California certified small business subcontractor participation. If applicable, claim the preference in the box on the right-hand side of the first page of this solicitation.

Small Business Nonprofit Veteran Service Agencies (SB/NVSA): SB/NVSA prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California certification as a small business are eligible for the 5% small business preference. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Attachment with bid required if claiming the Small Business Preference: All bidders must complete and include the Bidder Declaration form GSPD- 05-105. If claiming the non-small business subcontractor preference, the form must list all of the California certified small businesses with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract, as defined in Government Code Section 14837(d)(4).

Small Business Certification: Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least 25% of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Small business nonprofit veteran service agencies (SB/NVSA) claiming the small business preference must possess certification by California prior to the day and time bids are due. Questions regarding certification should be directed to OSDS at (916) 375-4940.

TARGET AREA CONTRACT PREFERNCE ACT (TACPA) PREFERENCE: Bidders desiring to apply for the TACPA, preference may download the appropriate form from the following web site: http:// www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf If your application for TACPA preference was granted for this contract, the requirement to provide the TACPA MONTHLY PERFORMANCE REPORT OF LABOR HOURS is a mandatory contract requirement that demonstrates your company is being a responsible supplier to the State of California. The required reports shall be submitted to the Department of General Services (DGS) – Dispute Resolution Unit (DRU) no later than the 15th day of each proceeding month, during the term of contract. If the State does not receive the required reports by the required due date, it may impact future contract awards to your company.

Declaration Forms: All bidders must complete the Bidder Declaration, Form GSPD-05-105, and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract. Bidders who have been certified by California as a DVBE (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) STD. 843 (DVBE Declaration). All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). Should the form not be included with the solicitation, contact the State contracting official or obtain a copy online from the Department of General Services Procurement Division, Office of Small Business and DVBE Services (OSDS) website at www.pd.dgs.ca.gov/smbus. The completed form should be included with the bid response.

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the required written information as specified may be grounds for bid rejection.

Attachments: The following documents are considered part of this solicitation and those with an asterisk (*) must be returned with the bid response or the bid may be considered invalid and be rejected.

1. Scope of Work – Attachment I

2. Specification Sections – Attachment II

3. Bidder Declaration Form GSPD-05-105 – Attachment III*

4. Payee Data Record – Attachment IV*

5. Seller’s Permit (BOE) number or copy of Seller’s Permit*

6. Bidder Instructions (Form 451) – Attachment V

7. General Provisions (Form 401) – Attachment VI

8. Darfur Contracting Form – Attachment VII*

9. Post-Consumer Content Certification – Attachment VIII*

10. Commercially Useful Function Declaration – Attachment IX*

11. California Civil Rights Laws Certification – Attachment X*

12. Roof System Review Checklist – Attachment XI*

13. STD 1000 GenAI Disclosure & Factsheet (04/24) – Attachment XI*

Loss Leader: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section § 17030 of the Business and Professions Code. A “loss leader” is any article or product sold at less than cost: (a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or (b) where the effect is a tendency or capacity to mislead or deceive purchasers or prospective purchasers; or

(c) where the effect is to divert trade from or otherwise injure competitors.

Commercially Useful Function: If you are claiming that your company is a certified Small Business, please complete and return the attached Commercially Useful Function Declaration form with your bid (Attachment IX).

Prison Rape Elimination Act Policy: CDCR is committed to providing a safe, humane, and secure environment free from sexual misconduct. This will be accomplished by maintaining a program to ensure the education, prevention, detection, response, investigation, and tracking of sexual misconduct and to address the successful community re-entry of the victim. CDCR shall maintain a zero tolerance for sexual misconduct in its institutions, community correctional facilities, conservation camps, and for all offenders under its jurisdiction. All sexual misconduct is strictly prohibited. As a contractor with CDCR, you and your staff are expected to ensure compliance with this policy as described in Department Operations Manual, Chapter 5, Article 44.

IFB, Addendum 03, Page 12 http://www.pd.dgs.ca.gov/smbus http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf http://www.pd.dgs.ca.gov/smbus

California Department of Corrections and Rehabilitation IFB FPCM-CAL-I0010550-M063-KM

LIST OF ATTACHMENTS

DEPARTMENT OF CORRECTIONS & REHABILITATION

Facility Planning, Construction & Management

ATTACHMENT I SCOPE OF WORK

ATTACHMENT II PLANS AND SPECIFICATION SECTIONS

ATTACHMENT III BIDDER DECLARATION, FORM GSPD-05-105

ATTACHMENT IV PAYEE DATA RECORD, STD. 204

ATTACHMENT V BIDDER INSTRUCTIONS, FORM 451

ATTACHMENT VI GENERAL PROVISIONS, FORM 401 NON-IT GOODS

ATTACHMENT VII DARFUR CONTRACTING FORM

ATTACHMENT VIII POST-CONSUMER CONTENT CERTIFICATION

ATTACHMENT IX COMMERCIALLY USEFUL FUNCTION DECLARATION

ATTACHMENT X CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

ATTACHMENT XI ROOF SYSTEM REVIEW CHECKLIST

ATTACHMENT XII STD 1000 GenAI DISCLOSURE & FACTSHEET (New 04/24)

IFB, Addendum 03, Page 13

California Department of Corrections and Rehabilitation IFB FPCM-CAL-I0010550-M063-KM

ATTACHMENT I

SCOPE OF WORK

The project(s) described in this solicitation are critical to Facility Planning Construction and Management (FPCM) and must be completed on-time.

This description establishes the minimum requirements for a complete roofing system to be delivered to Calipatria State Prison, located at 7018 Blair Road, Calipatria, CA 92233. THIS IS A MATERIAL

PURCHASE ONLY; THE STATE WILL INSTALL.

BID REQUIREMENTS:

1. Bidders must include product information/cut sheets with their bid. Please refer to attached Roof

System Review Checklist (Attachment XI), which must also be filled out and returned with bid.

Bidders who do not provide this information may be disqualified from the bidding process.

2. Bidders must include an FM Global list for wind uplift for the roof assembly. Bidders who do not provide this information may be disqualified from the bidding process.

3. Bidders must include a complete list of materials including quantity, description, cost, brand and model for pre-award review by CDCR. Bidders who do not provide this information may be disqualified from the bidding process.

4. Any reference herein to brands and products are for information only; CDCR will accept an approved equal.

5. Bids must remain valid until the purchase order has been issued.

6. Bidders must show an estimated square footage of roofing materials.

7. Bidders must attend the mandatory walk-thru being held on 8:00am on July 30, 2025. Bids will not be accepted by vendors who have not attended this walk-thru.

8. Bidders must return all required documents identified in this IFB with their bid. Bidders who do not provide all required documents may be disqualified from the bidding process.

THE SUPPLIER MUST:

1. The Supplier is to provide all material and fabrication (if applicable) as shown on the plans and specifications (attached) for a complete roofing system.

2. The Supplier must ensure that the roofing materials meets all design criteria and safety standards. All material must be approved by CDCR and must be in compliance with all applicable codes and laws given the installation location.

3. The Supplier must provide a written manufacturer’s warranty per the Invitation for Bid, upon installation by the STATE of the completed roofing system.

4. The Supplier must coordinate the delivery of all material with CDCR. It is the responsibility of the supplier to deliver and off load the material, as directed by CDCR. Due to circumstances beyond CDCR’s control (i.e. weather, institution lockdown, etc.), delays may occur. Advance delivery scheduling is critical and required during all phases of the project.

5. The Supplier must ensure proper security clearances are submitted to CDCR, as institution security issues may exist. Any cost associated with delays caused by improper security clearances shall be borne by the Supplier. Inability to obtain security clearances shall be cause to cancel the purchase order.

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6. To ensure timely delivery of the materials specified in this solicitation, two Suppliers may be selected, a primary and an alternate.

The primary Supplier is responsible for delivering the required materials no later than the date specified by the Construction Supervisor, which will normally be within 90 days after the purchase order and Notice to Proceed have been issued and after submittals have been approved.

The alternate Supplier shall be selected, if the primary Supplier fails to deliver the materials as specified by the Construction Supervisor. Failure by the primary contractor is defined as:

• Failure to deliver all of the required materials specified by the Construction Supervisor, or

• Failure to deliver the materials by the date specified by the Construction Supervisor.

In the event of a failure by the primary Supplier, the alternate Supplier shall assume the role of the primary.

Note: The STATE reserves the right to increase the purchase order by 20%, upon written approval, and only prior to final delivery.

PLANS AND SPECIFICATIONS

To order copies of plans and/or specifications please contact:

California Department of Corrections and Rehabilitation Facility Planning, Construction and Management Division Procurement Support Attn: Kim Morden, Procurement Officer Phone: (279) 223-2786 E-Mail: Kim.Morden@cdcr.ca.gov

Requests for plans must be received by 5:00 PM, close of business on July 7, 2025, to allow ample time to prepare bids by the bid due date of August 8, 2025, at 2:00 PM.

MANDATORY WALK-THRU

A mandatory bidder’s walk-thru will be held at 8:00am on July 30, 2025, at CALIPATRIA STATE PRISON, located at 7018 Blair Road, Calipatria, CA 92233, California. Bidders must submit gate clearance information by July 17, 2025, to allow ample time for institutional staff to complete the gate clearance process. Gate Clearance information may be submitted to:

California Department of Corrections and Rehabilitation

Attn: Ed Gomez, CS II Phone: (760) 348-7039 E-mail: Eduardo.Gomez@cdcr.ca.gov

Please submit the following information for the person(s) entering institution grounds:

1. Full name as shown on the driver’s license

2. Driver’s license number

3. Social security number

4. Date of birth

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SUBMITTAL REQUIREMENTS

This section shall take precedence, if there is any inconsistency between submittal instructions as stated in specifications, drawings, or any other provisions of this purchase. The State reserves the right to cancel the award of the resulting purchase order, if the supplier's failure to provide submittals within the time frames specified results in a delay to the State. The awarded supplier will receive a Notice to Proceed (NTP) and a purchase order, which initiates the start of the submittal process. Production and shipment of materials can only begin after the awarded supplier receives written approval from the procurement officer identified in the NTP and purchase order. Shipment of materials prior to receiving an approved submittal letter will result in your invoice not being paid. Failure to adhere to this could result in your company being deemed non-responsive and the purchase order being canceled.

Within ten (10) working days after receipt of the NTP, the supplier shall submit via email to Kim.Morden@cdcr.ca.gov:

The Supplier shall submit one (1) electronic copy of the submittals in accordance with the specifications for approval.

The Supplier must include the solicitation number on the submittal package.

One (1) electronic copy will be returned marked approved, approved with notation, or rejected (which requires resubmission). When resubmission is necessary, the supplier shall resubmit one (1) electronic corrected copy within five (5) working days of receipt of CDCR’s Submittal Rejection Letter. If approved, you will be notified via an approval letter issued by the procurement officer, which allows you to proceed with fabrication and shipment of the order. If applicable, supplier must provide LEED documentation, as required in the specifications with their submittals. Please note that LEED may not be a part of each CDCR project; however, if the project you are bidding on is a LEED project, specifications and submittal requirements will be provided to you at the time of bidding.

Shop drawings shall be created by the vendor who shall not reproduce the design documents provided by CDCR as a basis for the vendor’s shop drawings. The vendor may request electronic backgrounds from CDCR to assist in preparing their shop drawings; however, accepting these electronic backgrounds is solely for the vendors convenience and does not preclude the vendor from verifying all field and existing conditions, or verifying products and services comply with the design drawings and specifications, or other responsibilities to the subcontractor, contractor, or contractor performing the work.

NOTE: DELIVERY SHALL PROCEED ONLY AFTER THE VENDOR RECEIVES APPROVED

SUBMITTALS.

INFORMATION REQUIREMENTS

The following information is to be submitted to the Construction Supervisor within ten (10) days of approved submittals to avoid cancelation of the purchase order:

1. Assembly and/or installation details (1 electronic copy via email or 3 copies via U.S Postal Service and/or Courier Service) with exploded views (if available)

2. List of any special tools required for operation and/or repair

3. Product specifications, cut sheets, rough-in dimensions (3 copies)

4. Certification and testing requirements (3 copies)

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California Department of Corrections and Rehabilitation IFB FPCM-CAL-I0010550-M063-KM

GATE CLEARANCE INFORMATION

The Supplier must submit the following gate clearance information for delivery, field service, site inspection, or entrance into the institution. The Supplier must allow two (2) weeks for processing and approval of gate clearances.

email information to: Eduardo Gomez, Construction Supervisor, CS II

Eduardo.Gomez@cdcr.ca.gov

SECURITY INFORMATION

Blue chambray shirts and blue jeans shall not be worn. Electronic devices (cellphones, blackberries, etc.) are not permitted on institution grounds. All materials, supplies, and persons shall be subject to inspection at all gates by institutional custody staff before entering or leaving institutional grounds. No firearms, narcotics, drugs, tobacco, or other restricted materials shall be allowed on the premises. Loss of time in checking in and out of the institution shall be borne by the Supplier.

Pursuant to Penal Code Section 5030.1, the use of tobacco products by any person on the grounds of any institution or facility under the jurisdiction of the Department of Corrections and Rehabilitation is prohibited.

DELIVERY INFORMATION

Receiving hours are 8:00 a.m. to 2:00 p.m., Monday through Friday, excluding STATE holidays. Proper identification will be required for entrance into the institution. Contact the construction supervisor 48 hours prior to delivery to coordinate the delivery.

Pursuant to Labor Code, Section 6390, the Supplier agrees to provide a Material Safety Data Sheet, when applicable, at the time of delivery.

DISPUTE INFORMATION

This section supersedes the General Provisions (attached), Section 38, a and c, to state:

a. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, contractor shall submit to the Protest Coordinator a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to or involving this contract, unless the State, on its own initiative, has already rendered such a final decision.

Contractor’s written demand shall be fully supported by factual information, and if such demand involves a cost adjustment to…