12-3J14-24-B-0044.pdf

Information Description: 12-3J14-24-B-0044 Bid invitation number: 2000009670 Purchasing Group: AMS-Fruit and Veg

United States Department of Agriculture 1400 Independence Avenue, S.W. - Room 3522

1400 Independence Avenue, S.W.

Room 3522-S, STOP 0239

Washington, DC 20036

SOLICITATION

Domestic Commodity Invitation

Bid invitation Overview Bid Timezone: Central Time Start Date: 11/02/2023 13:30:00 Offer Due Date : 11/16/2023 13:00:00

Opening date: 11/16/2023 13:00:00

Invitation Type : Definite Delivery

Additional requested information:

Tendering text - Header :

Fresh Orange SOLICITATION NO: 2000009670

The U.S. Department of Agriculture (USDA) invites offers to sell Fresh Oranges pursuant to the AMS Master Solicitation for use in the National School Lunch Program and other Federal Food and Nutrition Assistance Programs. Acceptances will be announced by midnight, November 30, 2023. Deliveries are to be made between January 21, 2024 - June 19, 2024.

The Contract Specialist handling this purchase will be Nicholas Wiber at Nick.Wiber@usda.gov. The Contact Officer handling this purchase will be David Jackson (davidc.jackson@usda.gov). Please contact the specialist first.

Small Business Set Asides for NAICS code 311991 with a size standard of 500 employees or less are as follows:

(100283)- ORANGES CTN-34-39 LB- 100% Small Business Set Aside

Every bidder must include a letter of support with their bid from all current and approved supplier(s).

The templates for the letter of support are attached to the solicitation with the required elements. Each letter of support is only good for one solicitation. A new letter of support will be required for every solicitation, from every supplier. The supplier must include the quantity in cases they are committing to the bidder. USDA will not award a quantity that exceeds the sum of all supplier#s committed quantities to a particular bidder.

********Desk Audits are not allowed on this Solicitation********

Vendors or subcontractors who are supplying fresh fruit crops to the United States Department of Agriculture (USDA) must ensure that each of their suppliers/subcontractors who grow, harvest, pack, hold, and handle product have approved and current food safety verification audits PRIOR to the bid opening date of this solicitation. Good Agricultural Practices (GAP) and Good Handling Practices (GHP) scopes which are necessary to meet the minimum requirement to be deemed responsive are as follows:

GAP - Farm Review AND Field Harvesting & Field Packing Activities GHP - House Packing Facility AND Storage & Transportation

All these requirements shall be met PRIOR to the bid opening date.

Brokers are exempt from the USDA GAP/GHP requirements themselves, HOWEVER suppliers/subcontractors performing under the contract shall have the applicable USDA GAP/GHP certification(s).

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Verification audits shall be performed by the USDA, AMS, SCP-SCID representatives only.

In order to be found responsive the contractor and/or its subcontractors/suppliers must be in compliance with USDA GAP/GHP certification. Offerors must include in their bid the GAP and GHP Audit Verification attachment, which is found in the attachments section of this solicitation. Offerors who do not complete this form in its entirety, do not include the form as an attachment to their bid, or are missing the required USDA GAP/GHP scopes listed above shall be deemed nonresponsive.

All audits are valid for one year after the date the audit was conducted. More information on USDA GAP/GHP audits can be found here: https://www.ams.usda.gov/services/auditing/gap-ghp or by reaching out to scaudits@usda.gov

Awardees may ship and supply from any location found here:

https://apps.ams.usda.gov/GAPGHP/reportG01.aspx

If USDA/AMS finds that suppliers used by the contractor are not in compliance with AMS GAP/GHP certification requirements after the product is delivered, the following courses of action will apply:

1. A cure notice shall be issued informing the contractor of their failure to comply with the required elements of this solicitation. The USDA will then deduct a 50% discount from the invoice for all noncompliant deliveries shipped or invoiced prior to the date listed on the cure notice.

2. If the contractor ships noncompliant product after the date of the cure notice:

a. USDA/AMS will deduct a 50% discount from the invoice for all noncompliant deliveries;

b. The contract will be terminated for cause; and

c. The contractor will be suspended from participating in all future USDA/AMS fresh fruit and vegetable solicitations for a period of one year from the date of contract termination.

For a new-to-USDA contractor and existing contractors who are bidding on new products, a probationary period may be implemented in which awards are limited to 10 truckloads per product.

Contractor must demonstrate successful delivery of at least five (5) truckloads of product in order to be removed from probationary status on future solicitations. For the purposes of this rule, successful delivery is defined as product delivered on-time and in acceptable condition according to the terms and conditions of the contract. Any delivery problems directly attributable to the Government will not be held against the contractor.

This solicitation may show multiple stops on some line items; however, the number of stops will be limited to a maximum of three. To determine the number of destinations, review the "Tendering Text" for the lot, which will indicate the City and State for each stop. Bidders may submit different prices for each stop. However, a price is required on all line items within the lot.

For offshore destinations (Puerto Rico, Hawaii, etc.), offerors have the option to choose to enter their bids direct to the offshore destination or to the port. Purchases will be made on an f.o.b. destination basis to cities on this solicitation. Destination quantities listed are estimates and subject to adjustment based on offerings, changes in recipient needs, market conditions, and program operations.

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All prime vendors are reminded that they are prohibited from subcontracting with companies or individuals that have been suspended or debarred.

Offers must be submitted electronically via the Web-Based Supply Chain Management System (WBSCM). Offers submitted by any means other than WBSCM will be deemed nonresponsive. Offerors must be active in WBSCM and have the required bidder roles in order to submit offers under this solicitation. Once connected, follow the online procedures. A "HELP" button provides detailed instructions or call (202) 720-4517 for assistance.

Offerors are cautioned to bid only quantities they can reasonably expect to produce and deliver.

Inquiries about the Master Solicitation dated March 2022; Commodity Specification for Fresh Citrus dated August 2019; or this Solicitation should be directed to the Contracting Officer; USDA, AMS, Room 3522-South; 1400 Independence Avenue, S.W.; Washington, D.C. 20250-0239. Telephone: (202)

720-4517.FAX:(202) 720-2782.

The USDA prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual's income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.) To file a complaint of discrimination, write: USDA, Office of the Assistant Secretary for Civil Rights, Office of Adjudication, 1400 Independence Ave., SW, Washington, DC 20250-9410 or call (866) 632-9992 (Toll-free Customer Service), (800) 877-8339 (Local or Federal relay), (866) 377-8642 (Relay voice users)

See attached documents:

1 . Templates for Supplier Agreement Letter

2 . USDA GAP and GHP Audit Verification Document

3 . CommoditySpecificationforFreshCitrusAugust2019

4 . Master Solicitation April 5, 2023

Attributes :

OFFEROR CERTIFIES THAT THE OFFER IS MADE SUBJECT TO THE MASTER SOLICITATION;

COMMODITY SUPPLEMENT AND/OR SPECIFICATION(S); THIS SOLICITATION; THE AGRICULTURE

ACQUISITION REGULATIONS (AGAR) AND THE FEDERAL ACQUISITION REGULATIONS (FAR).

Timely performance: Offeror and any subcontractor have completed required performance of any

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USDA contract prior to this bid opening.

Permitted values: - Have been delivered

- Have not been delivered

- Have not been delivered, but the Offeror has notified the Contracting Officer

- There are no existing contracts/purchase orders

OFFEROR REQUESTS HUBZONE SMALL BUSINESS PRICE EVALUATION PREFERENCE. APPLIES

ONLY TO FIRMS CERTIFIED IN THE SMALL BUSINESS ADMINISTRATION#S HUBZONE PROGRAM

(FAR SUBPART 19.13).MUST BE THE MANUFACTURER/PRODUCER OF THE PRODUCT TO RECEIVE

A PRICE PREFERENCE

Furnish name, title, phone number, fax number, and e-mail address of person submitting this bid (must be an officer of the company or a person authorized to execute contracts/purchase orders on behalf of the bidder).

IS THE OFFEROR AN ENTITY THAT HAS FILED ARTICLES OF INCORPORATION IN ONE OF THE

FIFTY STATES, THE DISTRICT OF COLUMBIA, OR THE VARIOUS TERRITORIES OF THE UNITED

STATES? YOU MUST ANSWER THE NEXT 3 QUESTIONS IF THE ANSWER FOR THIS QUESTION IS

YES.

HAS THE OFFEROR BEEN CONVICTED OF A FELONY CRIMINAL VIOLATION UNDER FEDERAL OR

STATE LAW IN THE 24 MONTHS PRECEDING THE DATE OF OFFER?

HAS THE OFFEROR HAD ANY OFFICER OR AGENT OF OFFEROR CONVICTED OF A FELONY

CRIMINAL VIOLATION FOR ACTIONS TAKEN ON BEHALF OF OFFEROR UNDER FEDERAL OR STATE

LAW IN THE 24 MONTHS PRECEDING THE DATE OF OFFER?

DOES THE OFFEROR HAVE ANY UNPAID FEDERAL TAX LIABILITY ASSESSED, WHICH ALL

JUDICIAL AND ADMINISTRATIVE REMEDIES HAVE BEEN EXHAUSTED/LAPSED, THAT IS NOT

BEING PAID IN A TIMELY MANNER PURSUANT TO AGREEMENT WITH THE AUTHORITY

RESPONSIBLE FOR COLLECTING IT?

Offeror attached the required Supplier Agreement Letter for every supplier they intend to subcontract

Bid invitation Item details Item Material Description Required by ZipCode Quantity

10 FRUIT, FRESH

20 ORANGES CTN-34-39 LB

30 EXETER CA

40 100283 ORANGES CTN-34-39 LB 02/05/2024-02/07/2024 93221

1,026.000

CS

50 INDIO CA

60 100283 ORANGES CTN-34-39 LB 04/22/2024-04/24/2024 92201

1,026.000

CS

70 DAVENPORT IA

80 100283 ORANGES CTN-34-39 LB 01/29/2024-01/31/2024 52802 CS

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Item Material Description Required by ZipCode Quantity

1,026.000

90 GENEVA IL

100 100283 ORANGES CTN-34-39 LB 03/04/2024-03/06/2024 60134

1,026.000

CS

110 NEW ORLEANS LA

120 100283 ORANGES CTN-34-39 LB 01/22/2024-01/24/2024 70123

1,026.000

CS

130 BALTIMORE MD

140 100283 ORANGES CTN-34-39 LB 03/25/2024-03/27/2024 21227

1,026.000

CS

150 COMSTOCK PARK MI

160 100283 ORANGES CTN-34-39 LB 03/11/2024-03/13/2024 49321

1,026.000

CS

170 LAS VEGAS NV

180 100283 ORANGES CTN-34-39 LB 04/29/2024-05/01/2024 89030

1,026.000

CS

190 ELMSFORD NY

200 100283 ORANGES CTN-34-39 LB 06/03/2024-06/05/2024 10523

1,026.000

CS

210 HOUSTON TX

220 100283 ORANGES CTN-34-39 LB 01/22/2024-01/24/2024 77029

1,026.000

CS

230 100283 ORANGES CTN-34-39 LB 02/19/2024-02/21/2024 77029

1,026.000

CS

240 100283 ORANGES CTN-34-39 LB 03/18/2024-03/20/2024 77029

1,026.000

CS

250 100283 ORANGES CTN-34-39 LB 04/22/2024-04/24/2024 77029

1,026.000

CS

260 100283 ORANGES CTN-34-39 LB 05/20/2024-05/22/2024 77029

1,026.000

CS

270 SALEM VA

280 100283 ORANGES CTN-34-39 LB 03/18/2024-03/20/2024 24153

1,026.000

CS

290 LOT: 231163122 BATESVILLE MS / JACKSO...

Tendering text - Item : LOT: 231163122 BATESVILLE MS / JACKSON MS /

300 100283 ORANGES CTN-34-39 LB 02/12/2024-02/14/2024 38606

257.000

CS

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Item Material Description Required by ZipCode Quantity

310 100283 ORANGES CTN-34-39 LB 02/12/2024-02/14/2024 39201

769.000

CS

320 LOT: 379275737 CHARLOTTE NC / SPARTAN...

Tendering text - Item : LOT: 379275737 CHARLOTTE NC / SPARTANBURG SC /

WILLIAMSTOWN SC /

330 100283 ORANGES CTN-34-39 LB 05/13/2024-05/15/2024 28206

342.000

CS

340 100283 ORANGES CTN-34-39 LB 05/13/2024-05/15/2024 29307

342.000

CS

350 100283 ORANGES CTN-34-39 LB 05/13/2024-05/15/2024 29697

342.000

CS

360 LOT: 408644096 BATESVILLE MS / JACKSO...

Tendering text - Item : LOT: 408644096 BATESVILLE MS / JACKSON MS /

370 100283 ORANGES CTN-34-39 LB 06/17/2024-06/19/2024 38606

257.000

CS

380 100283 ORANGES CTN-34-39 LB 06/17/2024-06/19/2024 39201

769.000

CS

390 LOT: 427387219 BATESVILLE MS / JACKSO...

Tendering text - Item : LOT: 427387219 BATESVILLE MS / JACKSON MS /

400 100283 ORANGES CTN-34-39 LB 04/15/2024-04/17/2024 38606

257.000

CS

410 100283 ORANGES CTN-34-39 LB 04/15/2024-04/17/2024 39201

769.000

CS

420 LOT: 459915574 BATESVILLE MS / JACKSO...

Tendering text - Item : LOT: 459915574 BATESVILLE MS / JACKSON MS /

430 100283 ORANGES CTN-34-39 LB 01/29/2024-01/31/2024 38606

257.000

CS

440 100283 ORANGES CTN-34-39 LB 01/29/2024-01/31/2024 39201

769.000

CS

450 LOT: 661898836 BATESVILLE MS / JACKSO...

Tendering text - Item : LOT: 661898836 BATESVILLE MS / JACKSON MS /

460 100283 ORANGES CTN-34-39 LB 03/11/2024-03/13/2024 38606

257.000

CS

470 100283 ORANGES CTN-34-39 LB 03/11/2024-03/13/2024 39201

769.000

CS

480 LOT: 672313988 BATESVILLE MS / JACKSO...

Tendering text - Item : LOT: 672313988 BATESVILLE MS / JACKSON MS /

490 100283 ORANGES CTN-34-39 LB 03/25/2024-03/27/2024 38606 CS

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Item Material Description Required by ZipCode Quantity

257.000

500 100283 ORANGES CTN-34-39 LB 03/25/2024-03/27/2024 39201

769.000

CS

510 LOT: 693488064 LAFAYETTE LA / NEW ORL...

Tendering text - Item : LOT: 693488064 LAFAYETTE LA / NEW ORLEANS LA /

520 100283 ORANGES CTN-34-39 LB 04/29/2024-05/01/2024 70505

513.000

CS

530 100283 ORANGES CTN-34-39 LB 04/29/2024-05/01/2024 70123

513.000

CS

540 LOT: 883919300 BATESVILLE MS / JACKSO...

Tendering text - Item : LOT: 883919300 BATESVILLE MS / JACKSON MS /

550 100283 ORANGES CTN-34-39 LB 05/20/2024-05/22/2024 38606

257.000

CS

560 100283 ORANGES CTN-34-39 LB 05/20/2024-05/22/2024 39201

769.000

CS

570 LOT: 960508379 LAFAYETTE LA / NEW ORL...

Tendering text - Item : LOT: 960508379 LAFAYETTE LA / NEW ORLEANS LA /

580 100283 ORANGES CTN-34-39 LB 03/04/2024-03/06/2024 70505

513.000

CS

590 100283 ORANGES CTN-34-39 LB 03/04/2024-03/06/2024 70123

513.000

CS

Total Quantity for ORANGES CTN-34-39 LB 25,650.000

CS

Total Quantity for Invitation 25,650.000

CS