Amendment 0001_Industry Day Contracting Brief_pdf.pdf

Special Program Announcement for 2011 Office of Naval Research

Applied Research “Data to Decision”

Contracting Information

Industry Day

Lynn Christian, Code 0251 (703) 696-1575

San Francisco, CA : 28 February 2011

Kenesha Hargrave, Code 0251 (703) 696-5345

Boston, MA: 03 March 2011

Agenda

• Eligibility and Contract Type

• Collaboration

• Expected number of awards

• Proposal development period

• Period of performance

• Cost proposal needs

• Acceptable methods of submission for proposals

• Other important needs

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Eligibility and Contract Type

• Open to all responsible sources from academia and industry, including:

– Historically Black Colleges, Universities, and Minority Institutions

• FFRDCs, Navy laboratories and warfare centers, and DoD civilian agency laboratories are NOT eligible for prime award

• Both grants and contracts may be awarded

• ITAR restricted topics are limited to “US persons”

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Collaboration

• Offerors are encouraged to collaborate regarding specific topics

• Offerors must be willing to exchange software, data, and other information with other contractors

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Expected Number of Awards

• The government intends to make 8 to 10 individual awards with a value of $300,000 to $750,000 per year per award, however, lower and higher costs will be considered

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Proposal Development Period

• Full proposals are due on 29 March 2011

• Full Proposals received after that date will be considered as time and availability of funding permit

• Awards are anticipated to be made in the 1 August 2011 timeframe

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Period of Performance

• The period of performance is from 1 to 4 years

• Offerors should submit proposals as a base year plus appropriate number of option years

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Proposal Needs (1 of 3)

• ONR Proposal submission requirements have changed

– Contracts

• Address full proposals to the Office of Naval Research at the address in the BAA page 25, attention “Mr. Gary Toth, ONR Code 311”

• All proposals must use the ONR Technical and Cost Template and Cost Proposal Spreadsheet found at:

http://www.onr.navy.mil/Contracts-Grants/submit-proposal/contracts-proposal/cost-proposal.aspx

• 1 original paper copy, plus 1 additional paper copy, plus 1 electronic copy on a DVD in

Microsoft Word or Excel 2003 compatible format

• Follow the step-by-step instructions in ONR Long Range Broad Agency Announcement 11-

001, section IV “Application and Submission Information”, page 17 for contracts

– Grants

• Full proposals for grants must be submitted through http://www.grants.gov

• On form SF424:

– Block 4a, Federal Identifier, enter: “N00014”

– Block 4b, Agency Routing Number, enter: “311 [Toth, Gary]”

• Failure to provide the correct information in Blocks 4a and 4b may lead to rejection of the proposal

• Follow the step-by-step instructions in ONR Long Range Broad Agency Announcement 11- 001, section IV “Application and Submission Information”, page 18 for grants

• See page 21 of the BAA for preparation of cost proposals for grants

• Also follow the detailed instructions “Grant.gov Electronic Application and Submission

Information” at:

http://www.onr.navy.mil/contracts-grants/submit-proposal/grants-proposal/grants-gov.aspx

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Proposal Needs (2 of 3)

• Tips:

– Statement of work must be severable and self-standing without any proprietary restrictions

– Any information developed as a result of this effort must be shared with other collaborators

– Base and option periods must be priced separately.

– No un-priced options will be accepted.

– Offeror must have a DCAA or DCMA approved accounting system by time of award

– Offeror must be registered in Central Contractor Registry

– Offeror must complete on-line representations and certifications application at:

https://orca.bpn.gov/

– Offeror must also complete ONR contract-specific representations and certifications at:

http://www.onr.navy.mil/en/contracts-grants/submit-proposal/contracts-proposal.aspx

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Proposal Needs (3 of 3)

• Tips (cont’d):

– For any offeror that is a large business and proposes subcontractor costs greater than $650,000:

• Provide a small business subcontracting plan

– Signed consultant agreements showing hours, rates, statement of work shall be submitted no later than solicitation closing date/time

– Provide supporting documentation for any proposed materials

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Methods of Submission

• For Contracts, proposals shall be sent via the United States Post Office or a commercial carrier to the Office of Naval Research at the address stated in the special notice

• Ensure delivered proposals include on the outside envelope the following point of contact:

Mr. Gary Toth, ONR Code 311

• No faxed, hand-carried, or emailed proposal submissions will be accepted

• Grants submitted through grants.gov

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Other Important Issues

• Ensure current direct labor rates and indirect rates are on file at DCAA

• DCAA audits of the contractor accounting, purchasing, and estimating systems must be current (within 1 year of date of proposal submission)

• If current audit results are not available, contact DCAA office immediately to schedule an audit – no award can be made until the audit is current

• If there are discrepancies between this Industry Day brief and the BAA, the BAA/Special Notice takes precedence

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Wrap-Up

• Questions may be submitted via email by 7 March 2011

– To: Mr. Gary Toth gary.toth@navy.mil

– Copy to: Ms. Kim McCormick kim.mccormick@navy.mil

• Responses will be provided on FedBizOps, grants.gov, and the ONR website (www.onr.navy.mil)

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