117-24.pdf

Invitation No.: 117-24 Location: Districts 3, 4 and 12 Commodity: General Building Maintenance for ODOT District 3, District 4 & District 12 Multiple Award Pricing: http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/PurchDocs/117pricing.xlsx

INVITATION TO BID (ITB)

State of Ohio, Department of Transportation

Office of Contract Sales, Purchasing Services Jack Marchbanks, Ph. D., Director

Bid Submission Deadline (Bid Opening Date):

August 31, 2023, at 1:00 p.m. eastern time

Submitted by:

Company Name:

Federal Tax ID No.:

Physical/Mailing Address: Remit to Payment Address:

Street Address:

P.O. Box:

City:

St:

Zip:

Contact Person and Phone Number:

(authorized to answer questions about your company’s bid)

E-Mail Address (required):

(person who filled out bid)

E-Mail Address (required):

(for notification of future bid opportunities)

Telephone Number 800 Number Fax Number

Return Properly Marked, Complete Bid Packages To:

contracts.purchasing@dot.ohio.gov - Paper bids will NOT be accepted.

VENDORS MUST SUBMIT ANY QUESTIONS, CLARIFICATIONS, OR INQUIRIES REGARDING THIS

PROCUREMENT VIA THE FOLLOWING WEBSITE:

https://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/Pages/PurchasePBQ1.aspx mailto:contracts.purchasing@dot.ohio.gov

Attachments to be submitted in the emailed bid response:

Completed Front Page (Separate Attachment)

Completed Signature Page (Separate Attachment)

Completed Affirmation and Disclosure form (Separate Attachment)

Completed Excel Pricing Page (Separate Attachment)

Anything Else You wish to Submit (Separate Attachments)

Send multiple emails, as needed, to complete your submission to contracts.purchasing@dot.ohio.gov - Paper bids will NOT be accepted.

Zip files CANNOT be sent.

We respond to every submission. If you don’t get a response from us saying, we received your bid within a day, reach out or resubmit.

Invitation No. 117-24

ITB 117 DISTRICT 3, DISTRICT 4, AND DISTRICT 12 GENERAL MAINTENANCE

CONTRACT

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this bid is to establish contracts with general contractors to provide all labor, tools, materials, equipment, incidentals and supervision required in the performance of improvements, maintenance, emergency maintenance and/or repair needs to structures that may be required by the Department of Transportation District 3 at twenty-eight (28) locations in Ashland, Crawford, Erie, Huron, Lorain, Medina, Richland and Wayne counties, Department of Transportation District 4 at forty-four (44) locations in Ashtabula, Mahoning, Portage, Stark, Summit and Trumbull counties and Department of Transportation District 12 at eighteen (18) locations in Cuyahoga, Geauga and Lake counties (a complete listing of site locations with addresses is listed at the end of these specifications in Section 17: Site Locations), all in accordance with specifications terms and conditions contained herein.

Section 2: Contract Duration

The effective duration of this agreement shall be from October 1, 2023, through September 30, 2025.

Section 3: Multiple Award

Due to the wide variety of work items and various locations across North, Northeast and Northcentral Ohio that may need serviced throughout the duration of this agreement, ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders pursuant to O.R.C. 5513.02. This contract shall be utilized on an as needed basis by the Department and nothing in these specifications should be construed by bidders as a guarantee that any of the services outlined herein will be contracted.

Vendors should only bid on districts within their geographical region where they can provide service in accordance with Section 7: Labor of these specifications.

Section 4: Site Visit

The signing of this Invitation to Bid shall indicate that the vendor has made site visits to all locations listed and is familiar with existing conditions of District 3, District 4, and District 12 facilities.

Section 5: Scope of Work

Due to the many unforeseen factors that relate to the operation and upkeep of the various District 3, 4 and 12 facilities, it is impossible to guarantee that work will be performed at any/all sites in either District. Work may be performed at as many as twenty-eight (28) sites throughout District 3, forty-four (44) sites throughout District 4 and eighteen (18) sites throughout District 12. Award of this contract does not guarantee any of the following:

1. All sites will need contracted services

2. The exact scope of contracted services for all sites

3. That any work will be contracted at any site

4. A bidder will receive any work pursuant to this contract

The exact nature of work is not known but may include, and is not limited to the following contracted services on District structures:

• Dismantle various building systems

• Rearrange and reassemble de-mountable wall systems

• Install or relocate cloth partitions

• Paint interior walls

• Paint exterior walls

• Patch plaster and/or gypsum board

• Install and/or repair windows

• Repair/replace concrete floors, curbs and/or sidewalks

• Install shingle roofing

• Perform minor roof repairs

• Install electrical circuitry

• Perform electrical repairs and installations

• Perform plumbing repairs and installations

• Perform mechanical system repairs and installations

• Welding and fabrication of steel

• Replacement or new installation of fencing/vehicle gate systems

• Repair and installation of suspended lay-in ceiling systems

• Relocate furniture and office equipment within buildings

• Gypsum board installation and/or finishing

• Rough and finish carpentry

• Dismantle and/or construct metal, wood and/or masonry concrete block walls

• Catch basin repair and/or replacement

• Masonry block wall repair

5.1: Contracted Services Workflow Process

5.1.1: Initial Contact and Site Visit

Once a project is identified, the awarded vendor shall perform a site visit within two (2) working days (excluding state observed holidays) or at a mutually agreeable time beyond the two (2) working days requirement, after being contacted by the appropriate district Facilities Maintenance Supervisor or their designated representative at the project site to discuss and define the scope of work for the requested project. Compensation for the time involved for the site visit shall be built into the labor rates listed on the pricing page.

5.1.2: Presentation of Project Plan and Cost

The awarded vendor shall present a written project plan within five (5) business days from the date of the site visit. A template of how the costs should be detailed is included with the excel pricing file for your use. The written plan and the pricing template shall include at least the items listed below:

• Estimated material list

• A list of which trades will be on the job

• Estimated project cost

• Project schedule as required by ODOT including:

o Estimated start date upon acceptance and delivery of purchase order o Estimated length of time to complete project o Project milestones (when appropriate)

• Site preparation details

• Site cleanup and waste disposal measures

• Detailed proposed labor breakdown showing number and classification of employees including on the job Site Supervisor when requested and approved by the appropriate district Facilities Department

• Construction drawings and specifications when required by the appropriate district Facilities Department or if required for permits

• Required building permits and associated fees

5.1.2.1: Notification to Statewide Facilities Operations

For all project proposals more than $25,000, the vendor personnel shall communicate the proposal by email to Statewide Facilities Operations Office in addition to the requesting District staff. The proposals shall be sent to:

Timothy.Brunney@dot.ohio.gov mailto:Timothy.Brunney@dot.ohio.gov

5.1.3: Acceptance of Project and Commencement of Work

Upon written acceptance of project plan by the appropriate district Facilities Maintenance Supervisor or their designated representative, the District will provide the vendor with a purchase order that is directly associated with the project as soon as possible. Once the vendor is in receipt of the purchase order, they will commence work in accordance with the project plan.

The awarded vendor shall not commence work without written prior approval of Project Plan and vendor receipt of purchase order, or as directed by the appropriate district Facilities Maintenance Supervisor or their designated representative.

5.2: Requirements

To ensure a successful and satisfactory project, the points below represent essential processes that must be managed between the vendor and the appropriate District Facilities Maintenance Supervisor or their designated representative.

5.2.1: Communication

Communication must be maintained between all parties in a continual, prompt, and respectful manner from project commencement to completion.

5.2.2: Quality of Work

The contracted services provided must be performed in a workmanlike manner by properly trained personnel and shall conform to the highest professional standards.

5.2.3: Safety

All work must be performed in compliance with the current Occupational Safety and Health Act and any revisions thereto. Any citations issued by OSHA shall be the responsibility of the Vendor.

Section 6: Items Provided by the Vendor

6.1: Materials and Supplies

All materials and supplies shall be designed for use. The Vendor shall utilize all replacement parts from manufacturers whose parts are equal to or better than the original equipment manufacturer (OEM) components whenever possible. All parts must be installed according to the manufacturer’s specifications and recognized practices. The use of reconditioned parts or components shall not be permitted under any circumstances unless OEM components are no longer available.

Compensation for the time involved obtaining materials and parts shall be included in the labor breakdown portion of the approved project plan.

The Department acknowledges that vendors utilize thousands of materials and supplies that may vary between suppliers and manufacturers depending on the individual repair needs for each project. Therefore, all materials and supplies vendors provide shall be considered on contract. The Department will pay the awarded vendor the actual cost for all materials and supplies utilized in the performance of this contract, plus the vendor specified markup not to exceed 15%. ODOT has determined that the vendors actual cost for a part includes the following:

• The vendor’s acquisition cost from the manufacturer or supplier; and

• The shipping cost charged by the manufacturer or supplier to get the part to the vendor’s location, OR

• The shipping cost incurred by the vendor to get the part to the ODOT location

For ALL parts, the vendor shall include with its invoice the vendors’ original invoice and the Department will pay for the part including the costs noted above, where applicable, plus the vendor specified markup not to exceed 15%. If the vendor had acquired in the parts in bulk or through a prior purchase and had the parts in stock and an invoice is not readily available, the vendor should use its best estimate for the value of the part plus the vendor specified markup not to exceed 15%.

All invoices and charges are subject to ODOT audit at any time.

All unused items included in the accepted project plan and cost shall become the property of the Ohio Department of Transportation and shall be stored or disposed of at ODOT’s recommendation.

6.2: Equipment

6.2.1: Vendor Owned Equipment

All vendor owned equipment used to complete the project will be paid for by the department at the appropriate vendor provided rate listed in the equipment pricing spreadsheet by specific county. All equipment rates shall include fees for the equipment use and mobilization fees where necessary.

Costs for operation of equipment shall be itemized and paid based on the hourly rates bid for labor.

6.2.2: Rental Equipment

All rental equipment used to complete the project will be reimbursed by the department at invoice cost with no vendor markup. Compensation for the time involved to pick up and return rental equipment where delivery and pick up are not included in the rental fees shall be included in the labor breakdown portion of the approved project plan.

6.3: Plans

The vendor shall be responsible for providing project plans as requested by the department and/or required for necessary regulatory permits.

6.4: Permits

Any permits required by the appropriate Authority Having Jurisdiction shall be obtained by the vendor and will be reimbursed by the Department at cost. The awarded vendor(s) shall be wholly responsible for interpreting the permitting requirements for each specific project. If an awarded vendor fails to obtain the required permits for any project and is subsequently found in violation by the appropriate Authority Having Jurisdiction, all costs (labor, permit fees, stamped construction drawings, etc.) associated with obtaining the required permits shall be wholly borne by the vendor performing the work.

Section 7: Labor

7.1: Work Hours

All work must be performed between the hours of 6:00 a.m. and 4:00 p.m. Monday through Friday excluding state holidays. Work at other than these hours or days of the week must be arranged in advance and pre-approved by the appropriate district Facilities Maintenance Supervisor or their designated representative. If ODOT directs and requires the vendor to perform work outside of normal work hours (nights, weekends, or holidays), the vendor shall be entitled to compensation in the form of overtime pay due to its employees. These overtime hours shall be computed and paid at one and a half times the normal hourly rate by trade.

7.2: Sign In

Vendor personnel must sign in upon arrival at the Facility and must sign out upon departing. It shall be the responsibility of the Vendor to coordinate with the District Facilities Maintenance Supervisor or their designated representative on a procedure for the Vendor’s personnel to follow when entering or leaving the District facilities.

7.3: Guarantee of Workmanship

The contactor shall guarantee its workmanship and materials for a period of one (1) year from the date of acceptance by the facility and shall promptly remedy, at the contractor’s expense, all defects due thereto which becomes evident during the guarantee period and pay all expenses for any damages to other systems or structures resulting from work the awarded contractor performed.

7.4: Standard Wage Rates

Projects amounting to less than the biennially adjusted current prevailing wage threshold levels for Reconstruction, enlargement, alteration, repair, remodeling, renovation or painting for Building Construction by the State of Ohio Department of Commerce, Division of Industrial Compliance, Bureau of Wage and Hour Administration shall be subject to the standard wage rates submitted by the vendor.

7.5: State of Ohio Prevailing Wage Rates

The Ohio Department of Commerce, Division of Industrial Compliance, Bureau of Wage and Hour Administration has determined that work identified in this bid and to be performed under this contract may be subject to the requirements of Ohio Revised Code Sections 4115.03 to 4115.16, Prevailing Wage. Upon award of the Contract by ODOT, the successful Contractor, and all its sub-contractors, guarantees that the prevailing wage for the area, to include any adjustments thereto, as published by the Ohio Department of Commerce, Division of Industrial Compliance, Bureau of Wage and Hour Administration will apply to any worker assigned by the Contractor and all its sub-contractors to any project that requires prevailing wage. It is the responsibility of the Contractor to determine on a project by project basis if prevailing wage rules and regulations apply. Projects amounting to more than the biennially adjusted current prevailing wage threshold levels for Reconstruction, enlargement, alteration, repair, remodeling, renovation, or painting for Building Construction shall be subject to the prevailing wage rates for the specific construction discipline and location at the time of the project. Projects are not to be split into phases to circumvent Prevailing Wage requirements. If a project is initially estimated and quoted below prevailing wage threshold, but after extra work items, change orders, or other factors raise the project total over the prevailing wage threshold the vendor is responsible for paying prevailing wages to all workers on the project. The original estimate/quote for the project shall be revised to reflect the additional payment of prevailing wages to all workers.

The vendor shall post or make available to all labor employed on the contract the prevailing wages listed in this proposal and any modifications to the wage rates that may come after awarding this contract. On the first pay date of contract work the vendor shall furnish each employee covered by prevailing wage a completed form whpw1512 in accordance with section 4115.05 Ohio Revised Code, showing the classification, hourly pay rate, fringes, and identifying the District Prevailing Wage Coordinator (DPWC), if such employees are not covered by a collective bargaining agreement or understanding between employers and bona fide organizations of labor. These forms shall be signed by the vendor and employee and kept in the vendor’s payroll files.

For projects that the Contractor, in coordination with the Ohio Department of Commerce, has determined must be quoted at Prevailing Wage rates, the Contractor must calculate the hourly rates to be charged to the Department. The hourly rates will be calculated for each required job classification by multiplying the exact Prevailing Wage rate currently in effect for the project site by the appropriate Overhead % from the Bid Price Pages and add this to the exact Prevailing Wage rate to get the Prevailing Wage rate for the quote. The project quote must break out each job classification and show the calculation of each Prevailing Wage rate.

Example:

If the Bidder enters $50.00 per hour on the Labor Rates Page for Standard Wages (including overhead) and pays the employee a base $30.00 per hour, the Overhead % to be entered on the Labor Rates Page would be 66.6%. ($50.00 - $30.00) =$20.00 / $30.00 * 100=66.6%

To calculate the Contractor’s maximum allowable wage rate for quotes that require Prevailing Wage, the Contractor would get the Ohio Department of Commerce Prevailing Wage rates for the project site and multiply each one by the Overhead % and add that to the exact Prevailing Wage rates. If the exact prevailing wage rate for the above job classification was $42.56, then the maximum allowable wage rate on quotes requiring Prevailing Wage rates would be $70.90. $42.56 + ($42.56 * 66.6%).

ODOT reserves the right to request all payroll records from an awarded vendor to verify the payment of prevailing wages to workers. This information may be requested at any time and the vendor shall have two (2) business days to provide all that is requested by the Department. A vendor’s refusal or failure to provide payroll records, copies of checks to workers, etc. shall be grounds for immediate contract termination.

Failure to pay prevailing wage rates to workers on projects meeting or exceeding the biennially adjusted current prevailing wage threshold levels for Reconstruction, enlargement, alteration, repair, remodeling, renovation, or painting for Building Construction shall be grounds for immediate contract termination and may also prohibit the vendor from being able to bid with the Department in the future.

7.6: Prevailing Wage Compliance

For any project proposal submitted in accordance with these specifications that exceeds the prevailing wage threshold levels identified above, the vendor shall provide a copy of the proposal to the appropriate District Contract Compliance Program Manager within the ODOT Division of Opportunity, Diversity and Inclusion’s Office of Civil Rights Compliance listed below to ensure the Department follows Prevailing Wage regulations. The Program Managers will answer any questions you may have pertaining to prevailing wages and the process to be followed for this contract.

Districts Contact Email Office Mobile 1, 2, 7 and 8 Gary Kramer Gary.Kramer@dot.ohio.gov 419-999-6809 419-516-7684 3, 6, 9 and 10 Teresa Vannoy Teresa.Vannoy@dot.ohio.gov 740-833-8087 614-230-6509 4, 5, 11 and 12 Tom Yanka Thomas.Yanka@dot.ohio.gov 740-323-5138 614-867-4319

Section 8: Emergency Response

Emergency response for any listed trade shall be within two (2) hours of notification. The time measurement will be from time of call (land phone, cell phone, pager, etc.) to the time of sign in at the designated ODOT site. Failure to meet the immediate emergency response provision shall result in late delivery charges equal to twice the hourly rate quoted for the trade required, for each full hour past the required two-hour response time. Repeated non-compliance with this requirement may be just cause for termination by breach of contract of the awarded vendor.

Section 9: Housekeeping

The awarded vendor(s) shall always maintain good housekeeping conditions. Regular and routine clean up from projects shall be all inclusive of areas where work was performed and shall be returned to conditions equal to or better than they were initially received by the vendor.

Section 10: Subcontracting

The awarded bidder(s) will perform work amounting to not less than fifty (50) percent of the actual contracted work with its own organization, unless otherwise approved by the Department. The phrase “its own organization” includes only workers employed and paid directly, inclusive of employees who are employed by a lease agreement acceptable to the Department, and equipment owned or rented with or without operators by the Contractor. The phrase does not include employees or equipment of a subcontractor, assignee, or agent of the Contractor.

The Contractor’s percentage of the actual contracted work includes the cost of materials and manufactured products purchased by the Contractor, but not the cost of materials and manufactured products purchased by subcontractors.

Vendor shall not subcontract more than fifty (50) percent of the work covered by the contract unless specifically authorized to do so by ODOT. All subcontracting will be supplied to ODOT at cost with no vendor markup. The vendor will be required to submit copies of invoices from subcontractor(s) as proof of costs. The contractor will be fully responsible for making all subcontractor payments and ensuring that subcontractors follow all laws, rules, safety procedures and ODOT expectations as though they were the Contractor.

Section 11: Vendor References

The bidder must have a minimum of five (5) years’ experience in public improvement and emergency maintenance and/or repair services. Therefore, each bidder must submit on the pricing page “References” tab, the names, addresses, organization, email address and telephone numbers of at least three (3) references with whom they have provided like services to in the last five (5) years.

The references must be positive and address the overall ability of the vendor and its employees to perform public improvement and emergency maintenance and/or repair services to be considered a responsible bidder. It is a requirement of the contract that the vendor must have performed like services. References shall only be accepted from the companies for whom public improvement and emergency maintenance and/or repair services were performed. Failure to provide references as set forth above may result in determining a bid nonresponsive.

mailto:Gary.Kramer@dot.ohio.gov mailto:Teresa.Vannoy@dot.ohio.gov mailto:Thomas.Yanka@dot.ohio.gov

Section 12: Vendor Coordination of Services

ODOT requires a single contact point for scheduling, contract administration and billing to eliminate confusion for questions to responsible parties after the award. All bidders shall specify on the pricing documents, Vendor Contacts tab, a list including name, position/function, email address, phone number and alternate contact number for each office that will service facilities covered by this contract. Vendor staffing may require that the contact(s) for scheduling, contract administration and billing be three different people. The awarded vendor(s) shall update this contact list whenever changes are made during the term of this contract.

Section 13: Invoicing Requirements

Two (2) copies of each invoice are to be sent by standard mail or electronically to the appropriate District contact below:

ODOT District 3 Facilities Attn: Dick Feldkamp 906 Clark Avenue Ashland, OH 44805

Richard.Feldkamp@dot.ohio.gov

ODOT District 4 Facilities Attn: Nathan Crozier 2088 S. Arlington Road Akron, OH 44306

Nathan.Crozier@dot.ohio.gov

ODOT District 12 Facilities Attn: Tom Vanek 5500 Transportation Blvd.

Garfield Heights, OH 44125 Thomas.Vanek@dot.ohio.gov

Statewide Facilities Contracts Administrator:

Tim Brunney Jr.

timothy.brunney@dot.ohio.gov

Vendor shall provide on each invoice the vendor’s Tax ID number, a description of the work performed, date(s) performed, the hourly rate charged, and the actual hours worked for any invoice involving labor along with a copy of the accepted project plan showing total detailed project cost.

For any invoice involving purchasing of materials and/or supplies, vendor shall provide documentation in accordance with Section 6.1: Materials and Supplies, of these specifications.

Vendors shall not charge for any items outside of the contract including but not limited to shop supplies and drive time. The Department will not pay any additional charges for such items.

Section 14: Right to Audit

The Ohio Department of Transportation reserves the right to audit all invoices submitted by a Vendor. In addition, when discrepancies arise, the vendor will be required to pay the difference of the amount quoted in the contract and the amount charged on the invoice, plus twenty percent (20%) of the amount invoiced or fifty dollars ($50.00), whichever is more.

Section 15: Bid Pricing

All vendors shall provide all required information listed on the pricing page. All labor rates submitted must include the bidder’s profit and overhead. All rates must be regular hourly rates, no overtime rates, regardless of hours worked. The link to the excel pricing sheet is listed on the front page of the bid packet.

Vendors shall submit pricing on the excel pricing sheet for the following items:

1. Labor Rates: All labor rates shall include all profit and overhead in the bid rate per hour.

mailto:Richard.Feldkamp@dot.ohio.gov mailto:Nathan.Crozier@dot.ohio.gov mailto:Thomas.Vanek@dot.ohio.gov mailto:timothy.brunney@dot.ohio.gov

a. Standard Wage Rate for one (1) hour labor for each construction discipline within each specific county as outlined in the excel pricing file.

b. Percentage (%) of Bid Rates attributed to Overhead as described in Section 7.5:

State of Ohio Prevailing Wage Rates

2. Vendor specified markup on supplies and materials not to exceed fifteen (15) percent.

3. Vendor owned equipment hourly, daily, and weekly rates including mobilization without operator labor.

Bidders may submit bids for any or all counties within each ODOT District.

Bids may be considered non-responsive for the use of ditto marks, arrows, or other markings, other than labor rates are placed in pricing columns.

Section 16: Public Liability Insurance

The bidder must furnish proof with their bid that they carry public liability insurance with limits of not less than three hundred thousand ($300,000) dollars for any one person and one million ($1,000,000) dollars for any one occurrence.

All insurance policies required under this section shall include an endorsement requiring the insurance company to give thirty (30) days prior written notice to ODOT before any change or cancellation becomes effective. All insurance policies shall be through insurance companies licensed to conduct business in the State.

Section 17: Site Locations

District Site Code Site Address City Zip County RRA #

DISTRICT 3

3 ASD46 Ashland 46 SB Truck Parking I 71 SB MM 190.5 Ashland 44805 Ashland 3-46

3 ASDCG Ashland Full Service 946 N Clark Ave Ashland 44805 Ashland 3 ASDHQ District 3 HQ 906 N Clark Ave Ashland 44805 Ashland 3 ASDPNW Nova Outpost 226 Township Road 931 Nova 44859 Ashland 3 ASDPSO Perrysville Outpost 2595 SR 39 Perrysville 44864 Ashland 3 CRAFS Crawford Full Service 275 Crossroads Blvd Bucyrus 44820 Crawford 3 ERICG Erie Full Service 165 S Huron St Milan 44846 Erie 3 ERIPNE Vermillion Outpost 14420 Kneisel Rd Vermillion 44089 Erie 3 HURCG Huron Full Service 760 Dublin Rd Norwalk 44857 Huron 3 HURPSE Plymouth Outpost 3000 Sandusky St Plymouth 44865 Huron 3 LOR43 RRA 3-43 SR 2 EB SR 2 EB MM 140.9 Vermillion 44089 Lorain 3 LOR44 RRA 3-44 SR 2 WB SR 2 WB MM 140.9 Vermillion 44089 Lorain 3 LORCG Lorain Full Service 405 W Lorain St Oberlin 44074 Lorain 3 LORPNE Avon Outpost 1749 Moore Rd Avon 44011 Lorain 3 LORPSE Grafton Outpost 1654 S Avon-Beldon Rd Grafton 44044 Lorain 3 MED39 RRA 3-39 I 71 NB I 71 NB MM 224.4 Brunswick 44212 Medina 3-39 3 MED40 RRA 3-40 I 71 SB I 71 SB MM 223.9 Brunswick 44212 Medina 3-40

3 MED45 Medina 45 EB Truck Parking I 76 EB MM 5.2 Wadsworth 44281 Medina 3-45

3 MEDFS Medina Full Service 4943 Atlantic Dr Seville 44273 Medina 3 MEDPCT Medina Outpost 3220 Medina Rd Medina 44256 Medina 3 RIC33 RRA 3-33 SR 30 EB SR 30 EB MM 131.6 Mansfield 44903 Richland 3-33 3 RIC34 RRA 3-34 SR 30 WB SR 30 WB MM 131.6 Mansfield 44903 Richland 3-34 3 RICCG Richland Full Service 1256 W 4th St Mansfield 44906 Richland 3 RICPSW Lexington Outpost 808 Kocheiser Rd Bellville 44813 Richland 3 WAY35 RRA 3-35 I 71 NB I 71 NB MM 196.6 West Salem 44287 Wayne 3-35 3 WAY36 RRA 3-36 I 71 SB I 71 SB MM 196.8 West Salem 44287 Wayne 3-36 3 WAYFS Wayne Full Service 1661 Geyers Chapel Rd Wooster 44691 Wayne 3 WAYYNE WAM Yard I 71 at SR 539 West Salem 44287 Wayne

DISTRICT 4

4 ATB01 RRA 4-01 I 90 WB I 90 WB MM 241.8 Conneaut 44030 Ashtabula 4-01 4 ATB42 RRA 4-42 SR 11 SB SR 11 SB MM 73.3 Orwell 44076 Ashtabula 4-42 4 ATBCG Ashtabula Full Service 492 Seven Hills Rd Ashtabula 44004 Ashtabula

4 ATBPCT Dorset Outpost 2325 SR 193 North Dorset 44032 Ashtabula

4 ATBPNE Conneaut Outpost 879 Old SR 7 Conneaut 44030 Ashtabula

4 ATBPNW Harpersfield Outpost 5420 Township Rd 584 Geneva 44041 Ashtabula

4 ATBPSE Williamsfield Outpost 5820 US 322 Williamsfield 44093 Ashtabula

4 ATBPSW Rome Outpost 5451 SR 45 Rome 44085 Ashtabula

4 MAHCG Mahoning Full Service 501 W Main St Canfield 44406 Mahoning

4 MAHPNE South Avenue Yard 1510 South Ave Youngstown 44502 Mahoning

4 MAHPNW Bailey Road Outpost 385 Bailey Rd North Jackson 44451 Mahoning

4 MAHPSE North Lima Outpost 10720 Market St North Lima 44452 Mahoning

4 MAHPWE Sebring Outpost SR 14 @ SR 534 Beloit 44609 Mahoning

4 MAHYS Mahoning 11 SB Yard SR 11 SB Canfield 44406 Mahoning 4 POR35 RRA 4-35 I 76 EB I 76 EB MM 45.3 Rootstown 44272 Portage 4-35 4 POR36 RRA 4-36 I 76 WB I 76 WB MM 45.3 Ravenna 44266 Portage 4-36

4 PORFS Portage Full Service 3946 Rootstown Industrial Parkway Ravenna 44266 Portage

4 PORPNE Drakesburg Outpost 9068 SR 88 Windham 44288 Portage

4 PORPSE Yale Outpost 2638 SR 14 Deerfield 44411 Portage

4 STACG Stark Full Service 4705 Atlantic Blvd Canton 44705 Stark

4 STALSE Wilmot Yard 406 East State Court Wilmot 44689 Stark 4 STAPMW Massillon Outpost 3018 Richville Dr SW Massillon 44647 Stark

4 STAPNE Alliance Yard 144 Sawburg Rd Alliance 44601 Stark

4 STAPNW Canal Fulton Yard 6840 Manchester Rd Canal Fulton 44614 Stark

4 STAPWE Millersburg Rd. Yard 12751 Millersburg Rd SW Massillon 44647 Stark

4 SUM31 RRA 4-31 I 77 NB I 77 NB MM 141.3 Akron 44333 Summit 4-31 4 SUM32 RRA 4-32 I 77 SB I 77 SB MM 140.9 Akron 44333 Summit 4-32 4 SUM39 RRA 4-39 I 271 NB I 271 NB MM 7.6 Akron 44333 Summit 4-39 4 SUM40 RRA 4-40 I 271 SB I 271 SB MM 7.7 Richfield 44286 Summit 4-40 4 SUMCG Summit Full Service 6155 Chittenden Rd Hudson 44236 Summit

4 SUMCTL Peninsula Yard I 271 @ SR 303 Interchange Peninsula 44264 Summit

4 SUMHQ District 4 HQ 2088 S Arlington Rd Akron 44306 Summit

4 SUMHQ District 4 HQ Garage 2088 S Arlington Rd Akron 44306 Summit

4 SUMPEA Kelly Avenue Outpost 1240 Starlight Dr Akron 44308 Summit

4 SUMPMW Akron Outpost Harlem Rd Akron 44320 Summit 4 SUMPNE Twinsburg Outpost 8820 Darrow Rd Twinsburg 44087 Summit

4 SUMPSE Greensburg Outpost 4377 Mt Pleasant Rd North Canton 44720 Summit

4 SUMPWE Interchange / Norton Outpost 3349 SR 21 Norton 44203 Summit

4 TRUFS Trumbull Full Service 5140 Belmont Ave Youngstown 44505 Trumbull 4 TRUPCT Cortland Outpost 310 Second St Cortland 44410 Trumbull

4 TRUPEA West Farmington Outpost 6265 SR 534 West

Farmington 44491 Trumbull

4 TRUPNO Gustavus Outpost 2979 Kinsman Rd North Bloomfield 44450 Trumbull

4 TRUPSE Brookfield Outpost 1590 Brookfield Rd Hubbard 44425 Trumbull

4 TRUPSW Warren Yard 6788 W Market St Warren 44430 Trumbull

DISTRICT 12

12 CUYCG Riveredge Full Service 4940 Old Grayton Rd Cleveland 44135 Cuyahoga

12 CUYEFS Euclid Full Service 25550 St Clair Ave Euclid 44117 Cuyahoga

12 CUYHQ District 12 HQ 5500 Transportation Blvd Garfield Heights 44125 Cuyahoga

12 CUYHQ District 12 HQ Garage 5500 Transportation Blvd Garfield Heights 44125 Cuyahoga

12 CUYPFS Cleveland Full Service 3263 East 44th St Cleveland 44127 Cuyahoga

12 CUYWFS Warrensville Full Service

25609 Emery Rd Warrensville Heights

44128 Cuyahoga

12 CUYY114 114th Street Yard 2151 West 114th St Cleveland 44102 Cuyahoga

12 GEACG Geauga County Garage-Old 13595 W Center St Burton 44021 Geauga

12 GEAFS Geauga Full Service 14520 Tare Creek Parkway Middlefield 44062 Geauga 12 GEAPNE Montville Outpost 16556 GAR Highway Montville 44064 Geauga

12 GEAPNO Munson Outpost 12453 Bass Lake Rd Chardon 44024 Geauga

12 GEAPSE Parkman Outpost 18186 Tavern Rd Parkman 44080 Geauga

12 LAK13 RRA 12-13 I 90 EB I 90 EB MM 198.2 Mentor 44060 Lake 12-13 12 LAK14 RRA 12-14 I 90 WB I 90 WB MM 198.3 Mentor 44060 Lake 12-14 12 LAKCG Lake Full Service 10 Blackbrook Rd Painesville 44077 Lake

12 LAKPNE Unionville Outpost 3210 County Line Rd Madison 44057 Lake

12 LAKPSE Vrooman Road Outpost 6073 Vrooman Rd Painesville 44077 Lake

12 LAKWY Lake County Weigh Station

I 90 WB MM 198.3 Mentor 44060 Lake

Section 18: Required Ohio Shared Services Vendor Registration

All vendors that are deemed awarded any portion of this invitation to bid are required to be registered through the Ohio Shared Services Office to obtain an OAKS Vendor Identification Number, if they have not already obtained one, for an award of this invitation to occur. An award of this invitation cannot be completed until this vendor registration process has taken place and an

OAKS Vendor Identification Number has been assigned. It is strongly encouraged that prospective bidders submit their vendor registration paperwork to Ohio Shared Services before the day of the bid opening of this invitation to bid. This will avoid delays in the awarding of this invitation to bid and allow contract purchasing to commence sooner.

The required forms to become registered through Ohio Shared Services can be found by following the link below:

http://www.ohiosharedservices.ohio.gov/VendorsForms.aspx Completed forms are required to be submitted directly to Ohio Shared Services, per the submission instructions on the forms. Completed forms or questions regarding this vendor registration process should not be directed to ODOT. Any questions regarding this registration process should be directed to Ohio Shared Services Customer Service by calling 1-877-644-6771.

PLEASE NOTE: THIS VENDOR REGISTRATION PROCESS DOES NOT APPLY TO VENDORS

WHO REGULARLY PARTICIPATE ON ODOT PURCHASING CONTRACTS. IF THE

DEPARTMENT HAS ISSUED TO YOUR COMPANY A PURCHASE ORDER IN THE PAST

SEVERAL YEARS, AS A DIRECT RESULT OF AN AWARDED PURCHASING CONTRACT

SUCH AS THIS ONE, YOU WOULD HAVE ALREADY OBTAINED AN OAKS VENDOR

IDENTIFICATION NUMBER THROUGH OHIO SHARED SERVICES.

http://www.ohiosharedservices.ohio.gov/VendorsForms.aspx

State of Ohio, Department of Transportation (ODOT) Office of Contract Sales, Purchasing Services

Terms and Conditions for Submitting Excel Pricing File in Bid Package (Last Revised 07/2020)

1. DOWNLOADING THE EXCEL PRICING FILE: Bidders can access and download the most current Excel Pricing File for this procurement by following the hyperlink provided below:

http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/PurchDocs/117pricing.xlsx

2. SUBMISSION OF EXCEL PRICING FILE: Bidders should submit the pricing page in the original excel format.

3. UNAPPROVED ALTERATIONS TO EXCEL PRICING FILE: Bidders who materially alter the original content of the Excel pricing file (e.g. specifications, formulas, etc.) issued by the Department may be found non-responsive and ineligible for award of this procurement.

4. CHANGES TO EXCEL PRICING FILE: The Department will only make modifications to the Excel pricing file by written addendum only. Where changes are necessary to the Excel pricing page, the Department will issue a new Excel pricing page indicating the revisions made and a revision date for the changes.

It is the sole responsibility of the bidder to check for issued addenda prior to submitting a bid package to ensure the most updated Excel pricing file is being utilized.

5. DESCRIPTIVE LITERATURE: Bidders may electronically provide any descriptive literature (e.g. brochures, spec/cut sheets, drawings, MSDS, etc.) regarding the products and/or services offered by the bidder. As this literature may be publicly posted for viewing by purchasers, bidders must not submit any literature electronically in which they consider to be a trade secret, proprietary, or confidential in any way.

(the remainder of this page has been left intentionally blank) http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/PurchDocs/117pricing.xlsx

Office of Contract Sales, Purchasing Services

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING

(Last revised 06/13/2023)

1. BIDDER REGISTRATION: The Department requires awarded bidder(s) to successfully register as a State of Ohio Supplier with the Department of Ohio Shared Services and successfully obtain an OAKS vendor identification number (OAKS ID) within fourteen (14) calendar days from the date of contract award and execution. The Department cannot utilize awarded Contracts to purchase from a bidder who cannot obtain an OAKS ID from Ohio Shared Services. In the event an awarded bidder is unable to obtain an OAKS ID, the Department shall reserve the right to revoke its award to the bidder and immediately cancel any resulting Contract.

A Supplier Information Form and W-9 must be completed and sent back directly to Ohio Shared Services in order to register and apply for an OAKS ID. The following website can be accessed by bidders to obtain both the forms and specific instructions for obtaining an OAKS ID:

http://ohiosharedservices.ohio.gov/SupplierOperations/Forms.aspx

It is strongly recommended that all interested bidders not already registered with Ohio Shared Services submit the above paperwork prior to the bid submission deadline.

2. HOW BIDS MUST BE PACKAGED: All submitted bids in response to this procurement must be emailed to contracts.purchasing@dot.ohio.gov – Paper bids will NOT be accepted.

3. WHAT NEEDS INCLUDED IN BID PACKAGE: Submitted bid packages should include, at a minimum, a completed Signature Page, a completed Excel pricing page, and all necessary supportive documentation, forms, and any other information required herein. The Department may deem a bid non-responsive for failure to submit any of the documents requested above.

4. PREBID QUESTIONS, DISCREPANCIES, AND CLARIFICATIONS: Any discrepancies, omissions, ambiguities, or conflicts in or among the bidding documents or doubts as to the meaning shall be brought to the Department’s attention by the bidder no less than three (3) business days prior to the bid submission deadline. All questions, discrepancies, clarifications, etc. must be submitted electronically (hyperlink below). During the competitive bidding process, bidders (and their agents) are prohibited from contacting any ODOT office, including District offices, other than the Office of Contract Sales, Purchasing Services section to obtain responses to any questions. The Department may find a bidder non-responsive for failing to adhere to any of the above requirements.

Pre-bid questions/inquiries must be submitted electronically through the following website:

Answers to Pre-Bid Questions/Inquiries will be posted on the following document available for download at the following website:

http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/Purchase/PBQ-Answers.doc

It is each bidder’s sole responsibility to check the website for updates to pre-bid questions and answers before submitting its bid package to the Department.

5. MODIFICATIONS TO THE BIDDING DOCUMENTS: When it is deemed necessary to modify these bidding documents, the Department will only do so by written addendum. The issuance of an addendum is dependent upon the information received and the impact on the competitive bid process. All issued addenda will be posted to the Department’s Upcoming ITB’s website and shall be automatically incorporated into the bidding/contract documents:

http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/Lists/PurchaseUpcomingITBs/UpITBs.aspx

In addition to posting on the above website, the Department also may email addenda information out to all known bidders for convenience purposes only. The Department shall not be held responsible for a bidder’s http://ohiosharedservices.ohio.gov/SupplierOperations/Forms.aspx mailto:contracts.purchasing@dot.ohio.gov https://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/Pages/PurchasePBQ1.aspx http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/Purchase/PBQ-Answers.doc http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/Lists/PurchaseUpcomingITBs/UpITBs.aspx failure to receive the email with the addenda information. It is the sole responsibility of all interested bidders to diligently visit the above-listed website to see if any addenda have been issued prior to submitting their bid to the Department. Those interested in obtaining addenda information via email for a particular procurement must send the Department its request in writing to the following email address:

Contracts.Purchasing@dot.ohio.gov

6. PRE-BID CONFERENCES: The Department reserves the right to hold mandatory or optional pre-bid conferences at its discretion. Conferences may be held either in-person or via webinar/phone conference formats. Bidders will be required to sign-in at all pre-bid conferences. The sign-in sheet for all pre-bid conferences is considered a public record, will be kept in the bid file, and will be shared with any requesting party. Additionally, any business cards collected during any pre-bid conference shall be considered public records and may be distributed out to all conference attendees. Any changes to the requirements or specifications of a procurement, as a result of the pre-bid conference content, will be made by written addendum and publicly posted.

For mandatory pre-bid conferences, the Department requires that those companies intending on submitting a bid be in attendance for the entire duration of the pre-bid conference. Mandatory pre-bid conferences will officially begin five (5) minutes after the scheduled date and start time at the location specified in the Special Terms and Conditions. Those bidders not in attendance at that time will be considered ineligible to submit a bid. The conference will be considered adjourned and complete when a representative of the Office of Contract Sales, Purchasing Services section indicates so. To be considered in attendance and eligible to bid, a bidder must have at least one representative of the company in attendance. A single representative cannot be present on behalf of two or more companies (bidders). Each company (bidder) must send its own representative on behalf of their organization. It is the sole responsibility of the bidder to ensure that the representative follows the sign-in procedures to properly document the bidder’s attendance.

The Department shall not be held responsible for a bidder’s failure to arrive at the meeting on time, properly sign-in, or failure to stay for the entire duration of the meeting.

7. WHERE BIDS MUST BE DELIVERED TO: contracts.purchasing@dot.ohio.gov - Paper bids will NOT be accepted.

8. LATE BIDS: A bid received after 1:00 p.m. eastern time, on the bid submission deadline (bid opening date) established, shall be deemed “Late” and will not be considered for award of this procurement. The late bid package will be marked as late, remain sealed, and will be kept in the Department’s bid file to serve as official record of a late bid having been received.

Note: The Office of Contract Sales, Purchasing Services timeclock takes precedence over any other timekeeping device (e.g. cell phones, other ODOT clocks, wrist watches, etc.) and will be utilized by the Department to determine whether or not a bid was received by the 1:00 p.m. deadline.

9. BID OPENING PROCEDURE: In accordance with ORC 9.28(B), Materials submitted to a public office in response to a competitive solicitation shall not be considered public records for purposes of section 149.43 of the Revised Code until the date the public office announces the award of a contract based on the competitive solicitation or the cancellation of the competitive solicitation.

10. BIDS FIRM: Once opened, all bids are firm and cannot be altered by the bidder. Once a Contract is awarded and executed, the Vendor shall deliver all products and/or services at the bid prices and terms contained in the Contract. All submitted bids shall remain valid for a period of sixty (60) calendar days after the date of the public bid opening. Beyond sixty (60) calendar days, bidders will have the option to either honor their submitted bid or make a written request to withdraw their bid from consideration. The Ohio Department of Transportation shall receive the benefit of any decrease in price during the sixty (60) day period.

11. WITHDRAWAL OF BIDS: A bidder may, by way of written notice to the Purchasing Services section, request to withdraw their bid response prior to the bid submission deadline. The request must be received by the Purchasing Services Section PRIOR to the start of the public bid opening (beginning at 1:01 p.m.)

on the date of the bid submission deadline. Such written notice must set forth the specific reasons for the bid withdrawal.

For requests to withdrawal a bid after the bid opening has begun, the bidder may request to withdraw their bid response from consideration if the unit bid price(s) submitted are unreasonably lower than the other mailto:Contracts.Purchasing@dot.ohio.gov bids received, provided the bid was submitted in good faith, and the reason for the unit bid price(s) being substantially lower was due to an unintentional and substantial arithmetical error or unintentional omission of a substantial quantity of material or labor in the compilation of the bid. Written notice of any such request to withdraw after the bid opening must be received by the Purchasing Services section within no later than forty-eight (48) hours of the scheduled bid opening.

The decision to allow a bid to be withdrawn is at the sole discretion of the Purchasing Services section. If the bid is to be awarded by category, lot, or group the withdrawal request will apply to all items within the category, lot, or group. All documents and conversations relating to any withdrawal request will become a part of the permanent bid file.

12. MODIFICATION OF SUBMITTED BIDS PRIOR TO BID OPENING: A bidder may request to modify their bid response prior to the scheduled date and time set for the public bid opening (i.e. bid submission deadline). To modify a bid response, the bidder must provide an alternate, complete bid package containing all required forms and necessary documents. The alternate bid package must have in the email subject line “REVISED”.

13. UNIT BID PRICES: The unit bid price(s) submitted shall govern the award of this procurement unless otherwise specified in the bid evaluation criteria. The unit bid price should be entered for each required bid item on the Department’s pricing page. Use of ditto marks, arrows, or other markings in lieu of the actual unit price may result in a non-responsive bid determination. Lot or group prices listed in the unit bid price area shall be considered as the unit price unless clearly identified as the lot price. Unless specifically allowed in the contract’s terms and conditions, requests to change or alter unit bid prices after the public bid opening are prohibited.

The following requirements also apply to unit bid prices:

a. DECIMAL POINT: Bidders should not insert a unit cost of more than two (2) digits to the right of the decimal point. Digit(s) beyond two (2) will be dropped and not recognized by the Department for the purposes of bid evaluation or contract award.

b. CREDIT CARD FEES: Bidders must incorporate into their unit bid price(s) submitted all costs and fees associated with the State’s use of a payment (credit) card.

c. DISCOUNTS: While bidders may offer to the Department discounts for prompt payment and other similar incentives, discounts and incentives these will not be used to alter the submitted unit bid price(s) for purposes of bid evaluation and contract award. This section only applies to bids awarded to the lowest responsive and responsible bidder either by individual bid item or group of bid items and does not include bids which are awarded to all responsive and responsible bidders (i.e. Multiple Award Contracts).

d. MULTIPLE AWARD CONTRACTS: Pursuant to Ohio Revised Code 5513.02, the Department may award Contracts to all responsive and responsible bidders for articles (i.e.