115-26_Specs_2025-04-02.pdf

115-26

ITB 115 CENTRAL OFFICE, DISTRICTS 5, 9, 10, AND 11 GENERAL MAINTENANCE CONTRACT

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this request is to establish contracts with general contractors to provide all labor, tools, materials, equipment, incidentals and supervision required in the performance of improvements, maintenance, emergency maintenance and/or repair needs to structures that may be required by the Department of Transportation Central Office at six (6) locations in Franklin county; Department of Transportation District 5 at thirty-two (32) locations in Coshocton, Fairfield, Guernsey, Knox, Licking, Muskingum and Perry counties; Department of Transportation District 9 at twenty-three (23) locations in Adams, Brown, Highland, Jackson, Lawrence, Pike, Ross and Scioto counties; Department of Transportation District 10 at thirty-five (35) locations in Athens, Gallia, Hocking, Meigs, Monroe, Morgan, Noble, Vinton and Washington counties and Department of

Transportation District 11 at thirty two (32) locations in Belmont, Carroll, Columbiana, Harrison, Jefferson and Tuscarawas counties (a complete listing of site locations with addresses is listed at the end of these specifications in Section 17: Site Locations), all in accordance with specifications terms and conditions contained herein.

Section 2: Contract Duration

The effective duration of this agreement shall be from June 1, 2025, through May 31, 2027.

Section 3: Multiple Award

Due to the wide variety of work items and various locations across Central, East, and South central

Ohio that may need serviced throughout the duration of this agreement, ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders pursuant to O.R.C. 5513.02. This contract shall be utilized on an as needed basis by the Department and nothing in these specifications should be construed by bidders as a guarantee that any of the services outlined herein will be contracted.

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time.

ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission.

The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process. And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

Vendors should only bid on districts within their geographical region where they can provide service in accordance with Section 7: Labor of these specifications.

Section 4: Site Visit

The signing of this Invitation to Bid shall indicate that the vendor has made site visits to all locations listed and is familiar with existing conditions of District 1, District 2, District 6, District 7, and District 8 facilities.

Section 5: Scope of Work

Due to the many unforeseen factors that relate to the operation and upkeep of the various facilities, it is impossible to guarantee that work will be performed at any/all sites in the contracted

Districts. Work may be performed at as many as six (6) sites throughout Central Office, thirty-two

(32) sites throughout District 5, twenty-three (23) sites throughout District 9, thirty-five (35) sites throughout District 10 and thirty-two (32) sites throughout District 11. Award of this contract does not guarantee any of the following:

1. All sites will need contracted services

2. The exact scope of contracted services for all sites

3. That any work will be contracted at any site

4. A bidder will receive any work pursuant to this contract

The exact nature of work is not known but may include, and is not limited to the following contracted services on District structures:

• Dismantle various building systems

• Rearrange and reassemble de-mountable wall systems

• Install or relocate cloth partitions

• Paint interior walls

• Paint exterior walls

• Patch plaster and/or gypsum board

• Install and/or repair windows

• Repair/replace concrete floors, curbs and/or sidewalks

• Install shingle roofing

• Perform minor roof repairs

• Install electrical circuitry

• Perform electrical repairs and installations

• Perform plumbing repairs and installations

• Perform mechanical system repairs and installations

• Welding and fabrication of steel

• Replacement or new installation of fencing/vehicle gate systems

• Repair and installation of suspended lay-in ceiling systems

• Relocate furniture and office equipment within buildings

• Gypsum board installation and/or finishing

• Rough and finish carpentry

• Dismantle and/or construct metal, wood and/or masonry concrete block walls

• Catch basin repair and/or replacement

• Masonry block wall repair

5.1: Contracted Services Workflow Process

5.1.1: Initial Contact and Site Visit

Once a project is identified, the awarded vendor shall perform a site visit within two (2) working days (excluding state observed holidays) or at a mutually agreeable time beyond the two (2) working days requirement, after being contacted by the appropriate district Facilities Maintenance

Supervisor or their designated representative at the project site to discuss and define the scope of work for the requested project. Compensation for the time involved for the site visit shall be built into the labor rates listed on the pricing page.

5.1.2: Presentation of Project Plan and Cost

The awarded vendor shall present a written project plan within five (5) business days from the date of the site visit. A template of how the costs should be detailed is included with the excel pricing file for your use. The written plan and the pricing template shall include at least the items listed below:

• Estimated material list

• A list of which trades will be on the job

• Estimated project cost

• Project schedule as required by ODOT including:

o Estimated start date upon acceptance and delivery of purchase order o Estimated length of time to complete project o Project milestones (when appropriate)

• Site preparation details

• Site cleanup and waste disposal measures

• Detailed proposed labor breakdown showing number and classification of employees including on the job Site Supervisor when requested and approved by the appropriate district Facilities Department

• Construction drawings and specifications when required by the appropriate district

Facilities Department or if required for permits

• Required building permits and associated fees

5.1.2.1: Notification to Statewide Facilities Operations

For all project proposals more than $50,000, the vendor personnel shall communicate the proposal by email to Statewide Facilities Operations Office in addition to the requesting District staff. The proposals shall be sent to:

Timothy.Brunney@dot.ohio.gov

5.1.3: Acceptance of Project and Commencement of Work

Upon written acceptance of project plan by the appropriate district Facilities Maintenance

Supervisor or their designated representative, the District will provide the vendor with a purchase order that is directly associated with the project as soon as possible. Once the vendor is in receipt of the purchase order, they will commence work in accordance with the project plan.

The awarded vendor shall not commence work without written prior approval of Project Plan and vendor receipt of purchase order, or as directed by the appropriate district Facilities Maintenance

Supervisor or their designated representative.

5.2: Requirements

To ensure a successful and satisfactory project, the points below represent essential processes that must be managed between the vendor and the appropriate District Facilities Maintenance

Supervisor or their designated representative.

5.2.1: Communication

Communication must be maintained between all parties in a continual, prompt, and respectful manner from project commencement to completion.

5.2.2: Quality of Work

The contracted services provided must be performed in a workmanlike manner by properly trained personnel and shall conform to the highest professional standards.

5.2.3: Safety

All work must be performed in compliance with the current Occupational Safety and Health Act and any revisions thereto. Any citations issued by OSHA shall be the responsibility of the Vendor.

mailto:Timothy.Brunney@dot.ohio.gov

Section 6: Items Provided by the Vendor

6.1: Materials and Supplies

All materials and supplies shall be designed for use. The Vendor shall utilize all replacement parts from manufacturers whose parts are equal to or better than the original equipment manufacturer

(OEM) components whenever possible. All parts must be installed according to the manufacturer’s specifications and recognized practices. The use of reconditioned parts or components shall not be permitted under any circumstances unless OEM components are no longer available.

Compensation for the time involved obtaining materials and parts shall be included in the labor breakdown portion of the approved project plan.

The Department acknowledges that vendors utilize thousands of materials and supplies that may vary between suppliers and manufacturers depending on the individual repair needs for each project. Therefore, all materials and supplies vendors provide shall be considered on contract. The

Department will pay the awarded vendor the actual cost for all materials and supplies utilized in the performance of this contract, plus the vendor specified markup not to exceed 15%. ODOT has determined that the vendors actual cost for a part includes the following:

• The vendor’s acquisition cost from the manufacturer or supplier; and

• The shipping cost charged by the manufacturer or supplier to get the part to the vendor’s location, OR

• The shipping cost incurred by the vendor to get the part to the ODOT location

For ALL parts, the vendor shall include with its invoice the vendors’ original invoice and the

Department will pay for the part including the costs noted above, where applicable, plus the vendor specified markup not to exceed 15%. If the vendor had acquired in the parts in bulk or through a prior purchase and had the parts in stock and an invoice is not readily available, the vendor should use its best estimate for the value of the part plus the vendor specified markup not to exceed 15%.

All invoices and charges are subject to ODOT audit at any time.

All unused items included in the accepted project plan and cost shall become the property of the

Ohio Department of Transportation and shall be stored or disposed of at ODOT’s recommendation.

6.2: Equipment

6.2.1: Vendor Owned Equipment

All vendor owned equipment used to complete the project will be paid for by the department at the appropriate vendor provided rate listed in the equipment pricing spreadsheet by specific county. All equipment rates shall include fees for the equipment use and mobilization fees where necessary. Costs for operation of equipment shall be itemized and paid based on the hourly rates bid for labor.

6.2.2: Rental Equipment

All rental equipment used to complete the project will be reimbursed by the department at invoice cost with no vendor markup. Compensation for the time involved to pick up and return rental equipment where delivery and pick up are not included in the rental fees shall be included in the labor breakdown portion of the approved project plan.

6.3: Plans

The vendor shall be responsible for providing project plans as requested by the department and/or required for necessary regulatory permits.

6.4: Permits

Any permits required by the appropriate Authority Having Jurisdiction shall be obtained by the vendor and will be reimbursed by the Department at cost. The awarded vendor(s) shall be wholly responsible for interpreting the permitting requirements for each specific project. If an awarded vendor fails to obtain the required permits for any project and is subsequently found in violation by the appropriate Authority Having Jurisdiction, all costs (labor, permit fees, stamped construction drawings, etc.) associated with obtaining the required permits shall be wholly borne by the vendor performing the work.

Section 7: Labor

7.1: Work Hours

All work must be performed between the hours of 6:00 a.m. and 4:00 p.m. Monday through Friday excluding state holidays. Work at other than these hours or days of the week must be arranged in advance and pre-approved by the appropriate district Facilities Maintenance Supervisor or their designated representative. If ODOT directs and requires the vendor to perform work outside of normal work hours (nights, weekends, or holidays), the vendor shall be entitled to compensation in the form of overtime pay due to its employees. These overtime hours shall be computed and paid at one and a half times the normal hourly rate by trade.

7.2: Sign In

Vendor personnel must sign in upon arrival at the Facility and must sign out upon departing. It shall be the responsibility of the Vendor to coordinate with the District Facilities Maintenance Supervisor or their designated representative on a procedure for the Vendor’s personnel to follow when entering or leaving the District facilities.

7.3: Guarantee of Workmanship

The contactor shall guarantee its workmanship and materials for a period of one (1) year from the date of acceptance by the facility and shall promptly remedy, at the contractor’s expense, all defects due thereto which becomes evident during the guarantee period and pay all expenses for any damages to other systems or structures resulting from work the awarded contractor performed.

7.4: Standard Wage Rates

Projects amounting to less than the biennially adjusted current prevailing wage threshold levels for

Reconstruction, enlargement, alteration, repair, remodeling, renovation or painting for Building

Construction by the State of Ohio Department of Commerce, Division of Industrial Compliance, Bureau of Wage and Hour Administration shall be subject to the standard wage rates submitted by the vendor.

7.5: State of Ohio Prevailing Wage Rates

The Ohio Department of Commerce, Division of Industrial Compliance, Bureau of Wage and Hour

Administration has determined that work identified in this bid and to be performed under this contract may be subject to the requirements of Ohio Revised Code Sections 4115.03 to 4115.16, Prevailing Wage. Upon award of the Contract by ODOT, the successful Contractor, and all its sub-contractors, guarantees that the prevailing wage for the area, to include any adjustments thereto, as published by the Ohio Department of Commerce, Division of Industrial Compliance, Bureau of

Wage and Hour Administration will apply to any worker assigned by the Contractor and all its sub-contractors to any project that requires prevailing wage. It is the responsibility of the Contractor to determine on a project by project basis if prevailing wage rules and regulations apply. Projects amounting to more than the biennially adjusted current prevailing wage threshold levels for

Reconstruction, enlargement, alteration, repair, remodeling, renovation, or painting for Building

Construction shall be subject to the prevailing wage rates for the specific construction discipline and location at the time of the project. Projects are not to be split into phases to circumvent

Prevailing Wage requirements. If a project is initially estimated and quoted below prevailing wage threshold, but after extra work items, change orders, or other factors raise the project total over the prevailing wage threshold the vendor is responsible for paying prevailing wages to all workers on the project. The original estimate/quote for the project shall be revised to reflect the additional payment of prevailing wages to all workers.

The vendor shall post or make available to all labor employed on the contract the prevailing wages listed in this proposal and any modifications to the wage rates that may come after awarding this contract. On the first pay date of contract work the vendor shall furnish each employee covered by prevailing wage a completed form whpw1512 in accordance with section 4115.05 Ohio Revised

Code, showing the classification, hourly pay rate, fringes, and identifying the District Prevailing

Wage Coordinator (DPWC), if such employees are not covered by a collective bargaining agreement or understanding between employers and bona fide organizations of labor. These forms shall be signed by the vendor and employee and kept in the vendor’s payroll files.

For projects that the Contractor, in coordination with the Ohio Department of Commerce, has determined must be quoted at Prevailing Wage rates, the Contractor must calculate the hourly rates to be charged to the Department. The hourly rates will be calculated for each required job classification by multiplying the exact Prevailing Wage rate currently in effect for the project site by the appropriate Overhead % from the Bid Price Pages and add this to the exact Prevailing Wage rate to get the Prevailing Wage rate for the quote. The project quote must break out each job classification and show the calculation of each Prevailing Wage rate.

Example:

If the Bidder enters $50.00 per hour on the Labor Rates Page for Standard Wages (including overhead) and pays the employee a base $30.00 per hour, the Overhead % to be entered on the

Labor Rates Page would be 66.6%. ($50.00 - $30.00) =$20.00 / $30.00 * 100=66.6%

To calculate the Contractor’s maximum allowable wage rate for quotes that require Prevailing

Wage, the Contractor would get the Ohio Department of Commerce Prevailing Wage rates for the project site and multiply each one by the Overhead % and add that to the exact Prevailing Wage rates. If the exact prevailing wage rate for the above job classification was $42.56, then the maximum allowable wage rate on quotes requiring Prevailing Wage rates would be $70.90. $42.56

+ ($42.56 * 66.6%).

ODOT reserves the right to request all payroll records from an awarded vendor to verify the payment of prevailing wages to workers. This information may be requested at any time and the vendor shall have two (2) business days to provide all that is requested by the Department. A vendor’s refusal or failure to provide payroll records, copies of checks to workers, etc. shall be grounds for immediate contract termination.

Failure to pay prevailing wage rates to workers on projects meeting or exceeding the biennially adjusted current prevailing wage threshold levels for Reconstruction, enlargement, alteration, repair, remodeling, renovation, or painting for Building Construction shall be grounds for immediate contract termination and may also prohibit the vendor from being able to bid with the

Department in the future.

7.6: Prevailing Wage Compliance

For any project proposal submitted in accordance with these specifications that exceeds the prevailing wage threshold levels identified above, the vendor shall provide a copy of the proposal to the appropriate District Contract Compliance Program Manager within the ODOT Division of

Opportunity, Diversity and Inclusion’s Office of Civil Rights Compliance listed below to ensure the

Department follows Prevailing Wage regulations. The Program Managers will answer any questions you may have pertaining to prevailing wages and the process to be followed for this contract.

Districts Contact Email Office Mobile

1, 2, 7 and 8 Gary Kramer Gary.Kramer@dot.ohio.gov 419-999-6809 419-516-7684

3, 6, 9 and 10 Teresa Vannoy Teresa.Vannoy@dot.ohio.gov 740-833-8087 614-230-6509

4, 5, 11 and 12 Tom Yanka Thomas.Yanka@dot.ohio.gov 740-323-5138 614-867-4319 mailto:Gary.Kramer@dot.ohio.gov mailto:Teresa.Vannoy@dot.ohio.gov mailto:Thomas.Yanka@dot.ohio.gov

Section 8: Emergency Response

Emergency response for any listed trade shall be within two (2) hours of notification. The time measurement will be from time of call (land phone, cell phone, pager, etc.) to the time of sign in at the designated ODOT site. Failure to meet the immediate emergency response provision shall result in late delivery charges equal to twice the hourly rate quoted for the trade required, for each full hour past the required two-hour response time. Repeated non-compliance with this requirement may be just cause for termination by breach of contract of the awarded vendor.

Section 9: Housekeeping

The awarded vendor(s) shall always maintain good housekeeping conditions. Regular and routine clean up from projects shall be all inclusive of areas where work was performed and shall be returned to conditions equal to or better than they were initially received by the vendor.

Section 10: Subcontracting

The awarded bidder(s) will perform work amounting to not less than fifty (50) percent of the actual contracted work with its own organization, unless otherwise approved by the Department. The phrase “its own organization” includes only workers employed and paid directly, inclusive of employees who are employed by a lease agreement acceptable to the Department, and equipment owned or rented with or without operators by the Contractor. The phrase does not include employees or equipment of a subcontractor, assignee, or agent of the Contractor.

The Contractor’s percentage of the actual contracted work includes the cost of materials and manufactured products purchased by the Contractor, but not the cost of materials and manufactured products purchased by subcontractors.

Vendor shall not subcontract more than fifty (50) percent of the work covered by the contract unless specifically authorized to do so by ODOT. All subcontracting will be supplied to ODOT at cost with no vendor markup. The vendor will be required to submit copies of invoices from subcontractor(s) as proof of costs. The contractor will be fully responsible for making all subcontractor payments and ensuring that subcontractors follow all laws, rules, safety procedures and ODOT expectations as though they were the Contractor.

Section 11: Vendor References

The bidder must have a minimum of five (5) years’ experience in public improvement and emergency maintenance and/or repair services. Therefore, each bidder must submit on the pricing page “References” tab, the names, addresses, organization, email address and telephone numbers of at least three (3) references with whom they have provided like services to in the last five (5) years.

The references must be positive and address the overall ability of the vendor and its employees to perform public improvement and emergency maintenance and/or repair services to be considered a responsible bidder. It is a requirement of the contract that the vendor must have performed like services. References shall only be accepted from the companies for whom public improvement and emergency maintenance and/or repair services were performed. Failure to provide references as set forth above may result in determining a bid nonresponsive.

Section 12: Vendor Coordination of Services

ODOT requires a single contact point for scheduling, contract administration and billing to eliminate confusion for questions to responsible parties after the award. All bidders shall specify on the pricing documents, Vendor Contacts tab, a list including name, position/function, email address, phone number and alternate contact number for each office that will service facilities covered by this contract. Vendor staffing may require that the contact(s) for scheduling, contract administration and billing be three different people. The awarded vendor(s) shall update this contact list whenever changes are made during the term of this contract.

Section 13: Invoicing Requirements

Two (2) copies of each invoice are to be sent by standard mail or electronically to the appropriate

District contact below:

ODOT Central Office Facilities

Attn: Charles Stewart

1980 West Broad Street

Mail Stop 231L

Columbus, OH 43223 charles.stewart@dot.ohio.gov

ODOT District 5 Facilities

Attn: Hank Pillsbury

9600 Jacksontown Road

Jacksontown, OH 43030 robert.pillsbury@dot.ohio.gov

ODOT District 9 Facilities

Attn: Ed Cox

650 Eastern Avenue

PO Box 467

Chillicothe, OH 45601 edward.cox@dot.ohio.gov

ODOT District 10 Facilities

Attn: Tim Marty

338 Muskingum Drive

Marietta, OH 45750 timothy.marty@dot.ohio.gov

ODOT District 11 Facilities

Attn: Shannon Blocker

2101 Reiser Avenue

New Philadelphia, OH 44125 shannon.blocker@dot.ohio.gov

Statewide Facilities Contracts Administrator:

Tim Brunney Jr.

timothy.brunney@dot.ohio.gov

Vendor shall provide on each invoice the vendor’s Tax ID number, a description of the work performed, date(s) performed, the hourly rate charged, and the actual hours worked for any invoice involving labor along with a copy of the accepted project plan showing total detailed project cost.

For any invoice involving purchasing of materials and/or supplies, vendor shall provide documentation in accordance with Section 6.1: Materials and Supplies, of these specifications.

Vendors shall not charge for any items outside of the contract including but not limited to shop supplies and drive time. The Department will not pay any additional charges for such items.

mailto:charles.stewart@dot.ohio.gov mailto:robert.pillsbury@dot.ohio.gov mailto:edward.cox@dot.ohio.gov mailto:timothy.marty@dot.ohio.gov mailto:shannon.blocker@dot.ohio.gov mailto:timothy.brunney@dot.ohio.gov

Section 14: Right to Audit

The Ohio Department of Transportation reserves the right to audit all invoices submitted by a

Vendor. In addition, when discrepancies arise, the vendor will be required to pay the difference of the amount quoted in the contract and the amount charged on the invoice, plus twenty percent

(20%) of the amount invoiced or fifty dollars ($50.00), whichever is more.

Section 15: Bid Pricing

All vendors shall provide all required information listed on the pricing page. All labor rates submitted must include the bidder’s profit and overhead. All rates must be regular hourly rates, no overtime rates, regardless of hours worked. The link to the excel pricing sheet is listed on the front page of the bid packet.

Vendors shall submit pricing on the excel pricing sheet for the following items:

1. Labor Rates: All labor rates shall include all profit and overhead in the bid rate per hour.

a. Standard Wage Rate for one (1) hour labor for each construction discipline within each specific county as outlined in the excel pricing file.

b. Percentage (%) of Bid Rates attributed to Overhead as described in Section 7.5:

State of Ohio Prevailing Wage Rates

2. Vendor specified markup on supplies and materials not to exceed fifteen (15) percent.

3. Vendor owned equipment hourly, daily, and weekly rates including mobilization without operator labor.

Bidders may submit bids for any or all counties within each ODOT District.

Bids may be considered non-responsive for the use of ditto marks, arrows, or other markings, other than labor rates are placed in pricing columns.

Section 16: Public Liability Insurance

The bidder must furnish proof with their bid that they carry public liability insurance with limits of not less than three hundred thousand ($300,000) dollars for any one person and one million

($1,000,000) dollars for any one occurrence.

All insurance policies required under this section shall include an endorsement requiring the insurance company to give thirty (30) days prior written notice to ODOT before any change or cancellation becomes effective. All insurance policies shall be through insurance companies licensed to conduct business in the State.

Section 17: Site Locations

District Site Code Site Address City Zip County RRA #

DISTRICT 5

5 COSFS

Coshocton Full

Service 233 Rivercrest Rd Coshocton 43812 Coshocton

5 COSPWE New Castle Outpost SR 36 & SR 206 New Castle 43814 Coshocton

5 FAICG Fairfield Full Service 2265 West Fair Ave Lancaster 43130 Fairfield

5 FAIPEA Rushville Yard US 664 Rushville 43150 Fairfield

5 FAIPNO Baltimore Outpost SR 256 Baltimore 43105 Fairfield

5 GUE27 RRA 5-27 I 70 EB I 70 EB MM 19.65 Salesville 43778 Guernsey 5-27

5 GUE29 RRA 5-29 I 77 NB I 77 NB MM 2.72 Salesville 43778 Guernsey 5-29

5 GUE30 RRA 5-30 I 77 SB I 77 SB MM 0.31 Pleasant City 43772 Guernsey 5-30

5 GUECG Guernsey Full Service 6490 US 22 Cambridge 43725 Guernsey

5 GUEYEB Guernsey I 70 EB Yard Cambridge 43725 Guernsey

5 GUELN2

Weigh Station I 70

WB

Cambridge 43725 Guernsey

5 GUEPCT

Old Washington

Outpost 63064 Wintergreen Rd Lore City 43755 Guernsey

5 GUEPNW North Salem Outpost 72450 Old Twenty-One

Rd Kimbolton 43749 Guernsey

5 GUEPSW Cumberland Yard SR 146 Chandlersville 43727 Guernsey

5 KNOCG Knox Full Service 503 Harcourt Rd Mount Vernon 43050 Knox

5 KNOPNW

Fredericktown

Outpost 44 Mount Vernon Ave Fredericktown 43019 Knox

5 LIC17 RRA 5-17 I 70 EB I 70 EB MM 130.54 Hebron 43025 Licking 5-17

5 LIC18 RRA 5-18 I 70 WB I 70 WB MM 130.55 Hebron 43025 Licking 5-18

5 LICHQ District 5 HQ 9600 Jacksontown Rd Jacksontown 43030 Licking

5 LICHQ District 5 HQ Garage 9600 Jacksontown Rd Jacksontown 43030 Licking

5 LICPEA Marne Yard SR 16 & 585 Newark 43055 Licking

5 LICPNW Utica Outpost US 62 / 2142 Johnstown-

Utica Rd Utica 43080 Licking

5 LICPSE Brownsville Outpost 10694 Brownsville Rd Brownsville 43721 Licking

5 LICPSW Etna Outpost 10250 Refugee Rd Pataskala 43062 Licking

5 LICYWE Alexandria Yard 1104 South York Rd Granville 43023 Licking

5 MUS20 RRA 5-20 I 70 WB I 70 WB MM 162.84 Norwich 43767 Muskingum 5-20

5 MUSCG

Muskingum Full

Service 3990 E Pike Zanesville 43701 Muskingum

5 MUSPNO Dresden Outpost 10040 Northpointe Dr Dresden 43821 Muskingum

5 MUSPSO Duncan Falls Outpost 4325 South River Rd Duncan Falls 43734 Muskingum

5 MUSPSW Moxahala Outpost US 22 & SR 93 Zanesville 43701 Muskingum

5 PERFS Perry Full Service 2405 SR 13 NW New Lexington 43764 Perry

5 PERPSO Shawnee Yard SR 155 Corning 43730 Perry

DISTRICT 9

9 ADAFS Adams Full Service 220 CIC Blvd West Union 45693 Adams

9 ADAPNO Peebles Outpost 1305 Measley Ridge Rd Peebles 45660 Adams

9 BRO04 RRA 9-04 SR 32 EB SR 32 EB MM 33.97 Sardinia 45171 Brown 9-04

9 BROFS Brown Full Service 5124 SR 125 Georgetown 45121 Brown

9 BROPCT White Oak Outpost SR 32 / 5033 Canyon Rd Mt Orab 45154 Brown

9 HIGFS Highland Full Service 521 E Main St Hillsboro 45133 Highland

9 JAC30 RRA 9-30 US 35 WB US 35 WB MM 131.26 Ray 45672 Jackson 9-30

9 JACCG Jackson Full Service 2251 Rice Rd Jackson 45640 Jackson

9 JACYSE Jackson Outpost Yard 13366 SR 279 Oak Hill 45656 Jackson

9 LAWCG Lawrence Full Service 450 Commerce Dr Ironton 45638 Lawrence

9 LAWPCT Wilgus Yard SR 141 & SR 775 Willow Wood 45696 Lawrence

9 LAWPSE Proctorville Outpost 1032 SR 775 Proctorville 45669 Lawrence

9 LAWPSW

Vernon and Elm

Outpost

Vernon Street and Elm

Alley Ironton 45638 Lawrence

9 LAWRSE

Taylor Ridge Radio

Site Taylor Ridge Rd Scotttown 45678 Lawrence

9 PIK03 RRA 9-03 SR 32 EB SR 32 EB MM 71.33 Piketon 45661 Pike 9-03

9 PIKCG Pike Full Service 5991 Wakefield Mound

Rd Piketon 45661 Pike

9 ROSCG Ross Full Service 225 Larrick Ln Chillicothe 45601 Ross

9 ROSHQ District 9 HQ 650 Eastern Ave Chillicothe 45601 Ross

9 ROSHQ District 9 HQ Garage 650 Eastern Ave Chillicothe 45601 Ross

9 ROSHQ

District 9 HQ Body

Shop 650 Eastern Ave Chillicothe 45601 Ross

9 SCI23 RRA 9-23 US 23 SB US 23 SB MM 15.88 Lucasville 45648 Scioto 9-23

9 SCICG Scioto Full Service 9187 US 23 Lucasville 45648 Scioto

9 SCIPSE

Wheelersburg

Outpost US 52 @ SR 522 Wheelersburg 45694 Scioto

DISTRICT 10

10 ATH34 RRA 10-34 US 50 WB US 50 WB MM 165.25 Albany 45710 Athens 10-34

10 ATH37 RRA 10-37 US 50 EB US 50 EB MM 197.58 Coolville 45723 Athens 10-37

10 ATHCG Athens Full Service 700 West Union St Athens 45701 Athens

10 ATHPNO Hollister Outpost 8411 SR 78 Glouster 45732 Athens

10 GALYS Crown City Yard SR 7 NB MM 22.17 Crown City 45623 Gallia

10 GAL22 RRA 10-22 SR 7 SB SR 7 SB MM 47.4 Gallipolis 45631 Gallia 10-22

10 GAL35 RRA 10-35 US 35 EB US 35 EB MM 163.18 Bidwell 45614 Gallia 10-35

10 GAL36 RRA 10-36 US 35 WB US 35 WB MM 163.17 Bidwell 45614 Gallia 10-36

10 GALCG Gallia Full Service 2397 Jackson Pike Bidwell 45614 Gallia

10 HOC27 RRA 10-27 US 33 EB US 33 EB MM 165.27 Rockbridge 43149 Hocking 10-27

10 HOC28 RRA 10-28 US 33 WB US 33 WB MM 165.28 Rockbridge 43149 Hocking 10-28

10 HOCCG Hocking Full Service 13176 SR 664 Logan 43138 Hocking

10 HOCPSW Laurelville Outpost 16298 Pike St Laurelville 43135 Hocking

10 MEG31 RRA 10-31 US 33 EB 38100 US 33 Eastbound Pomeroy 45769 Meigs 10-31

10 MEG32 RRA 10-32 US 33 WB 38605 US 33 Westbound Pomeroy 45769 Meigs 10-32

10 MEGCG Meigs Full Service 34449 SR 7 Pomeroy 45769 Meigs

10 MEGPNE

Tuppers Plains

Outpost 42875 SR 7 Coolville 45723 Meigs

10 MOE01 RRA 10-01 SR 7 NB SR 7 NB MM 142.95 New Matamoras 45767 Monroe 10-01

10 MOEFS Monroe Full Service 47028 SR 26 Woodsfield 43793 Monroe

10 MOEPSE Duffy Outpost 38986 SR 7 Sardis 43946 Monroe

10 MOEYSP Monroe Salt Yard 32286 SR 565 Lower Salem 45745 Monroe

10 MRGCG Morgan Full Service 4205 Monastery Rd McConnelsville 43756 Morgan

10 NOBCG Noble Full Service 17229 Hunkadora Rd Caldwell 43724 Noble

10 NOBPWE Belle Valley Outpost Township Road 108 Caldwell 43724 Noble

10 VINFS Vinton Full Service 30931 SR 93 McArthur 45651 Vinton

10 VINPSE Wilkesville Outpost 43140 SR 160 Wilkesville 45695 Vinton

10 WAS33 RRA 10-33 I-77 NB I 77 NB MM 3.56 Marietta 45750 Washington 10-33

10 WASDG District 10 HQ Garage 1401 Colgate Dr Marietta 45750 Washington

10 WASDG

District 10 HQ Traffic

Garage 1317 Colgate Dr Marietta 45750 Washington

10 WASFS

Washington Full

Service 1650 Greene St Marietta 45750 Washington

10 WASHQ District 10 HQ 338 Muskingum Dr Marietta 45750 Washington

10 WASHQ

District 10 HQ

Training Annex 338 Muskingum Dr Marietta 45750 Washington

10 WASPNO Macksburg Outpost 20255 SR 821 Dexter City 45727 Washington

10 WASPSW Belpre Outpost 399 SR 618 Little Hocking 45742 Washington

10 WASPWE Bartlett Outpost 2504 SR 550 Cutler 45724 Washington

DISTRICT 11

11 BEL25 RRA 11-25 I-70 EB I 70 EB MM 210.44 Belmont 43718 Belmont 11-25

11 BEL26 RRA 11-26 I-70 WB I 70 WB MM 210.5 Belmont 43718 Belmont 11-26

11 BELCG Belmont Full Service 41061 Bond Dr Belmont 43718 Belmont

11 BELPCT

Saint Clairsville

Outpost 49226 Wabash Ave Saint Clairsville 43950 Belmont

11 BELPSE Shadyside Yard 56880 McGee Rd Shadyside 43947 Belmont

11 BELPSW Barnesville Outpost 36340 W Captina

Highway Barnesville 43713 Belmont

11 CARCG Carroll Full Service 258 Kensington Rd Carrollton 44615 Carroll

11 CARPNW Malvern Yard Coral Rd & Porter St Malvern 44644 Carroll

11 COLFS

Columbiana Full

Service 36606 US 30 Lisbon 44432 Columbiana

11 COLPEA Unity Outpost 2099 SR 165 East Palestine 44413 Columbiana

11 COLPSE

Apples Corner

Outpost

14745 Old Lincoln

Highway East Liverpool 43920 Columbiana

11 HAS11 RRA 11-11 US 22 SB US 22 SB MM 102.01 Piedmont 43983 Harrison 11-11

11 HAS12 RRA 11-12 SR 250 SB SR 250 SB MM 125.22 Uhrichsville 44683 Harrison 11-12

11 HASCG Harrison Full Service 43041 S Industrial Park Rd Cadiz 43907 Harrison

11 HASPNO Scio Outpost SR 151 & 2nd St Scio 43988 Harrison

11 HASPSW Freeport Outpost 76001 Smyrna Rd Freeport 43973 Harrison

11 HASYNO Scio Yard 37201 Scio-Bowerstown

Rd Scio 43988 Harrison

11 HOL17 RRA 11-17 SR 39 WB SR 39 WB MM 71 Millersburg 44654 Holmes 11-17

11 HOLCG Holmes Full Service 1800 S Washington St Millersburg 44654 Holmes

11 HOLPWE Nashville Outpost 14785 SR 39 Nashville 44638 Holmes

11 HOLRCT

Remote Radio Tower

Site 8186 Township Road 103 Millersburg 44654 Holmes

11 JEF02 RRA 11-02 SR 7 SB SR 7 SB MM 33.95 Hammondsville 43932 Jefferson 11-02

11 JEFFS Jefferson Full Service 575 CR 43 Steubenville 43952 Jefferson

11 JEFPCT Toronto Outpost 940 Kingsdale Rd Steubenville 43952 Jefferson

11 JEFPNW Bergholz Outpost 7876 SR 164 Bergholz 43908 Jefferson

11 JEFPSO Dillonvale Outpost 4735 SR 150 Dillonvale 43917 Jefferson

11 TUSCG

Tuscarawas Full

Service Old 384 Stonecreek Rd SE

New

Philadelphia 44663 Tuscarawas

11 TUSFS

Tuscarawas Full

Service 2201 Reiser Ave

New

Philadelphia 44663 Tuscarawas

11 TUSHQ District 11 HQ 2201 Reiser Ave New

Philadelphia 44663 Tuscarawas

11 TUSPNO Zoar Outpost 1763 Dover-Zoar Rd Bolivar 44612 Tuscarawas

11 TUSPSW

Newcomerstown

Outpost 600 N College St Newcomerstown 43832 Tuscarawas

11 TUSRNE

Tuscarawas Radio

Tower 1450 Ridge Rd NE

New

Philadelphia 44663 Tuscarawas

DISTRICT 21/CENTRAL OFFICE

21 FRACTW

Traffic Engineering -

Sign Shop 1606 W Broad St Columbus 43223 Franklin

21 FRASAV Don Scott Aviation 2829 W Dublin-Granville

Rd Columbus 43235 Franklin

21 FRASAV Don Scott Aviation 2829 W Dublin-Granville

Rd Columbus 43235 Franklin

21 FRASHQ ODOT HQ 1980 W Broad St Columbus 43223 Franklin

21 FRASHQ

Central Office

Maintenance Office 1980 W Broad St Columbus 43223 Franklin

21 FRAWBC West Broad Complex 1600-1620 W Broad St Columbus 43223 Franklin

State of Ohio, Department of Transportation (ODOT)

Office of Contract Sales, Purchasing Services

OhioBuys

Terms and Conditions for Submitting Excel Pricing File in Bid Package

If an Excel File is Present in OhioBuys

1. SUBMISSION OF EXCEL PRICING FILE: Bidders should submit the pricing page in the original excel format.

2. UNAPPROVED ALTERATIONS TO EXCEL PRICING FILE: Bidders who materially alter the original content of the

Excel pricing file (e.g. specifications, formulas, etc.) issued by the Department may be found non-responsive and ineligible for award of this procurement.

3. CHANGES TO EXCEL PRICING FILE: The Department will only make modifications to the Excel pricing file by written addendum only. Where changes are necessary to the Excel pricing page, the Department will issue a new

Excel pricing page indicating the revisions made and a revision date for the changes.

It is the sole responsibility of the bidder to check for issued addenda prior to submitting a bid package to ensure the most updated Excel pricing file is being utilized.

4. DESCRIPTIVE LITERATURE: Bidders may electronically provide any descriptive literature (e.g. brochures, spec/cut sheets, drawings, MSDS, etc.) regarding the products and/or services offered by the bidder. As this literature may be publicly posted for viewing by purchasers, bidders must not submit any literature electronically in which they consider to be a trade secret, proprietary, or confidential in any way.

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State of Ohio, Department of Transportation (ODOT)

Office of Contract Sales, Purchasing Services

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING

(Last revised 11/2/2023)

1. BIDDER REGISTRATION: The Department requires awarded bidder(s) to successfully register as a State of Ohio

Supplier with the Department of Ohio Shared Services and successfully obtain an OAKS vendor identification number (OAKS ID) within fourteen (14) calendar days from the date of contract award and execution. The

Department cannot utilize awarded Contracts to purchase from a bidder who cannot obtain an OAKS ID from Ohio

Shared Services. In the event an awarded bidder is unable to obtain an OAKS ID, the Department shall reserve the right to revoke its award to the bidder and immediately cancel any resulting Contract.

a. A Supplier Information Form and W-9 must be completed and sent back directly to Ohio Shared Services in order to register and apply for an OAKS ID. The following website can be accessed by bidders to obtain both the forms and specific instructions for obtaining an OAKS ID:

b. http://ohiosharedservices.ohio.gov/SupplierOperations/Forms.aspx

c. It is strongly recommended that all interested bidders not already registered with Ohio Shared Services submit the above paperwork prior to the bid submission deadline.

2. HOW BIDS MUST BE SUBMITTED: Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid

Responses do NOT carry over to the new round.

3. PREBID QUESTIONS, DISCREPANCIES, AND CLARIFICATIONS: Any discrepancies, omissions, ambiguities, or conflicts in or among the bidding documents or doubts as to the meaning shall be brought to the Department’s attention by the bidder no less than three (3) business days prior to the bid submission deadline. All questions, discrepancies, clarifications, etc. must be submitted electronically in OhioBuys. During the competitive bidding process, bidders (and their agents) are prohibited from contacting any ODOT office, including District offices, other than the Office of Contract Sales, Purchasing Services section to obtain responses to any questions. The Department may find a bidder non-responsive for failing to adhere to any of the above requirements.

4. MODIFICATIONS TO THE BIDDING DOCUMENTS: When it is deemed necessary to modify these bidding documents, the Department will only do so by written addendum. The issuance of an addendum is dependent upon the information received and the impact on the competitive bid process. All issued addenda will be posted to the

OhioBuys website.

5. PRE-BID CONFERENCES: The Department reserves the right to hold mandatory or optional pre-bid conferences at its discretion. Conferences may be held either in-person or via webinar/phone conference formats. Bidders will be required to sign-in at all pre-bid conferences. The sign-in sheet for all pre-bid conferences is considered a public record, will be kept in the bid file, and will be shared with any requesting party. Additionally, any business cards collected during any pre-bid conference shall be considered public records and may be distributed out to all conference attendees. Any changes to the requirements or specifications of a procurement, as a result of the pre-bid conference content, will be made by written addendum and publicly posted.

a. For mandatory pre-bid conferences, the Department requires that those companies intending on submitting a bid be in attendance for the entire duration of the pre-bid conference. Mandatory pre-bid conferences will officially begin five (5) minutes after the scheduled date and start time at the location specified in the Special Terms and

Conditions. Those bidders not in attendance at that time will be considered ineligible to submit a bid. The conference will be considered adjourned and complete when a representative of the Office of Contract Sales, Purchasing Services section indicates so. To be considered in attendance and eligible to bid, a bidder must have at least one representative of the company in attendance. A single representative cannot be present on behalf of two or more companies (bidders). Each company (bidder) must send its own representative on behalf of their organization. It is the sole responsibility of the bidder to ensure that the representative follows the sign-in procedures to properly document the bidder’s attendance. The Department shall not be held responsible for a bidder’s failure to arrive at the meeting on time, properly sign-in, or failure to stay for the entire duration of the meeting.

6. LATE BIDS: A bid received after 1:00 p.m. eastern time, on the bid submission deadline. The system will not allow a bid after the closing date and time.

7. BIDS FIRM: Once opened, all bids are firm and cannot be altered by the bidder. Once a Contract is awarded and executed, the Vendor shall deliver all products and/or services at the bid prices and terms contained in the Contract.

All submitted bids shall remain valid for a period of sixty (60) calendar days after the date of the public bid opening.

Beyond sixty (60) calendar days, bidders will have the option to either honor their submitted bid or make a written request to withdraw their bid from consideration. The Ohio Department of Transportation shall receive the benefit of any decrease in price during the sixty (60) day period.

8. WITHDRAWAL OF BIDS: A bidder may withdraw their bid in OhioBuys prior to opening. If after opening a vendor wishes to withdraw their bid, they may do so in writing to the Ohio Department of Transportation.

9. MODIFICATION OF SUBMITTED BIDS PRIOR TO BID OPENING: A bidder may modify their bid response prior to the scheduled date and time set for the public bid opening in OhioBuys.

10. UNIT BID PRICES: The unit bid price(s) submitted shall govern the award of this procurement unless otherwise specified in the bid evaluation criteria. The unit bid price should be entered for each required bid item on the

Department’s pricing page. Use of ditto marks, arrows, or other markings in lieu of the actual unit price may result in a non-responsive bid determination. Lot or group prices listed in the unit bid price area shall be considered as the unit price unless clearly identified as the lot price. Unless specifically allowed in the contract’s terms and conditions, requests to change or alter unit bid prices after the public bid opening are prohibited.

a. The following requirements also apply to unit bid prices:

11. DECIMAL POINT: Bidders should not insert a unit cost of more than two (2) digits to the right of the decimal point. Digit(s) beyond two (2) will be dropped and not recognized by the Department for the purposes of bid evaluation or contract award.

12. CREDIT CARD FEES: Bidders must incorporate into their unit bid price(s) submitted all costs and fees associated with the State’s use of a payment (credit) card.

13. DISCOUNTS: While bidders may offer to the Department discounts for prompt payment and other similar incentives, discounts and incentives these will not be used to alter the submitted unit bid price(s) for purposes of bid evaluation and contract award. This section only applies to bids awarded to the lowest responsive and responsible bidder either by individual bid item or group of bid items and does not include bids which are awarded to all responsive and responsible bidders (i.e. Multiple Award Contracts).

14. MULTIPLE AWARD CONTRACTS: Pursuant to Ohio Revised Code 5513.02, the Department may award

Contracts to all responsive and responsible bidders for articles (i.e. bid items) meeting the general specifications provided. These are referenced by the Department as ‘Multiple Award Contracts’. Unit bid prices submitted for

Multiple Award Contracts shall be considered by the Department as an amount-not-to-exceed unit bid price for the entire duration of the Contract. These awarded, amount-not-to-exceed bid prices often do not reflect potential quantity discounts, freight discounts, nor other similar discounts/incentives offered periodically by a distributor, manufacturer, or supplier. Where like or similar bid items are being offered by two or more awarded Vendors

(bidders) on the awarded Contract, the Department reserves the right to obtain quotes from all awarded bidders on the Contract in order to achieve the best and most up-to-date pricing available to the Department at the time of ordering.

15. UNBALANCED BIDS: The Department will not accept unit bid prices that are deemed to be either materially or mathematically unbalanced. The final determination of an unbalanced unit bid price shall be at the Department’s sole discretion.

16. TIE BID PROCESS: If two or more responsive bids offer the same unit bid price, ODOT may break the tie as follows: during the bid evaluation process, the bidders that submitted tie bids will be contacted and given up to three (3) business days to submit a written revised unit price for the affected item or items. Bidders are not required to submit a revised unit price. In the event a tie still exists after the above-prescribed deadline has passed, ODOT will schedule a coin flip to be conducted in the presence of both bidders. The winner of the coin flip will be deemed awarded the affected bid item(s).

17. PREFERENCE FOR OHIO/BORDER STATE PRODUCTS: The bid award for this procurement may be subject to the domestic preference provisions of the Buy America Act, 41 U.S.C.A., 10a-10d, as amended, and to the preference for Ohio products under O.R.C. Sections 125.09 and 125.11 and Ohio Administrative Code Rule 123:5-1-06.

18. RESPONSIVE BIDDER: A bidder is responsive if its bid responds to the bid specifications in all material respects and contains no irregularities or deviations from the specifications that would affect the amount of the bid or otherwise give the bidder an unfair competitive advantage.

19. MINOR INFORMALITIES OR IRREGULARITIES IN BIDS: A minor informality or irregularity is one that is merely a matter of form and not of substance. It also pertains to some immaterial defect in a bid or variation of a bid from the exact requirements of the invitation that can be corrected or waived without being prejudicial to other bidders.

The defect or variation is immaterial when the effect on price, quantity, quality, or delivery is negligible when contrasted with the total cost or scope of the supplies or services being acquired. The Department either shall give the bidder an opportunity to cure any deficiency resulting from a minor informality or irregularity in a bid or waive the deficiency, whichever is to the advantage of the Department.

20. BIDDER RESPONSIBILITY: The Department will only award this procurement to what it deems to be a responsible bidder. The Department’s determination of a bidder’s responsibility includes, but is not limited to, the following factors:

i. experience of the bidder;

ii. bidder’s financial condition;

iii. bidder’s conduct and performance on previous contracts;

iv. the bidder’s facilities;