RFI_-__Biomerieux_VITEK_MS_Maintenance_Services.doc

Request for Information (RFI)

MRSN/WRAIR; Biomerieux VITEK MS Maintenance Services This is an RFI as defined in FAR 15.201(e) to ascertain whether a commercial item exists that provides the capabilities described herein.

This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI will be treated as business confidential information. Nonetheless, submitters should properly mark their responses if the information is confidential. Responses to the RFI will not be returned. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expense associated with responding to this RFI.

RFI Response and due date: 6/15/2017 Instructions to Responders:

Responses from all capable and qualified sources are encourgaged to respond to this request.

White papers should adhere to the following formatting and outline instructions:

1. All submissions shall be made electronically and be in one of the following formats: Microsoft Word or Adobe PDF.

2. Cover Page (1page)

· Title

· Organization

· Responders technical and administrative points of contact (names, addresses, phone, fax number and email addresses)

· Topic area(s) addressed

3. Please note that the response shall provide sufficient technical data to determine how you fully meet the tasks and objectives below.

Please note that responses are due no later than 15 June 2017. The preferred method of submission is via email. The point of contact for this action is Sharew Hailu, Contract Specialist Sharew.Hailu.civ@mail.mil . Only electronic responses are requested. No evaluation letters and/or results will be issued to the respondents. At this time no solicitation exists; therefore, please do not request a copy of the solicitation. NO PHONE CALLS PLEASE. It is the responsibility of any potential offeror to monitor this site for the release of any solicitation or synopsis.

Title: MRSN/WRAIR; Biomerieux VITEK MS Maintenance Services

BACKGROUND

The Walter Reed Army Institute of Research (WRAIR) in Silver Spring, MD hosts a central repository of multi-drug resistant organisms (MDROs). Isolates are sent to the WRAIR from Department of Defense (DOD) Medical Treatment Facilities (MTFs) and other non-DOD MTFs throughout the world.

The mission of the Multidrug-resistant organism Repository & Surveillance Network (MRSN) is to conduct epidemiological surveillance of MDROs to enhance performance improvement and infection control across the DOD. MRSN currently owns a Biomerieux VITEK MS instrument for identification of microorganisms. Operating the Biomerieux VITEK MS system requires periodic maintenance to include hardware updates. Updates and cleaning will keep the machine fully functioning and validated. Award of this contract is an essential component to maintain the effectiveness of this central repository at WRAIR as well as maintain the College of American Pathologist accreditation.

OBJECTIVES

The objective of this requirement is to acquire non-personal services contract for preventive maintenance (PM) services on a Government owned Biomerieux VITEK MS instrument.

SCOPE OF WORK

The scope of this requirement includes all preventative maintenance (PM) services for a Biomerieux VITEK MS instrument.

PERIOD OF PERFORMANCE

The period of performance is a base year plus four (4) option periods.

Base Period – 1 year from date of contract award

Option Period 1 – 12 months

Option Period 2 – 12 months

Option Period 3 – 12 months

Option Period 4 – 12 months

REQUIRED TASKS

Preventative Maintenance services

WRAIR intends to acquire the services of a preventative maintenance contract for a Biomerieux VITEK MS system. Purchase of the preventative maintenance agreement will include an unlimited number of service calls Monday through Friday, 8:00 am to 5:00 pm, all labor, travel, parts, and one preventative maintenance on-site service visit per the contract period.

DELIVERABLES

The contractor shall complete and submit deliverables in accordance with the “Deliverables Table”.

DELIVERABLES TABLE

Inspection and Acceptance

The COR delegated oversight of specific technical, functional and oversight responsiblities is responsible for inspection and acceptance of all services, incoming shipments, documents, and services.

Acceptance Criteria

Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the performance standards contained in the Performance Work Statement and all terms and conditions of this order, including all modifications.

QUALITY CONTROL

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

WORK SCHEDULE AND LOCATION

The work to be performed under this contract will be performed at the Walter Reed Army Institute of Research, Building 503 Robert Grant Avenue, Silver Spring, MD 20910. The Contracting Officer’s Representative will coordinate with company representatives for any access that may be required at WRAIR.

Hours of Operation

The contractor is responsible for conducting business, between the hours of 8 am to 4 pm, Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Recognized Holidays

The following are Federal Holidays:

New Year’s Day

Birthday of Martin Luther King, Jr.

Washington’s Birthday

Memorial Day

Independence Day Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

The following are the minimum essential characteristics (MECs) for the Biomerieux VITEK MS Preventative Maintenance Service Agreement, which is need for the MRSN laboratory equipment at WRAIR:

1. Must include a Maintenance Service Agreement for the Biomerieux VITEK MS system for as needed on-site preventive maintenance (PM) visits during the contract period

2. Maintenance visit will include all labor, travel, expenses and parts

3. Must provide telephone support for customer service calls Monday through Friday, 8:00 am to 5:00 pm, excluding Federal holidays

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