10A_MR Pkg_COX_GT.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division

Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Florida 75051

July 9, 2020

MARKET RESEARCH QUESTIONNAIRE

Grease Trap Cleaning Services Federal Correctional Complex (FCC), Coleman, FL

The Federal Bureau of Prisons is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The service will encompass the provision for Grease Trap Cleaning Services. The Contractor shall provide pumping services to remove solid and liquid grease at Federal Correctional Complex, Facilities Department, located at 846 NE 54th Terrace, Sumterville, FL 33521.

The Contractor shall provide pumping services approximately four times per year (quarterly) from 13 grease traps to remove solid and liquid grease located throughout our institutions. Faith-based and Community-based organizations have the right to submit quotations equally with other organizations for contracts which they are eligible. Please see further details in the attached Statement of Work.

The contract type is an indefinite delivery/requirements contract with firm-fixed unit price. The award will be made to the responsible vendor or individual who submits the most advantageous quote to the Government based on price related factors only. The contract periods for the service will consist of a base year, four option years and 6 month option period. These services included are prescribed above and in the attached statement of work. A Government solicitation document to provide these services is being developed, and a contract may or may not result. Market research is being conducted to determine interest and capability of potential sources for this requirement. All information submitted in response to this announcement is voluntary the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Grease Trap

Cleaning Services is 562998, which sets the small business size standard at $8 million (below $8 million in gross revenues is considered small, above $8 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Is your business or employee certified to perform these services in the state of Florida?

Yes No

3. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

4. If you are a small business, will you be in compliance with FAR 52.219-14 for this requirement?

5. Which kind of form does your business use to report earned income on the individual performing the services?

W2 1099

6. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

“8(a)” program Hub-Zone small business concern Service-disabled veteran-owned small business concern Women-owned small business or EDWOSB concern

7. Can your firm provide firm fixed unit prices for future contract periods (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

8. The Federal Acquisition Regulations requires the following insurance’s: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage . Are these rates and requirements consistent with regulatory requirements in Florida?

Yes No If no, what are the standard rates per insurance?

9. Are privacy provisions/clauses “customarily” included in solicitations of this type of requirement?

10. Is Grease Trap Services “customarily available” in the marketplace?

11. Does your firm have access to the internet to download solicitation materials?

12. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

15 days 30 days 45 days 60 days

13. Is your firm able to provide a licensed truck and equipment capable of handling the Cleaning and transporting of waste for disposal?

14. Is your company registered in System For Award Management (SAM)?

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 (Feb 2007) for Commercial Items, paragraph (t) System For Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov/portal/SAM/#1.

15. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the Complex?

Please note that all individuals providing services at the Complex must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

calendar days

16. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): Expiration date(s):

17. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your survey via email at ldthomas@bop.gov by no later than Friday, August 6, 2020.

Please feel free to contact me at (972) 352-4529 if you have any questions.

mailto:ldthomas@bop.gov

Sincerely, LaShundra D. Thomas

LaShundra D. Thomas, Contract Specialist Federal Bureau of Prisons U.S. Armed Forces Reserve Complex Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the Federal Business Opportunities website at www.fedbizopps.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

SECTION: A1

A.1 STATEMENT OF WORK/SPECIFICATIONS

A.1.1 INTRODUCTION

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas intends to make a single award to a responsible business entity for the provision of grease trap pumping services for the Federal Correctional Complex (hereafter known as FCC), located in Coleman, Florida located at 846 NE 54th Terrace, Sumterville, FL 33521. The Contractor shall provide pumping services approximately four times per year (quarterly) from 13 grease traps to remove solid and liquid grease located throughout our institutions. The base period of performance will be from the Effective Date of Award (EDOA) through a 12 month period, and each option year shall be 12 months in duration, in consecutive order, if exercised, at the Government’s unilateral right along with a 6 month option period. Faith-based and Community-based organizations have the right to submit quotations equally with other organizations for contracts which they are eligible.

A.1.2 EQUIPMENT

The Contractor will provide and use vehicles specifically designed for grease trap removal and which do not permit loss of grease. The Contractor shall have sufficient equipment for the execution of the contract.

A.1.3 SCHEDULES AND PICKUP

The following locations contain multiple grease traps and are located inside the secure perimeter fence of each institution, with the exception of the Camp. The Camp grease traps are not located behind a secure fence. All grease traps are to be pumped empty approximately four (4) times per year at a schedule to be determined by institutional staff and provided to the Contractor at least one week prior to services:

LOCATION TANK CAPACITY EST. GAL. TO BE

PUMPED QUARTERLY

EST. GAL. TO BE

PUMPED YEARLY

1. FCC COLEMAN CAMP (2 TANKS) 4,000 gallons 4,000 gallons 16,000 gallons

2. 4,000 gallons 4,000 gallons 16,000 gallons 3.FCC COLEMAN LOW (5 TANKS) 5,000 gallons 5,000 gallons 20,000 gallons

4. 5,000 gallons 5,000 gallons 20,000 gallons

5. 5,000 gallons 5,000 gallons 20,000 gallons

6. 5,000 gallons 5,000 gallons 20,000 gallons

7. 5,000 gallons 5,000 gallons 20,000 gallons

8. FCC COLEMAN MEDIUM (4 TANKS) 5,000 gallons 5,000 gallons 20,000 gallons

9. 5,000 gallons 5,000 gallons 20,000 gallons

10. 5,000 gallons 5,000 gallons 20,000 gallons

11. 5,000 gallons 5,000 gallons 20,000 gallons

12. FCC COLEMAN PEN 1 17,000 gallons 17,000 gallons 68,000 gallons

13. FCC COLEMAN PEN 2 17,000 gallons 17,000 gallons 68,000 gallons Total: 87,000 gallons Total: 348,000 gallons

The above reflects a total of 13 grease trap tanks, with an estimated total of 348,000 gallons of solid and liquid waste, to be removed, yearly.

Days/Locations of a removal will be subject to change, if the requirements of FCC Coleman change.

The use of enzymes or other chemicals, used to help break down waste, are prohibited.

Removal and Disposal: The grease trap disposal shall be outside Government premises and shall be in accordance with all applicable local, state, and Federal Government Health and Sanitation Codes and regulations. The disposal of all waste shall be in a legally and environmentally safe manner. The Contractor will provide written documentation verifying all required federal, state, and local permits, stickers, licenses, and etc., in which all must be current and valid for transportation, and disposal of all waste. The Contractor shall provide written documentation stating the approved dump site meets all federal, state, and local city regulations.

A.1.4 INMATE MANAGEMENT

Provision of services under this contract will require limited and unsupervised contact with inmates. The Contractor will not be responsible for the management of inmates other than to ensure that those inmates involved in activities within the Contractor’s scope of work shall abide by all rules in effect to ensure their safety and wellbeing.

A.1.5 INSTITUTION SECURITY

The Contractor agrees that all employees entering the secure confines of the institution will be required to submit to a security background investigation. This investigation shall include, but may not be limited to, fingerprinting, NCIC, and urinalysis testing for drug screening.

The Contractor agrees to adhere to all regulations prescribed by the institution for safety, custody, and conduct of visitors. All employees will be required to process in and out of the institution and comply with institution requirements for accountability purposes.

A.1.6 MISCELLANEOUS INFORMATION

The service is a contractual arrangement and not a personnel appointment. Payment is based on an end product of the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The Contractor will not be subject to Government supervision, except for security related matters. However, the Contractor’s performance shall be monitored.

All duties outlined in the Statement of Work shall be performed in accordance with standards and methods generally accepted within the Contractor’s own field of expertise. Payments shall be verified by the designated Contract Officer’s Representative (COR).

The Contractor will be required to attend “New Contractor Training” or a refresher training, yearly. Once completed, they will be badged Contractors and will be authorized to enter and exit the secure confines of the institutions.

In order to ensure proper preparation of the payment voucher, all services must be documented by the Contractor showing the number of disposals per each institution. The total gallons of grease removed must also be documented on the invoice. Documentation shall also be maintained in the rear gate log book at each institution.