PerformanceWorkStatement.pdf

Organizational Analysis:

CONTRACTOR WILL PROVIDE SUPPORT TO BOTH ARMY AND AIR

NATIONAL GUARD:

Army National Guard (ARNG):

Source: (http://www.arng.army.mil/)

ARNG Federal Mission

During peacetime each state National Guard answers to leadership in the 50 states, three territories and the District of Columbia. During national emergencies, however, the President reserves the right to mobilize the National Guard, putting them in federal duty status.

While federalized, the units answer to the Combatant Commander of the theatre in which they are operating and, ultimately, to the President.

Even when not federalized, the Army National Guard has a federal obligation (or mission.) That mission is to maintain properly trained and equipped units, available for prompt mobilization for war, national emergency, or as otherwise needed.

The Army National Guard is a partner with the Active Army and the Army

Reserves in fulfilling the country's military needs.

ARNG State Mission

The Army National Guard exists in all 50 states, three territories and the District of Columbia. The state, territory or district leadership are the Commanders in

Chief for each Guard. Their Adjutants General are answerable to them for the training and readiness of the units.

At the state level, the governors reserve the ability, under the Constitution of the

United States, to call up members of the National Guard in time of domestic emergencies or need.

The Army National Guard's state mission is perhaps the most visible and well known. Nearly everyone has seen or heard of Guard units responding to battle fires or helping communities deal with floods, tornadoes, hurricanes, snowstorms or other emergency situations. In times of civil unrest, the citizens of a state can rest assured that the Guard will be ready to respond, if needed.

Air National Guard (ANG):

Source: www.ang.af.mil/main/welcome.asp

Mission

The Air National Guard's federal mission is to maintain well-trained, well-equipped units available for prompt mobilization during war and provide services during national emergencies (such as natural disasters or civil disturbances).

During peacetime, the combat-ready units and support units are assigned to most

Air Force major commands to carry out missions compatible with training, http://www.arng.army.mil/ http://www.ang.af.mil/main/welcome.asp mobilization readiness, humanitarian and contingency operations such as

Operation Enduring Freedom in Afghanistan.

Vision

The Air National Guard will meet 21st century challenges by proactively shaping our future with combat-ready, adaptable Airmen at our core. Together with our partners we will provide the capabilities necessary to guard America at home and defend freedom worldwide.

State Mission:

When Air National Guard units are not mobilized or under federal control, they report to the governor of their respective state, territory (Puerto Rico, Guam, Virgin Islands) or the commanding general of the District of Columbia National

Guard. Each of the 54 National Guard organizations is supervised by the adjutant general of the state or territory. Under state law, the Air National Guard provides protection of life, property and preserves peace, order and public safety. These missions are accomplished through emergency relief support during natural disasters such as floods, earthquakes and forest fires; search and rescue operations; support to civil defense authorities; maintenance of vital public services and counterdrug operations

Enduring Properties

1. Secure the home front while defending the nation

2. Develop adaptable Airmen

3. Modernize our war fighting capabilities

Scope: This service provides support for Oregon Service Member and Family Support

Division. The State Youth Coordinator shall work in collaboration with the State Family

Program Director and the NGB Child and Youth Regional coordinators.

Background:

The State Youth Coordinator work supports Joint Forces Headquarters (JFHQ)-NGB, Manpower and Personnel Directorate (J-1) Support Programs Division. The mission of the State Youth Coordinator is to oversee the administration, development, and delivery of Youth Services for the Oregon National Guard members by performing services designed to support the youth of deployed personnel and concurrently supports the

Oregon National Guard Family Assistance Center (FAC) mission.

The State Youth Coordinator shall serve as a team member and primary advisor on youth deployment issues, responsible for the development, planning, implementation, and administration of the Oregon National Guard Family Youth Program concerning family and quality of life issues while a family member is in any of the three phases of the deployment cycle: preparation, sustainment, or reunion. The primary goal is to keep the families of deployed members connected, and to facilitate a smooth readjustment during the reunion phase. The service provided directly affects the social and cultural wellness of military members and their families, and contributes to the improvement and effectiveness of the family before, during, and after the deployment of the military family member.

1. Technical Specifications: The following technical specifications are provided to demonstrate the task environment in which the services will be delivered. The following specifications are not directives on how the services are to be provided but what is required to successfully support the task order objective. The contractor is encouraged to surpass the minimal technical specifications as well as demonstrate technical, operational, and administrative expertise to support the customer in exceeding organizational and departmental objectives. All plans, reports and program shall be reviewed and approved by a government official prior to release.

Technical Specifications:

1.1. Coordinate Child and Youth Services for the Families of Deployed Personnel: Trains and coordinates Child and Youth Services for deployed personnel and their families during the three phases of the deployment cycle and to ensure that families are educated, trained and supported regarding available resources, benefits and programs during each phase.

Contractor shall monitor the development and deliver training packages, briefings, and other training materials required to support the deployment process via Regional/State

Youth Readiness Specialists.

1.2. Liaison with Other Agencies to Provide Services to Youths and Children: Aids J-1

Support Programs Division in planning, liaison, developing and delivering services available both within the Department of Defense structure (e.g. Army Community

Services, Air Force Family Support Center, Morale, Welfare and Recreation, Drug

Demand Reduction {DDR}, etc.) and from collaborating with civilian organizations (e.g.

. Operation Military Kids (OMK), Boys and Girls Club of America, 4-H/USDA

Extension Service, etc) and other national and local community organizations. Contacts may be gained from the State and Wing Family Program Coordinator. New contacts shall be continuously sought that shall help families, youths, and children. Contractor shall analyze ability to reach all NG children through a combination of centralized activities such as Youth Camps and community and/or unit based offerings.

1.3. Conduct Child and Youth Services Assessments: Performs tasks closely with the Oregon

Army and Air Family Support Coordinators and Family Readiness Groups and volunteers to meet the needs of the deployed personnel and their families. Ensures that youth specific activities are included in Family Assistance Center operations. Follow on assessments shall be conducted as required.

1.4. Establish Communications Links between Children, Youth and Deployed Family

Members: Develop and expand communication availability to the youth of deployed members. Directly coordinate with operational headquarters for the deployment to procure up-to-date mailing information of deployed members for the families, e-mail access (e.g. Army Knowledge Online), Instant Messaging and supervised chat room capability, to make communication with deployed family members easier. Manage the bulletin board established on the Guardfamilyyouth.org website for their designated territory and provide input into website functionality. Utilize these communications resources to develop and facilitate Outreach Groups that give family members outlets to discuss their issues and success stories with other family members.

1.5. Develop and Gather Age Appropriate Materials for Distribution:. Compile resource listings by region that support WING units and other Reserve Component personnel within 60 days of contract services; maintain listings to keep current. Develop and gather age appropriate materials for distribution to the youth of deployed members. Provide families with information regarding activities, outreach, referral services and other necessary resources. Maintain a Lending Library with curriculum for all Reserve

Component personnel to utilize.

1.6. Childcare Service Material Distribution: Gather and distribute childcare information regarding the availability of childcare services to military families available based on

Department of Defense guidelines. Coordinate inquiries into DOD subsidies for family home day care and for finding facilities that meet Early Childhood Education Program guidelines. Visit key providers participating in childcare subsidy programs offered by the

Department of Defense. Conduct trainings for Service Member and Family Support staff as well as other interested parties on the childcare subsidy process.

1.7. Provide Support to Army and Air Family Program Coordinators: Support the Army and

Air Family Program Coordinators, Family Readiness Groups, Volunteers, and

Commanders as required. Visit each SMFS staff location at least twice a year.

1.8. Attends Conferences and Meetings Regarding Child and Youth Programs: Attends conferences and meetings regarding youth deployment issues. Shall be required to present Training and/or Information briefings. Prepares and explains budgets relative to youth deployment activities. Provide options to local units in accomplishing the objectives of youth programs. After Action Reports (AAR’s) are submitted to Family

Program Director within 30 days of event/visits.

1.9. Serves as the lead advisor to the Oregon National Guard Youth Council and appoints youth to fill positions on the Council. Serves on the Family Program Advisory Council;

participates in the planning and execution of the State Family Program

Conference/Workshop.

1.10. Professional Development: Contractor shall attend professional development opportunities at the National Family Program Conference, State Family Program Director meetings, and Regional Support Meetings. Travel to attended professional development and coordination meetings shall be approved in advance by the COR.

2. Additional Requirements and Notes:

2.1. Desired Bachelor's degree or demonstrated practical experience in the area(s) of expertise required by the technical specifications, as well as demonstrated capability in program/project coordination applications, with three years’ experience. The Contractor shall have a minimum of 1 year practical experience in Youth Services.

2.2. Possess additional experience/knowledge directly related to the requirements.

2.3 The Contractor shall comply with the following Government directives in order to successfully complete the tasks:

The National Guard Child and Youth Services Toolkit

Knowledge of the principles, policies, program goals and methodology of Child and

Youth Services, to include Army and Army Reserve Family Programs, as necessary;

knowledge to administer such programs is desired but not mandatory.

2.4 Suggested Skill Set: In order to successfully meet the performance objectives of this contract award, the Contractor employee should possess the following knowledge/skills:

Strong organizational skills

Strong communication skills, both written and verbal

Basic knowledge of standard office procedures and the ability to interpret general direction

The ability to use Power Point, Excel, Word, Access, Outlook (Microsoft Office

Suite)

NGB Family Program Websites, State and Territory Websites to include Active and Reserve Component information.

Operate a Government-owned personal computer (PC) to input, store, retrieve and manipulate data for various reports.

The Contractor must be able to read, write, speak, and understand English

2.5. Services will be monthly on site. Work hours may vary. Average 40 hours per week.

Flexibility with working schedule is mandatory.

2.6. Program Coordinator IA, State Youth Coordinator. Location of service is 3225 State St., Salem, OR.

2.7. Anticipated travel for this task order is 30 TDY’s for training and travel expenses associated with this position. Reimbursement will be provided by the government in accordance with the JFTR.

2.7.1 Contractor must possess and maintain a valid driver’s license.

2.7.2 Contractor will be authorized use of Government furnished GSA vehicle. Vehicles will be furnished for official use only as directed by AR 58-1.

2.7.3 The use of a GSA vehicle is anticipated between various work sites to perform duties of this task order. Contractor is not authorized the use of a Government vehicle between his/her personal residence and his/her primary office (41CFR 102-34.215, FAR 51.204).

2.7.4 If GSA vehicle is not available, individual will be reimbursed according to the Joint

Travel Regulations. Contractor is not authorized mileage between residence and primary office. When Travel is required at an alternate work site, the reimbursable expense is only for that which exceeds the normal commuting distance. A detailed mileage log shall be provided to the COR monthly. Mileage will be reimbursed at the current JTR rate.

2.8. Contractor will be provided with adequate office space at 3225 State St Salem, OR

97301, including a complete workstation and chair, expendable supplies, computer hardware and software (and support), internet/intranet/Local Area Network (LAN) (and support), telephone and fax, copy machine and printer, mail service and postage. All government furnished supplies and services shall be for official use only. No special physical demands are required to perform the work.

2.8.1 The contractor and Government representative shall conduct an inventory of all

Government furnished equipment within ten days of commencement. The contractor shall sign a receipt for all furnished equipment. The contractor and Government representative shall determine the working condition of all equipment. The Government will replace and/or repair any item not in working condition.

3. Security Requirements:

3.1. A National Agency Check with Inquiries (NACI) is required and a favorable completion of FBI fingerprint History Check must be completed. A Common Access Card (CAC) is required for Base access and the Local Area Network (LAN)

3.2. Contractor shall work with the contracting office for processing into the Trusted

Associate Sponsorship System (TASS).

3.3. Contractor shall work with the sponsoring office to meet local requirements for gaining access to the network.

3.4. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or

Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of

Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force

Protection Condition (FPCON) at any individual facility or installation change, the

Government may require changes in contractor security matters or processes.

3.5. Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a

DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or

(3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the

Office of Personnel Management.

3.6. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate

Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army

Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3.7. For all contractors with security clearances. Per AR 381-12 Threat Awareness and

Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

3.8. The Contractor may have the need to access Personally Identifiable Information (PII) and/or For Official Use Only (FOUO) information in the performance of official duties.

The Contractor shall work with the sponsoring office to complete local requirements, to include training, prior to accessing PII and/or FOUO information. PII and FOUO information must be protected under the Freedom of Information Act (5 U.S.C. 552) and/or the Privacy Act of 1974 (5 U.S.C. 552a). Unauthorized disclosure or misuse of

FOUO or PII may result in disciplinary action, criminal and/or civil penalties.

4. Miscellaneous:

4.1 Refer to the Basic Contract PWS paragraph 7.9; Performance of Services During Crisis

Declared by the National Command Authority or Overseas Combatant Commander. This is not applicable to this Task Order.

4.2 The contractor is cautioned that if off-duty active military personnel are hired under this contract, they may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The absence of such employees shall not constitute an excuse for nonperformance under this contract.

4.3 Hours of Operation: The contractor shall perform the services required under this contract within core operating hours which are 0800 - 1630, Mon thru Fri. Office hours will be set with COR to ensure presence at assigned work location excluding Federal

Holidays..

4.4 Contractor Manpower Reporting (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for ARMY collection site. The contractor is required to completely fill in all required data fields using the following web ad-dress:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than

October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

Period of Performance: This position for 1 year starting September 26th 2016 and ending September 25th 2017.

Evaluation Factors (Technical)

In order to meet the Technical Specifications, All quotes must provide documents that meet or exceed the below evaluation factors for meeting technical experience levels. Quotes that do not provide the below documentation can be excluded from award.

1. It is strongly desired that applicants have Bachelor's degree in a related social science degree or can demonstrate practical experience in the area(s) of expertise required by the technical specifications, as well as demonstrate capability in program/project coordination applications, with three years’ experience. The Contractor shall have a minimum of 1 year practical experience in Youth Services. Applicant must show documentation to support this with their quote.

2. A National Agency Check with Inquiries (CNACI) is required, and a favorable completion of FBI fingerprint History Check must be completed. This is a required

DoD mandate and must be provided, or quote will be excluded.

3. "Past Performance" Prime Vendor or sub-contracted vendor must show (2) Two but no more than (3) Three Jobs working with the government related in scope to this requirement as part of the Technical Evaluation Criteria.

Travel:

Travel Requirements for Oregon Youth Outreach Coordinator:

Background: The Youth Outreach Coordinator coordinates with the J-1 Service Member and

Family Support branch of the Human Resources Office. Travel to coordinate with key service providers will also be expected to develop the statewide outreach for resources. This is a projection for estimation purposes only. The travel needs will be reviewed during the monthly meeting as part of the Quality Assurance Surveillance Plan (QASP). Travel will be mandatory for this position. Below is a not to exceed amount of trips the awarded vendor will have to pay for during the POP. Please price accordingly into the Solicitation for this PWS using appropriate

JFTR’s for all trips into to your quote.

http://www.ecmra.mil/ http://www.ecmra.mil/

A. One Time:

1. 173d Fighter Wing

a. Klamath Falls, Oregon, 97603 – 2 Roundtrips

b. Klamath Falls, Oregon, 97603 – 2 Roundtrips

c. Klamath Falls, Oregon, 97603 – 2 Roundtrips

d. Klamath Falls, Oregon, 97603 – 2 Roundtrips

e. Klamath Falls, Oregon, 97603 – 2 Roundtrips

f. Klamath Falls, Oregon, 97603 – 2 Roundtrips

g. Klamath Falls, Oregon, 97603 – 2 Roundtrips

h. Klamath Falls, Oregon, 97603 – 7 Roundtrips

i. Klamath Falls, Oregon, 97603 – 7 Roundtrips

j. Klamath Falls, Oregon, 97603 – 7 Roundtrips

2. OSU Extension Camp, Corvallis, Oregon, 97331 – 4 Roundtrips

3. Service Member and Family Support Process Quality Improvement meetings:

a. Bend, Oregon, 97701 – 2 Roundtrips

b. Pendleton, Oregon, 97801 – 2 Roundtrips

c. Salem, Oregon, 97301 – 2 Roundtrips

d. Medford, Oregon, 97501 – 2 Roundtrips

4. Teen Panel Retreat, consecutive overnight stay required

a. Bend, Oregon, 97702 – 4 Roundtrips

b. Portland, Oregon, 97218 – 4 Roundtrips

c. Warrenton, Oregon, 97146 – 4 Roundtrips

d. Eugene, Oregon, 97401 – 4 Roundtrips

5. Yellow Ribbon Event

a. Portland Oregon, 97702 – 2 Roundtrips

b. Portland, Oregon, 97702 – 2 Roundtrips

c. Portland, Oregon, 97702 – 2 Roundtrips

d. Salem, Oregon, 97304 – 2 Roundtrips

6. Youth Symposium

a. Portland, Oregon, 97702 – 4 Roundtrips

B. Monthly (12 Times)

1. 142d FW Visit

a. Portland, Oregon, 97702 – 1 Roundtrips

C. Quarterly Visit to each Service Member and Family Support

1. Family Assistance Specialist

a. Albany, Oregon, 97321 – 1 Roundtrip

b. Clackamas, Oregon, 97015 – 1 Roundtrip

c. Bend, Oregon, 97702 – 2 Roundtrips

d. Ontario, Oregon, 97914 – 2 Roundtrips

e. Gresham, Oregon, 97030 – 2 Roundtrips

f. Hillsboro, Oregon, 97124 – 2 Roundtrips

g. Clackamas, Oregon, 97015 – 1 Roundtrip

h. La Grande, Oregon, 97850 – 2 Roundtrips

i. Medford, Oregon, 97501 – 2 Roundtrips

j. Springfield, Oregon, 97477 – 2 Roundtrips

2. Family Readiness Support Assistants

a. Clackamas, Oregon, 97015 – 1 Roundtrip

b. Bend, Oregon, 97702 – 2 Roundtrips

c. Springfield, Oregon 97477 – 2 Roundtrips

TOTAL ROUNDTRIPS: 98