1081729-event.pdf

21 July 2022

Bread and other Related Bakery Products - DHS Eldora DHS Eldora is seeking bids for Bread and other Related Bakery Products

21 July 2022

Open 6/18/2022 2:00 PM CDT Type Request for Bids Close 7/11/2022 1:00 PM CDT Number 005-RFB-0064-2022 Currency US Dollar

Sealed Until 7/11/2022 1:00 PM CDT

Contacts Randy Bennett randy.bennett@iowa.gov

Phone +1 515-322-1210

Commodity Codes Commodity Code Description 37515 Bread, Rolls, etc., Including Brown and Serve Items

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DHS Eldora is seeking bids for Bread and other Related Bakery Products

The term of the contract will begin 09/15/2022 and end on 09/14/2023.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to two annual extensions.

Description

Required to View Event

Prerequisites Required to Enter Bid

21 July 2022

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for the Bid submitted.

3. Bidder shall read and agree to Definitions of this RFB.

4. Bidder shall read and agree to Administrative Information of this RFB

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Form of Bid Instructions:

1.1 Firm's State or Foreign Country of Residence.

1.2 Sales contact name, telephone number, and email address.

1.3

Goods Contract Terms and Conditions - The Contract(s) that the Agency expects to award as a result of this solicitation will be based upon the final Bid submitted by the successful Bidder and the solicitation. The contract between the Agency and the successful Bidder shall be a combination of the specifications, terms and conditions of the solicitation, the contract terms and conditions in this solicitation, the offer of the Bidder contained in the final Bid submitted by the Bidder, written clarifications or changes made in accordance with the provisions of the solicitation, and any other terms deemed necessary by the Agency, except that no objection or amendment by a Bidder to the provisions or terms and conditions of the solicitation shall be incorporated into the Contract unless the Agency has explicitly accepted the Bidder’s objection or amendment in writing. The contract terms and conditions contained in this solicitation will be incorporated into the Contract.

1.4

If a Bidder takes exception to a provision, it must state the reason for the exception using the attached "Exceptions Form" and the specific contract language it proposes to include in place of the provision. Exceptions that materially change these terms or the requirements of the solicitation may be deemed non-responsive by the State, in its sole discretion, resulting in possible disqualification of the Bid. The Agency reserves the right to either award a Contract(s) without further negotiation with the successful Bidder or to negotiate contract terms with the selected Bidder if the best interests of the Agency would be served.

1.5

The contract terms and conditions may be supplemented at the time of Contract execution and are provided to enable Bidders to better evaluate the costs associated with the solicitation requirements and the Contract. Bidders should plan on the contract terms and conditions contained in this solicitation being included in any contract awarded as a result of this solicitation. All costs associated with complying with these requirements should be included in any pricing quoted by the Bidder. By submitting a Bid, each Bidder acknowledges its acceptance of the solicitation terms and conditions without change except as otherwise expressly stated.

1.6 Terms and Conditions The parties agree to comply with the terms and conditions in this solicitation which are by this reference made a part of the Agreement.

1.7 Confidential Treatment of Information - Is Bidder requesting confidential treatment of specific information?

1.8

A Bidder requesting confidential treatment of specific information shall: (1) fully complete the table below, (2) conspicuously mark its Bid as containing confidential information, (3) mark each page upon which the Bidder believes confidential information appears and CLEARLY IDENTIFY EACH ITEM for which confidential treatment is requested; MARKING A PAGE IN THE PAGE MARGIN IS NOT SUFFICIENT IDENTIFICATION, and (4) submit a “Public Copy” from which the confidential information has been excised.

1.9 Terms of Pcard Acceptance -The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the attached security measures.

1.10 Terminations, Litigation, Debarment - During the last five (5) years, has the Bidder had any damages or penalties or settlements to resolve disputes entered into by Bidder under any of its existing or past contracts as it relates to goods and/or services performed that are similar to the goods and/or services contemplated by this RFB?

1.11 If so, indicate the reason for the penalty or exchange of property, goods, or services and the estimated amount of the cost of that incident to the Bidder.

1.12 Preference - The Bidder shall provide the following general background information:

For an out-of-state Bidder, Bidder certifies the Resident Preference given by the State or Foreign Country of Bidder’s residence. Enter the resident preference in the text box or indicate no preference

1.13

Open Competition - Where, in these specifications, reference is made to materials, trade names, or articles of certain manufacture, it is done for the purpose of establishing a base of comparative quality type, and style and not for the purpose of limiting competition. Other materials or brands may be accepted if, in the opinion of the State of Iowa, they are equal in quality and of a design in harmony with the intent of these specifications. Samples WILL or MAY be requested to determine acceptance.

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1.14 Silence of Specification - The apparent silence of these specifications as to any details or the omission from it of a detail description concerning any point shall be interpreted as meaning that only the best commercial practices are to prevail, and that only materials and/or workmanship of finest quality shall be used.

1.15 FOB Destination, Freight Prepaid.

1.16 Award - The Iowa Department of Administrative Services reserves the right to award to the Bidder with best overall price or to the Bidder with the best line item price.

1.17

Administrative Fee - In addition to the approved discounts or prices specified in the Contract herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against this Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services, Central Procurement; Attn: Chief Operating Officer, Level 3, Hoover State Office Building, 1305 E. Walnut Street, Des Moines, IA 50319-0105.

1.18 Insurance - Bidder has read and agrees to the following Insurance Attachment.

1.19 Defective Items- All items found to be defective within the manufacturer’s warranty period shall be returned and replaced with new equipment at the successful Bidder’s expense.

1.20 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder.

1.21

Quarterly Report The Bidder shall provide an electronic detailed quarterly report on ALL sales made under this Contract via e-Mail to the Iowa Department of Administrative Services, Central Procurement. Attention: Issuing Officer Randy Bennett at randy.bennett@iowa.gov. The report file format shall be Microsoft Excel compatible format. The report at minimum shall include the date of sale, customer name and address, full product description, SKU Numbers, quantity, invoice number, unit and extended invoice prices. Bidder’s Bid must include a sample report and a description of the reporting that will be provided. The State reserves the right to request more detailed information (ad-hoc reporting) at any time and on an individual or specific basis for a specific product, department, time frame, or for a range of products, departments or time frames.

1.22 Firm Contract Pricing - Any contract that results from this bid will have firm pricing for one year.

1.23

Invoicing - All invoicing will be submitted to the attention of "Accounts Payable" and addressed to the facility receiving the goods or services. The State shall pay the Contractor monthly, within the period of time provided for by applicable State statute, after receipt of the Contractor's invoice for the goods and/or services supplied by the Contractor in the prior calendar month. The invoice will be itemized with a description goods or services provided that corresponds directly to a line item on the Contractual Agreement or Master Agreement that results from this RFB. Each line should also list the quantity, unit of measure, price per unit of measure, line item totals and invoice total. The remit to address on the invoice must match the remit to address that was submitted with registration to do business with the State of Iowa. Payment terms on the invoice must match the payment terms agreed to in the RFB bid submission.

1.24

Best and Final Offers - The Issuing officer reserves the right to conduct discussions with Bidders for obtaining “best and final offers.” To obtain best and final offers from Bidders, the Issuing Officer may do one or more of the following: enter into pre-selection negotiations, including the use of an on-line auction; schedule oral presentations; and request revised Bids.

1.25 Adjustments in Pricing - Adjustments in pricing shall be at the discretion of the Issuing Officer following the attached Adjustment in Pricing terms.

1.26

Additional Items or Manufacturers - The State reserves the right to add additional items or manufacturers to the Contract during the life of the Contract, if it is to the best advantage to the State to do so. Items or manufacturers may only be added upon the agreement of the Department of Administrative Services, Procurement and the Contracted Supplier.

1.27 Reclaimed/Recycled Materials – By submitting a solicitation response, the Bidder certifies the items offered for sale herein do not include any foam products (polystyrene) manufactured with chlorofluorocarbons, when such items are specified for use as food product containers.

1.28 Country of Origin - Bidder must be able to provide country of origin, if requested.

1.29

Pricing - Pricing must include all delivery, packaging and administrative costs including, but not limited to, any US import charges associated with the product. There shall be no minimum order quantities or total order amount required from the agency, by the respondent. All bid pricing must be rounded to the nearest hundredth (0.00), US currency.

1.30 Pricing Restrictions - Pricing restrictions shall be disclosed at the time of bid. Bidders with pricing restrictions will be taken into consideration for minimum order quantities or total order amount required from the ordering agency.

Group 2: Specifications

Instructions: Bidder is to complete the following Questions. Fill out items with blanks. Indicate “yes” or “no” on items requesting agreement. If a “no” response is indicated, exception must be noted.

2.1 Bidder is able to provide and performed as specified

Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 51% WGW Sandwich Bread 24 oz. 1 EA - Each

Last years usage: 23

Brand - Product Item Number -

P2 51% WGW Coney Buns 30 ct. 1 EA - Each

Last years usage: 362

Brand - Product Item Number -

P3 51% WGW Hamburger Buns 30 ct 1 EA - Each

Last years usage: 10

Brand - Product Item Number -

P4 51% WGW Dinner Rolls 12 ct. 1 EA - Each

Last years usage: 146

Brand - Product Item Number -

P5 Sliced, Wheat English Muffins 12 ct 1 EA - Each

Last years usage: 104

Brand - Product Item Number -

P6 Sliced, Classic 100% Whole Wheat Bread 20 oz. 1 EA - Each

Last years usage: 1,134

Brand - Product Item Number -

P7 Sliced, White English Muffins 12 ct. 1 EA - Each

Last years usage: 17

Brand - Product Item Number -

P8 4 WHITE WHOLE GRAIN SINGL 1 EA - Each

Last years usage: 375

Brand - Product Item Number -

P9 VH MUFF-WHEAT 6CT 1 EA - Each

Last years usage: 342

Brand - Product Item Number -

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Service Line Items Service Line Items

There are no Items added to this event.

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