1052163-event.pdf
PDF 287 KB Posted
- Attached to
- Lawn Care at Anoka Technical College
- Solicitation number
- SRC-ATC-2022-000046-RFP
- Issued by
- Anoka County, Minnesota
About this file
This document is a Request for Proposal (RFP) issued by Anoka Technical College for lawn care services located in Anoka, Minnesota. The RFP seeks a vendor to provide comprehensive lawn maintenance including fertilization applications during late spring, early summer, and late summer, as well as lawn aeration. The solicitation was released on January 13, 2022, with proposal submissions due by January 28, 2022 at 3:00 PM CST. The contract term is anticipated to be 5 years, commencing on April 1, 2022, or on the date of the last signature, whichever is later. The college will evaluate proposals based on a 100-point scoring system, with price accounting for 40 points, work plan details worth 20 points, and other factors including proposal objectives, vendor qualifications, response completeness, and targeted business inclusion.
The evaluation will be conducted by a selection committee comprising the Contract Administrator, Facilities Members, and Director of Facilities. Potential vendors must provide detailed information about their company, including years of professional lawn care experience, staff size, business hours, and environmental practices. The RFP includes requirements for commercial customer references and various certifications, such as diversity status. Payment terms are set at Net 30, and the college reserves the right to reject any or all proposals and to cancel the RFP if deemed in its best interest. Additional considerations include the possibility of sub-contracting at least 10% of the contract value to a certified targeted group business (TGB).
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31 January 2022
Lawn Care at Anoka Technical College Lawn Care at Anoka Technical College in Anoka, MN.
31 January 2022
Open 1/13/2022 12:00 AM CST Type Request for Proposal Close 1/28/2022 3:00 PM CST Number SRC-ATC-2022-000046-RFP Currency US Dollar
Sealed Until 1/28/2022 3:00 PM CST
Payment Terms Net 30
31 January 2022
Contacts Laurie Lopez laurie.lopez@anokaramsey.edu
Phone +1 763-433-1278
31 January 2022
Commodity Codes None Added
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Nature of RFP
Anoka Technical College is requesting proposals to assist in developing a working relationship with the selected vendor (or vendors) that include lawn care services for Anoka Technical College. This RFP is undertaken by Anoka Technical College pursuant to the authority contained in provisions of Minnesota Statutes § 136F.581 and other applicable laws.
Accordingly, Anoka Technical College shall select the vendor(s) whose proposal(s), and oral presentation(s) if requested, demonstrate in Anoka Technical College’s sole opinion, the clear capability to best fulfill the purposes of this RFP in a cost effective manner. Anoka Technical College reserves the right to accept or reject proposals, in whole or in part, and to negotiate separately as necessary in order to serve the best interests of Anoka Technical College. This RFP shall not obligate the Anoka Technical College to award a contract or complete the proposed project and it reserves the right to cancel this RFP if it is considered to be in its best interest.
Project Timeline
KEY DATES TIMELINE
Thursday, January 13, 2022 Publishes RFP notice Thursday, January 20, 2022 3 p.m. CT: Vendor Questions Due Friday, January 21, 2022 Deadline to publish responses to RFP questions
Friday, January 28, 2022; 3:00 pm CT Deadline for RFP proposal submissions.
Monday January 31, 2022 Review RFP proposals Tuesday, February 1, 2022 Notify winner Tuesday, February 8, 2022 Complete contract
Minnesota State reserves the right to not award a contract. The dates noted above are estimates but are reasonable for the purposes of presenting deadlines.
Evaluation Factors
Selection Process The selection process includes Contract Administrator, Facilities Members and Director of Facilities. This group will evaluate the proposals and make the final decision.
The following factors and their identified weight will be used to evaluate the responses:
No Factor Weight
1. Price [OR Price in relation to level of service to be provided] 40 Points
2. Ability of proposal to meet RFP objectives and requirements 10 Points
3. Detail and accuracy of the work plan 20 Points
4. Qualifications of Vendor and its personnel (experience of personnel who are committed to work on the contract will be given greater weight) 10 Points
5. Completeness, thoroughness and detail of the response as reflected by the proposal's discussions and coverage of all elements of work listed above 10 Points
7. Targeted Business Inclusion: Vendor is a certified TGB and/or commits to sub-contracting 10% or more of the value of the contract to a certified TGB 10 Points
Description
Tota l
100 Total Points
Contract Term
MINNESOTA STATE desires to enter into a contract with the successful Vendor(s) effective Tuesday, April 1, 2022, or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be for 5 years. If MINNESOTA STATE and Vendor are unable to negotiate and sign a contract by April 1, 2022, then MINNESOTA STATE reserves the right to seek an alternative Vendor(s).
Required to View Event
Prerequisites Required to Enter Bid
31 January 2022
1. Please review and accept the following notice.
2. Please review and accept the following timeline.
3.
Please download, review , fill out, sign and upload the following forms: 1) Notice to Contractors Affirmative Action Certification of Compliance; 2) Affidavit of Non-Collusion REQUIRES Notary, & 3) Equal Pay Certificate Application.
4. Please review Minnesota State's Background; acknowledge that you have fully read and understand
5. Please review and agree to the RFP Notice and Authority
6.
This RFx includes and incorporates Minnesota State Terms and Conditions. Vendors should be aware of the terms and conditions in preparing responses to this event. Much of the language reflected in any resulting contract with Minnesota State is required by statute. If you take exception to any of the language in the terms and conditions, you must indicate those exceptions in your response to the RFx; certain exceptions may result in your proposal being disqualified from further review and evaluation. Only those exceptions indicated in your response to the RFx will be available for discussion or negotiation.
7. Please review and agree to Minnesota State's Definitions
8. Please review and agree to the Conflict of Interest policy
9. Please review and accept the Authorized Response Certification Statement.
10. Please review and agree to the Duration of Offer agreement
11. Please review and agree to Terms of Payment
12. Required Documentation: Affidavit of Non-Collusion. Please download the attached document, complete and sign, upload completed form with response.
13. Required Documentation: Workforce Certificate. Please download the attached document, complete and sign, upload completed form with response.
14. Required Documentation: Equal Pay Certificate. Please download the attached document, complete and sign, upload completed form with response.
15. If applicable, please download, complete and sign, upload completed form and attach certification with response.
16. If applicable, please download, complete and sign, upload completed form and attach certification with response.
17. If applicable, please attach certification with response.
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Buyer Attachments
1. Anoka Technical College Navigation Map 2019.pdf
2. Anoka Technical College Aerial View.JPG
31 January 202231 January 202231 January 202231 January 202231 January 202231 January 2022 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1052163-1187857724Anoka%20Technical%20College%20Navigation%20Map%202019.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1706710633&Signature=RzHn81lVeasvKGX3YgQ1EUTE4UA%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1052163-1187876931Anoka%20Technical%20College%20Aerial%20View.JPG?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1706710633&Signature=EeBsqyb6cpgHSh%2F3QfEthOcR2OQ%3D
Questions Required Questions
Group 1.1: Supplier Diversity Instructions:
1.1.1 Does your company qualify for Supplier Diversity? CHECK ALL that apply.
Note: A diverse supplier is any enterprise in which 51% is owned, controlled and operated by a woman or minority person or persons.
1.1.2 Please select the minority type and classification that your company qualifies for.
NOTE: If you do not qualify for diversity, select "N/A"
1.1.3 Where is your company certified by?
Group 2.1: Lawn Maintenance Instructions:
2.1.1 Please describe how your company differentiates itself from your competitors. Please provide a detailed yet concise response.
2.1.2 What is your company doing to minimize the impact to the environment?
2.1.3 How long in years has your company performed professional lawn care services (fertilization)?
2.1.4 Is lawn maintenance a full-time or part-time business for your company?
2.1.5 How many staff does your company employ?
2.1.6 Do you maintain an office that is staffed during regular business hours of 8:00-5:00 Central Time.
2.1.7 Has your company experience bankruptcy in the last 5 years?
2.1.8 Please describe additional services your company offers that is not part of this RFP as previously described?
2.1.9 Please provide 2 commercial customer references. Download the attached spreadsheet, fill out, save, and uploaded the finalized document.
2.1.10 If there is anything you would like to offer that was not covered already, please do so here.
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Product Line Items Product Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Cost of Fertilizer Application and Labor- Late Spring 1 EA - Each
Provide the cost of fertilization services for late spring (broadleaf weed, crabgrass and pre-emergent weed control). Date to be scheduled with the Anoka Technical College Facilities Supervisor.
P2 Cost of Fertilizer Application and Labor- Early Summer 1 EA - Each
Provide the cost of fertilization services for early summer (broadleaf weeds and other as needed). Date to be scheduled with the Anoka Technical College Facilities Supervisor.
P3 Cost of Fertilizer Application and Labor- Late Summer 1 EA - Each
Provide the cost of fertilization services for late summer (broadleaf weeds and other as needed. Date to be scheduled with the Anoka Technical College Facilities Supervisor.
P4 Cost of Fertilizer Application and Labor- Late SPring 1 EA - Each
Provide the cost of fertilization services for late spring (broadleaf weeds and other as needed. Date to be scheduled with the Anoka Technical College Facilities Supervisor.
P5 Cost of Lawn Aeration 1 EA - Each
Aeration of lawn- As agreed with Director of Facilities
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Service Line Items Service Line Items
There are no Items added to this event.
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