105-25_spec.pdf

Invitation to Bid No.105-25

ITB 105 Signal Heads, Hardware, LEDs & Accessories 1/31/25

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation to bid is to establish term contract pricing for ODOT approved Traffic

Signal Heads, LED Signal Lamps, and Traffic Signal Hardware.

Section 2: Contract Duration

The effective duration of this contract shall be One Year from the Date of Award

Section 3: Free on Board (F.O.B.) Place of Destination

Please be advised, the vendor must honor any bid price submitted in this Invitation to Bid for all of

ODOT’s twelve (12) Districts and eighty-eight (88) counties in the State of Ohio. All deliveries shall be Free on Board (F.O.B.) to any of ODOT’s twelve (12) Districts and eighty-eight (88) county destination locations in the State of Ohio. Purchase orders when issued, will detail specific destination points. The Department will not accept any additional charges for these deliveries.

District 1 1885 North McCullough Street Lima, Ohio 45801

District 2 317 East Poe Rd Bowling Green, OH 43402

District 3 906 North Clark Avenue Ashland, Ohio 44805

District 4 2088 S. Arlington St.

Akron, OH 44306

District 5 9600 Jacksontown Road Jacksontown, Ohio 43030

District 6 400 East William Street Delaware, Ohio 43015

District 7 1001 Saint Marys Avenue Sidney, Ohio 45365

District 8 505 South State Route 741 Lebanon, OH 45036

District 9 650 Eastern Ave.

Chillicothe, OH 45601

District 10 338 Muskingum Drive, Marietta, OH 45750

District 11 2201 Reiser Ave.

New Philadelphia, Ohio 44663

District 12 5500 Transportation Boulevard, Garfield Heights, OH 44125

Central Office ITS Lab 1606 West Broad St.

Columbus, OH 43223

Section 4: Delivery

Delivery shall be made within 60 calendar days upon written or verbal notification of a valid State of

Ohio purchase order or State credit card.

4.1: Delivery Hours

All deliveries shall be made between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday, excluding State holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

Section 5: Minimum Order for FOB Delivery: $250.00

a. Orders meeting or exceeding the minimum shall be shipped F.O.B Place of Destination at the unit bid price.

b. Orders amounting to less than the minimum shall be shipped at the unit price quoted, prepaid with freight/shipping charges added to the invoice. Copies of freight/shipping charges are to be included with the invoice.

c. No minimum shall apply to an order picked up by the Department of Transportation at the vendor location, at the unit price quoted.

d. Awarded vendors shall be expected to accept credit card payments for purchases up to $2,500.

Section 6: Bid Evaluation and Award

Award of this invitation to bid will be made to all responsive and responsible bidders (i.e. multiple award).

Please note that that many items in this invitation to bid have been grouped together for compatibility purposes, but may be ordered individually by item by the Department.

Section 7:

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The subject line will be the bid # Signature Request, (example: 101G-25

Signature Request).

No contract can be issued to your company until we receive your signature to complete the process. And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

mailto:documents@esign.ohio.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fohiopays.ohio.gov%2F&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7C1ac0731aa3fa4f066d5408dc7b4d0c36%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638520818049379076%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=v8I%2Ba6H4M2smMVdNcvpoDrB2Dqsn4%2FJvMONLWyfwoxE%3D&reserved=0

Section 8: Specification Statement

Vendors are required to provide the requested OEM or approved non- OEM repair parts as listed by part number or an approved equal that will be fully compatible to existing material. It will be the vendor’s responsibility to verify that Non-OEM parts meet or exceed the requirements of OEM parts. If no part number is listed, it can be assumed that various models of devices / equipment may be approved to be acceptable.

The name brand and model number of the Equipment provided for consideration must be listed on the Department’s Qualified Products List (QPL) and/or Traffic Approved List (TAP), where applicable. All equipment shall be in conformance with the types, models and systems as specified. Equipment shall comply with applicable sections of the current ODOT Construction and

Material Specifications and Standard Construction Drawings (SCDs).

Major items or assemblies of equipment shall bear a nameplate, indelible marking or brand that shall identify it as to type, model, catalog number and manufacturer.

Manufacturers' guarantees or warranties on all traffic signal control equipment shall be transferred to ODOT upon delivery and acceptance of the equipment. Items shall carry a minimum 60-month warranty as required per ODOT CMS and Supplemental Spec 800.

Any bid item(s) removed from the Department’s QPL or TAP lists, at any point through the duration of this contract, will be removed from the awarded contract effective immediately.

8.1 Signal Head Housing and Accessories

8.1.1 Vehicular Signal Head Housing

8.1.1.1 General

A. These specifications cover a one-way one/two/three/four/five vehicular traffic signal and it’s mounting hardware

B. The lens opening shall be nominal 12".

C. Each signal shall include: housing, doors, visors and wiring devices. Lamps are to be furnished with the signals if specified in the pricing sheet.

D. Signals shall be delivered assembled, except for visors. 5-section heads shall be assembled in the cluster (“doghouse”) configuration. 2-section head shall be assembled for standard ramp meter operations (red over green if LED-installed).

E. The signal shall be designed to operate on 120 VAC, 60Hz single phase power.

8.1.1.2 Housing and Door

A. The signal body sections shall be securely fastened together and shall have openings in the top and bottom of each section of 2" in diameter to permit entrance of 1-1/2" pipe.

B. The door shall be so designed that when the visor is mounted on the door no light will be visible between the visor and door when the optical unit is illuminated.

C. Door hinges shall be designed to ensure that an opened door will not fall off if the signal is inverted.

D. The housing and door shall be of cast aluminum alloy or polycarbonate as specified in the order.

E. Door hinges of 5-section heads will all be placed on the same side, such that the doors all swing open in the same direction

8.1.1.3 Visor

A. Each signal face shall have an aluminum cut-a-way, open-bottom tunnel visor, or tunnel visor for each signal section as specified.

B. The visor shall be detachable and be 11 to 12 inches in length.

C. The back edge of the visor shall have four lugs or "bayonet type" slots.

8.1.1.4 Optical Unit

The LED signal lamps shall be included with the signal head only if specified on the pricing sheet.

8.1.1.5 Span Wire Clamps

The cable clamp shall be cast of aluminum with ¾-inch slot to fit tightly to cable entrance adapter with no lateral gap. It shall be of adequate strength to support a 4 way - 3 section head assembly and designed to securely clamp onto a 3/8" or 1/2” messenger wire. The material shall be chemically compatible with galvanized steel messenger wire. Two clamping bolts shall secure the clamp to the messenger. A "shoe" shall bear on the wire to evenly distribute the clamping pressure on the wire. A ½" minimum diameter cross pin shall be used to support the signal.

8.1.1.6 Cable Entrance Adapter

The cable entrance adapter shall mount on the end of the signal section. The entrance adapter shall provide for the entrance of at least 1" diameter cable into the signal and shall have a composition bushing to fit tight on the cable to exclude dust and moisture and to prevent contact between the cable and the casting. A neoprene gasket placed under the clamp washer in the top signal section shall effectively seal the entrance adapter on the signal to make a weatherproof connection, and shall have a minimum thickness of 3/32 inch. The entrance adapter shall provide a selection of full-bushing "suspension points" to permit balancing the signal. It shall be possible to rotate it to any position about the vertical axis of the signal and securely lock it in the desired position with simple tools. The entrance adapter shall have adequate strength to support a 4 way -

3 unit head assembly. The adapter shall be of thread-locked tri-stud 5/16 inch design with a

"clover leaf" opening in the retaining washer. All hardware used to join optical sections together shall be made of stainless steel, including the “cloverleaf” washer. Clarification to specifications:

The cable entrance adapter shall be cast aluminum with a ¾-inch tab that fits tightly into the hanger with no play. It shall have a two-hole mounting tab to accept extension hangers as per published

ODOT Standard Construction Drawing TC-85.22. A short two-hole extender with steel insert bushing shall be provided to complete the hanger assembly, as shown in the Standard

Construction Drawing.

8.1.1.7 Spreader Brackets

Spreader brackets shall provide for 2-way (180 degree), 3-way (120 degree) and 4-way (90 degree) mounting of two, three or four signal faces to make multi-face signals. The brackets shall permit the entrance of control cable into the signal faces. The spreaders shall permit the spacing and securing of the signal faces. The bracket arms shall connect to the signal section through the mounting hole in the end of the signal section. A weatherproof connection shall be provided between the bracket and signal section. Unrestricted aiming adjustment, rotation of the signal about its vertical axis, shall be possible. The signal section shall lock to the bracket arm with simple tools. Spreader brackets shall have a minimum thickness of 1/8 inches.

A cover plate over the access hole under the central hub area of the bracket shall be provided to facilitate the fishing of the cable into the bracket arms. Arm lengths shall be sufficient to mount and permit aiming of 8" and 12" signal sections. All brackets shall be free from sharp edges that would damage the cable or wires in the bracket arms.

8.1.1.8 Signal Head and Backplate Color

The inside surface of the visors shall have a finish of flat black. All other exterior surfaces of the signal head and hardware shall have a finish of Federal Yellow or Gloss Black (as specified on the order), to closely agree with the Federal Standard 595, Color 13655 or Color 17038. The coating system used shall be durable, uniform, and weather resistant. The color shall be specified on the purchase order.

Polycarbonate signal heads shall have color integral to the resin, conforming to the color Standards listed above, as specified on the purchase order.

For steel and aluminum supports/components, including backplates, follow Supplemental Spec

916.

8.2 12” LED Traffic Signal Lamps

Only lamps on the pre-qualified list will be accepted, except as noted below for your bid will be considered non-responsive and ineligible for award if you bid a lamp that is not on the pre-qualified list. This does not apply to the bimodal lamp for flashing yellow arrow installations, as it has not yet been through the TAP process. Bimodal signal heads shall have optical (not clear) lens assemblies

Red LED arrows shall be certified in writing by the manufacturer to meet ITE July 1, 2007 VTSCH

Vehicle Arrow Traffic Signal Supplement or the latest adopted version as listed on the ITE website at time of bid, and independent test lab reports shall be provided.

Web Link for Authorized Lamps, Arrows and PED’s:

http://www.dot.state.oh.us/Divisions/Operations/Traffic/Pages/tap.aspx

8.3 Low Voltage 12” LED Traffic Signal Lamps

A. The traffic signal lamp shall operate on 10-28 VDC

B. It shall maintain 70% of the initial lumen intensity after 100,000 hours of operation

C. It shall meet or exceed the ITE VTCSH LED Circular Signal Supplement standards for conditioning (ITE 6.4.2), mechanical vibration (ITE 6.4.3.1), temperature cycling (ITE 6.4.3.2), luminous intensity (ITE 6.4.4.4.1-4), chromacity (ITE 6.4.4.1-6.4.4.4), and uniformity (ITE

6.4.4.5)

D. This product shall come with a minimum 5-year Limited Warranty

8.4 12” LED Traffic Signal Lamps w/ 15 Year Warranty

These signal lamps must contain improved circuit components and encapsulation versus the standard product to ensure proper operation during the 15 year warranty period.

http://www.dot.state.oh.us/Divisions/Operations/Traffic/Pages/tap.aspx

8.5 Snow-Resistant 12” Signal Head Lens Cover

This item consists of a signal lens cover that’s purpose is to reduce snow buildup on and around a signal lens allowing for clearer indication during inclement weather. This item shall fit over a 12” signal head lens and shall include any clips or fasteners necessary to fit it flush.

8.6 LED No Right Turn Blank Out Sign

This item consists of a 24” by 24” No Right Turn (OMUTCD R3-1) blank out sign. The sign will be driven by 120VAC signals from a switchpack in a traffic signal controller cabinet. If no inputs are driven, then the sign will be blank or dark. When one or more of the displayed symbols represents a permissive or protected movement, the sign shall be electrically compatible with standard traffic signal conflict monitors.

The mounting type will be called out in the item description. If the mounting type is for a mast arm, a pelco astro bracket with accessories or approved equal is to be used.

This product shall have a 5 year warranty.

8.7 LED Programmable visibility retrofit

A. Direct retrofit replacement for incandescent lamps used in Programmable Visibility (PV) signals

B. Compatible with McCain and 3M signal heads

C. CalTrans qualified

D. Failure of single LED results in loss from that light only

E. Moisture and dust resistant

F. Operating Voltage Range: 80 VAC to 135 VAC (120 VAC nominal)

G. Fuse and transient suppressor incorporated for line and load protection

H. Operating Temperature Range -40 degrees C to +74 degrees C

I. Turn-On/Turn-off Time = 75 msec max

J. Power factor >0.9

K. Total Harmonic distortion <20%

L. Meets FCC title 47, subpart B, Section 15 Regulations for electrical noise

M. Conforms to MIL-STD-810F for Moisture

8.8 Mechanical Damper

This item consists of a tuned mechanical stockbridge or mass-spring type damper designed to fit on a TC-81.22 design mast arm. The damper shall reduce the possibility of harmonic vibrations caused by wind loads. The damper shall be capable of reducing the loaded maximum vertical movement at the tip of the mast arm to 8 inches from the highest to the lowest point of deflection at wind speeds of

5-20 mph.

All attachment hardware connections shall be stainless steel. Stockbridge-type dampers shall have a stainless steel safety chain anchored to the mast arm to prevent weights from falling should it become separated from the rest of the assembly.

8.9 LED Pedestrian Countdown

Only lamps on the pre-qualified list will be accepted, except as noted below for your bid will be considered non-responsive and ineligible for award if you bid a lamp that is not on the pre-qualified list.

Countdown pedestrian modules shall be certified in writing by the manufacturer to meet ITE PTCSI

Part-2: LED Pedestrian Traffic Signal Modules specifications adopted August 4, 2010 or the latest adopted version as listed on the ITE website at time of bid. Independent test lab reports shall be provided to certify full compliance to the ITE specifications.

8.10 Accessible Pedestrian Pushbutton

This item consists of furnishing an accessible pedestrian pushbutton conforming to requirements of

CMS 632.09 and 732.06 that are listed on the TAP.

8.10.1 Accessible Pedestrian Pushbutton Replacement

This item consists of furnishing an accessible pedestrian pushbutton conforming to requirements of

CMS 632.09 and 732.06.

8.10.2 Accessible Pedestrian Pushbutton Intersection

This item consists of funishing an accessible pedestrian pushbutton intersection configuration for the number of pushbuttons listed, including but not limited to: control unit in cabinet, all pushbutton enclosures, and all applicable equipment to create a fully functioning system.

8.11 Pedestrian Signal Head Housing

8.11.1 General

Pedestrian signals shall use LED lamps. Pedestrian lamps shall be listed on the Department’s

TAP. The pedestrian signals shall alternately display the “Hand” symbol in Portland Orange light and the “Man” symbol in White light. The minimum height of the symbols shall be nominal 9" as described in the current ITE VTCSH specification.

The signal shall operate on 120 VAC, 60 Hz power. An easily accessible barrier type terminal block shall be provided for internal and field wiring. The Terminal blocks shall be marked for field hook-up.

8.11.2 Housing

The housing of the pedestrian signal shall be made of cast aluminum alloy or black, injection molded, UV stabilized, polycarbonate plastic. The housing material will be specified in the bid item.

8.11.3 Coloring

Pedestrian Signal Heads must be painted in accordance to the State of Ohio Department of

Transportation Construction and Material Specifications.

8.11.4 Mounting Accessories

One-way vertical bracket arm assemblies shall be provided for the support of pedestrian signals on poles and shall be constructed from galvanized 1-1/2" rigid steel conduit or pipe. All unused openings in pipe crosses shall be closed with threaded waterproofing pipe caps. The bracket arm assemblies shall have the proper gaskets, locking devices, nuts, serrated rings, pole brackets or any special fittings required to lock the signal in place. The length of the arms is to be 12". The bracket arm assembly shall be provided so that a wiring raceway is formed from pole to signal. A cross or tee fitting with a water-proofing plug shall be provided at each bend so that service to the signal can easily be provided. Mounting design of the pole bracket shall permit attachment to the pole by banding, bolting or lag screws.

8.12 Radar Detection Systems

8.12.1 Advance Radar Detection

This item shall consist of furnishing an Advance/Dilemma Zone Detection System capable of intersection advance detection control utilizing above ground Digital Wave Radar detection techniques. The detection system shall be Wavetronix Smartsensor Advance or approved equal.

This item shall include all cabinet hardware, mounting hardware, cabling (100’), and software needed to implement the Advance/Dilemma Zone Detection System in a CalTrans or NEMA TS-2 cabinet. Shall include capacity for 4 sensors.

8.12.2 Stop Bar Radar Detection

This item shall consist of furnishing a Stop Bar Radar Detection System capable of intersection stop bar detection control utilizing above ground Digital Wave Radar detection techniques. The detection system shall be either Wavetronix Smartsensor Matrix, or approved equal. This item shall include all cabinet hardware, mounting hardware, cabling (100’), and software needed to implement the Stop Bar Radar Detection System in a CalTrans or NEMA TS-2 cabinet. Shall include capacity for 4 sensors.

8.12.3 Side-Fire Radar Detection

This item shall consist of furnishing a Side-Fire Radar Detection System capable of freeway occupancy, speed, and volume detection control utilizing above ground Digital Wave Radar detection techniques. The detection system shall be either Wavetronix Smartsensor HD, or approved equal. This item shall include all cabinet hardware, mounting hardware, cabling (100’), and software needed to implement the Side-Fire Radar Detection System in a CalTrans 334 cabinet.

8.13 Traffic Swivel Support

The swivel base support shall be a galvanized steel manufactured component that can be attached between an existing traffic support (signal, sign, etc.) foundation and the traffic post support itself to rotate the swivel base and accompanying arm away from the travelled corridor where the high-wide-heavy load is traveling.

The swivel base support shall comply with AASHTO standards and its drawings be stamped by a

Professional Engineer. It shall be able to conform and meet attachment points for varying foundation and support attachment dimensions. The different combinations will include but not be limited to the following

ODOT Standard Construction Drawings below and noted here: Pages - Traffic SCDs (state.oh.us):

• TC-12.31 or TC-12.30 Cantilever Overhead Sign Support

• TC-16.22 or 16.21 Single Arm Overhead Sign Support

• TC-21.21 or TC-21.20 Foundations

• TC-81.22 or TC-81.21 Single Arm Overhead Signal Support

Additionally, the component shall have the ability to install a padlock or other locking mechanism.

Incidental to the swivel support order shall be a minimum of 1 ea. to a maximum of 6 ea. tool and/or attachment arm for someone to pivot the support while standing on the ground.

Section 9: Packaging

All items shipped pursuant to this Contract shall be packed in accordance with the industry standard to assure a safe and damage free delivery.

Section 10: Non-Conforming Products

If at any time the equipment supplied through this Contract does not meet the requirements of the applicable 2019 Construction and Material Specifications, ODOTs Pre-qualified products list, ODOTs

Standard Construction Drawings, or any of the specifications included herein, the Ohio Department of Transportation reserves the right to cancel the contract with that vendor at any time. Prior to contract cancellation, the Vendor may be given ten (10) calendar days to correct the non-conformance issues. In the event the non-conformance issues are not corrected, the Vendor’s contract may be canceled and the non-conforming equipment may be removed from the

Department’s pre-qualified/approved product lists. If the contract is canceled for nonconformance, the unused equipment will be made available for pick-up by the awarded vendor for a period of thirty days and at the expense of the Vendor. The awarded vendor shall arrange to pick-up the unused signal lamps by providing two (2) business days prior notice to the District’s Traffic Maintenance

Shop.

In addition, pursuant to Section 5513.05(c) of the Ohio Revised Code and defined in Section

1302.89 of the Revised Code, in the event items purchased through this Contract fail to meet the requirements and specifications of this invitation, the Vendor will be required to refund the purchase price for the entire quantity of lamps purchased under the contract plus the cost of the labor, equipment and any incidentals required to replace the lamps which have been installed in the field.

Section 11: Product Samples

The Department reserves the right to request samples of any bid items pursuant to this invitation to bid to ensure the bid item(s) meets all physical and performance specifications. Samples shall be https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.dot.state.oh.us%2FSCDs%2FPages%2Ftraffic.aspx%23InplviewHash90ea124d-d11c-4f9b-aacb-85296f452743%3DWebPartID%253D%257b90EA124D--D11C--4F9B--AACB--85296F452743%257d-FilterField1%253DSeries-FilterValue1%253DTraffic%252520Control%252520%252528TC%252529&data=05%7C01%7CPatrick.Mead%40dot.ohio.gov%7Cf987d54bc9dc430262a508dbe61de165%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638356788229515184%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=mLPhpk76VebIICqTrrZkqH0CDPRw1yfV%2F0zu02%2Bu%2BfM%3D&reserved=0 provided at the bidder’s expense and within five (5) calendar days of the Department’s written request for product samples. Failure to provide samples within the prescribed timeframe may result in a non-responsive bid determination. The Department will make all samples provided available for pick-up at the bidder’s expense after testing has been completed. Bidder(s) will have five (5) calendar days to pick up any samples after the Department has notified the bidder it has completed testing.

All requested samples must be delivered F.O.B. place of destination to: Ohio Department of

Transportation, Central Office ITS Lab, 1606 West Broad St., Columbus, Ohio 43223.