REQUEST FOR BID

Sludge Removal and Disposal Services

RFB # CN-10394

Issued: January 26, 2026

Responses Due: March 18, 2026 at 1:30 CST

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Table of Contents

1.0 INTRODUCTION AND PURPOSE

1.1 DEFINITIONS

1.2 PURPOSE AND SCOPE OF THE REQUEST FOR BID

1.3 CONTRACT TERM

1.4 MODIFICATIONS OF CONTRACT

1.5 ORDER OF PRECEDENCE

1.6 COOPERATIVE PURCHASING SERVICES

1.7 RESPONDING TO BID REQUIREMENTS

2.0 BIDDER QUALIFICATIONS AND REQUIREMENTS

3.0 MANDATORY SPECIFICATIONS

3.1 STAFF QUALIFICATIONS, TRAINING, AND EXPERIENCE

3.2 SERVICE LOCATIONS

3.3 TECHNICAL SPECIFICATIONS

3.4 PERFORMANCE AND SUPPORT SPECIFICATIONS

4.0 SPECIAL TERMS AND CONDITIONS OF BID

4.1 EXECUTING SERVICES OR PURCHASE ORDERS

4.2 BACKGROUND CHECKS

4.3 REPORTING

4.4 AUDITING

4.5 TOBACCO-FREE ENVIRONMENT

4.6 FRATERNIZATION AND OTHER DOC POLICIES

4.7 PAYMENT TERMS

4.8 INVOICING

4.9 CERTIFICATES OF INSURANCE

4.10 ACCESS TO DOC FACILITIES

4.11 TERMINATION FOR CAUSE

4.12 TERMINATION FOR CONVENIENCE

4.13 CONTRACT CANCELLATION

4.14 NONDISCRIMINATION AND AFFIRMATIVE ACTION

5.0 PRICE STRUCTURE AND PRICE SHEET INSTRUCTIONS

5.1 METHOD OF BID

5.2 PRICE SHEET INSTRUCTIONS

5.3 REQUESTING PRICE ADJUSTMENTS

6.0 BID PROCEDURE AND INSTRUCTIONS

6.1 CALENDAR OF EVENTS

6.2 CORRESPONDENCE, CLARIFICATIONS, AND QUESTIONS

6.3 REASONABLE ACCOMMODATIONS

6.4 WISCONSIN eSUPPLIER PORTAL REGISTRATION

6.5 PRE-BID SITE VISIT (OPTIONAL)

6.6 BIDDER CONFERENCE

6.7 SUBMITTING A BID

6.7.1 WISCONSIN eSUPPLIER PORTAL SUBMITTAL (STRONGLY PREFERRED)

6.7.2 MAILED or HAND DELIVERED BID SUBMITTAL

6.8 FORMAT OF BID RESPONSE FOR MAILED OR HAND DELIVERED BIDS

6.9 INCURRING COSTS

7.0 BID ACCEPTANCE AND AWARD

7.1 BID OPENING

7.2 BID REVIEW

7.3 BID ACCEPTANCE

7.4 METHOD OF AWARD

7.5 PROTEST AND APPEALS PROCESS

7.5.1 APPEALS

7.6 BIDDER REFERENCES

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7.7 USE OF SUBCONTRACTORS

7.8 SUPPLIER DIVERSITY

7.19 NOTIFICATION OF AWARD

8.0 FORMS

8.1 REQUIRED FORMS

8.2 INFORMATIONAL FORMS

9.0 REQUIRED INFORMATION AFTER INTENT TO AWARD

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1.0 INTRODUCTION AND PURPOSE

1.1 DEFINITIONS

For the purposes of this Request for Bid and resulting Contract(s), the following definitions of terms shall apply, unless otherwise indicated.

Agency

An office, department, institution of higher education, association, society or other body in State government created or authorized to be created by the constitution or any law, which is entitled to expend moneys appropriated by law, including the legislature and the courts, but not including an authority.

ARO After Receipt of Order

Authorized User State agencies, political subdivisions, and municipalities authorized by state statutes to use state contracts

Bid

A price quotation specifically given to a prospective purchaser by a prospective seller; a Bid is an offer to sell. For the purposes of this RFB, a Bid includes all requisite forms and response completed as instructed.

Bidder A person or firm that responds to this Request for Bid

Client Person under DOC supervision

Contract

The final version of any contractually binding agreement between the State and the Contractor relating to the subject matter of this RFB;

references to the Contract include all exhibits, attachments and other documents attached thereto or incorporated therein by reference

Contract Administrator

The Agency employee responsible for oversight of the implementation, administration, and completion of the Contract.

Contract Manager

The employee of an Agency responsible for 1) resolving contractual matters that cannot be resolved with the Contract Administrator; and

2) facilitating and/or completing all official actions under the Contract, including but not limited to amendments, renewals, and termination.

Contractor(s) The person(s) or entity(ies) awarded a Contract as a result of this Bid

Contractor Staff Includes all Contractor employees, interns, subcontractors, temporary employees, independent contractors, and volunteers

Cooperative Purchasing

Wisconsin Statutes (s. 16.73, Wis. Stats.) establish authority to allow Wisconsin municipalities to purchase from state contracts.

DAI Division of Adult Institutions

Disabled Veteran- Owned Business

(DVB)

A business that has been certified by the Department of Administration under Wis. Stat. §16.283

DMS Division of Management Services

DNR Wisconsin Department of Natural Resources

DOC Department of Corrections, Procuring Agency for this bid

DOC Facility Any location owned and/or operated by the Department of Corrections

DOC Rider Additional contractual requirements specific to the Department of Corrections

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DOC Staff Includes all employees, interns, temporary employees and volunteers

Minority-Owned Business Enterprise

(MBE)

A business that has been certified by the Department of Administration under Wis. Stat. §16.287

Municipality

Any Wisconsin county, city, village, town, school district, board of school directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the authority to award public Contracts (Wis. Stat §16.70(8)).

Notice of Intent to Award

A written notification issued by the DOC informing all Bidders of the DOC's intent to award a Contract.

Person in our Care

(PIOC)

Adult in DOC custody

Procurement Manager The individual responsible for overseeing and administering the procurement process for a Bid.

Responsible

A Bidder who has furnished information and data to prove that the financial resources, service, facilities, personnel, service reputation, and experience are adequate to make satisfactory delivery of such Services and Deliverables set forth in the RFB.

Responsive A bid that conforms in all material respects to the requirements set forth in the RFB.

RFB Request for Bid

Services or Contractual Services

Includes actions, assessments, treatments, recommendations, plans, research, customizations, modifications, documentation, and maintenance and support, including all related materials necessary to fulfill that which the successful Bidder is obligated to accomplish or to provide under this RFB.

Specification

A descriptive statement of the physical, functional and performance characteristics of the Service or commodity required by the DOC. A Specification may be a description of the physical or functional characteristics, or of the nature of a supply. It may include a description of any requirement for inspecting, testing or preparing a supply item for delivery, or the necessary performance criteria. When used throughout this RFB, this term is used interchangeably with the term "requirement".

Supplier Bidder(s) that has been awarded a contract

State Holidays January 1, Martin Luther King Jr Holiday, Memorial Day, Independence Day, Labor Day, Thanksgiving, December 24, 25 and 31 (as observed)

Units of Measure (U/M)

May be group, session, hour, day, gallon, etc. or as defined on bid price sheet

USPS United States Postal Service

WPDES Wisconsin Pollutant Discharge Elimination System

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1.2 PURPOSE AND SCOPE OF THE REQUEST FOR BID

The Department of Corrections (DOC) requests Bids on behalf of Kettle Moraine Correctional Institution (KMCI) and Fox Lake Correctional Institution (FLCI) to contract for the annual removal and disposal of Class B biosolid sludge from the holding tanks located at the waste water treatment plants at each institution. KMCI annual sludge removal and disposal is estimated to be 322,900 gallons. FLCI annual sludge removal and disposal is estimated to be 584,000 gallons. The DOC intends to use the results of this process to award Contracts to one or more Bidders. The DOC does not guarantee it will purchase any specific quantity or dollar amount. There will be no guarantee to purchase any specific quantity, or pay any minimum Contract price during the term of the Contract.

Bidders may bid on one Lot, or both Lots.

Other State agencies may use the resulting contract, if agreeable to both the DOC and the Contractor, to obtain the benefits of volume purchases and/or reduction in administrative expenses.

1.3 CONTRACT TERM

This Contract will be in effect for an initial one-year period starting on April 1, 2026. The DOC and the Contractor, upon written mutual agreement, may renew the Contract for up to an additional four (4) one-year periods. The Contract shall be effective on the date it is executed by the DOC. If no formal Contract is executed, the effective date of the Contract is the date of the purchase order.

The RFB documents, the awarded Bidder's response as accepted by the DOC, and any purchase order(s) related to this RFB shall become the Contract between the parties, unless a separate Contract is executed.

1.3.1 Transition Extension Period

DOC may request an extension of this contract on a month-to-month basis for no more than one year after the original contract term. Extension terms are not automatic and shall only be executed by mutual agreement of both parties (DOC and the awarded Contractor) when circumstances beyond DOC’s control delay the award or start-up of a new contract. The terms and conditions of the current contract will apply to the transitional extension period but cost may be negotiated as necessary.

If the incumbent Contractor is not awarded the next contract, the incumbent Contractor is expected to work with DOC and the new Contractor to ensure a smooth transition. Failure to work cooperatively with DOC may jeopardize the incumbent’s ability to participate in future solicitations.

1.4 MODIFICATIONS OF CONTRACT

The Contract shall not be used for purchasing services outside of the general scope and intent of the original Request for Bid. Any modifications made to the Contract shall fall within the scope of the Bid. They must be rendered in writing and signed by both parties, or they will be void.

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Possible Expansion of Services

During the term of the Contract, DOC reserves the right to negotiate the expansion of sludge removal and disposal services at other DOC locations not specified in the RFB. The Contractor(s) awarded this contract nearest to the additional service location(s), shall be given the first opportunity to respond to DOC’s request to add a new service location. If the nearest Contractor(s) are unable to provide services, DOC shall contact other awarded contractors to determine if they can provide services to the new location. Services shall be provided at the Contractor’s same or lower contract rate.

DOC may also request additional services that fall within the scope of the services that were bid. In those circumstances, DOC will negotiate with the awarded contractor closest to the location requiring the services, to establish schedule and rate for those services. If the nearest contractor is unable to provide the additional services, DOC will contact other awarded contractors to determine if they can provide the services.

1.5 ORDER OF PRECEDENCE

In the event of Contract award, the contents of this RFB (including all attachments), RFB addenda and revisions, the Bid response from the successful Bidder as accepted by the DOC, and any additional terms agreed to in writing by the parties shall be incorporated into the Contract. Failure of the successful Bidder to accept these elements into the Contract will result in the cancellation of the Contract award.

In the event of a conflict with the incorporated elements of the Contract, the following order of precedence will prevail:

Final Signed Contract with clarifications included Bid Response as accepted by the DOC Request for Bid

If the Official State Purchase Order serves as the final Contract, in the event of a conflict with the incorporated elements of the Contract, the following order of precedence will prevail:

Official State Purchase Order Bid Response as accepted by the DOC Request for Bid

1.6 COOPERATIVE PURCHASING SERVICES

Services procured through this bid may be made available to Municipalities upon agreement of the Contractor. Where requested by the State, and agreed to by the Contractor(s), Municipalities shall be able to obtain the commodities procured under the Contract at the same rates agreed to by the DOC and the Contractor. The Contractor shall be responsible for confirming the status of potential Municipalities with the DOC and providing appropriate documentation and support and reporting Contract usage by Municipalities.

1.7 RESPONDING TO BID REQUIREMENTS

Mandatory Bidder qualifications and/or requirements in this RFB document must be minimally met without exception; failure to meet such will disqualify the Bid. Before the award of any Contract, the DOC shall be satisfied that the Bidder has sufficient qualified resources available for performing the work described in this Bid. It is the Bidder's responsibility to acquaint the DOC with these qualifications by submitting appropriate or supporting documentation.

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Certain qualifications/specifications will be presented by the DOC as itemized questions that require an affirmative response from the Bidder that they can meet them (e.g., "yes/no" prompt, dropdown menu, required attachment). Other requirements may be presented in a grouped manner (e.g., "Does your company meet requirements 2.1-2.8?"). For any itemized or grouped requirements that the Bidder cannot meet, the Bidder must check "no" and provide a supplemental document as an attachment to explain.

Failure to meet a qualification will disqualify the Bid. However, in the event that no Bidder is able to meet an individual mandatory requirement, the DOC reserves the right to continue the review of Bids.

2.0 BIDDER QUALIFICATIONS AND REQUIREMENTS

All Bidder qualifications in this section are mandatory and shall be met at no additional cost above the pricing provided in the Bid response. Failure to meet any qualification will disqualify the bid.

2.1 Bidder shall have a minimum of two (2) years in the business of providing Sludge

Removal and Disposal services. Mergers, acquisitions and business name changes of a Bidder, with proper documentation, if requested, will be taken into consideration for the purpose of determining the Bidder’s compliance with this qualification. Bidder shall submit documentation, upon request, confirming the information required above.

2.2 Bidder must supply all the equipment required to perform services and shall be licensed pursuant to ch. NR 113, Wis. Adm. Code.

3.0 MANDATORY SPECIFICATIONS

All requirements in this section are mandatory and shall be met at no additional cost above the pricing provided in the Bid response.

3.1 STAFF QUALIFICATIONS, TRAINING, AND EXPERIENCE

3.1.1 All haulers must be at least 18 years old and pass a background check.

3.1.2 All haulers must have a valid CDL driver’s license.

3.2 SERVICE LOCATIONS

Sludge removal shall be completed at the following locations:

Fox Lake Correctional Institution W10237 Lake Emily Road Fox Lake, WI 53933

Kettle Moraine Correctional Institution W9071 Forest Drive Plymouth, WI 53073

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3.3 TECHNICAL SPECIFICATIONS

Bidder shall use Attachment B – Bidder Response to Bid Qualifications and Requirements to respond to this section.

3.3.1 The Bidder must assure compliance with the Wisconsin Pollutant Discharge Elimination System (WPDES) permit and all other requirements.

3.3.2 The Bidder shall clean the sludge storage tanks when they are completely emptied. This will include mobilization, confined space entry, cleaning, etc. The price for the cleaning shall include all costs associated with cleaning the tanks.

3.3.3 The sludge storage tanks must be reverse-flushed and cleaned to maintain the rated capacity and normal use.

3.3.4 Sludge removal and disposal must be done Monday through Friday between the hours of 6 a.m. CST and 6 p.m. CST. If additional time is required, the Bidder must work with the institution for extended hours.

3.3.5 The equipment to be used shall have the capacity to empty 1,000,000 gallons of sludge within a 2-week period upon commencement of the service.

3.3.6 The Bidder is responsible for identifying the approved sites for disposal. Disposal to be done on DNR approved sites in compliance with ch. NR 204, Wis. Adm.

Code. Disposal to be made as early as April or as late as November as fields are suitable for sludge reception. The DOC is not responsible for additional charges that occur for sludge removal done after this date in a calendar year.

3.3.7 The Bidder shall empty the tanks at least annually when requested, but may be asked to remove sludge more than once annually if needed.

3.3.8 Contractor must complete all non-emergency services within fifteen (15) days of the initial call. If Contractor cannot complete all services within this time frame, the Contractor must provide a progress report of when the services will be completed to DOC. If the Contractor is unable to provide the services within the timeline requested, DOC reserves the right to obtain services elsewhere. The Contractor shall be responsible for any additional costs to DOC.

3.3.9 All management services must meet NR 204, Wis. Admin. Code regulations and shall be included in the base per gallon bid at no extra cost. This includes, but not limited to the Certified Lab Test Fees, sample bottles and pickup.

3.3.10 In the event that emergency services are required, the Contractor must complete the services within twenty-four (24) hours of the initial call. Emergency services shall be performed at the cost bid per unit of measure.

3.4 PERFORMANCE AND SUPPORT SPECIFICATIONS

Bidder shall use Attachment B – Bidder Response to Bid Qualifications and Requirements to respond to this section.

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3.4.1 Bidder shall provide a contract manager or account manager who is familiar with the terms and conditions of the contract.

3.4.2 Bidder shall provide an afterhours emergency phone number and point of contact.

4.0 SPECIAL TERMS AND CONDITIONS OF BID

The DOC reserves the right to negotiate special terms and conditions when it is in its best interest to do so. The Bidder shall not submit its own Contract document as a substitute for the State's Special Terms and Conditions.

Bidders shall accept all terms and conditions or submit point-by-point exceptions along with proposed alternative language for each point. The DOC may or may not consider any of the Bidder's suggested revisions. Any changes or amendments to any of the terms and conditions will occur only if they are in the best interest of the DOC.

4.1 EXECUTING SERVICES OR PURCHASE ORDERS

No Service is to be provided until an official State of Wisconsin Purchase Order is issued by DOC to the Contractor. When there is more than one State fiscal year (July 1 through June 30), or a portion of a fiscal year during the Contract period, a separate purchase order will be issued for each fiscal year in accordance with the Department’s policy on the issuance of purchase orders.

4.2 BACKGROUND CHECKS

Due to the nature of this solicitation, the DOC reserves the right to conduct background checks on the organization, its officers and employees, and subcontractors if contracted staff will enter a DOC Facility or secure facility (as applicable), in order to determine whether any conviction exists that is substantially related to the solicited contracted service or if such conviction may otherwise adversely affect the Bidder's ability to perform the requirements of the resulting Contract. The DOC is the sole determinant of whether the results of a background check(s) will negatively impact the Contractor's ability to meet contractual obligations and requirements.

Please refer to Attachment C - DOC Rider for detailed background check requirements for

DOC.

4.2.1 The Bidder shall notify the institution 7 - 10 days in advance of arrival for background checks to be completed and to complete gate pass. The Bidder must provide a 24-hour advance notice to either confirm or cancel when the Bidder will be onsite.

4.3 REPORTING

4.3.1 The Bidder shall provide the DOC with the annual sludge and accumulated yearly summary information necessary for DNR reports and must be delivered to the institution on or before 3:00 P.M CST on January 10th of each year or the Friday before if January 10th falls on a Saturday or Sunday. Soil Test reports are to be submitted as needed in compliance with DNR rules.

4.3.2 The Bidder shall submit the application logs to DOC to report gallons of sludge removed, the disposal field used, application rate, soil analysis; and must be submitted with the invoice thirty (30) days after removal and disposal date.

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4.4 AUDITING

4.4.1 Contractor will allow inspection of records related to this Contract and as permitted by State and Federal law, by representatives of DOC and its authorized agents, and/or Federal agencies, in order to confirm Contractor's compliance with the specifications of this Contract.

4.4.2 Contractor shall comply with the auditing requirements of DOC including making available to DOC all documents applicable to the Contract. The DOC shall, during normal business hours, have the right to examine, audit, and copy (on Contractor's premises), any of the Contractor’s records and computer data storage media any data pertaining to transactions directly pertinent to the resulting Contract. All electronic data shall be submitted to the DOC via customary industry form or medium as directed by the DOC. This provision shall survive six years following the termination, cancellation, or expiration of this Contract.

4.4.3 DOC may require that the Contractor cover the cost to audit all expenditures paid by DOC under the Contract. Alternatively, DOC reserves the right to procure an auditor or conduct an audit of the Contractor. DOC may also require follow-up review of selected transactions as necessary. The Contractor agrees to make available to DOC financial records in the format requested for the audit.

For the contract resulting from this RFB, the Contractor must comply with State Single Audit Guidelines (SSAG) located at: State Single Audit Guide - March 2025.

4.5 TOBACCO-FREE ENVIRONMENT

All DOC property (buildings and grounds) are tobacco-free. Contractors are not to possess or use any tobacco product on DOC property.

4.6 FRATERNIZATION AND OTHER DOC POLICIES

All Contractors and their subcontractors (if applicable) working on-site are subject to DOC policies. Please refer to the Attachment C - DOC Rider for more detailed DOC requirements.

4.7 PAYMENT TERMS

Payment will not be made until the service is determined to meet all Specifications, requirements and deliverables and has been accepted by the DOC.

Bidders that are not set up as a Suppliers in the STAR PeopleSoft system will be required to complete new Supplier paperwork before any payments can be issued. The awarded Bidder will be provided with information regarding the new Supplier account set-up process by the Procurement Manager. As part of the account set-up, Suppliers may elect to receive payments by check or Automated Clearing House (ACH). ACH payments are highly encouraged to cut down on handling and processing times.

4.8 INVOICING

4.8.1 The Contractor must agree that invoices shall reflect the contracted prices.

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DOC verifies invoiced amounts are correct as per the contract. Only properly submitted invoices will be processed for payment. Invoices must conform to the instructions below.

Invoices must be itemized showing:

Contractor name Remit to address Purchase order number Charges in the same format as the terms of the contract

4.8.2 The contract is limited to the services listed in the contract document or accompanying attachments or amendments. Services ordered not covered by this RFB will be considered out of scope. The Contractor should not accept or fulfill orders for items out of scope. Invoices sent to DOC for items not covered by the Contract will be denied for payment.

4.8.3 If the DOC is dissatisfied with the quality of the Service, the DOC will provide written notice to the Contractor of the deficiency. If the Contractor fails to correct the deficiency by the date identified in the notice, the DOC may withhold funds under this Contract, request reimbursement for the Service paid for but not delivered, or withhold funds due from delivery under another contract. Nothing set forth herein shall prevent or prohibit the DOC from pursuing other legal or equitable remedies.

4.9 CERTIFICATES OF INSURANCE

Throughout the term of any resulting Contract and any renewal periods, Contractor shall maintain insurance in the types and with the limits outlined below. Policies must be issued with a 30-day cancellation notice, by an insurance company licensed to do business in the State of Wisconsin with a minimum AM Best Company rating of A-, and signed by an authorized agent.

The Contractor shall provide a Certificate of Insurance to the Contract Manager, prior to the Contract start date or the commencement of services.

Worker’s Compensation Statutory Requirements

$100,000 each accident $500,000 disease-policy liability limit $100,000 disease-policy liability limit for each employee

Commercial General Liability $1,000,000 each occurrence of bodily injury and property damage $2,000,000 general aggregate, including product liability and completed operations

Automobile Liability (covering all owned, non-owned and hired vehicles)

$1,000,000 per occurrence combined single limit for liability and property damage

Contractor’s Pollution Liability (with 1-year extended reporting period

$1,000,000 each occurrence $2,000,000 general aggregate

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The certificate shall add the “State of Wisconsin, its officers, employees and agents” as an additional insured under the commercial general and contractor’s pollution liability policies.

The certificate holder: Wisconsin Dept. of Corrections

3099 E. Washington Ave.

Madison, WI 53707

Prior to the expiration date of each policy, the Contractor(s) will provide a renewal certificate evidencing continued insurance coverage. Renewal certificates may be emailed to DOCCertificatesofInsurance@Wisconsin.gov. Please reference the solicitation number or contract number in your email.

The policies and/or certificates shall be submitted to the DOC:

at the time of contract award, when the policy is renewed when insurance coverage(s) or providers are changed at DOC’s request

In the event that the contractor(s) required insurance policies are cancelled, the Contractor shall immediately provide notice to the DOC.

Subcontractors and independent contractors may be required to submit their Certificate of Insurance to DOC to show they meet the same insurance requirements. It will be the awarded Contractor’s responsibility to ensure subcontractors and independent contractors are aware of this requirement.

4.10 ACCESS TO DOC FACILITIES

Please refer to the Attachment C - DOC Rider for detailed information related to access to DOC Facilities.

4.11 TERMINATION FOR CAUSE

The DOC may terminate this Contract after providing the Contractor with thirty (30) calendar days’ written notice of the Contractor's right to cure a failure of the Contractor’s performance under the terms of this Contract. The Contractor may terminate this Contract after providing the DOC a one hundred and twenty (120) calendar day notice of the State's right to cure a failure to perform under the terms of this Contract.

Upon the termination of this Contract for any reason, or upon the Contract’s expiration, each party shall be released from all obligations to the other party arising after the date of termination or expiration, except for those that by their terms survive such termination or expiration.

4.12 TERMINATION FOR CONVENIENCE

Either party may terminate this Contract at any time, without cause, by providing a written notice; the DOC by providing at least a thirty (30) calendar day notice to the Contractor, and the Contractor providing at least a one hundred and twenty (120) calendar day notice to the DOC in advance of the intended date of termination.

In the event of termination for convenience, the Contractor shall be entitled to receive compensation for any work performed under the Contract. The DOC shall be entitled to a refund

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4.13 CONTRACT CANCELLATION

The DOC reserves the right to cancel this Contract in whole or in part without penalty if the Contractor:

Fails to perform any material obligation required under the Contract Files a petition in bankruptcy, becomes insolvent, or otherwise takes action to dissolve as a legal entity Allows any final judgment not to be satisfied or a lien not to be disputed after a legally-imposed, 30 calendar day notice Makes an assignment for the benefit of creditors Fails to follow the sales and use tax certification requirements of §77.66 of the

Wisconsin Statutes Incurs a delinquent Wisconsin tax liability Fails to submit a non-discrimination or affirmative action plan as required in the Standard

Terms and Conditions (DOA-3054) Fails to follow the non-discrimination or affirmative action requirements of subch. II, Chapter 111 of the Wisconsin Statutes (Wisconsin's Fair Employment Law) Becomes a federally debarred Contractor Is excluded from federal procurement and non-procurement contracts Fails to maintain and keep in force all required insurance, permits and licenses as provided in this Contract Fails to maintain the confidentiality of the DOC's information that is considered to be

Confidential Information, proprietary, or containing Personally Identifiable Information Contractor’s performance threatens health or safety of any person

4.14 NONDISCRIMINATION AND AFFIRMATIVE ACTION

The Bidder shall comply with Section 19 of the Standard Terms and Conditions (DOA-3054) and submit an affirmative action plan as required.

5.0 PRICE STRUCTURE AND PRICE SHEET INSTRUCTIONS

5.1 METHOD OF BID

The Bidder shall submit a net unit price and, if applicable, an extended net total for each item specified. Prices shall be in U.S. dollars unless otherwise indicated. In the event of errors in calculation, the unit price shall prevail.

Bidders may bid on one Lot, or both Lots. Bidders must check the “No Bid” check box if not bidding on a lot.

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5.2 PRICE SHEET INSTRUCTIONS

Bidders shall complete the Attachment A – Price Sheet. Bidders may not alter the Price Sheet in any manner unless instructions on the Price Sheet indicates otherwise.

Bidders shall complete all areas highlighted in yellow on the Attachment A – Price Sheet.

Bidders may bid on one Lot, or both Lots.

LOT 1: Kettle Moraine Correctional Institution (KMCI) Bidders are instructed to enter the cost per U/M in the highlighted areas for each line item on the Price Sheet.

If not submitting a bid for LOT 1, check the NO BID check box.

LOT 2: Fox Lake Correctional Institution (FLCI) Bidders are instructed to enter the cost per U/M in the highlighted areas for each line item on the Price Sheet.

If not submitting a bid for LOT 2, check the NO BID check box.

5.3 REQUESTING PRICE ADJUSTMENTS

5.3.1 Price increases will not be permitted during the entire Contract term.

5.3.2 Price increases must be submitted in writing to the DOC within sixty (60) days of the end of the Contract term and will be considered for the next Contract term. The Contractor must submit the request along with supporting documentation to justify the need for the increase.

5.3.3 Additional fees: Contractors may not invoice service fees or additional costs to any

Authorized User during the term of the Contract unless approved by the Contract Manager or otherwise agreed to by the Authorized User prior to order.

5.3.4 In the event that the price of the Service decreases during the term of the Contract, Contractor shall reduce Contract prices accordingly.

6.0 BID PROCEDURE AND INSTRUCTIONS

6.1 CALENDAR OF EVENTS

Listed below are important dates and times by which actions related to this Request for Bid shall be completed. In the event that DOC finds it necessary to change any of these dates and times (except estimated dates and times), it will do so by posting an amendment to this RFB on Wisconsin eSupplier Portal.

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DATE EVENT

January 26, 2026 Date of Issue of the RFB

March 2, 2026 at 2:00 PM

CST

Deadline for reserving attendance at the Pre- Bid Site Visit.

Bidders planning on attending the Pre-Bid Site Visit must reserve their attendance in advance. Please refer to Section 6.5 for instructions on how to reserve attendance.

A maximum of two (2) attendees from each Bidder will be allowed.

March 10, 2026 Start time: 9:00AM CST End Time: 10:00 AM CST

Pre-Bid Site Visit (optional) – Kettle Moraine Correctional Institution (KMCI)

March 9, 2026 Start Time: 9:00 AM End Time: 10:00 AM

Pre-Bid Site Visit (optional) – Fox Lake Correctional Institution (FLCI)

February 16, 2026 at 2:00

PM CST

Date Questions Due (last date accepted)

March 11, 2026 Estimated date Responses to Questions Posted

March 18, 2026 at 1:30

PM CST

Bids Due from Bidders

March 18, 2026 at 2:30

PM CST

BID OPENING

There will be no in-person bid opening. A Microsoft Teams meeting will be held instead on March 18, 2026 at 2:30 PM CST. To join the Teams meeting, please dial 1-608-571- 2209 and use the Conference ID 285 992 711#

6.2 CORRESPONDENCE, CLARIFICATIONS, AND QUESTIONS

Bidders are expected to raise any questions, exceptions, or additions concerning the RFB document by February 16, 2026 at 2:00 PM CST. If at any time prior to the bid due date, a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, the Bidder must immediately notify the Procurement Manager named below of the issue in writing and request modification or clarification of the RFB document.

Email is the preferred method of written contact and should be sent to:

DOCProcurementManager@wisconsin.gov ATTN: Cathy Neidner, REF: RFB# CN-10394

All communication and/or questions on all matters regarding this Bid shall be made in writing and refer to Request for Bid # CN-10394.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions, including addendums and amendments, it will be posted to the Wisconsin eSupplier Portal.

https://esupplier.wi.gov/psp/esupplier/supplier/erf/h/?tab=WI_BIDDER

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All contact or communication with any employee or officer of the DOC concerning this RFB, except the Procurement Manager, is strictly prohibited during the period from the date this RFB is released until the date the Notice of Award is issued. The Procurement Manager may authorize, in writing, contact or communication with another state employee or officer as circumstances may dictate. Prospective Bidders who hold a current Contract(s) with the DOC may continue to communicate with the Contract Administrator(s) regarding the performance of that current Contract(s) only.

Violation of the communication conditions in this section may be considered sufficient cause for rejection of a bid, irrespective of any other considerations.

6.3 REASONABLE ACCOMMODATIONS

Upon request, the DOC shall provide reasonable accommodations, including the provision of informational material in an alternative format or accommodations at a Bid opening or Bidder’s Conference. To arrange any necessary accommodation, please contact:

DOCProcurementManager@wisconsin.gov ATTN: Cathy Neidner, REF: RFB# CN-10394.

6.4 WISCONSIN eSUPPLIER PORTAL REGISTRATION

Only Bidders currently registered with the State of Wisconsin’s eSupplier Portal (the State’s electronic purchasing information system) will receive future official notices for this Service or Commodity. The State of Wisconsin purchasing information and Bidder notification service is available to all businesses and organizations that want to do business with the State. The Wisconsin eSupplier Portal may be accessed on the internet at https://eSupplier.wi.gov, to register as a Bidder with the State of Wisconsin. Bidders may use the same internet address for requesting inclusion on the Bidders list for goods and Services that the organization wants to sell to the State. Registered Bidders in the eSupplier Portal will receive an email message each time a State Agency, including any campus of the University of Wisconsin System, posts a request for bid in their designated Service or Commodity area(s) with an estimated value over $50,000. Organizations without internet access will receive paper copies in the mail.

Increasingly, State agencies also are using Wisconsin eSupplier Portal to post simplified bids valued at $50,000 or less. Bidders also may receive email notices of these simplified bid opportunities. Bidders may also visit VendorNet at https://VendorNet.wi.gov to get information on State purchasing practices and policies, goods and Services that the State buys, and tips on selling to the State.

6.5 PRE-BID SITE VISIT (OPTIONAL)

Bidders are encouraged to visit the job site prior to submitting a Bid to assure themselves and the DOC that they understand the requirements of the project. Bidder Is not required to attend a Site Visit in order for their Bid to be considered for an award.

Bidders planning on attending the optional Pre-Bid Site visit must reserve their attendance in advance by emailing the contact at the site and providing a completed DOC-2674 Non DOC Personnel Business and Professional Visitors Form for those that will attend. A maximum of two (2) attendees from each Bidder will be allowed.

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Fox Lake Correctional Institution – Site Visit - March 9, 2026 at 9:00 AM CST Waste Water Treatment Plant W10237 Lake Emily Road Fox Lake, WI 53933

Contact: Michael Sponholz Email: michael.sponholz@wisconsin.gov

Reservation Due date: March 2, 2026 at 2:00 PM CST

Kettle Moraine Correctional Institution – Site Visit – March 10, 2026 at 9:00 AM CST Waste Water Treatment Plant W9071 Forest Drive Plymouth, WI 53073

Contact: Troy Conrad Email: troy.conrad@wisconsin.gov

Reservation Due date: March 2, 2026 at 2:00 PM CST

6.6 BIDDER CONFERENCE

There will be no Bidder Conference.

6.7 SUBMITTING A BID

Bidders have two options to respond to this RFB. Required materials shall be received for acceptance of the bid by the date and time listed on the Bid cover, or through eSupplier. Bids received after that date and time will be rejected. Receipt of a bid by the State mail system does not constitute receipt of a bid by Purchasing for the purposes of this RFB. Use one of the options below for submission of a bid response.

Emailed bids are not accepted.

6.7.1 WISCONSIN eSUPPLIER PORTAL SUBMITTAL (STRONGLY PREFERRED)

Respond as directed herein and in the pages presented in the Wisconsin eSupplier Portal for this event. The State has developed questions that will guide your electronic response to this RFB. If the bid is submitted electronically, a mailed copy does not need to be submitted, unless Bidders are directed to submit materials or samples related to the Bid response.

Certain requirements, qualifications and Specifications shall be presented as itemized questions that require an affirmative response from the Bidder that indicate these can be met (i.e., “yes/no” prompt; drop down menu; required attachment). Other requirements may be presented in a grouped manner (e.g. “Does your company meet requirements 2.1-2.8”). For any (itemized or grouped) requirements that cannot be met, a “no” shall be checked and a supplemental document shall be provided as an attachment to explain.

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Allow time for entering a Bid Response in eSupplier. Keep in mind the following if an error occurs:

• File names must be no longer than 64 characters, including the file extension (e.g., “.docx”) and cannot contain special characters (e.g., commas or percent signs).

• The maximum file size is 80MB.

• The eSupplier system will not allow a file with macros included and enabled.

• Bidders may only upload a single file in response to a question. Uploading additional files will overwrite the previous upload. If the Bidder has a need to attach multiple files, the Bidder will either consolidate the documents into a single file, or will need to upload one in response to the question and upload the rest using the Upload File button on the Submit Online Response page.

Please note, Bidders must click "Submit" in the Wisconsin eSupplier Portal to have their response received. Only clicking "Save" does not submit the Bidder’s response; therefore, it shall not be received or reviewed. Bidders will receive verification that a response has been submitted.

6.7.2 MAILED or HAND DELIVERED BID SUBMITTAL

If Bidders elect to mail or hand deliver a bid, Bidders shall submit an original signed Bid, marked as stated below, one hard copy labeled “copy” and one electronic version (Word or PDF saved on a flash drive or memory stick) of all materials required in Section 6.8 for acceptance of their Bid by the deadline to:

USPS ADDRESS COMMON CARRIER ADDRESS

Cathy Neidner Cathy Neidner Wisconsin Department of Corrections Wisconsin Department of Corrections Division of Management Services Division of Management Services Procurement Section Procurement Section PO Box 7925 3099 E. Washington Ave.

Madison, WI 53707-7925 Madison, WI 53074

All Bids shall be received and time-stamped at the above location no later than March 18, 2026 at 1:30 PM CST. Bids not time-stamped will be considered late and rejected.

Receipt of a Bid by the State mail system does not constitute receipt of a Bid by the DOC Procurement Office.

All Bids shall be packaged, sealed in a box or envelope, and clearly marked with the following information on the outside of the package:

BIDDER NAME AND ADDRESS

RFB TITLE Sludge Removal and Disposal Services

RFB NUMBER RFB# CN-10394

RFB DUE MARCH 18, 2026 AT 1:30 PM CST

The DOC is not responsible for deliveries that do not reach the DOC Procurement Office by the required due date and time.

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6.8 FORMAT OF BID RESPONSE FOR MAILED OR HAND DELIVERED BIDS

Bidders responding to this RFB outside of the Wisconsin eSupplier Portal shall comply with the following format requirements:

Bidder Required Form: Include the signed, required form (DOA-3832) with the Bid and those certifications required for submittal of a Bid. Bids submitted in response to this RFB shall be signed by the person in the Bidder’s organization who is responsible for the decision as to the prices being offered in the Bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices. DO NOT COPY AND RETURN THE

ENTIRE BID DOCUMENT.

If any information as part of the solicitation has been labeled as proprietary or confidential on DOA-3832, the Bidder must submit an electronic version of the redacted submittal.

By submitting a signed Bid, the Bidders signatories certify that in connection with this procurement: (a) the Bidder’s organization or an agent of the vendor's organization has arrived at the prices in its Bid without consultation, communication, or agreement with any other respondent or with any competitor for the purpose of restricting competition; (b) the prices quoted in the Bid have not been knowingly disclosed by the Bidder's organization or by any agent of the Bidder's organization and shall not be knowingly disclosed by same, directly or indirectly, to any other respondent or to any competitor; and (c) no attempt has been made or shall be made by the Bidder's organization or by any agent of the vendor's organization to induce any other person or firm to submit or not to submit a Bid for the purpose of restricting competition.

State of Wisconsin Standard Terms and Conditions (DOA-3054) and State of Wisconsin Supplemental Standard Terms and Conditions for Procurements for Services (DOA-3681) (herein after Terms and Conditions): These Terms and Conditions shall govern this Bid and subsequent award. Bidders shall accept these Standard and Supplemental Terms and Conditions or submit point-by-point exceptions along with proposed alternate or additional language for each point. Submission of any standard Bidder Contracts as a substitute for language in the Terms and Conditions is not a sufficient response to this requirement and may result in rejection of the Bidder's response. The State reserves the right to negotiate contractual Terms and Conditions other than those in the State of Wisconsin Contract when it is in the best interest of the State to do so.

Additional Information: Include all additional information that shall be essential to an understanding of the Bid. This might include diagrams, excerpts from manuals, or other explanatory documentation that would clarify and/or substantiate the Bid document.

Price Information: Provide price information on the Attachment A – Bid Price Sheet included in this RFB. All prices for furnishing the product(s) and/or service(s) included in the Bid in accordance with the terms and conditions in this RFB shall be included. No alternate price formats will be accepted. Alternate price formats may eliminate consideration for this Bid.

Bid Response Qualifications and Requirements: The Bidder shall include the Attachment B

– Bidder Response to Bid Qualifications and Requirements, included in this RFB. A response to each qualification and requirement listed shall be clearly checked and/or submitted as applicable and the sheet signed.

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6.9 INCURRING COSTS

The DOC shall not be responsible for any costs incurred by the Bidder to prepare and respond to this Bid, conduct its due diligence, or negotiate any agreements whether or not a contract is awarded.

7.0 BID ACCEPTANCE AND AWARD

7.1 BID OPENING

There will be no in-person bid opening. A Microsoft Teams meeting will be held instead on

March 18, 2026 at 2:30 PM CST. To join the Teams meeting, please dial 1-608-571-2209 and use the conference ID 285 992 711#. The names of the Bidders may be read aloud at that time.

7.2 BID REVIEW

All Bids will be reviewed by the DOC's Procurement Manager to ensure compliance with submittal requirements. DOC shall be the sole judge as to Bidders' compliance with the Bid instructions.

7.3 BID ACCEPTANCE

Bids that do not comply with the Mandatory Requirements or the Mandatory Specifications will be rejected. Bids that do not comply with Special Terms and Conditions of Bid may be rejected.

DOC in its sole discretion retains the right to accept or reject any or all Bids, or accept or reject any part of a Bid, if it is deemed to be in the best interest of the DOC.

7.4 METHOD OF AWARD

Award(s) will be made on the basis of the lowest price from a responsive, responsible Bidder that meets the specifications. Bids shall be in US dollars unless otherwise indicated. Bids that require a specific quantity or dollar amount will be disqualified. In the event of Bidder error in calculation, unit price shall prevail.

State of Wisconsin certified Disabled Veteran-Owned Business (DVB) Suppliers may receive up to a 5% preference. See 7.8.3 for more information.

LOT 1: Kettle Moraine Correctional Institution (KMCI)

The DOC intends to award to two (2) Bidders, a primary and secondary vendor, on the basis of the lowest TOTAL COST for LOT 1: Kettle Moraine Correctional Institution (KMCI). If the primary vendor cannot provide the service when required, the DOC will contact the secondary vendor.

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LOT 2: Fox Lake Correctional Institution (FLCI)

The DOC intends to award to two (2) Bidders, a primary and secondary vendor, on the basis of the lowest TOTAL COST for LOT 2: Fox Lake Correctional Institution (FLCI). If the primary vendor cannot provide the service when required, the DOC will contact the secondary vendor.

7.5 PROTEST AND APPEALS PROCESS

Notice of Intent to Protest a proposed Bid award, and the actual protest, shall be made in writing to the head of the Procuring Agency (or designee) as set forth below. The protest procedure applies to only those requests for Bids for Services that are over $50,000. The protest shall be as specific as possible, and should identify statutes and Wisconsin Administrative Code provisions that are alleged to have been violated.

The Notice of Intent to Protest shall be filed with the individual listed below, and received by the head of the Procuring Agency Head (or designee) no later than five (5) business days after the Notice of Intent to Award is issued.

The actual Protest also shall be filed with the individual listed below, and shall be received by the head of the Procuring Agency (or designee) within ten (10) business days after the Notice of Intent to Award is issued.

USPS MAIL ADDRESS DELIVERY ADDRESS

Jared Hoy, DOC Secretary Jared Hoy, DOC Secretary

Wisconsin Department of Corrections Wisconsin Department of Corrections

Division of Management Services Division of Management Services

PO Box 7925 3099 E. Washington Ave.

Madison, WI 53707-7925 Madison, WI 53704

With a copy to the Procurement Manager at DOCProcurementManager@wisconsin.gov ATTN:

Cathy Neidner, REF: RFB# CN-10394.

7.5.1 APPEALS

The decision of the head of the Procuring Agency may be appealed to the Secretary of the…