10161 On-Call Construction Services for Water Utilities _ Natural Areas(RS).pdf

RFP 10161 On-Call Construction Services - Water Utilities & Natural Areas

REQUEST FOR PROPOSAL

10161 ON-CALL CONSTRUCTION SERVICES – WATER UTILITIES & NATURAL AREAS

RFP DUE: 3:00 PM MT (Mountain Time), June 10, 2025

The City of Fort Collins (City) is requesting proposals from qualified contractors to provide On- Call Construction Services - Water Utilities & Natural Areas.

As part of the City’s commitment to sustainability, proposals must be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Note: please ensure adequate time to submit proposals through RMEPS. Proposals not submitted by the designated Opening Date and Time will not be accepted by RMEPS.

A pre-proposal meeting will be held at 1:00 PM MT on May 22, 2025. The pre-proposal meeting will be hosted remote via Microsoft TEAMS. Please use the link below to access the meeting:

Join the meeting now Meeting ID: 295 899 538 922 3 Passcode: i9qW9kA9

All questions should be submitted, in writing via email, to Jake Rector, Senior Buyer at jrector@fcgov.com, with a copy to Beck Anderson, Project Manager, at banderson@fcgov.com, no later than 3:00 PM MT on May 29, 2025. Please format your e-mail to include: RFP 10161 On-Call Construction Services - Water Utilities & Natural Areas in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage.

Rocky Mountain E-Purchasing System hosted by BidNet A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.

This RFP has been posted utilizing the following Commodity Code(s):

91223 Construction, General (Backfill Services, Digging, Ditching, Road Grading, Rock

Stabilization, etc.)

96833 Ditch Maintenance 96863 Relocation and/or Removal Services for Utility Works 96871 Solid or Liquid Waste Disposal (Including Management Services) (See 926-45 for

Hazardous Waste Disposal) 96873 Storm Drain Cleaning, Repair, and Sludge Removal Services

Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-

4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded http://www.bidnetdirect.com/colorado/city-of-fort-collins https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjU4ZDQwZDYtZmM5Yi00NmIwLWExNDAtNzQ5ZGVhMDNlMzg1%40thread.v2/0?context=%7b%22Tid%22%3a%2247fa2f5f-0d0a-4a68-b431-6d1a27b66660%22%2c%22Oid%22%3a%22676680f6-23dd-4dcb-a204-d0056f3a4a7a%22%7d full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.

The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding.

The City requires its Contractors to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party Contractors and their subcontractors/subconsultants at every tier.

Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Professionals may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, Professionals may redact text and/or data that it deems confidential or proprietary pursuant to CORA. All pricing will be considered public records subject to disclosure under CORA and as such pricing cannot be redacted from the “FOR PUBLIC VIEWING” version of the proposal. Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality under CORA without regard to how the applicant’s proposal or certain pages of the proposal are marked confidential, proprietary, or similar. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA, trade secrets, confidential commercial information and financial data information may not be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding to this RFP, Professionals hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. All provisions and pricing of any contract resulting from this request for proposal will be public information.

Contractors Registration: The City requires new Contractors receiving awards from the City to submit IRS form W-9 and requires all Contractors to accept Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit these documents with your proposal, however, if you take exception to participating in Direct Deposit (Electronic) payments please clearly note such in your proposal as an exception. The City may waive the requirement to participate in Direct Deposit (Electronic) payments at its sole discretion.

Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has http://www.fcgov.com/purchasing or is seeking to do business with the City of Fort Collins is prohibited.

Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal.

The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities.

Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms.

The selected Contractor shall be required to sign the City’s Agreement prior to commencing services (see sample attached to this document).

Sincerely, Gerry Paul Purchasing Director

I. RFP OBJECTIVE

A. Objective The City of Fort Collins (City) is requesting proposals from qualified contractors to provide on-call construction services for the City of Fort Collins, including, but not limited to, Water Utilities and Natural Areas Department.

For Water Utilities, it is anticipated that the primary use of these construction services will be in the areas of underground system improvements and rehabilitation for water distribution, wastewater collection and stormwater management. Additional services may include site restoration, concrete flatwork, pavement restoration, minor capital improvements, emergency repair services, use of trenchless technology and other general construction services related to Water Utility operations.

For Natural Areas, it is anticipated that the primary use of construction services will be related to building, repairing, maintaining, and improving infrastructure and restoring open spaces through the greater Fort Collins community. This work will focus on river, wetland, and stream restoration, road and parking lot maintenance, agricultural water systems repair, maintenance, installation, ADA facilities, and visitor use infrastructure improvements. Additional services covered under the scope of work for Water Utilities Engineering and Field Operations may be requested as needed. All Natural Areas Work Orders will be done in accordance with Attachment C – Restoration Specification Manual.

Work Orders will be issued for projects as needed. No Work Order will exceed $1,000,000 unless authorized by the Purchasing Director. Work Orders in excess of $300,000 will undergo a competitive process among the awarded qualified pool of Contractors. Work Orders less than $300,000 may be awarded by the City directly without a competitive process based on one of the Contractor’s in the pool experience, pricing, and availability. Alternatively, the City may choose to solicit quotes from the Contractor’s in the pool. All Work Orders greater than $100,000 will require Payment and Performance Bonding for the total value of the project.

The City does not guarantee a minimum or maximum amount of work under this Agreement and the City reserves the right to bid similar work independent of this Agreement.

No Federally funded projects will be awarded under this solicitation.

The City intends to award multiple Contractor’s a one (1) year Agreement, and at the mutual agreement between the City and the Contractor, the Agreement may be extended for additional one (1) year periods not to exceed four (4) additional one year periods.

II. SCOPE OF PROPOSAL

A. Scope of Work The following is a list of the types of services and projects to be performed which may encompass replacement, rehabilitation, repair, improvement, and new construction.

While it identifies several services that are anticipated to be required, it may not be all inclusive of the types of services to be performed.

a. Construction of new or rehabilitation of existing underground water distribution system pipelines up to 20 inches in diameter.

b. Repair or replacement of water distribution pipelines and appurtenances such as but not limited to valves, water meters, air vacs, fire hydrants, cathodic protection, etc.

c. Construction of new or rehabilitation of existing underground wastewater collection system pipelines, manholes, and service connections.

d. Construction of new or rehabilitation of existing stormwater collection systems including pipelines, manholes, curb inlets, open channels, and storage facilities.

e. General site work, including clearing and grubbing, excavation of backfill, earth moving, compaction, and soil disposal.

f. Pavement restoration including asphalt and concrete paving and patching, curb and gutter removal and replacement, and general flatwork replacement.

g. Channel dredging, cleaning, and restoration services.

h. Installation of cathodic protection systems on new and existing underground pipelines.

i. Emergency repair on-call services for water distribution pipelines, wastewater collection pipelines and stormwater management facilities, in and out of the right-of-way.

j. New trail construction or maintenance to existing trail systems.

k. Parking lot and visitor use infrastructure improvements.

Construction services may include, but are not limited to the following:

1. Construction schedule preparation

2. Construction cost estimation

3. Site supervision

4. Applicable construction permits

5. Stormwater management/management plan

6. Site protection and security

7. Traffic control

8. Bypass pumping

9. Groundwater management pumping

10. Pavement demolition

11. Concrete patching and paving

12. Concrete flatwork

13. Asphalt patching and paving

14. Earthwork, clearing and grubbing, earth moving, backfill, compaction, disposal

15. Riprap installation

16. Pipeline installation for water distribution, wastewater and stormwater collection

17. Manhole and vault installations

18. Use of trenchless technologies

19. Warranty and management of project safety and quality control

20. Other related services as mutually agreed by the parties

Services specific to Natural Areas include the following:

1. Wetland construction

2. River and stream restoration

3. Pond lining

4. Dredging

5. Parking lot, bridge and visitor use infrastructure improvements

6. Debris removal

7. Cost estimating, plan review and constructability reviews

8. Trail construction

9. Agricultural water systems maintenance, repair and installation

10. Construction permitting support

Construction Requirements

1. Provide construction services according to the Agreement and contract documents.

2. Provide qualified full-time site supervision and management of trade subcontractors to meet or exceed the defined project schedule.

3. Provide open procurement of subcontractors and suppliers. A minimum of 3 quotes are required for the subcontractor and material procurement process unless otherwise approved by the City Project Manager. At the City’s approval, subcontractors may be selected without receipt of 3 quotes and prior to the price negotiation process if the subcontractor’s early involvement adds value to the project through constructability reviews, phase planning, or other factors identified by the project team. In these cases, subcontractor’s costs must still be validated to be fair and reasonable and be determined to be an overall value-add to the City and project.

4. Provide safety plan, site security and protection during construction. Provide all site safety management and compliance with OSHA standards and criteria.

Implement a site safety program that is reported on regularly.

5. Provide for quality control program that meets or exceeds minimum job/contract document and industry standards. Perform all quality control testing and inspections in coordination with the City. All such tests and inspections shall be subject to the City’s written review.

6. Meet all licensing requirements as set forth by the City for both Contractor’s and subcontracted work.

7. Provide services to manage participation in project close out process and needs during the project warranty period.

8. The Contractor’s construction team used for the RFP will be the same team used on the project by the Contractor. If at any time, the City determines the Contractor’s construction team has been changed, the City reserves the right to terminate the contract and procure the construction of the project by other means.

9. At any time, if the City determines that personnel on the construction team is not fit to continue, the City reserves the right to request personnel change as needed.

10. All final construction work must comply with the latest adopted Americans with Disabilities Act (ADA) as detailed at https://www.ada.gov/ https://www.ada.gov/

11. Required to adhere to the City of Fort Collins Dust Prevention and Control Manual.

The manual is available at https://www.fcgov.com/airquality/pdf/dust-prevention-and-control-manual.pdf

12. Required to fill out City of Fort Collins Waste Management Plan Form.

• The Plan form is available at:

https://www.fcgov.com/recycling/files/construction -waste-management-plan.pdf.

• Contractor may not receive final payment until this has been completed and returned with back-up.

13. Required to comply with City’s Municipal Separate Storm Sewer System and the State of Colorado Stormwater Permit requirements. Contractor may not receive final payment until these requirements have been satisfied.

14. Any damage caused to the existing buildings, parking lot, site, & landscaping through access to the construction area will be at the Contractor’s expense to repair the damaged area to existing conditions before the damage occurred.

15. Ensure a clean and safe work site at all times.

16. Required to pull all appropriate State, City, and local permits.

17. Required to coordinate all special inspections with the City third party inspector.

18. Contact information will be provided to the contractor prior to work beginning.

19. The City has released smoking restrictions in certain areas. Smoking on the premises is prohibited. If smoking is necessary, employees can smoke in their personal vehicles. Please go to: fcgov.com/smokefree for more information.

A. Work Order Procedures Each project will utilize the City’s Work Order, included in the Master Agreement, which incorporates the Master Service Agreement terms and conditions.

The City Project Manager will initiate the Work Order by providing the Contractor with all the pertinent information required, and available, to accurately bid the project. A site visit, drawings, and other additional information may be provided to the Contractor(s) to assist in the process.

The Contractor shall provide all personnel, subcontractors, materials, equipment, and supplies necessary to complete the requested Work. The City reserves the right to furnish materials at its discretion. Work Order bid schedule/schedule of values pricing shall be based on the Bid Schedule provided by the Contractor(s) on a project basis.

Each Work Order will include a start and completion date, bid schedule/schedule of values, total cost with details supporting the total cost, and a general summary of Work.

Supporting documentation could include, but is not limited to, the project schedule, https://www.fcgov.com/airquality/pdf/dust-prevention-and-control-manual.pdf https://www.fcgov.com/airquality/pdf/dust-prevention-and-control-manual.pdf https://www.fcgov.com/recycling/files/construction-waste-management-plan.pdf https://www.fcgov.com/recycling/files/construction-waste-management-plan.pdf deliverables, cost details supporting total project cost to include hourly labor rates, equipment rates, material quotes as required, and subcontractor quotes as required.

Rental equipment costs and estimated hours should be included in Work Orders if applicable. All pricing is to be on a not to exceed, time and materials unit cost basis, invoiced based upon actual quantities utilized.

As detailed in the sample Master Agreement, Construction Work Orders greater than one hundred thousand dollars ($100,000) require one hundred percent (100%) performance and payment bonds. In addition, prior to Substantial Completion, the City will withhold as contract retainage five percent (5%) of each progress payment.

Liquidated damages may also apply on a project-by-project basis.

The awarded Contractor will receive a Work Order and a Purchase Order from the City authorizing work under this Agreement. Contractor should not begin any Work prior to receipt of the Purchase Order and Work Order. No Work Order will be considered valid until signed, at a minimum, by the Contractor, City Representative, and Purchasing Department representative. Depending upon the cost and nature of the Work, additional signature authorization may be required.

Any changes to the dates, cost, or scope of any Work Order must be agreed upon in writing utilizing the City’s Change Order (included in the sample agreement) and will not be considered valid until signed, at a minimum, by the Contractor, City Project Manager, and Purchasing Department representative.

B. Minimum Qualifications The awarded Contractor(s), including all Contractor employees and subcontractor employees performing work as defined in individual Work Orders, must pass a background check. Contractor(s) shall provide proof of the background check upon request.

B. Anticipated Schedule The following represents the City’s target schedule for the RFP. The City reserves the right to amend the target schedule at any time.

• RFP issuance: May 16, 2025

• Pre-Proposal Meeting: 1:00 PM MT on May 22, 2025

• Question deadline: 3:00 PM MT on May 29, 2025

• Proposal due date: 3:00 PM MT on June 10, 2025

• Interviews (tentative): Week of June 23, 2025

• Award of Contract (tentative): June 2025

C. Interviews In addition to submitting a written proposal, the top-rated Contractors may be interviewed by the RFP assessment team and asked to participate in an oral presentation to provide an overview of the company, approach to the project and to address questions. The evaluation criteria for the oral interviews will be the same as the criteria for the written evaluations and is included in Section IV.

Instead of traditional in-person interviews for the optional interview session, the City may opt to use alternate methods including, but not limited to remote interviews through a platform such as Microsoft Teams.

D. Subcontractors/Subconsultants Contractor will be responsible for identifying any subcontractors and/or subconsultants in their proposal. Please note that the City will contract solely with the awarded Contractor(s);

therefore, subcontractors and/or subconsultants will be the responsibility of the Contractor.

E. Fees, Licenses, Permits The successful Contractor shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All vehicles and equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law.

F. Laws and Regulations The Contractor agrees to comply fully with all applicable local, State of Colorado and Federal laws and regulations and municipal ordinances to include American Disabilities Act (ADA).

C. Standard of Conduct

The successful Contractor shall be responsible for maintaining satisfactory standards of employees' competency, conduct, courtesy, appearance, honesty, and integrity, and shall be responsible for taking such disciplinary action with respect to any employee, as may be necessary.

The personal conduct of the Contractor and its staff has a direct impact on the quality of performance. Unacceptable personal conduct/behavior, as defined herein, may result in immediate or early termination of the Agreement.

The City may request, at their sole discretion, the Contractor to immediately remove from this assignment any employee found unfit to perform duties due to one or more of the following reasons: (1) Neglect of duty. (2) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting. (3) Theft, vandalism, immoral conduct, or any other criminal action. (4) Selling, consuming, possessing, or being under the influence of intoxicants, including alcohol or substances, while on assignment for the City.

All City-owned or operated facilities and their grounds are non-smoking sites.

G. Current Standards All work and/or materials must meet current standards in force by recognized technical and professional societies, trade and materials supply associations, institutes and organizations, bureaus and testing laboratories, and national, federal, state, county, and local laws, codes and ordinances. All Work shall be performed in accordance with applicable ANSI, OSHA, or AWWA standards.

1. The City’s Development Construction Standards shall be followed for all projects.

The standards can be accessed via the following link:

https://www.fcgov.com/utilities/img/site_specific/uploads/water_wastewater_cons truction_standards.pdf?1551818062

2. Dust Control. The Contractor shall abide by the City of Fort Collins “Dust Control and Prevention Manual,” which is available for public download at https://www.

fcgov.com/airquality/pdf/dust-prevention-and-control-manual.pdf, and is incorporated herein by this reference. The City has implemented this manual for all projects performed for the City or located within the City of Fort Collins City limits.

Lack of compliance with these documents and standards is grounds for cancellation of the Agreement(s)/Work Order/Purchase Order.

H. Accident Reporting Any incident/accident resulting in damage to property or causing personal injury within the limits of a work site shall be immediately reported to the appropriate police agency, other required agencies, City Representative and the City of Fort Collins Safety and Risk Management Department.

The Contractor shall immediately contact the City Representative when damage to an underground facility is identified. If a natural or propane gas line is damaged, the Contractor must call 911 prior to notifying the City Representative. The Contractor shall not backfill around the underground utility line until the City Representative has repaired the damage and has given clearance to backfill. The City will not pay the Contractor for labor, vehicles, material, or equipment or any other cost associated with the repair to any at-fault damage. Failure to comply may result in a verbal warning, suspension of the crew, loss of work, and/or termination of the Master Agreement.

I. Safety Practices, Safety Documentation and Training Contractor(s) shall comply with all engineering, safety, and operating requirements concerning installation of equipment in, on or around utility facilities; obtaining access facilities; and adhering to operating rules and requirements involving safe contact with utility equipment and water, gas and power lines, and confined spaces. Contractor(s) shall adopt Utility's minimum safety standards as the baseline requirements.

J. Unsatisfactory Operations Should it be necessary to halt the work because of incorrect or unsatisfactory operations under the terms of the awarded contract or because of failure to follow safety standards applicable hereto, the Contractor must take immediate steps to remedy the deficiencies.

Should repair or correction of any safety defect or deficiency not be immediately undertaken and should the City be required to protect the site or make the repair or correction, the cost of such work shall be deducted from payment due to the Contractor(s).

K. Invoicing and Payment Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project https://www.fcgov.com/utilities/img/site_specific/uploads/water_wastewater_construction_standards.pdf?1551818062 https://www.fcgov.com/utilities/img/site_specific/uploads/water_wastewater_construction_standards.pdf?1551818062 mailto:invoices@fcgov.com

Manager. The cost of the work completed shall be paid to the Contractor each month following the submittal of a correct invoice by the Contractor indicating the project name, Purchase Order number, task description, hours worked, personnel/work type category, hourly rate for each employee/work type category, date of the work performed specific to the task, percentage of that work that has been completed by task, 3rd party supporting documentation with the same detail and a brief progress report.

Payments will be made using the prices stated in the Work Order and Agreement. In the event a service is requested which is not stated in the Work Order and/or Agreement, the Contractor and the City will negotiate an appropriate unit price for the service prior to the Contractor initiating such work.

The City pays invoices on Net 30 terms.

III. PROPOSAL SUBMITTAL

Please limit the total length of your proposal to a maximum of thirty (30) 8 ½ x 11” pages (excluding cover pages, table of contents, dividers and Acknowledgement form). Font shall be a minimum of 10 Arial and margins are limited to no less than .5” for sides and top/bottom.

Extended page sizes, such as 11” x 17”, count as a single page and may be used for detailed pricing. Links to other files or websites shall not be permitted. Proposals that do not conform to these requirements may be rejected.

Contractors are required to provide detailed written responses to the following items in the order outlined below. The responses shall be considered technical offers of what Contractors propose to provide and shall be incorporated in the contract award as deemed appropriate by the City. A proposal that does not include all the information required may be deemed non-responsive and subject to rejection.

Responses must include all the items in the order listed below. It is suggested that the Contractors include each of the City’s questions with their response.

The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal.

A. Cover Letter / Executive Summary The Executive Summary should highlight the content of the proposal and features of the program offered, including a general description of the program and any unique aspects or benefits provided by your firm.

Indicate your availability to participate in the interviews/demonstrations on the proposed dates as stated in the Schedule section.

L. Contractor Information

1. Describe the Contractor’s business and background

2. Number of years in the business

3. Details about ownership, including the date the firm was established, how the firm is organized, and previous names of the firm in the last ten (10) years (if applicable).

4. An overview of services offered and qualifications; including applicable Fort Collins licenses that are currently held.

5. Size of the firm

6. Location(s) of offices. If multiple, please identify which will be the primary for our account.

7. Primary contact information for the company including contact name(s) and title(s), mailing address(s), phone number(s), and email address(s).

8. Bonding company reference including firm’s bonding capacity is adequate to undertake this work.

M. Scope of Proposal

1. Provide a detailed narrative of the services proposed if awarded the contract per the scope above. The narrative should include any options that may be beneficial for the City to consider.

2. Describe how the Contractor would potentially manage several projects at different sites and with different levels of expertise required to ensure each project’s timely and professional completion.

3. Include a list of equipment available for use on City projects.

4. Describe the Contractor’s typical approach to constructing a project which must maintain continuity of operations without disruption of service and/or additional coordination with operations and maintenance staff.

5. Describe the methods and timeline of communication the Contractor will use with the City’s Project Manager and other parties.

6. Describe the scheduling software the Contractor typically uses for sequencing tasks and scheduling materials and equipment.

7. Describe the way in which the Contractor develops and maintains project schedules for projects. Please also address how the Contractor works to overcome challenges.

8. Provide details on the Contractor’s commitment to quality and attention to detail.

Explain the processes your team will use to ensure delivery of a high quality finished product.

9. Include a description of the software and other analysis tools utilized for project cost estimation.

10. Identify what types of work and services, if any, may be subcontracted.

11. Is the Contractor able to respond within two (2) hours, 24/7 for an emergency?

D. Firm Capability/Assigned Personnel

Provide relevant information regarding previous experience related to similar projects, to include the following:

1. Provide an Organization Chart/Proposed Project Team: An organization chart containing the names of all key personnel and subconsultants with titles, years of relevant experience, and their specific task assignment for this Agreement shall also be provided in this section. Resumes shall be limited to one (1) page each.

2. References. Provide a minimum of three similar projects with public agencies in the last 5 years (not to include the City of Fort Collins) that have involved the staff and subcontractors/subconsultants proposed to work on this project. At least one reference shall be for work under an on-call contract. Include the owner’s name, title of project, beginning price, ending price, contact name, email and phone number, subconsultants on the team and a brief description of the work and any change orders. The Contractor authorizes the City to verify any and all information contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information provided.

3. Contractor shall complete the checklist provided as Attachment A –

Contractor Qualification Checklist. References may be requested as part of the final selection. A single project may be used to meet more than one of the described qualifications. In all instances, experience and projects completed must be within the past 10 years. Contractors are not required to have experience in all areas to be considered for award.

4. Provide any information that distinguishes the Contractor from its competition and any additional information applicable to this RFP that might be valuable in assessing Contractor’s proposal.

5. Company Resources Indicate the total number of personnel employed by the company and how many resources are in each category (e.g. Administration, Clerical, Estimating, Project Management, Project Coordinator, Project Engineer, Superintendent, Foreman, Carpenter, Laborer, etc.). Provide an organizational chart for the resources proposed to be used on this project. Indicate the office location this project will be managed through. Provide a list of items your company typically self performs and the equipment on hand or owned and managed by the firm.

The City values a company’s investment in supporting the industry with apprenticeships, volunteer, or intern opportunities, the use of locally sourced materials and labor, and the ability to recycle materials from generated construction materials. Describe your previous experience emphasizing local labor and materials and utilizing pollution prevention techniques.

6. Trade Subcontractors Provide a listing of subcontractors for major trades your firm plans to engage to meet the three-bid requirement. Explain your relationship with these firms, how long they have worked with you on projects, and how your subcontractor procurement process works. Give examples of situations where these firms have performed in tight timeframes and accelerated schedules.

7. Quality Assurance/Quality Control Provide details on your firm’s quality control program. Explain how your team administers a quality control program during construction, how performance measures are documented and how quality issues are addressed.

Provide examples of when your firm exceeded quality standards, gained industry recognition or received quality awards.

8. Safety – Contractors are required to submit Attachment B – Contractor Safety Form as part of their proposal.

9. Include a description of the software and other analysis tools to be used.

E. Sustainability/TBL Methodology The City is committed to completing projects that encompass opportunities for proactive Equity, Diversity and Inclusion process and outcomes, and fostering sustainability. The City is seeking contractors that will provide high-quality construction services that incorporate sustainable practices and commit to completing projects that minimize impacts. Proposals from Minority Business Enterprise, Minority Women Business Enterprise or Minority Business Enterprise and those who hold any non-discrimination policies and/or engage in inclusivity practices and/or trainings are encouraged.

In concise terms (no more than two pages), please describe your organization’s commitment to sustainability and supporting values.

Each element of the TBL sustainability criteria will receive equal consideration in determining the final Sustainability/TBL score.

1. Address how your firm strives to incorporate all three aspects (social, environmental, and economic) of Triple Bottom Line (TBL) sustainable practices into the workplace. Provide examples along with any metrics used to measure success within your firm.

2. Also provide examples of how your firm has incorporated all three aspects of TBL sustainable practices in previous similar projects on which your firm has been the prime Contractor.

Some examples are provided below:

a. Environmental – Experience delivering projects / programs focused on environmental health priorities in the areas of climate resiliency, water quality and watershed protection, regulatory performance, management systems, air quality, renewable energy, sustainable building and design, construction materials management, and solid waste reduction.

b. Economic – Experience working and delivering projects with an emphasis on strategic financial planning, job creation, business development, asset management, various project delivery methods, value engineering, regional partnerships, transparency, stakeholder engagement, strategic investments, aging infrastructure, repurposing of existing facilities, and competing financial priorities.

c. Social - Experience working and delivering projects, programs, and/or initiatives that support Equity, Diversity, and Inclusion throughout your firm’s workplace, including leadership, and supply chain. Examples of this may be demonstration of working within cultural and language gaps, development of diversity programs, diverse project teams, equitable opportunity vendor supply chain, and how your firm has applied an equity lens to processes such as recruitment, hiring, purchasing, career pathways, salaries, and staff engagement.

F. Cost and Work Hours In your response to this proposal, please provide the following:

1. Schedule of Rates for Future Work Orders/Change Orders:

a. Provide your Overhead and Profit Fee, expressed as a percentage, to be added to the direct cost of work, including all materials, labor, equipment and subcontractors. This Fee shall be used to cover all insurance, overhead, mark-up and profit and shall also be used on any project change orders.

b. Rate Schedule: Provide a schedule of billing rates by category of employee and job title and equipment to be used during the first year of the Master Agreement.

A separate schedule for after-hours/emergency and overtime should also be included. Standard operating hours are expected to be between 7:00 AM MT and 5:00 PM MT. During this time period overtime rates will not apply. Rate schedule(s) for subcontractors if used, shall be included with the same detail.

This Rate Schedule will be firm for at least one (1) year from the date of the Master Agreement. All direct costs (i.e., travel, printing, postage, etc.) specifically attributed to the project and not included in the billing rates must be identified.

Reasonable expenses may be reimbursable as per the current rates found at www.gsa.gov. Contractor will be required to provide original receipts to the City for all proposed travel expenses in accordance with the guidelines outlined below.

G. Insurance and Bonding

As a part of proposal, proposing Contractors are to provide the following:

a. Bonding Company Reference:

Provide the name, address, and phone number of the firm’s bonding agent.

Provide a letter from the bonding agent indicating the firm’s bonding capacity is adequate to undertake this work.

b. Insurance Company:

Provide the name, address, and phone number of the firm’s insurance agent(s).

Provide statements to answer the following questions. (See also Insurance Requirements in Section VII, Sample Agreement).

i. Does coverage meet minimum insurance requirements?

ii. Can the City be listed as an additional insured?

iii. Are there any current claims that will affect coverage limits available for this

Project?

H. Acknowledgement The Acknowledgement form is attached as Section VI. Complete the attached form indicating the Contractor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and acknowledges that the Contractor has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in the RFP.

IV. REVIEW AND ASSESSMENT CRITERIA

A. Proposal and Interview Criteria Contractors will be evaluated on the following criteria. This set of criteria will be the basis for review and assessment of the written proposals and optional interview session. At the discretion of the City, interviews of the top-rated Contractors may be conducted.

The rating scale shall be from 1 to 10, a rating of 1 doesn’t meet minimum requirements, a rating of 5 means the category fulfills the minimum requirements, and 10 exceeds minimum requirements in that category.

http://www.gsa.gov/

WEIGHTING

FACTOR CATEGORY STANDARD QUESTIONS

2.0 Scope of Proposal

Does the proposal address all elements of the RFP? Are there any exceptions to the specifications, Scope of Work, or agreement?

Are other qualified personnel available to assist in meeting the project schedules if required? Is the project team available to attend meetings as required by the Scope of Work?

4.0 Firm Capability &

Assigned Personnel

Does the firm have the resources, financial strength, capacity and support capabilities required to successfully complete projects on-time and in-budget? Has the firm successfully completed previous projects of this type and scope? Do the persons who will be working on the project have the necessary skills and qualifications? Are sufficient people of the requisite skills and qualifications assigned to the project?

1.0 Sustainability/TBL

Methodology

Does the firm demonstrate a commitment to Sustainability and incorporate Triple Bottom Line methodology in their day-to-day business operating processes and procedures?

Does the firm demonstrate a commitment to all three aspects (social, environmental, and economic) of the Triple Bottom Line (TBL) methodology of sustainability for this project and in their company value system as evidenced by their day-to-day business operating processes, practices and procedures?

3.0 Cost & Work Hours

Does the proposal include detailed cost break-down by hourly rate and equipment costs? Do the proposed cost and work hours compare favorably with the Project Manager's estimate?

V. ACKNOWLEDGEMENT

This form may not be redlined and must be submitted with your proposal. Failure to adhere to these requirements may result in your proposal being rejected.

Contractor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in the RFP 10161 On-Call Construction Services - Water Utilities & Natural Areas and sample Agreement except as otherwise noted. Additionally, Contractor hereby makes the following representations to City:

a. All of the statements and representations made in this proposal are true to the best of the

Contractor’s knowledge and belief.

b. Contractor commits that it is able to meet the terms provided in this proposal.

c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.

d. Contractor further agrees that the method of award is acceptable.

e. Contractor also agrees to complete the proposed Agreement with the City of Fort Collins within 10 days of notice of award. If contract is not completed and signed within 10 days, City reserves the right to cancel and award to the next highest rated firm.

f. Contractor acknowledges receipt of addenda.

g. Contractor acknowledges no conflict of interest.

h. Contractor acknowledges that the City is a governmental entity subject to the Colorado

Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Professionals may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, Professionals may redact text and/or data that it deems confidential or proprietary pursuant to CORA. All pricing will be considered public records subject to disclosure under CORA and as such pricing cannot be redacted from the “FOR PUBLIC VIEWING” version of the proposal.

Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality under CORA without regard to how the applicant’s proposal or certain pages of the proposal are marked confidential, proprietary, or similar. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA, trade secrets, confidential commercial information and financial data information may not be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding to this RFP, Professionals hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. All provisions and pricing of any contract resulting from this request for proposal will be public information.

Legal Firm Name:

Physical Address:

Remit to Address:

Phone:

Name of Authorized Agent of Firm:

Signature of Authorized Agent:

Primary Contact for Project:

Title: Email Address:

Phone: Cell Phone:

NOTE: ACKNOWLEDGMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL.

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VI. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN )

MASTER SERVICES AGREEMENT

WORK ORDER TYPE CONSTRUCTION

THIS MASTER SERVICES AGREEMENT (Agreement) made and entered into the day and year set forth in the Agreement Period section below, by and between THE CITY OF FORT COLLINS, COLORADO, a MUNICIPAL CORPORATION (City or Owner) and , a(n) (ENTER STATE) [business type], (Contractor).

WITNESSETH:

In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows:

1. Scope of Service. This Agreement shall constitute the basic agreement between the parties for 10161 On-Call Construction Services - Water Utilities & Natural Areas. A general Scope of Services is attached hereto as Exhibit A, consisting of [# of Pages], and incorporated herein by this reference. The Contractor agrees to provide Services in accordance with any project Work Orders issued by the City. Such Work Orders will be incorporated into this Agreement. A sample Work Order is attached hereto as Exhibit B, consisting of one (1) page, and Exhibit C consisting of ninety-two (92) pages and both incorporated herein by this reference. The City reserves the right to independently solicit any project rather than issuing a Work Order to the Contractor for the same pursuant to this Agreement. Irrespective of references to certain named third parties within this Agreement or any Work Order, the Contractor shall be solely responsible for performance of all duties hereunder. The term Service as used in this Agreement shall include the Services and deliverables contained in any Work Order issued by the City.

2. Change Orders and Work Change Directives

The City may, at any time during the term of a particular Work Order and without invalidating the Work Order, make changes to the scope of the Service. Changes shall be agreed upon in writing by the parties by Change Order, a sample of which is attached hereto as Section 00950, consisting of one (1) page and incorporated herein.

The City may elect to use Work Change Directives in situations involving changes in the Work which, if not processed expeditiously, might delay the Project. These changes are often initiated in the field and may affect the Contract Price or the Contract Times. This is not a Change Order, but only a directive to proceed with the Work that will, in most cases, require a Change Order. A sample Work Change Directive is attached hereto as Section 00955, consisting of two (2) pages and incorporated herein by this reference.

3. Work Order Schedule. The Services to be performed pursuant to this Agreement shall be

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4. Changes. The City may, at any time during the term of the Agreement, make changes to the Agreement. Such changes shall be agreed upon in writing by the parties.

5. Agreement Period. This Agreement shall commence , 20(Year) (the Effective Date) and shall continue in full force and effect until , 20(Year), unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one (1) year periods not to exceed four (4) additional one-year period(s).

Renewals and pricing changes shall be negotiated by and agreed to by the parties only at the time of renewal. Written notice of renewal shall be provided to the Contractor no later than thirty (30) days before Agreement end. Should written notice of renewal be delayed, the parties agree that this Agreement may automatically extend on a month-to-month basis until a renewal is completed. Upon expiration of the final renewal term, the Agreement may continue but not to exceed one (1) year if required to complete any active Work Orders in accordance with Section 8-186 of City Code.

6. Early Termination by City.