10-FR PREP SALADS SPECS-INSTR 1-01.pdf

SPECIAL INSTRUCTIONS AND CONDITIONS

PREPARED SALADS, FRESH

1. INSPECTION: All fresh prepared salad products made of meat and poultry must be processed or manufactured in plants operated under the Meat and Poultry Inspection Program of the Food Safety and Inspection Service of the U.S. Department of Agriculture or under an inspection program approved by that agency. The official inspection legend and plant number must appear on all shipping containers and/or individually packaged meat and poultry salads. All other fresh prepared salads must be processed or manufactured in plants operated in compliance with the Pennsylvania General Food Law (Act 121, Act of May 13, 1909 as amended September 1, 1967). Upon demand, all manufacturing plants must provide proof of passing annual inspection.

2. LABELING: Shipping containers and/or individually packaged items shall be labeled, printed or stenciled with product identification, name and location of packer or distributor, net weight, appropriate ingredient statement and date of expiration.

3. DELIVERY TIME LIMITATIONS: Fresh prepared salads shall have shelf life of 14 days minimum from time of delivery. Failure to deliver as specified will result in implementation of surcharge procedures and/or cause of rejection, unless prior approval for delivery date change is granted by the Director of Dietetic Services.

4. PRODUCT CONDITION AT DELIVERY: Salads shall be held in properly refrigerated rooms and transported in refrigerated trucks to assure excellent condition at time of delivery. Internal temperature at time of delivery shall be 35°-36°F. Salad items shall show no signs of leaking or mishandling at time of delivery.

5. CONTENTS: Salads shall contain only those ingredients specified.

Federally approved colorings, and preservatives, except sulfites, may be used when necessary. (The use of sulfites is prohibited.)

All eggs used in salads shall have been from product that was rated salmonella negative according to USDA methods of analysis and/or a product that bore the USDA inspection seal. New vendors who distribute salads other than brands previously approved by each facility shall submit product information and taste sample to the director of dietary services prior to awarding the bid.

6. CANCELLATION CLAUSE: Quantities listed are estimates only and may be increased or decreased in accordance with the actual requirements of the facility. With notification ten days prior to delivery, the facility reserves the right to cancel any quantity of the order and agrees to pay the vendor only for products actually accepted by the Department.

7. DELIVERY DATES: Delivery must be made on dates as specified in contract. Noncompliance will be cause for rejection, unless prior approval for change is granted by the Director of Dietetic Services.

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8. PACKAGING: Products shall be packaged in sealed plastic tubs, corrugated cardboard carton with polylined, waxed carton or non-returnable tin with polyliner. Packed in 5, 10, or 30 lbs.

container.

9. ADDITIVES: The use of sulfites is prohibited. However, other

FDA approved preservatives may be used on prepared fresh fruits and vegetables as necessary. Preservatives used must be listed on the product label.

10. VENDOR RESPONSIBILITIES – The vendor assumes responsibility over products supplied under the contract. This includes the provision of properly labeled and identified products.

Alterations to brands and codes must be brought to the attention of the Dietary Management Service Specialist as soon as possible.

When pack size changes from stated/current pack (for approved brands); award will be made on cost/unit. Vendor must specify new pack size, count and weight/case. It is the responsibility of the distributor/bidder to forward this information on pack changes to the Dietary Management Service Specialist (See Acceptable Brands section of Special Instructions and Conditions). Failure to forward information regarding changes may result in removal of products from the acceptable brand list.

11. MANUFACTURER PRODUCT INFORMATION SHEETS: Distributors will be required to supply Manufacturer Product Information Sheets to those facilities participating in the National School Lunch Program/ School Breakfast Program. This information must be provided upon the initial delivery and/or upon request by each participating facility.

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF PUBLIC WELFARE

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

OPENING

DATE:

COMMODITY CLASS

NAME OF FACILITY PROPOSAL NUMBER

ITEM NUMBER

DESCRIPTION OF COMMODITY QTY. UNIT

UNIT

PRICE

TOTAL

#1 LB

LBS./DELIVERY

#2 LB

LBS./DELIVERY

#3 LB

CARROT & RAISIN SALAD – Shredded carrots, raisins, pineapple, mayonnaise/salad dressing and appropriate seasonings in proper proportion.

Packed in 5 lb. or 15 lb. containers.

(Buyer to specify container size.)

DELIVERY DATES

CABBAGE SLAW – Style: finely chopped or shredded. Cabbage, mayonnaise/salad dressing, condiments, other vegetables and appropriate seasonings in proper proportions. Packed in 5 lb. or 15 lb. containers. This product may bid with and without government donated commidities. (Buyer to specify style and container size.)

DELIVERY DATES

PICKLED (PEPPER) CABBAGE – Style:

finely chopped or shredded. Cabbage, peppers, and other vegetables, vinegar and appropriate seasonings in proper proportions. Packed in 5 lb. or 15 lb. containers. (Buyer to specify style and container size.)

DELIVERY DATES LBS./DELIVERY

#4 VEGETABLE (HEALTH) SALAD – chopped and LB shredded vegetables, such as, but not limited to cabbage, cucumbers, onions, carrots and appropriate seasonings in proper proportions. Packed in 5 lb.

or 15 lb. containers. (Buyer to specify container size.)

DELIVERY DATES LBS./DELIVERY

NAME OF FACILITY

PROPOSAL NUMBER

DESCRIPTION OF COMMODITY

QTY.

#5 CITRUS SALAD – orange sections, grapefruit LB sections and pineapple chunks in syrup. Packed in 14 lb. cans, 2 per case or 1 gallon containers, 4 per case. (Buyer to specify container size.)

DELIVERY DATES LBS./DELIVERY

#6 CREAMED CUCUMBER SALAD – Made from LB sliced cucumbers, onions, mayonnaise/salad dressing, condiments, dairy products, water and appropriate seasonings in proper proportions.

Packed in 5 lb. or 15 lb. container. (Buyer to specify container size.)

DELIVERY DATES LBS./DELIVERY

#7 MACARONI SALAD – Mustard style. Made LB from cooked enriched thin wall elbow macaroni, salad dressing, vegetables, condiments including mustard and seasonings in proper proportions.

Packed in 5 lb. or 15 lb. containers.

(Buyer to specify container size.)

DELIVERY DATES LBS./DELIVERY

#8 MACARONI SALAD – Regular style. Made from cooked LB enriched thin wall elbow macaroni, mayonnaise/salad dressing, vegetables and condiments, milk, flour, eggs and seasonings in proper proportions. Packed in 5 lb., 15 lb. or 30 lb. containers. (Buyer to specify container size.)

#9 PASTA SALAD – Style: Rotelli or spaghetti LB (Maximum 5”). Type: plain, spinach or mixed.

Consisting of enriched pasta, vegetables, oil dressing and seasonings in proper proportions.

Packed in 5 lb., 15 lb. or 30 lb. containers.

(Buyer to specify style, type and container size.)

DELIVERY DATES LBS./DELIVERY

#10 POTATO SALAD – Mustard style. Made LB from U.S. No. 1 cubed potatoes, salad dressing, other vegetables, condiments including mustard and seasonings in proper proportions. Packed in 5 lb., 15 lb. or 30 lb. containers. (Buyer to specify size of container.)

DELIVERY DATES LBS./DELIVERY

#11 POTATO SALAD – Regular style. Made of U.S. LB No. 1 cubed potatoes, salad dressing/mayonnaise, vegetables, milk, eggs, flour, condiments and seasonings in proper proportions. Packed in 5 lb., 15 lb. or 30 lb. containers. (Buyer to specify size of container.)

DELIVERY DATES LBS./DELIVERY

#12 RICE PUDDING – Style: With or without raisins. LB Cooked rice, eggs, milk, sugar and appropriate seasonings in proper proportions. Packed in 5 lb., 15 lb. containers. (Buyer to specify style and container size.)

#13. EGG SALAD – Diced, cooked eggs, salad dressing/ LB mayonnaise, vegetables, condiments including mustard and seasonings in proper proportions.

Packaged in 5 lb., 15 lb. or 30 lb. container.

Buyer to specify container size.)

DELIVERY DATES LBS./DELIVERY

#14. HAM SALAD – Natural cured ham, not pressed or LB chopped ham (fully cooked, ground), mayonnaise/ salad dressing, eggs, vegetables, condiments and appropriate seasonings in proper proportions.

Product to contain not less than 40% ham. Packed in 5 lb., 15 lb. or 30 lb. containers.

(Buyer to specify container size.)

DELIVERY DATES LBS./DELIVERY

#15. POULTRY SALAD- Type: chicken or turkey. Chopped LB white or white and dark meat, mayonnaise/salad dressing, eggs, vegetables and appropriate seasonings in proper proportions. Product to contain not less than 40% poultry meat. Packed in 5 lb., 15 lb. or 30 lb. containers. (Buyer to specify container size.)

DELIVERY DATES LBS./DELIVERY

#16. SEAFOOD SALAD – 20% by total weight salad LB shrimp and 20% imitation crabmeat, salad dressing/mayonnaise, vegetables and appropriate seasonings in proper proportions. Product to contain not less than 40% seafood. Packed in 5 lb., 15 lb. or 30 lb. containers. (Buyer to specify container size.)

NAME OF FACILITY PROPOSAL NUMBER

DESCRIPTION OF COMMODITY QTY. UNIT

#17 TUNA SALAD – Chunky white or white and LB dark meat tuna (water packed), mayonnaise/salad dressing, eggs, vegetables and appropriate seasonings in proper proportions. Product to contain not less than 40% tuna. Packed in 5 lb., 15 lb. or 30 lb. containers. (Buyer to specify container size.)

DELIVERY DATES LBS./DELIVERY

#18 SALAD BASE – Salad dressing/mayonnaise, LB vegetables, condiments including mustard and seasonings in proper proportions. Main ingredient to be added to the facility. Packed in 5 lb., 15 lb. or 30 lb. containers.

(Buyerto specify container size.)

DELIVERY DATES LBS./DELIVERY

#19 FRESH CUT FRUIT SALAD – Packed in water, sugar, citric acid, ascorbic acid, sodium benzoate and potassium sorbate (both used as preservatives) Container size:

24 lb. Pail to yield approx. 22; ½ cup servings.

(Buyer to specify type and cut)

A. FRUIT COMBO:

-Consists of whole orange sections and grapes as well as chunked (1-1 ½”) pineapples, cantaloupes, honeydew, watermelon and apples.

Acceptable Brand CODE

B. FRUIT SALAD:

-Consists of diced (1/2”) orange sections, cantaloupes, honeydew, and pineapples.

ACCEPTABLE BRAND CODE

C. CANTALOUPE:

- Chunked (1-1 1/2”)

- Diced (1/2”)

D. HONEYDEW:

- Chunked (1- 1 ½”)

- Diced (1/2”)