1-ToR Knowledge Management Consultant Takeda.pdf

Ipas Pakistan | Terms of Reference | Knowledge Management Consultant

TERMS OF REFERENCE

Knowledge Management Consultant

Takeda Project Knowledge Products | Ipas Pakistan

Assignment type Individual consultancy Duty station Islamabad / remote, with meetings as required Reporting to Takeda Project Manager, working closely with technical and communications focal persons Anticipated period 15 October 2026 to 15 December 2026 Estimated level of effort To be proposed by the consultant and agreed during contracting

1. Introduction Ipas is an international non-governmental organization that works with the Government of Pakistan and development partners to strengthen health systems and advance equitable access to reproductive health information and services. In Pakistan, Ipas provides technical assistance and collaborates with public and private sector stakeholders to improve quality of care, provider capacity, referral systems, community awareness and informed decision-making.

2. Project Background The Takeda-supported project, “Improving Access to and Use of Comprehensive Reproductive Health Services for Hard-to-Reach Women of Reproductive Age in Pakistan,” strengthens health systems through provider capacity building, task sharing, pre-service strengthening for midwifery and nursing education, provision of essential supplies and equipment, and community engagement. It focuses on improving access to quality postabortion care and family planning services for underserved communities in Khyber Pakhtunkhwa, Punjab and Sindh.

As the project approaches closeout, Ipas Pakistan requires evidence-based knowledge products that capture project achievements, implementation learning, innovations, challenges and recommendations for government, policymakers, donors, academic audiences, implementing partners and program practitioners.

3. Purpose of the Assignment The consultancy will review and synthesize approved Takeda project evidence and translate it into clear, concise and audience-specific knowledge products. The consultant will lead evidence review, knowledge synthesis, message development, drafting, revision and editorial quality assurance.

4. Objectives

• Synthesize project evidence, monitoring information, implementation experience and technical documentation into coherent knowledge products.

• Identify key findings, achievements, innovations, challenges, lessons learned and recommendations suitable for external dissemination.

• Translate complex technical content into accessible and decision-useful messages for different stakeholder groups.

• Develop high-quality content for thematic briefs, fact sheets, a policy brief, executive summaries and supporting dissemination messages.

• Ensure consistency, accuracy, clarity, cultural appropriateness and stigma-sensitive language across all products.

5. Scope of Work

5.1 Inception and Work Planning

• Participate in an inception meeting with the Project Manager and designated technical and focal persons.

• Review the assignment brief, approved source package, donor requirements, intended audiences and proposed product list.

• Prepare a detailed workplan covering review, drafting, feedback, revision and approval stages.

• Maintain a consolidated content tracker for sources, comments, decisions and approvals.

5.2 Evidence Review and Knowledge Synthesis

• Review project reports, assessments, monitoring data, presentations, success stories, learning documents and other materials provided by Ipas.

• Extract and organize approved evidence on results, implementation approaches, achievements, challenges, lessons and recommendations.

• Develop an evidence synthesis framework and messaging matrix linking key messages with supporting evidence, audiences and product formats.

• Identify evidence gaps or inconsistencies and refer them to Ipas for technical clarification.

• Ensure that synthesized content reflects approved evidence and applicable donor reporting requirements.

• Identify opportunities to strengthen storytelling through case studies, beneficiary voices, implementation insights, and evidence-based narratives, where approved by Ipas.

5.3 Knowledge Product Development

• Develop clear structures, narrative flow, headlines, key messages, evidence callouts, conclusions and actionable recommendations.

• Draft content for donor, government, policy, academic and implementation audiences.

• Develop executive summaries and concise key-message versions for dissemination.

• Use approved case examples, stakeholder voices and implementation insights where adequately documented.

• Provide content guidance for charts, infographics, timelines, maps and data callouts.

• Coordinate with the appointed designer or firm to review layouts for content accuracy, completeness and readability.

• Incorporate consolidated feedback and submit clean, final, proofread content in editable format.

5.4 Editorial and Quality Assurance

• Apply consistent terminology, tone, style and messaging across all products.

• Verify that every statistic, factual claim and recommendation is traceable to an approved source.

• Do not alter technical findings, data or approved recommendations without written clearance from Ipas.

• Use respectful, inclusive, gender-responsive, culturally appropriate and non-stigmatizing language.

• Conduct final copyediting and proofreading before and after design.

• Maintain version control and submit a source/reference log.

5.5 Dissemination Content Support

• Develop concise content for a project closeout presentation, including overview, results, learning and recommendations.

• Prepare agreed talking points, key-message summaries or short dissemination copy.

The knowledge-product package is anticipated to cover:

1. Learning Brief: Task-sharing model for last mile delivery

2. Learning Brief: Quality of Care in PAC and PAFP service delivery

3. Learning Brief: Overcoming Provider Bias and Stigma related to PAC

4. Learning Brief: Health facility readiness learnings

5. Learning Brief: Pre-service education for enabling midwifery task-sharing

6. Learning Brief: Community engagement

7. Policy Brief: Supporting the expansion of the 2024 Scope of Practice for mid-level providers.

Each brief should be no longer than 4 pages.

6. Deliverables and Indicative Schedule Final titles, formats and page lengths will be confirmed during inception. Dates may be adjusted through the approved workplan.

No. Deliverable Minimum contents / acceptance evidence Due date 1 Inception report and workplan Methodology, product map, audience segmentation, schedule and content tracker.

Within 5 working days

2 Evidence synthesis framework and messaging matrix

Evidence summary, key findings, lessons, messages, source references and product structures.

30 October 2026

3 Detailed product outlines Approved structure and evidence plan for each agreed product.

10 November 2026

4 First full draft content package Anticipated six learning briefs, one policy brief, and executive summaries/key-message documents.

23 November 2026

5 Revised content package Consolidated revisions, resolved technical queries and clean content ready for design.

30 November 2026

6 Final proofread products and handover

Post-design review, editable content, source log, comment-resolution record and completion note.

7 December 2026

7. Working Arrangements and Responsibilities The consultant will report to the Takeda Project Manager and work closely with designated Ipas technical and communications focal persons. Ipas will provide approved source materials, technical guidance, consolidated feedback and final content clearance. The consultant will participate in agreed review meetings and provide concise progress updates. Final approval of project data, findings and recommendations will remain with Ipas.

8. Required Qualifications and Experience

• Postgraduate degree in public health, development studies, or a related field.

• Minimum five years of relevant experience in knowledge management, knowledge translation, technical writing or research communication for public health or development programs.

• Demonstrated experience developing evidence-based knowledge products, policy briefs, fact sheets, synthesis reports and dissemination materials.

• Proven ability to translate complex project and research evidence into clear, concise and audience-appropriate content.

• Experience in reproductive health, maternal health, health systems or task sharing is strongly preferred.

• Strong analytical writing, editing, synthesis and evidence-traceability skills.

• Ability to work with technical experts, program teams, communications colleagues and designers under tight timelines.

• Excellent written and spoken English; ability to work with Urdu-language source material is an asset.

9. Competencies

• Analytical judgment and ability to distinguish evidence, interpretation and recommendation.

• Clear, concise and audience-centered writing.

• High attention to detail, consistency and version control.

• Responsiveness to feedback and ability to manage multiple products concurrently.

• Sensitivity to context, safeguarding, privacy and non-stigmatizing communication.

10. Proposal Submission Requirements Interested candidates are invited to submit the following documents:

• Curriculum vitae highlighting relevant qualifications and experience

• Two or three relevant work samples of briefs, fact sheets, policy products or synthesis reports

• Proposed methodology of no more than two pages covering document review, synthesis, audience segmentation, drafting, validation and quality assurance

• Financial proposal in Pakistani Rupees indicating daily fee, proposed level of effort, applicable taxes and total cost

• Contact details for at least two recent and relevant professional references

• Confirmation of availability and disclosure of any actual or potential conflict of interest

11. Evaluation Criteria Criterion Weight Relevant qualifications and experience 20% Quality and relevance of work samples 20% Understanding and methodology 20% Public health/reproductive health experience 10% Financial proposal and value for money 30%

12. Acceptance of Deliverables Deliverables will be accepted when they are complete against the approved workplan; grounded in approved project evidence; technically cleared by Ipas where applicable; clear and audience-appropriate; consistent across products; free from avoidable factual and editorial errors; accompanied by editable files and source references; and formally accepted in writing by the authorized Ipas focal person.

13. Confidentiality, Intellectual Property and Safeguarding

• All project documents, data, drafts and internal discussions must be treated as confidential and used only for the contracted work.

• No project information, quotation, image, case example or unpublished finding may be shared without prior written authorization from Ipas.

• All final deliverables and agreed working files will be handed over to Ipas; ownership and usage rights will be governed by the consultancy agreement.

• The consultant must follow all privacy, consent, safeguarding and data-protection requirements communicated by Ipas.

14. Application Deadline and Submission Applications should be submitted by 13th October 2026. Only shortlisted candidates will be contacted.