1 - SOW Yakama BAS Upgrade.docx

Request for Construction Contract Preparation Instructions Maintenance and Improvement (M&I) Projects (Not for Major Facility Renovations)

A request for contract includes the following documents:

· Section C – Description/Specifications/Work Statement This document provides the technical work requirements and is prepared using a standard template. It includes attachments such as drawings, maps, and supplementary data.

· Site location map, drawing showing work to take place, and photos of the existing conditions are highly recommended attachments.

· Section H – Special Contract Requirements This section includes general contract requirements, clarifications of FAR clauses incorporated by reference, and other non-technical contract requirements related to the statement of work. Starting from a boiler plate document that covers most M&I contracts, the CO and COR work collaboratively to finalize Section H taking into account any special requirements specific to the proposed work.

· General Contract Information for the Contracting Officer Form This form communicates contract specific information to the CO they can use to complete SECTION F Deliveries or Performance, SECTION K Representations, Certifications, and Other Statements of Offerors or Respondents, SECTION L Instruction, Conditions, and Notices to Offerors or Respondents, and SECTION M Evaluation Factors for Award.

· Independent Government Cost Estimate

· iProcurement (UFMS) Federal Acquisition Regulation (FAR) Form

· Required Contract Award by Date

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I. Overview

A. Site Location

Yakama Indian Health Center 401 Buster Road Toppenish, WA 98948

B. Background The Yakama Indian Health Center is a single-story structure, approximately 40,000 SF, constructed in 1989. The facility is located in the city of Toppenish, Washington on the Yakama Reservation. The Health Clinic is owned and operated by the Indian Health Service to serve the Yakama Nation and other members of federally recognized tribes and Alaskan Natives. Health programs the clinic offers include: medical and dental primary care, laboratory, radiology, pharmacy and community health programs.

Yakama Indian Health Center is currently utilizing an obsolete Building Automation System (BAS), Metasys version 5.2.0.5400 from Johnson Controls. Use of this system requires an unsupported Windows Operating system and JavaScript. Usage of an unsupported BAS and software poses a risk to building operators and the IHS security Network as there is no support or backup in place if the system were to fail or become compromised.

C. Work Summary

1. Upgrade Metasys Application and Data Server (ADS) software to version 13.0 or newer with associated hardware/software to accommodate the upgrade

2. Provide and Install System Configuration Tool (SCT) and other tools required to fully support Metasys 13.0 or newer

3. Replace Network Automation Engines (NAE) with Series of Network Engines (SNE) or similar hardware

4. Provide and Install headend hardware to replace the existing ADS workstation located in the Administration building

5. Update all graphics, logic and user interface tools made available with the upgrade to Metasys 13.0 or newer

6. Provide on-site training to Maintenance staff for operation of the new system, Operation and Maintenance Manuals, Point to Point Commissioning report and updated Control System Architecture Drawing

7. Provide all parts and labor required for any communication and electrical wiring, hardware and/or rated enclosures

II. Technical Requirements

A. Codes, References, and Standards

Work under this contract shall be performed in compliance with the codes, references, and standards listed below.

1. 2011 National Electric Code NFPA 70

2. 2012 NFPA 101

3. 2020 ANSI/ASHRAE Standard 135

B. Submittals

The Contractor shall provide submittals on the items listed below. COR approval is required before proceeding with the portion of work the submittal applies to.

1. Pre-Construction

a. Construction Schedule

b. Safety and Accident Prevention Plan

c. Infection Control Risk Assessment

d. Pre-Construction Conference

2. Material

a. Metasys ADS version 13.0

b. ADS Workstation PC with UPS battery backup

c. SNE controller

3. Post - Construction

a. Warranties

b. As-Built Drawings

c. Commissioning Report/ Point to Point

d. Operation & Maintenance Binder

C. Material Specifications Equipment specified may be substituted with approved equals in accordance with FAR 52.211-6 Brand Name or Equal

1. Metasys ADS version 13.0

2. ADS Workstation with UPS battery backup

a. Workstation to be Windows 10 operating system or newer

b. Workstation to be reviewed by IHS IT prior to installation or connection to the IHS network

b. UPS battery backup to be UL listed

a. Rated for at least 1 hour

3. SNE controller

a. SNE2200x or similar

b. Commission controller per Manufacturers recommendation

c. Perform data migration from existing customer supplied NAE5510 to SNE2200x

d. Unit shall have battery backup or external UPS

a. External UPS battery backup to be UL listed

i. Rated for at least 1 hour

D. Quality Assurance

1. Point to point commissioning report to include point address, type, description and Pass/Fail check with comments for any corrective action

a. Vendor to identify any existing field device issues to customer

b. Address Schedule of the existing as-built document may be used for reference

2. Workstation to be reviewed and approved by IHS IT prior to installation or connection to owner provided network or similar

E. Work Execution Requirements

1. Infection Control

a. Infection Control Checklist shall be reviewed and evaluated in consultation with the Infection Control Officer.

a. See attached ICRA/PCRA template

b. Contractor to remove all waste generated on-site during the period of performance

c. Activities that result in excessive dust accumulation, such as cutting and demolition, will require the Contractor to use approved methods to contain and minimize dust dispersion. Methods for dust control are listed in the attached Infection Control Construction Risk Assessment

2. Interim Life Safety Measures Plan

a. The Contractor is responsible for notifying and gaining advance approval from the IHS Safety Officer for any modifications or disabling of life safety systems as necessary to complete this work. Examples include temporary modification of exit paths or temporarily disabling an alarm system. In such instances, the Contractor shall implement interim measures acceptable to the IHS Safety Officer.

3. Metasys ADS

a. Installed and configured as turn-key for immediate use on contractor supplied workstation

b. Existing database under version 5.2.0.5400 to be transferred/migrated to Metasys 13.0 or newer

c. Provide licenses for any new software/hardware required to operate Metasys 13.0 or newer

d. Configure users profiles for each maintenance staff member

e. Transfer/Configure existing data trends from existing database under version 5.2.0.5400

f. Verify point to point communication after database has been transferred/migrated to version 13.0 or newer

4. ADS workstation

a. Existing workstation to be replaced with new workstation

a. Metasys 13.0 or newer may be preloaded on the workstation

i. Launcher or similar application required to interface/control BAS network and devices to be installed

b. Workstation to include monitor, keyboard, mouse and speaker

b. Install workstation as turn-key for immediate use

c. Workstation to meet minimum requirements needed to support Metasys 13.0 or newer

5. SNE controller

a. New controller(s) required to accommodate Metasys 13.0 upgrade shall be installed per manufacturers recommendation

b. Existing hardware enclosure may be used if the new controller is able to fit inside the enclosure with proper clearances

a. A replacement enclosure will be required if the new controller will not fit

c. Commission controller per the manufacturer’s recommendation

d. SNE2200x or similar to be configured as turn-key for immediate operation

6. Closeout

a. Operation and Maintenance (O&M) Manual

a. Submit copies of O&M manuals before applicable demonstration and training

b. Provide 2 ARCH D hard copies of As-built drawing of the system architecture

c. Provide an electronic copy of all submittals on the ADS workstation

b. Warranty

a. Provide warranty information to owner

c. Closeout Meeting

a. The Contractor shall coordinate a closeout meeting with the COR and Facility Manager

III. Drawings A. Control As-built

IV. Other Attachments

A. ICRA

B. Life Safety Assessment C. Map