1 - RFP Old Moody Power Poles.pdf

Request for Proposal

Issued: 1/25/2023

Qualified organizations are invited to submit an electronic copy of the proposal that meets the requirements described herein no later than February 1, 2023, by 12:00 p.m. PST to the following email address:

purchasing@nwascopud.org

OR

Hardcopy documents can also be submitted to:

MATERIAL PURCHASE: OLD MOODY POWER POLES

ATTN: PURCHASING DEPARTMENT

NORTHERN WASCO COUNTY PEOPLE’S UTILITY DISTRICT

2345 RIVER ROAD

THE DALLES, OR 97058

This Request for Proposal (RFP) does not commit Northern Wasco County People’s Utility District, “the District” to award a contract or pay any costs incurred in the preparation of a proposal responsive to this request. The District reserves the right to accept all or part of any proposal or to cancel in part or in its entirety this Request for Proposals. The District further reserves the right to accept the proposal that it considers to be in the best interest of the District.

Summary

Northern Wasco County People's Utility District (hereinafter called "District") issues this Request for

Proposals soliciting the material purchase for power poles for the Old Moody Road Line Rebuild.

Timeline The following table outlines the expected solicitation and selection timeline:

Milestone Date

RFP Release 1/25/2023

Site Visit or Pre‐Bid Meeting N/A

Respondents Questions Due 1/30/2023 @ 12:00 pm

Answers to Respondents Questions on or before 2/1/2023

Proposals due 2/1/2023 @ 12:00 pm

Recommendation of award reviewed by Board 2/7/2023

Contract Executed 2/14/2023

Project Description and Scope of Work

The work associated with the Project is located in or near the towns of The Dalles, Dufur, and Tygh

Valley within Wasco County, Oregon.

The Scope of Work may include but is not limited to:

FOB power poles for the Old Moody Line Rebuild

Deliverables

The successful contractor will be expected to:

FOB all power poles to NWCPUD’s yard located at 2345 River Rd, The Dalles, OR 97058 by 5/25/2023. All power poles are to meet or exceed the attached specifications. Any poles delivered to the District’s yard that do not meet the specifications will be returned to or disposed of at the cost of the supplier. The

District may accept, at the sole discretion of the District, non‐wood poles or poles of other materials should the proposed poles meet the requirements of the project.

Proposal Contents Summary

In summary, each proposal must meet all of the following to be considered for acceptance by the

District:

• Fill out the provided cost breakdown form.

• Include the name, address, and telephone number of the primary person from the Contractor who will coordinate the construction services with the District.

• Provide name and email address of primary contact on this submission.

• Provide material specifications. If material other than wood is proposed documentation must be provided to show that it meets or exceeds the specifications.

o Should material other than wood be proposed, the District will assess costs should the material change quantities due to spacing, additional costs for maintenance or access, and other impacts to select the lowest cost option.

Submission

Submit questions via email to:

Purchasing@nwascopud.org

NWCPUD will not host a pre‐proposal meeting.

In addition to addressing all evaluation criteria, submissions must show verification of insurance at the following minimum requirements:

Commercial / General Liability Insurance, covering bodily injury and property damage. This insurance shall include personal injury coverage, contractual liability coverage and products/completed operations liability. Combined single limit per occurrence shall not be less than $1,000,000. Each annual aggregate limit shall not be less than $2,000,000.

Automobile Liability Insurance, this coverage may be written in combination with the

Commercial General Liability Insurance. Combined single limit per occurrence shall not be less than $1,000,000, or the equivalent.

Workers' Compensation. All subject employers working under this contract are either employers that will comply with ORS 656.017 which requires them to provide Oregon workers' compensation coverage that satisfies Oregon law for all their subject workers, or employers that are exempt under ORS 656.126. [2003 c.794 §76c] In addition, Contractor will obtain, at

Contractor's expense, and keep in effect during the term of this contract, Employers Liability insurance with a limit of not less than $1,000,000.

Notice of Cancellation or Change. There shall be no cancellation, material change, potential exhaustion of aggregate limits or non‐renewal of insurance coverage(s) without 30 days' written notice from Contractor or its insurer(s) to NWCPUD. Any failure to comply with the reporting provisions of this clause shall constitute a material breach of Contract and shall be grounds for immediate termination of this Contract by NWCPUD.

Waiver of Insurance Requirements. Contractor’s failure to provide certificates of insurance as specified herein and/or in the manner specified herein does not constitute a waiver of the insurance requirements. Any waiver of the insurance requirements will only be made in writing.

The District may reject any or all submissions if the District deems doing so would be in the public’s interest.

Once a submittal is selected, the District will determine if they desire to enter into negotiations for a final Contract with the most competitive and qualified bidder. Final project related matters will be negotiated during this period to the satisfaction of the District. Contractor shall provide certificates of insurance listing NWCPUD as additionally insured on liability coverages, except professional liability if included, with respect to activities performed under the contract.

Any entity responding to this solicitation shall do so at its sole expense.

This solicitation is being conducted pursuant to procedures set forth in the District’s Procurement

Policies; the Oregon Revised Statutes, Chapter 279B Public Contracting ‐ Public Procurements; and OAR

137‐047.