1-RFP - Data Center West Renovation.pdf

Request for Proposals (RFP) for 2026 Data Center West Facility Upgrades

C.I.P. No. 470031-100010

Response Due Date and Time:

3/30/2026, 1:00 PM local time

Submit Proposal Electronically to:

Bonfire

(RFQ032214)

https://columbus.bonfirehub.com/projectDrafts/224524/details

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PROPOSAL SIGNATURE FORM

This page, signed by an officer of the offering firm or a designated agent empowered to bind that entity in a contract with the City of Columbus, Ohio, by and through its Department of Finance and Management, is required to accompany the proposal submitted for consideration. If signed by someone other than an officer, complete and submit the Proposal Signature Affidavit along with this form.

I, the undersigned, having carefully examined this Request for Proposals (RFP), propose to furnish services in accordance therewith as set forth in the attached proposal.

I hereby certify that, to the best of my knowledge, this submission is complete and all statements made therein are true and accurate.

I also affirm I am duly authorized to sign and submit this response on behalf of the Firm named below.

I further acknowledge that by signing this form I am representing that, in the event this proposal is accepted, the Firm is willing and able to execute a contract in the form shown in the RFP, with the understanding that the project scope and compensation provisions will be negotiated and included in the final contract in a same or similar form as that attached hereto.

By my signature below, I attest that I have read, understand, and agree to the terms, conditions, and requirements set forth in the RFP, including, but not limited to the Department’s standard contract terms and conditions (Exhibit A) and RFP, including any special terms and conditions incorporated in the solicitation documents.

Failure to sign and return this form shall result in the rejection of the accompanying proposal.

FIRM INFORMATION:

FIRM (Company Name):

ADDRESS:

CITY, STATE, ZIP:

PHONE: _________________________ EMAIL: ___________________________________

CITY OF COLUMBUS CONTRACT COMPLIANCE/VENDOR NUMBER: _________________

AUTHORIZATION TO PROPOSE:

Signature Date

Name (print) Title

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PROPOSAL SIGNATURE AFFIDAVIT

COUNTY OF:

STATE OF:

, being duly sworn deposes and says that he/she is

(NAME OF AFFIANT)*

of , (TITLE) (COMPANY) a corporation organized and existing under and by virtue of the laws of the State of and having its principle office at

(NUMBER AND STREET) (CITY/STATE) (ZIP CODE)

Affiant further says that he/she is familiar with the records, minute books and by-laws of

; Affiant further says that

(NAME OF COMPANY)

is

(NAME OF PERSON SIGNING

PROPOSAL/CONTRACT)

(TITLE)

of the corporation, is duly authorized to submit a proposal for

(CONTRACT OR PROJECT NAME)

for said corporation by virtue of

(STATE WHETHER A PROVISION OF BY-LAWS OR A RESOLUTION OF THE BOARD OF DIRECTORS. IF BY

RESOLUTION, GIVE DATE OF ADOPTION.)

(SIGNATURE OF AFFIANT)*

*AFFIANT MUST BE SOMEONE OTHER THAN THE INDIVIDUAL SIGNING THE

PROPOSAL/CONTRACT.*

Sworn to before me and subscribed on in my presence this

____ day of _______ , 20 ___

(NOTARY PUBLIC)

My Commission Expires:

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LOCATION OF LEAD OFFEROR FORM

This form will be used to determine the scoring for the location of the lead offeror per Evaluation Criteria Section 6.6.2 of the Request for Proposals (RFP). Failure to submit this form will result in the submittal receiving one point for the location of the lead offeror. This form does not count toward the submission page limit for this RFP.

Location of Lead Offeror status (check only one box below):

Lead Offeror meets the definition of a “local business” as defined in City Code Section 329.01(bb) (has a current and fixed local occupancy and is a taxpayer in good standing) by meeting all of the following criteria (10 points):

• Owns or leases office space within the corporate limits of the City of Columbus.

• The office space is occupied and used by at least one executive officer of the business entity.

• The office space has been owned or leased by this business for no less than twenty-four consecutive months immediately prior to the due date of this RFP; or if the business has relocated within the City of Columbus during the preceding twenty-four months, it has owned or leased office space within the City of Columbus for twenty-four consecutive months immediately prior to the due date of this RFP.

• The office space is not just a Post Office box or similar mailing address; is not a moveable work site such as a construction trailer or offices at a construction job site; is not a location zoned for residential use, unless such a location is the sole office space owned and/or leased by the business entity; and is not a location rented or used by the business entity for temporary business functions such as meetings or teleconferences.

• Has filed tax returns for both net profits and payroll taxes with the City of Columbus for no less than two consecutive fiscal years preceding the due date of this RFP.

• Is current and compliant in the payment of any City of Columbus taxes on payroll and net profits; or, if not current and compliant, has entered into an agreement to pay any delinquency and is abiding by the terms of the agreement at the due date of the RFP.

Lead Offeror is located within Franklin County, either not within the City’s corporate limits or does not meet all of the criteria for a City of Columbus local business as detailed above (7 points).

Lead Offeror is located within one of the counties adjoining Franklin County, Ohio (5 points).

Lead Offeror is located within the State of Ohio (3 points).

Lead Offeror is located outside the State of Ohio (1 point).

I hereby certify that the Location of Lead Offeror status claimed above is true and accurate. I also affirm I am duly authorized to sign and submit this information on behalf of the Offeror.

Signature Date

Printed Name Title

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PROPOSAL TERMS AND CONDITIONS FOR ARCHITECTS / ENGINEERS

SUBMISSION OF PROPOSAL

Proposals must be submitted according to this proposal.

SUBMISSION OF RESPONSE

All proposals and other material submitted in response to this Request for Proposal (RFP) become the property of the City of Columbus (Owner). The City may choose to retain or return these materials to the Consultant, at the Architect / Engineer’s (hereinafter A/E) expense.

The City is not liable for any cost associated with the preparation of the proposal or any other costs incurred by any A/E prior to the execution of the contract. The rejection of any proposal in whole or in part, at the City’s discretion, will not render the City liable for incurring any cost or damage.

ACCEPTANCE AND REJECTION

The proposal submitted by the A/E to the City of Columbus will be accepted or rejected within a period of 180 days from the proposal due date. The City reserves the right to waive technicalities and to request new proposals (re-advertise) on the required material. The Request may be cancelled and that any proposal may be rejected in whole or in part when it is for good cause and in the best interests of the City.

WITHDRAWAL OF PROPOSALS

The A/E may withdraw their proposal at any time prior to the time specified in the advertisement as the closing date and time for the receipt of proposals. This shall be accomplished by contacting the Director of the contracting Department and requesting to have the proposal withdrawn. Notice to the contracting Department must be received before the proposal due date and time. No A/E shall withdraw or cancel his/her proposal for a period of 180 calendar days after said advertised closing date and time for the receipt of proposals. If the A/E has been notified of the City’s intent to negotiate a contract and the contract negotiation process is not fully completed within 180 days after the due date and time of the proposal, the A/E is not allowed to withdraw or cancel the proposal.

SIGNATURE REQUIRED

The responses must be signed, (preferably with a secure digital signature). If the A/E is a firm or corporation, insert the corporate name followed by the signature of a person authorized to sign said response; if a partnership, indicate partnership name followed by the signature of one of the partners; if a sole proprietorship the signature of the owner is required. Where the person signing for a corporation is NOT an officer or Member of the Company, an affidavit or a resolution of the Board of Directors showing the authority of that person to bind the corporation must be furnished.

APPLICABLE LAWS

The Revised Code of the State of Ohio, as applicable, the Charter of the City of Columbus, and all City ordinances insofar as they apply to the laws of competitive bidding, contracts, and purchases, are made a part hereof.

PUBLIC RECORDS REQUESTS

The City of Columbus, as a political subdivision of the State of Ohio, is subject to Ohio Revised Code Chapter 149, known as the Ohio Public Records Law. Consequently, the A/E understands that ALL documents submitted in response to this RFP are considered public records and WILL be released if and/or when a public records request is made by news media, competitors, or other interested parties, in accordance with the Ohio Public Records Act. If you contend that certain CLEARLY MARKED portions of your response constitute an exception to Ohio’s public records law, you MUST submit your legal basis in support of that assertion with your response.

If a public records request is made for any portion of the documents that you have submitted and you have NOT clearly marked such documents as information constituting

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If a public records request is made for such information and you HAVE clearly marked portions of your response as information constituting an exception to Ohio’s public records law, AND you have submitted the legal basis supporting such claim with which the City agrees, the City will release an appropriately redacted version of your submittal to the requestor and notify you that a request was made and will provide you with a copy of the redacted version of your submittal that was released. Should the requestor indicate that the redacted version is not sufficient for their purposes, you then will be IMMEDIATELY responsible for obtaining an order from a Court of competent jurisdiction in Franklin County, Ohio enjoining release of your clearly marked information constituting an exception to Ohio’s public records law.

If a public records request is made for such information and you HAVE clearly marked portions of your response as information constituting an exception to Ohio’s public records law, but you have NOT submitted the legal basis supporting such claim, the City WILL RELEASE your information to the requestor and notify you that a request was made and that your response was released.

DO NOT mark your entire response/submittal as information constituting an exception to Ohio’s public records law. If your entire response/submittal is so marked, the City of Columbus will not consider your offer.

CONFIDENTIAL INFORMATION

The director of the agency requesting proposals may choose to keep RFP information in confidence during the evaluation process and until the time a contract is executed. This information may include all proposal documentation, notes, including detailed prices, references, resumes, technical and cost information, etc.

Thereafter, proposals and all submissions will become public information, as the City is subject to R.C. 149.43, the Public Records Act.

A/E’s PROPRIETARY INFORMATION A/E acknowledges that the City is subject to Chapter R.C.149.43, the State of Ohio Public Records Law. The City agrees to keep any information confidential except as otherwise required to be disclosed by law including but not limited to the contract.

CONTRACT

The A/E to whom an award is made will be required to execute a written contract with the City of Columbus, Ohio within ten business days after receiving such contract for execution.

An agreement which may result from this proposal shall not be modified or altered by any subsequent course of performance between parties or by additional terms contained in any subsequent documents unless said additional or differing terms are incorporated by contract modification authorized to be entered into by ordinance.

CHANGES AND ADDENDA TO

PROPOSAL DOCUMENTS

Questions as to the interpretation of the Request for Proposal shall be submitted in writing to Bonfire. In order to receive consideration, questions must be received by the question cut-off date as indicated in the advertisement. Any interpretations of questions so raised, which in the opinion of the City or its representative require interpretations, will be issued by addenda posted to the Bonfire web site. The City or its representative will not be bound by any oral interpretations which are not reduced to writing and included in the addenda.

CAMPAIGN CONTRIBUTIONS

A/E hereby certifies the following: that it is familiar with Ohio Revised Code (“O.R.C.”) Section 3517.13; that it is in compliance with Divisions (I) and (J) of that Section; that it is eligible for this contract under the law and will remain in compliance with O.R.C. Section

3517.13 for the duration of this contract and for one year thereafter.

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APPLICABLE LAW REMEDIES

All claims, counterclaims, disputes, and other matters in question between the City, its agents and employees, and the A/E, arising out of or relating to this RFP and the A/E’s submittal, or its breach, will be decided in a court of competent jurisdiction within the County of Franklin, State of Ohio.

Any Agreement shall be governed by and in accordance with the laws of the State of Ohio and the ordinances, statutes and provisions of the Columbus City Code and Charter; specifically including, but not limited to, Charter Sections 159 and 161. Chapter 377 of the Columbus City Codes will be incorporated into the contract, and the A/E is required to comply with said provisions. This includes but is not limited to reporting requirements and the obligation to review the Commission list of contractors and subcontractors that received an adverse determination. Penalties for failure to comply with the wage theft prevention code include suspension for three years, up to permanent disbarment.

CONTRACT COMPLIANCE

The City of Columbus encourages the participation of City of Columbus Certified firms. *

All vendors registering to do business with the City of Columbus must complete their Contract Compliance/Equal Business Opportunity (EBO) registration. Completion of the EBO questionnaire is a requirement to complete vendor registration. Once their vendor registration is approved, if eligible they can then apply to be a City of Columbus Certified firm.

The A/E shall identify all Subconsultants (s) who will provide any type of professional services in relation to this Project. The CMaR shall include the anticipated scope of work that will be performed by all Subconsultants along with their contract compliance numbers, in their SOQ submittal.

The A/E, including its Subconsultants, must hold valid contract compliance certification numbers as required by Columbus City Code (“CCC”) Title 39. In the event of a joint venture, if the joint venture results in the formation of a new entity, that entity shall be required to obtain a contract compliance number.

• Vendors must register on the Vendor Services portal before doing business with the City of Columbus and becoming a City of Columbus Certified firm. To get registered, please visit the following link:

columbusvendorservices.powerappsportals.

com

• After vendor registration, you will receive an email inviting you to complete the required Contract Compliance/ Equal Business Opportunity (EBO) Questionnaire.

Vendors must be contract compliant in order to do business with the City of Columbus. To get compliant, please visit the following link:

columbusvendorservices.powerappsportals.

com

• To complete our online certification application, track the status of your application and receive a copy of your certification approval letter, visit:

Columbus.DiversityCompliance.com

For more certification information or questions, contact us at:

DiversityCertifications@columbus.gov

This information is gathered and monitored by the Office of Diversity and Inclusion (ODI). Please contact ODI. For assistance with identifying potential minority Subconsultants, contact:

https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcolumbusvendorservices.powerappsportals.com%2F&data=05%7C01%7Cdwheat%40pizzuti.com%7Cd846f54f127a4d34636008da9d637308%7Cea7873ef6a9a4645b644cabcdb528f26%7C0%7C0%7C637995347737243870%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=LUL9OFpEWWTXQ%2BJHz0vuRcMgvRije0KqHNxgDqb5bKs%3D&reserved=0 https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcolumbusvendorservices.powerappsportals.com%2F&data=05%7C01%7Cdwheat%40pizzuti.com%7Cd846f54f127a4d34636008da9d637308%7Cea7873ef6a9a4645b644cabcdb528f26%7C0%7C0%7C637995347737243870%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=LUL9OFpEWWTXQ%2BJHz0vuRcMgvRije0KqHNxgDqb5bKs%3D&reserved=0 https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcolumbusvendorservices.powerappsportals.com%2F&data=05%7C01%7Cdwheat%40pizzuti.com%7Cd846f54f127a4d34636008da9d637308%7Cea7873ef6a9a4645b644cabcdb528f26%7C0%7C0%7C637995347737243870%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=LUL9OFpEWWTXQ%2BJHz0vuRcMgvRije0KqHNxgDqb5bKs%3D&reserved=0 https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcolumbusvendorservices.powerappsportals.com%2F&data=05%7C01%7Cdwheat%40pizzuti.com%7Cd846f54f127a4d34636008da9d637308%7Cea7873ef6a9a4645b644cabcdb528f26%7C0%7C0%7C637995347737243870%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=LUL9OFpEWWTXQ%2BJHz0vuRcMgvRije0KqHNxgDqb5bKs%3D&reserved=0 https://columbuscompliance.gob2g.com/ mailto:DiversityCertifications@columbus.gov

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Columbus Diversity Compliance

Office of Diversity and Inclusion 1111 E. Broad Street, 2nd Floor Columbus, OH 43205 MBE / WBE Certification / Contract Compliance

*While the participation and or partnering of City of Columbus Certified firms is encouraged, the level of participation will not be a condition of the proposal award.

https://columbuscompliance.gob2g.com/

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REQUEST FOR PROPOSAL

Project Information

1.1 Project Name: 2026 Data Center West Facility Upgrades

1.2 Project Overview:

The scope of the work shall include design, engineering, and construction contract administration services for interior renovations of the City of Columbus Data Center West facility located at 1601 Arlingate Lane, Columbus, Ohio 43228.

The renovation will include the following: Breakroom renovation, office renovation, vestibule renovation, and other interior upgrades.

The selected A/E shall attend a scope meeting anticipated to be held in May 2026. The A/E’s Project Manager is required to attend. The purpose of the scope meeting is to review and finalize the scope of services, review the contract, and answer any questions about the contract.

1.3 Scope of Improvements:

The Architect/Engineer (hereinafter, “A/E”) will be responsible for full service architectural and engineering services for the project, including but not limited to:

design, construction contract administration, and close out. The A/E shall provide Special Inspections per OBC Chapter 17 as required.

The project shall be designed in conformance with all applicable Federal, State, and local laws, codes, ordinances, and regulations. The design shall conform to the most recently enacted International Energy Conservation Code at the date of contract execution and all applicable Occupational Health and Safety Administration, Environmental Protection Agency, and Americans with Disability Act requirements.

1.4 References:

1.4.1 Project drawings and technical specifications, including construction administration services, shall be prepared in accordance with the Columbus Construction and Material Specifications (CMS), latest edition, and Department of Public Service Standard Drawings, as applicable as well as the Columbus General Conditions contained in the Contract for Construction of the Project.

Applicability shall be determined prior to the start of the design development phase.

Hard copies of the CMS are available for examination or purchase at the Department of Public Service, 111 N. Front St., Columbus, Ohio 43215 (614) 645-7433, and at the office of the Director of Public Utilities, 910 Dublin Rd., 4th Floor, Columbus, Ohio 43215, (614) 645-6141. Note that the hard copy edition will not include any revisions (i.e., supplemental specifications) added to the Public Service website after the hard-copy publication date of January, 2025. It is the AR’s responsibility to stay current. An electronic version of the CMS, with revisions, along with the Standard Drawings, can be viewed at the Department of Public Service’s website at 2025 CMSC.

https://www.columbus.gov/Business-Development/Building-Zoning-Services/Documents-Forms/Design-and-Construction-Documents/Document-Library/Construction-and-Material-Specifications

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Other document references are available online. See the attached Agreement for links to the documents.

1.4.2 City of Columbus, Safety Design Standards, attached.

1.4.3 The A/E shall use current versions of all industry specifications upon execution of the Agreement unless otherwise approved by the City.

1.5 Requirements:

1.5.1 The A/E’s and Subconsultants’ staff proposed to work on this project must possess an active State of Ohio License in Architecture or Engineering if performing said services. The A/E and sub-consulting firms must have a current contract compliance number as issued by the City of Columbus Office of Diversity and Inclusion.

1.5.2 The A/E shall demonstrate previous successful experience in the design and construction management of projects similar in type, scale, and complexity. The Owner prefers that the A/E have recent successful experience with public sector projects of similar type and complexity as being most relevant to the needs of this project.

1.6 Fee:

1.6.1 Do not submit a fee proposal with your response to this RFP. A fee proposal shall be requested from and negotiated with the selected A/E.

1.7 Agreement:

1.7.1 Attached to this RFP is the Draft Agreement for these services.

2. Scope of Services:

2.1 The scope of services for this Project will be defined in the executed Agreement. See Exhibits B and C.

2.2 Below is additional information about select topics during the course of a project.

2.2.1 Renderings:

All renderings and concept drawings shall be in color and shall be generated in a current version of AutoCAD, BIM, or other format/software approved by the City.

The cost for providing up to three renderings shall be included in the A/E’s lump sum fee as an overhead cost.

2.2.2 Utilities:

All the utilities – electric, telephone, data lines, water, sewer, gas and cable lines

– will be the responsibility of the A/E to make appropriate changes, additions, secure permission(s), coordinate, etc., as it relates to the project. The A/E shall also be responsible for identifying any utility conflicts on the site during Schematic Design and shall coordinate with the City and the Utility to have the utility relocated before the project is advertised for construction.

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2.2.3 Sustainable Design:

The A/E’s design shall conform to the most recently enacted IECC at the date of contract execution and the A/E shall consult the City of Columbus Climate Action Plan and City of Columbus Comprehensive Energy Management Plan and shall strive to ensure energy conservation, and demonstrate cost-effective Green Building Practices wherever possible. The AR shall provide sustainable design and energy use modeling services as required and in a manner fully integrated with the design process in order to achieve the best possible design outcomes in coordination with other requirements of this project.

2.2.4 Site Presence During Construction:

During the Construction Stage, the A/E and appropriate Subconsultant(s) shall be present at the Site whenever any work is in preparation or progress, unless otherwise expressly provided in writing by the City. The City expects the A/E to manage and coordinate their level of on-site presence with the construction activities occurring on the site in the best interests of the City. The amount of on-site time will be further defined in consultation with the City and dependent upon the scope of the project. Special Inspections are not included in the hours of on-site presence during construction.

The on-site employees shall be qualified to perform the necessary work, and licensed as required, and the City shall approve the A/E’s employee(s) who are on site performing the required services.

3. A/E Personnel

3.1 All professionals associated with this project shall be appropriately licensed.

4. RFP Schedule:

Pre-Proposal Meeting 3/10/26, 3:00 PM local time Questions Due: 3/17/26, 1:00 PM, local time Proposal Due: 3/30/26, 3:00 PM, local time A/E Selected: April 2026 Scope Meeting: May 2026 City Council Legislation: June, 2026 Notice to Proceed: August, 2026

Project Phase Durations:

Design ~ 4 months Construction procurement ~ 3 months Construction ~ 6 months Record documents ~ 1 months Correction period ~ 12 months

5. Pre-Proposal Meeting: A pre-proposal meeting and facility tour shall be held at 1601

Arlingate Lane, Columbus, Ohio 43228 at 3:00 PM, local time on 3/10/26. Meet in the Lobby.

Attendance is strongly encouraged.

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6. Proposal Submittal Instructions:

6.1 Proposals will be received electronically, via Bonfire, by the City until 3:00 PM, local time on 3/30/26. Proposals received after this date and time shall be rejected by the City.

Submit Proposal Electronically to: Bonfire

6.2 Electronic Submittals

6.2.1 Proposals shall be submitted as a compressed, secure, PDF document. Make sure that the document is printable, but not editable.

6.2.2 The file is NOT to be password protected. Password protected proposals will be deemed non-responsive.

6.2.3 It is the A/E’s responsibility to ensure that an attachment to the A/E’s response to the City’s request for proposals is included in Bonfire. If the City does not receive the correct attachment (response to the RFP as advertised) the proposal shall be deemed non-responsive, and the A/E shall be notified after the due date/time.

6.2.4 Bonfire will show the attached posted in the Bonfire portal.

6.2.5 The date/time stamp of the Bonfire portal constitutes the official date/time of receipt of proposal responses and those responses received after the specified deadline contained in the request for proposal are hereby deemed to be non-responsive and will not be considered for selection by the City. The A/E is solely responsible for ensuring that their proposal response has been successfully transmitted and received by the City before the deadline indicated in the request for proposal. The City shall notify the A/E of a proposal’s rejection.

6.3 Questions

Direct questions through: Bonfire

No contact is to be made with the City other than through Bonfire with respect to this proposal or its status. The deadline for questions is 1:00 PM, local time on 3/17/26. Answers to questions received will be posted in the Bonfire portal.

6.4 Proposal Format (only the following format will be accepted)

6.4.1 Proposals may not exceed twenty (20) letter-size (8.5” x 11”) pages, unless otherwise allowed, and shall include the information specified in 6.6. Typeface must be not less than 12 points.

6.4.2 Complete the required Proposal Signature Form. That document shall be signed by a person authorized to obligate the A/E firm and be included as the front page of the A/E’s proposal. Failure to include this Form shall render the proposal nonresponsive. This Form does not count towards the maximum page limit described in section 6.4.1.

6.4.3 Page numbers must be centered at the bottom of each page.

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6.4.5 Margins must be no less than one inch (1”) on all sides.

6.5 Proposal Content

6.5.1 The A/E shall limit the proposal to provide the information requested but must be limited to no more than twenty (20) total pages of information (e.g. text, graphics, etc.) and follow the format described in 6.4. The proposal shall include the Proposal Signature Form as the front page, which is not counted in the maximum page limit. A cover page, table of contents, letter, etc. will be counted as part of the maximum pages. Proposals exceeding the maximum page limit will be rejected.

6.5.2 Provide information requested below in the order outlined or the proposal may be rejected.

6.5.3 Proposals must address each of the subjects in Section 6.6 (starting with 6.6.2) in the order specified below, using the headings provided.

6.5.4 If the firm submitting a proposal is a subsidiary of a parent firm and has a separate federal identification number, the Proposal Signature Form shall be in the name of the subsidiary and all information provided in Section 6.6 shall relate to the subsidiary. If the parent firm will provide additional resources to the subsidiary, be sure to list the parent firm as a Subconsultant.

6.6 Proposal Evaluation

6.6.1 Proposals will be evaluated based on the enclosed selection criteria and in accordance with Columbus City Code, Title 3, Section 329.28 (“Awarding professional service contracts through requests for proposals”).

For purposes of the Proposal Evaluation, A/E means the ‘Lead Consultant’ or ‘Lead Offeror’ as appropriate.

6.6.2 Location Lead Consultant (A/E) (Maximum 10 points):

Omitting any the information requested in this section shall result in a score of one (1) point. Provide all of the following information and complete and sign the “Location of Lead Offeror Form”:

• Location of the Lead Offeror office where the majority of the work will be performed.

• Indicate the number of Ohio registered professional staff currently employed by the Lead Offeror where the majority of the work will be performed and list the staff by name and professional license number. “Ohio registered professional staff” is defined as: Registered Architect, Registered Landscape Architect, Professional Engineer, Professional Surveyor, and Certified Public Accountant.

• Failure to complete the “Location of Lead Offeror” form shall result in a score of one (1) point for this section.

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6.6.3 Subconsultants (Maximum 5 points):

Provide a list of all Subconsultants who will work on the project and provide all of the following information about each:

• Office location where the majority of their work will be performed.

• Type of work the Subconsultant will perform.

• Estimated percentage of work to be performed by each Subconsultant.

• Federal Identification No. or Contract Compliance No. of each

Subconsultant Please provide Consultant and Subconsultant information similar to the following format:

6.6.4 Statement of Understanding (Maximum 20 points):

Provide all of the information below:

• Description of the Lead Offeror’s understanding of the scope of work (do not copy and paste from the RFP).

• Identification of any challenges of this project (including its limits, opportunities, etc.) and how the Lead Offeror plans to address these issues.

6.6.5 Competence to Perform (Maximum 20 points):

• Identify the Project Manager (defined as the daily point of contact) for each firm participating in the project.

• Identify the key personnel being assigned from each firm, and their roles on this project. Include each assigned person’s recent experience relevant to this project.

• Describe each Project Manager’s experience in their disciplinary field.

• Provide examples of each Project Manager’s experience on similar projects:

project scope, what role they played, project delivery method, etc. Provide owner contact information for three projects that are described in the Lead Offeror’s Project Manager’s experience.

• Describe the Lead Offeror’s Project Manager’s current workload/availability to perform the work necessary for this contract.

Subconsultant Name Contact name, Phone #, E-mail Address (where majority of sub's work will be performed) Type of Work

% of Work to be performed on project

FID # or Contract

Compliance No.

Contract Compliance Expiration

Date

City Certifications?

(i.e. SRBE, M/WBE, EBE, VBE, LGBTBE)

One Fine Vendor Jon Jones, (614) 555-5555, J.Jones@Onefinevendor.com 1234 Main St., Columbus, OH 43215 MEP 15% 12-3456789 9/30/26 MBE

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6.6.6 Past Performance (Maximum 20 points):

• Describe a project that was led by the Lead Offeror’s Project Manager that had challenges (e.g. schedule, communication, funding, etc.) and how the Lead Offeror’s Project Manager dealt with the challenges and the outcome of the project (on time, on budget, etc.).

• If the Lead Offeror has provided prior services to the City of Columbus, list the Department and Division name, Contract Name, year contract was executed and completed, and brief project description. List up to five most recent contracts.

6.6.7 Design Project Tasks and Schedule (Maximum 10 points):

• Identify and list the major milestones and significant tasks for the design phase of the project in sequential order.

• Provide a description of each task.

• Indicate which firm is responsible for each task.

• Provide a realistic design schedule based upon the Estimate Notice to

Proceed date listed in Section 4.

• The schedule shall be generated using Critical Path Management

(CPM)based scheduling software such as Microsoft Project or Primavera P6.

11x17 paper size is allowed for this section.

6.6.8 Cost Containment (Maximum 10 points):

• Provide three to five examples of the Lead Offeror’s Project Manager’s success in containing design project costs in past or current projects.

• Provide three to five examples of the Lead Offeror’s Project Manager’s success in containing construction project costs in past or current projects.

• Provide the owner’s name, project name, original contract amount, final payment amount for each example listed.

6.6.9 Environmentally Preferable Approach (Maximum 5 points):

Provide all of the information below:

• Demonstrate or offer an environmentally preferable approach to the services being sought by the City.

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7. Selection Process:

Consistent with Columbus City Code Section 329.28 for awarding professional services contracts through requests for proposals, an evaluation committee (“Committee”) will evaluate each RFP submitted for this Project.

The committee shall evaluate all offerors and proposals received and rank the offerors based upon the evaluation criteria specified in the RFP. The committee may select two (2) or more of the highest qualified offerors with which to hold additional discussions. Offerors not selected for further discussions may be excluded from further consideration for the contract upon notification by the committee or city agency.

Based upon the content of the proposals received including any revisions thereto, and upon any additional discussions with the offerors the committee shall rank the remaining offerors based upon the evaluation criteria specified in the RFP.

The Committee shall submit its ranking of the offerors, along with a written explanation of the basis for the ranking to the City’s Director of Finance and Management. The ranking and written explanation shall become part of the contract file.

The Director of the city agency shall have discretion consistent with appropriate departmental and/or citywide administrative rules in selecting the offeror with which to enter into contract negotiations. The city agency shall enter into contract negotiations with the selected offeror to determine the terms and conditions of the contract, including compensation to be paid by the city. If negotiations fail, negotiations with this offeror shall be terminated, and the city agency may enter into contract negotiations with another offeror as selected by the director.

This process may continue until a contract is successfully negotiated.