1-FINAL - IFB 25-08-561 Infrastructure.pdf

Invitation for Bid

Snow & Ice Removal Services for

Transit Infrastructure

INDIANAPOLIS PUBLIC TRANSPORTATION CORPORATION

1501 WEST WASHINGTON STREET

INDIANAPOLIS IN 46222

EMAIL: procurement@indygo.net

General Guidelines:

This document is intended to assist prospective bidders in successfully making a bid for the work contemplated herein. Bidders are strongly encouraged to read the entire document very carefully.

∞ The terms “Statement of Qualifications” and “Bid” are used interchangeably in this document and should be assumed to be equivalent.

∞ All attachments must be filled out completely. Federal and state regulations mandate that all attachments be submitted.

∞ If an attachment does not apply to your business or bid, mark the form “Not Applicable”. Sign and date such attachments.

∞ IPTC demonstrates a continued commitment to the success of minority, women, veteran and disability-owned (MBE, WBE, VBE, DOBE) businesses in Indianapolis by promoting contracting opportunities for vendors certified by the City of Indianapolis Office of Minority and Women Business Development (OMWBD) and MBE, WBE and VBE businesses certified with the Indiana Department of Administrations Division of Supplier Diversity within public transit. The program is designed to ensure an equal opportunity for MBE, WBE, VBE and DOBE vendors to receive and participate in contracts that are presented through competitive solicitations and are without a Federal Disadvantaged Business Enterprise (DBE) participation requirement.

∞ IPTC reserves the right to waive any irregularities and/or reject any and all responses to this solicitation.

∞ IPTC is under no obligation to award a contract to any firm responding to this solicitation and reserves the right to withdraw any award notification made before entering a contract.

∞ If there is any evidence or indication that two or more bidders are in collusion to restrict competition or are otherwise engaged in anti-competitive practices, the bid of all such bidders shall be rejected, and such evidence may be a cause for disqualification of the participants in any future solicitation undertaken by IPTC.

∞ When in doubt contact IPTC’s Procurement Department at Procurement@IndyGo.net mailto:Procurement@IndyGo.net

PROCUREMENT SCHEDULE

IFB 25-08-561

Snow & Ice Removal Services for

IFB Release Date September 29, 2025, by EOD

Pre-Bid Meeting October 9, 2025 @ 1:30 pm EST Via MS Teams

Contract Exceptions Due October 16, 2025, by 4:00 pm EST

Written Questions Due October 16, 2025, by 4:00 pm EST

Answers to Written Questions Posted October 22, 2025, by EOD

IFB Due Date November 4, 2025, by 2:00 pm EST

Bid Opening Date November 4, 2025, by 4:00 pm EST

IPTC Board Meeting November 20, 2025 @ 4:00 pm EST

Notice of Award(s) November 21, 2025

Table of Contents

SECTION A

A.1 HISTORY:

A.2 TERM OF CONTRACT:

A.3 HISTORY OF THE SERVICE:

A.4 SCOPE OF WORK

A.4.1 SERVICE STANDARDS AND REQUIREMENTS

A.4.2 SERVICE LOCATIONS AND SPECIFICATIONS

A.4.3 REPORTING AND INVOICING REQUIREMENTS

A.5 PRE-BID MEETING:

A.6 EVALUATION:

A.7 INSURANCE & SPECIAL REQUIREMENTS:

A.8 RESERVED RIGHT:

A.9 ACCESS TO PUBLIC RECORDS ACT (APRA):

A.10 CONTRACT:

A.11 PROPOSED CONTRACT EXCEPTIONS:

A.12 NOTICE TO VENDORS:

A.13 REQUIRED DOCUMENTS CHECK LIST:

A.14 BIDS, DUE DATE, TIME, AND LOCATION:

A.15 WRITTEN QUESTIONS/ANSWERS:

A.16 AWARD NOTIFICATION:

A.17 SUBMISSION:

A.18 LIMITATION OF RESPONSIBILITY:

A.19 VENDOR WARRANTS AND SUB-CONTRACTOR RESTRICTIONS:

A.20 RESPONSIVENESS AND RESPONSIBILITY DEFINITIONS:

A.21 TAXES:

A.22 INDEPENDENT CONTRACTOR:

A.23 FAILURE TO SUPPLY:

A.24 FEDERAL PARTICIPATION:

A.25 BUSINESS ENTERPRISES:

A.26 DIVERSITY COMMITMENT AND EQUAL OPPORTUNITY:

A.27 FEDERAL REGULATIONS:

A.28 BID AND CONTRACT PROCEDURES:

A.29 REQUIRED CERTIFICATIONS:

A.30 PROTEST POLICY:

APPENDIX A – BID OFFER COST FORM

Invitation for Bid

PROCUREMENT DEPARTMENT

SECTION A

IPTC Procurement is requesting the submission of an Invitation for Bid response in accordance with the following description.

IFB 25-08-559 Snow & Ice Removal Services for

Transit Infrastructure

A.1 History:

The Indianapolis Public Transportation Corporation (IPTC) is a Municipal Corporation as defined by the Urban Mass Transportation Act of 1965, adopted in 1965 by the Indiana General Assembly. In 1973, the company was chartered by the city ordinance to provide public transportation for the City of Indianapolis, Marion County, the Town of Speedway, and the City of Beech Grove.

IPTC is led by a seven-member Board of Directors who approve policies relating to operations, contracted services, safety, finance, and overall corporation structure. All Power and authority of IPTC is vested in and exercised by its Board of Directors, appointed by political subdivisions and public officials within IPTC’s territorial boundaries.

IPTC functions on an operational basis under the Rules and Regulations of the United States Department of Transportation (USDOT) through the Federal Transit Administration (FTA), applicable Indiana Codes and the Ordinances and regulations established by the Indianapolis, Marion County City Council as well as its Board of Directors.

Funding is derived from multiple sources, including Federal Assistance (Federal Transit Administration), State Funds (Public Mass Transit Funds, state sales tax), Local Funds (Marion County Property Tax), and Passenger Fare Revenue.

The majority of IPTC employees are members of the Amalgamated Transit Union (ATU). IPTC has more than 750 employees and its annual operating budget is approximately $117 million.

A.2 Term of Contract:

IPTC seeks to contract these services for an initial term of three (3) years and two (2) one-year options, each exercisable by IPTC.

A.3 History of the Service:

IPTC is currently under contract with R.A.S.K and Associates

A.4 Scope of Work The awarded vendor shall provide comprehensive snow and ice removal services, including de-icing and salting operations, for Indianapolis Public Transportation Corporation (IPTC) transit infrastructure. These services are critical to maintaining safe operations for IPTC passengers, employees, and vehicles, and must be provided on a 24/7 basis in accordance with the service standards outlined herein.

Transit Infrastructure

1. 34 Red Line bus stations

2. 18 Purple Line bus stations

A.4.1 SERVICE STANDARDS AND REQUIREMENTS

The Vendor shall:

1. Maintain crews on call and ready 24/7, including nights, weekends, and holidays.

2. Monitor weather conditions continuously and mobilize crews proactively before, during, and immediately following winter weather events.

3. Clear, treat, and maintain all pedestrian and vehicular access points simultaneously across IPTC super stops and stations.

4. The awarded vendor will supply all salt, de-icing agents, and materials required.

5. Use only environmentally responsible, surface-safe de-icing products, suitable for use on pavers, asphalt, and concrete. Vendors must provide product specifications for approval within thirty (30) days of contract award.

6. Ensure that snow piles do not obstruct bus operations, parking, deliveries, or cause hazardous refreezing. When necessary, excess snow must be hauled off-site with IPTC’s approval.

7. Plowing, shoveling, and de-icing shall be performed for:

a. Sidewalks, ADA ramps, bus bays, & bus lanes.

8. Services shall be triggered by:

a. 1.5 inches or more of accumulation (snow or ice).

b. Maintain continual clearing during heavy snowfall, ensuring all entrances and access points are cleared after each

1.5” of accumulation.

c. Pre-salting of surfaces before anticipated storms by request of IPTC

A.4.2 SERVICE LOCATIONS AND SPECIFICATIONS

A.4.2.1. BRT Stations and Super Stops (Red Line, Purple Line, and 8 Designated Super Stops)

1. Platforms range from 50–60 feet in length and include shelters, ticket machines, and curbside access.

2. Requirements include:

a. Clearing entire raised platform, shelters, and ticketing areas after 1.5” accumulation.

b. Maintaining bus boarding areas and both street-facing platform sides.

c. Exposing rub rails and blue alignment lines at all times.

d. Using pre-salting and snow removal methods to maintain safety, while not applying salt to the heated upper platforms. Snow melt systems in place must be respected; improperly applied salt must be broomed off immediately.

3. Service must keep pace with 10–15-minute bus arrivals, for up to 20 hours per day.

34 Red Line Bus Station Locations:

Prelim Stop Name Short Name Orientation In/Outbound Address Zip

66th & College 66th Curb Both 6585 N College Ave 46220 Broad Ripple Ave Broad Ripple Ave Center Both 6291 N College Ave 46220 Kessler Blvd Kessler Center Both 5865 N College Ave 46220 54th & College 54th Center Both 5439 N College Ave 46220 52nd & College 52nd Center Both 5129 N College Ave 46205 46th & College 46th Center Both 4572 N College Ave 46205 42nd & College 42nd Center Both 4208 N College Ave 46205 38th & Park 38th & Park Center Both 603 E 38th St 46205 38th & Meridian 38th & Meridian Center Both 3786 N Meridian St 46208 34th & Meridian 34th Center Both 3406 N Meridian St 46208 30th & Meridian 30th Center Both 3006 N Meridian St 46208 Fall Creek Pkwy & Meridian Fall Creek Center Both 2606 N Meridian 46208 22nd & Meridian 22nd Center Both 2184 N Meridian St 46202 18th & Meridian 18th & Meridian Center Both 1810 N Meridian St 46202 18th & Capital 18th & Capitol Center Both 1759 N Capitol Ave 46202 14th & Capitol 14th Center Both 1409 N Capitol Ave 46202 9th & Capitol 9th Center Both 903 N Capitol 46204 Vermont & Capitol Vermont Center Both 409 N Capitol 46204 Washington & Capitol State Capitol Center Both 3 N Capitol Ave 46204 Julia M Carson Transit Center Transit Center Other Both 201 E Washington St 46204 New Jersey & Virginia New Jersey Curb Outbound 303 Virginia Ave 46204 New Jersey & Virginia New Jersey Curb Inbound 304 Virginia Ave 46203 Merrill & Virginia Fletcher Place Curb Outbound 541 Virginia Ave 46203 Merrill & Virginia Fletcher Place Curb Inbound 542 Virginia Ave 46203 Woodlawn & Virginia Fountain Square Curb Inbound 1042 Virginia Ave 46203 Woodlawn & Virginia Fountain Square Curb Outbound 1041 Virginia Ave 46203 Pleasant Run Pkwy & Shelby Pleasant Run Curb Outbound 1740 Shelby St 46203 Pleasant Run Pkwy & Shelby Pleasant Run Curb Inbound 1741 Shelby St 46203 Raymond & Shelby Raymond Curb Inbound 2169 Shelby St 46203 Raymond & Shelby Raymond Curb Outbound 2202 Shelby St 46203

Southern & Shelby Garfield Park Curb Outbound 2554 Shelby St 46203 Southern & Shelby Garfield Park Curb Inbound 2601 Shelby St 46203 Troy & Shelby Troy Curb Outbound 3004 Shelby St 46227 Troy & Shelby Troy Curb Inbound 2954 Shelby St 46203 National & Shelby UIndy Center Both 3705 N Shelby St 46227

18 Purple Line Bus Station Locations:

Prelim Stop Name Short Name Orientation In/Outbound Address Zip

38th St. & Coliseum Ave. State Fair Center Both 1335 E. 38th St. 46205 38th St. & Orchard Ave. Orchard Center Both 1775 E. 38th St. 46218 38th St. & Keystone Ave. Keystone Center Both 2408 E. 38th St. 46218 38th St. & Meadows Dr. / Oxford St.

Meadows Center Both 2904 E. 38th St. 46218

38th St. & Sherman Dr. Sherman Center Both 3760 E. 38th St. 46218 38th St. & Arthington Blvd. Arthington Center Both 4704 E. 38th St. 46218 38th St. & Emerson Ave. Emerson Center Both 5070 E. 38th St. 46218 38th St. & Layman Ave. Layman Center Both 5510 E. 38th St. 46218 38th St. & Arlington Ave. Arlington Center Both 5960 E. 38th St. 46218 38th St. & Shadeland Ave. Shadeland Center Both 6960 E. 38th St. 46226 38th St. & Richardt St. Richardt Center Both 7605 E. 38th St. 46226 38th St. & Franklin Rd. Franklin Center Both 8004 E. 38th St. 46226 38th St. & Alsace Place Alsace Center Both 8410 E. 38th St. 46226 38th St. & Post Road Post Center Both 3810 N. Post Rd. 46226 42nd St. & Post Road 42nd Street Center Both 4204 N. Post Rd. 46226 Post Rd. & Pendleton Pike Pendleton Pike Center Both 4875 N. Post Rd. 46226 Post Rd. & 56th St. 56th Street Center Both 5575 N. Post Rd. 46216 Wheeler Rd. & Rising Rd. Ft. Ben/Ivy Tech Center Both 9255 Rising Rd. 46216

A.4.3 REPORTING AND INVOICING REQUIREMENTS

• Vendor will invoice IPTC on a monthly basis.

• Each invoice must include:

• Dates and times of service

• Locations serviced (with details of the type of service provided)

• Total labor hours and equipment hours

• Materials used

• Associated purchase order number

A.5 Pre-Bid Meeting:

The pre-bid meeting will be held on Thursday, October 9, 2025, at 1:30 pm EST, virtually. The meeting's purpose is to go over procurement procedures and answer questions related to the bid process. This is not a mandatory meeting; however, it can be viewed as a valuable networking opportunity for prime and sub-contractors to meet. Please email procurement@indygo.net for a virtual link.

A.6 Evaluation:

The award(s) will be given to the responsive and responsible bidder(s) (see Required Documents Check List in Sub-Section A.13) whose bid(s) meets the requirements and criterion set forth in the solicitation at the lowest cost.

A.7 Insurance & Special Requirements:

Bidders are required to provide insurance pursuant to this solicitation. Copies of the following certificates of insurance must be submitted with the bid:

- Worker’s Compensation (statutory)

- General Liability

- Automobile Liability

The Vendors(s) must maintain insurance during the performance of the Contract from one or more insurance companies; licensed in the State of Indiana to provide the required forms of insurance, said insurance companies must be reasonably satisfactory to

IPTC.

All insurance is to remain in full force and effect until all work under the Contract has been satisfactorily completed and accepted by IPTC.

A.8 Reserved Right:

IPTC reserves the right to withdraw this solicitation at any time in the process prior to contract execution. If such action is taken by IPTC, no vendor will have a claim for recompense.

A.9 Access to Public Records Act (APRA):

Vendors are advised that materials contained in bids are subject to the Access to Public Records Act (APRA), IC 5-14-3 et seq., and, after the contract award, the entire IFB file may be viewed and copied by any member of the public, including news agencies and competitors. As a vendor, it is your responsibility to identify any information that may fall under a statutory exemption to the APRA and clearly mark that information as confidential. Any information marked confidential must also identify the APRA exemption that applies (please refer to IC 5-14-3-4 for the primary list of exemptions). If the vendor does not identify the statutory exemption, the procurement department will not consider the submission confidential. In the event the vendor takes any legal or protective action and directs IPTC not to disclose confidential information, the vendor will indemnify IPTC against any losses, including reasonable attorney fees and costs, arising from the non-disclosure of the confidential information.

mailto:procurement@indygo.net

A.10 Contract:

A template of IPTC’s Service Contract is attached to this solicitation.

No contract exceeding $100,000 shall be awarded without the approval of the IPTC Board of Directors

A.11 Proposed Contract Exceptions:

Any exceptions to IPTC’s Services Agreement must be submitted no later than Thursday, October 16, 2025, by 4:00pm EST to be considered. The submission of exceptions does not constitute acceptance by IPTC, nor does it obligate IPTC to negotiate or incorporate such exceptions into the final agreement. All submitted exceptions will be reviewed and only those expressly approved by IPTC may be incorporated into the final contract. The inclusion of any approved exceptions remains subject to further negotiation between IPTC and the awarded vendor. If an approved exception is not mutually agreed upon during contract finalization, the terms of the Services Agreement shall apply as originally stated with no further modification.

Failure to submit exceptions by the deadline will be deemed as acceptance of all terms and conditions in the Services Agreement without modification.

All approved exceptions, if any, will be issued as an addendum to the solicitation. Exceptions submitted after the deadline may not be considered.

*IPTC is aware that all clauses contained in the attachment may not be applicable to this solicitation. Clauses are provided to give potential vendors an idea of the types of legal State and Federal clauses that are required in IPTC contracts.

A.12 Notice to Vendors:

Vendors interested in submitting a response to this solicitation are required to be registered with Bonfire at https://indygo.bonfirehub.com. Only registered vendors can submit a response. Registration is FREE.

Vendors are furnished the following instructions to clarify conditions for work, development, and presentation of offers, clarification of contents, review of concerns, and other pertinent information from which knowledge of preparing and offering a responsible and responsive offer may be developed.

All forms required in the certification pages must be completed and submitted via the Bonfire website or the bid will be considered as non-responsive.

A.13 Required Documents Check List:

The following items are listed as required. Failure to include them in your submission will cause your Bid to be ruled non-responsive.

Letter of Understanding Bid Offer Cost Form All Certifications & Documents (with completed bid checklist) Executed Addendum https://indygo.bonfirehub.com/

Certificate of Insurance References (minimum three)

A.14 Bids, Due Date, Time, and Location:

Responding vendors must submit the Invitation for Bid through Bonfire. Any alterations to the forms contained in the IFB or failure to submit all certifications referenced may result in the Bid being declared as non-responsive. All Bids must be submitted no later than 2:00 PM EST on November 4, 2025.

A.15 Written Questions/Answers:

Bidding vendors are to submit any questions regarding this procurement in writing via Bonfire (indygo.bonfirehub.com) or by email at procurement@indygo.net by 4:00 PM EST by October 16, 2025. All questions will be answered through an Addendum that will be posted to Bonfire on October 22, 2025, by EOD.

Bids are due on or before November 4, 2025, at 2:00 PM (EST)

A.16 Award Notification:

Vendors will be notified of the award on or before Friday, November 21, 2025.

A.17 Submission:

Vendors must submit their bids to: https://indygo.bonfirehub.com/opportunities/

All sections of your bid must be completed and uploaded to the Bonfire website no later than 2:00 PM EST, November 4, 2025.

Under no circumstances will a vendor’s Bid be accepted after 2:00 PM (EST), November 4, 2025.

The required items to be included within your bid are listed above, under the A.13 Required Documents Check List.

A.18 Limitation of Responsibility:

IPTC is not responsible, and will not accept any responsibility, for the cost incurred by any vendor in the specific preparation or the associated activities aiding in the preparation of any offer.

A.19 Vendor Warrants and Sub-Contractor Restrictions:

Vendor warrants that all information provided by it in connection with this bid is true and accurate and that by virtue of its submission, can supply all work requested herein without brokering or delegating to a third party.

Vendor warrants that it will not delegate or sub-contract its responsibilities under the Agreement beyond the level revealed in the bid without the prior written permission of IPTC.

A.20 Responsiveness and Responsibility Definitions:

All bids must be responsible and responsive.

• Definition of Responsive for submitting vendors to this solicitation:

https://indygo.bonfirehub.com/opportunities/

All certifications and forms blank must be filled in, all offered goods and/or services must conform with the Statement of Work requested, unless an alternate but equal request has been submitted for approval; and all information required in the request for submissions documents must have been completed and submitted to conform with the definition of the term, responsiveness. Any alteration, erasure, or interlineations of the document will cause the submission to be determined as non-responsive. However, IPTC reserves the right to accept any bid or reject all bids, or to waive any defect or irregularity found in any bid.

• Definition of Responsible for the submitting vendors to this solicitation:

IPTC will consider among other factors, the vendors record of integrity, experience, and past performance, its financial status, the capability to perform the project as stated, or whether the vendor is in default of any contract or other obligation to IPTC, the Federal, State or Local Government(s). In arriving at a determination, IPTC may institute a pre-award survey on any or all vendors. Vendors will be required to cooperate with the pre-award survey team. Failure to cooperate will result in a finding of non-responsibility.

A.21 Taxes:

IPTC is tax-exempt from Federal and State excise, use, and sales taxes.

A.22 Independent Contractor:

The successful vendor(s) will be considered and must accept status as that of an “independent contractor” to IPTC and shall recognize that they are not an employee or officer of IPTC.

A.23 Failure to Supply:

Failure to supply the required certifications will result in the determination of the bid as “non-responsive”.

A.24 Federal Participation:

IPTC is a recipient of federal funding through the Federal Transit Administration of the United States Department of Transportation.

A.25 Business Enterprises:

This procurement is subject to the requirements of 49 CFR part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. IPTC is committed to the participation of MBE, WBE, VBE and DOBE certified vendors (XBE) as registered with the City of Indianapolis or Indiana Department of Administration. Bidders are expected to document sufficient XBE participation or, alternatively, document good faith efforts to do so pursuant to the XBE Participation and Good Faith Efforts Documentation Forms provided in this solicitation. The successful bidder will be required to submit monthly reports documenting progress towards meeting the XBE commitment. The report must be an accurate reflection of the actual amount paid to the XBE firm(s).

A.26 Diversity Commitment and Equal Opportunity:

It is the policy of the IPTC to commit to the success of minority, women, veteran and disability-owned (MBE, WBE, VBE, DOBE) businesses in Indianapolis by promoting contracting opportunities for vendors certified by the City of Indianapolis Office of Minority and Women Business Development (OMWBD) and/or MBE, WBE, VBE businesses certified by the Indiana Department of Administration’s Division of Supplier Diversity.

For information on IPTC’s commitment to diversity and equal opportunity procurement program, please contact IPTC’s Supplier Diversity Department at supplierdiversity@indygo.net.

A.27 Federal Regulations:

Federal Procurement Regulations establish certain submissions be required from any third-party contract IPTC enters into with any vendor. In order that IPTC remains compliant with the Federal Requirements of FTA Circular 4220.1F, each vendor is required to complete and submit as a part of the offer package executed certifications as defined in this section.

A.28 Bid and Contract Procedures:

IPTC reserves the right to postpone the times at which bid offers are scheduled to be received and opened and to amend the solicitation scope of work. Prompt notification of such postponement or amendment will be given by IPTC to all prospective vendors who have requested the solicitation documents.

If the work is amended, any vendor from whom a bid had been received prior to the giving notice of amendment will be entitled to withdraw the submission and resubmit their response in conformance with the changed work. No extension will be given to re-submit. The re-submission must still be completed prior to Tuesday, November 4, 2025, by 2:00 PM (EST).

A.29 Required Certifications:

The following pages of certifications must be executed and returned with your bid. Some portion of these required certifications may/will not be applicable to the contents of the statement of work that is attached to and made a part of this solicitation.

However, the bid submitted must contain completed, signed, and sealed (if required) documents. If the document is not applicable, write “N/A” on the face of the document and sign in the appropriate area.

A.30 Protest Policy:

Protest(s) will only be accepted by IPTC’s Senior Director of Procurement from officers of a business whose direct economic interest would be affected by the award of a contract or the refusal to award a contract. Protest(s) submissions should be concise, logically arranged, and state clearly the grounds for protest.

For more detailed information on IPTC Protest policy and procedures please visit the (IPTC) IndyGo website at the link:

http://www.indygo.net/wp-content/uploads/2022/04/Protest-Procedure-rev-3.14.22.pd mailto:supplierdiversity@indygo.net

APPENDIX A – Bid Offer Cost Form

IFB 25-08-561

Snow & Ice Removal Services Bid Offer Cost Form

(MUST BE RETURNED WITH YOUR OFFER)

The awarded vendor shall provide comprehensive snow and ice removal services, including plowing, shoveling, de-icing, salting, and hauling (as needed). Pricing must be inclusive of all labor, equipment, materials, mobilization, and disposal costs.

Vendor Information

Company Name:

Contact Person:

Phone/Email:

Date Submitted:

1. 34 Red Line bus stations

2. 18 Purple Line bus stations

3. 8 Super Stops

Pricing Table

34 Red Line bus stations

Category Description Unit of Measure

Year 1 Year 2 Year 3 Year 4 (Option Year 1)

Year 5 (Option Year 2)

Labor

General Snow Removal Crew (shoveling, salting, clearing access points)

Per Hour, Per Person

Equipment & Operator

Plow Truck & Operator Per Hour

Snow Blower (walk-behind, incl. operator) Per Hour

Materials Bulk Salt (environmentally safe) Per Pound

Materials De-icing Agent (liquid brine, calcium, or magnesium chloride)

Per Gallon

Special Services

Removal and Disposal of Excess Snow

(including truck, loader, dump fees)

Per Hour

18 Purple Line bus stations

Category Description Unit of Measure

Year 1 Year 2 Year 3 Year 4 (Option Year 1)

Year 5 (Option Year 2)

Labor

General Snow Removal Crew (shoveling, salting, clearing access points)

Per Hour, Per Person

Plow Truck & Operator Per Hour

Equipment & Operator

Snow Blower (walk-behind, incl. operator) Per Hour

Materials Bulk Salt (environmentally safe) Per Pound

Materials De-icing Agent (liquid brine, calcium, or magnesium chloride)

Per Gallon

Special Services

Removal and Disposal of Excess Snow

(including truck, loader, dump fees)

Per Hour

** This pricing is valid for 120 days from the date of the Bid opening on November 4, 2025.**.

Vendor Certification

By submitting this pricing sheet, the vendor certifies that:

- All services will be performed in compliance with A.4.1 Service Standards & A.4.2 Specifications.

- All required equipment, salt, and de-icing agents will be provided by the vendor.

- Environmentally responsible products will be used, and product specifications will be submitted for approval.

- Continuous 24/7 readiness and proactive mobilization will be maintained.

Authorized Signature: ___________________________ Date: ______________

Offers will be received until the date and time listed. All offers must be received at the office of the Procurement Manager. All offers are subject to public opening and date and time indicated for submittal.

Proposal Data Check List Did you read and understand the General Specifications? Yes ___No ___Initials ___ Did you read and understand the Scope of Work? Yes ___No ___Initials ___

Are there any exceptions to the Contract template? Yes ___No ___Initials ___ If yes, please indicate below:

Are there any exceptions to the instructions as described? Yes ___No ___Initials ___ If yes, explain:

Certificate Items Required to Be Returned

_____ Proposal Check List _____ Certificate of Procurement Integrity _____ Certificate of Restriction on Lobbying _____ Certificate Regarding Debarment _____ Non-Collusion Affirmation _____ Acknowledgment of Addendums _____ DOT Assisted Contracts Bidders List Certification _____ Technical Proposal _____ Similar Project Experience _____ References (3) _____ Resumes and/or BIOs of team members _____ Subcontractor/Supplier Participation Form (1 pg.)

_____ Good Faith Efforts Documentation Form (3 pgs.)

_____ Letter of Commitment from each XBE subcontractor, see XBE Subcontractor Participation Form _____ Certificate of Insurance

It is the responsibility of the vendor to notify IPTC if the contents of the solicitation do not match the description found in the Table of Contents included in the solicitation. Failure of the vendor to complete all forms and sign at all signature blocks may disqualify the offer from consideration.

NO OFFER SHALL BE ACCEPTED OR CONSIDERED THAT IS RECEIVED LATER THAN THE TIME AND DATE STATED AS THE SUBMISSION REQUIREMENT. Time given in the solicitation is the current time observed by the Consolidated City of Indianapolis, Indiana.

Offerors Name Offerors Signature

Company Name

CERTIFICATE OF PROCUREMENT INTEGRITY

(Must be returned with your offer)

I, _______________________________________________________, am the officer or designated employee responsible for the preparation of this proposal offer and hereby certify that to the best of my knowledge and belief, with the exception of any information described below on this certificate, have no information concerning a violation or possible violation of Section 27 (a), (b), (c), or (e) of the FPPA * (41 USC 23) as implemented in the FAR, occurring during the conduct of this procurement.

As required by Subsection 27 (d) (1) (B) of the FPPA, I further certify that each officer, employee, agent, representative, and/or consultant of:

(Company Name Typed)

Who has participated personally and substantially in the preparation or submission of this offer, has certified that he/she is familiar with, and complied with, the requirements of Subsection 27(a) concerning any violation or possible violation of the FPPA, pertaining to this document.

List violations or possible violations (enter “NONE” if none exist):

_____________________________________ Date_____________ (Signature of Authorized Company Official)

(Title of Official, Including Name, Typed)

This certification concerns a matter within the jurisdiction of an agency of the United States and making a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18, U.S. Code, Section 101.

Section 27 became effective July 16, 1989

CERTIFICATION OF RESTRICTIONS ON LOBBYING

I, _________________________________, hereby certify on behalf of

(Company Name)

No appropriated Federal funds have been paid or will be paid, by or on behalf of the undersigned to any person influencing or attempting to influence an officer or employee of any Agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal Grant, the making of any Federal Loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer, or employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit the Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.

The undersigned shall require that the language of this certification be included in the awards documents for any and all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance is placed when this transaction is made or entered into. Submission of this certification is prerequisite for making or entering into this transaction as imposed by Section 1352, Title 31 USC.

Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00 and not more than $100,000.00 for each such failure.

Executed this __________ day of ________________, 20___

By: _____________________________________________ (Signature of Authorized Official)

(Title of Authorized Official)

CERTIFICATION REGARDING DEBARMENT

To be submitted on all contracts reasonably anticipated exceeding $25,000.00 in value.

THE UNDERSIGNED PROPOSER, OFFORER, OR SUBCONTRACTOR (“ATTESTER”) CERTIFIES, TO THE

BEST OF ITS KNOWLEDGE AND BELIEF THAT:

The attester and/or any of its principals or subcontractor:

Are not presently debarred, suspended, proposed for debarment, or declared ineligible for award of contracts by any Federal Agency.

Have not for a three (3) year period proceeding this offer, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offences in connection with obtaining, or attempting to obtain, or performing a public (Federal, State, or Local) contract or subcontract: violation of Federal or State antitrust status relating to the submission of offers, or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

and

Are not presently indicted for, or otherwise criminally or charged in any civil action by a government entity with commission of any of these offenses enumerated above.

The Attester has not, within a three (3) year period preceding this offer, had one (1) or more contracts terminated for default by any governmental agency.

“Principals”, for the purpose of this certification, means officers, directors, owners, partners, and persons having a primary management or supervisory responsibilities within a business entity.

This certification concerns a matter that may be within the jurisdiction of an agency of the United States and the making of false, fictitious, or fraudulent certification may render the maker subject to prosecution under Section 1001, USC.

The Attester shall immediately notify the Procurement Department at any time the attester learns that its certification was erroneous when submitted or has become erroneous.

A certification in which any of the items detailed above exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Attester’s responsibility. Failure of the Attester to furnish a certificate or provide such additional information as requested by IPTC may render the Attester non-responsive.

Nothing contained in the forgoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

If it is later determined that the Attester knowingly rendered an erroneous certification, in addition to other remedies available to IPTC, the Authority may terminate the contract resulting from this solicitation for default.

If Attester is unable to certify to any of the statements in this certification, attach an explanation to this certification.

(Signature of Authorized Company Official) Company Name TYPED

(Title of Official, Including Name, Typed)

NON-COLLUSION AFFIRMATION

Pursuant to Ind. Code 5-22-16-6, the undersigned attests that the undersigned is the Offeror or is the properly authorized agent of the Offeror, and that, to the undersigned’s knowledge, neither the undersigned nor any other member, employee, representative, agent or officer of the Offeror, has entered into any combination or agreement relative to the price to be offered by a person; to prevent a person from making an offer; to induce a person to refrain from making an offer; and that the Offeror’s offer in response to this solicitation is made without reference to any other offer.

I affirm, under the penalties for perjury, that the foregoing representations are true.

Offeror (Firm)

Signature of Offeror or Agent

Name

Title

Date

ACKNOWLEDGMENT OF ADDENDUM

(Must be returned with your Offer)

The undersigned acknowledges receipt of the following amendment(s) to the Bid and supporting documentation.

ADDENDUM NUMBER _____ DATED: ________________________

ADDENDUM NUMBER _____ DATED: ________________________

ADDENDUM NUMBER _____ DATED: ________________________

Note: Failure to acknowledge receipt of all addendums that may have been issued may cause the Proposal offer to be considered non-responsive to the solicitation. No further consideration will be given to non-responsive offers. Acknowledged receipt of each addendum must be clearly established and included with the bid response.

(Proposing Company Name)

(Representative’s Name)

(Street Address)

(City, State, and Zip Code)

Signature of Authorized Company Official

Date

DOT ASSISTED CONTRACTS BIDDERS LIST

[49 CFR, Part 26] 49 CFR, Part 26 requires that all recipients of Federal Funds collect certain information from all bidders submitting responses to solicitations. To assist in the building of demographics for the area upon which reasonable and effective expectations of DBE/MBE/WBE opportunities may be based, all bidders are required to return this certificate with their offer. Any offer submitted that does not contain a completed copy of this form will be ruled as non-responsive and dropped from further consideration in the procurement process for the solicitation.

Firm Name: _________________________________________________________________

Firm Address: _______________________________________________________________

Firm Phone: (___) _______________ Firm Fax: (___) ________________________

General Classification of firm by quantity of employees

___ Less Than 10 ___ 11 – 50 ___ 51 – 100 ___ 101 – 500

___ 501 – 1000 ___ 1001 – 5000 ___ More than 5000

General Classification of Firm in Years in Business

___ 0 – 5 years ___ 6 – 10 years ___ 11 – 50 years ___ Over 50 years

General Classification by Type

___Firm is a Small Business ___Firm is a certified DBE ___Firm is a certified MBE

___Firm is a certified WBE ___Firm is none of the above.

General Classification by Annual Gross Income

___ The approximate annual gross income for this firm is less than $100,000 ___ The approximate annual gross income for this firm is $100,000 - $250,000 ___ The approximate annual gross income for this firm is $250,001 - $500,000 ___ The approximate annual gross income for this firm is $500,001 - $1M ___ The approximate annual gross income for this firm is $1M - $5M ___ The approximate annual gross income for this firm is greater than $5M

I certify this information is accurate to the best of my knowledge.

Signature Printed Name Date

“XBE” PARTICIPATION REQUIREMENTS FOR BIDS ON NON-FEDERALLY FUNDED PROJECTS

1.1 It is the policy of the Owner, the Indianapolis Public Transportation Corporation (IPTC), that Business Enterprises certified by the City of Indianapolis’ Office of Minority and Women’s Business Development (OMWBD) as MBE, WBE, VBE, and/or DOBE (XBEs) and the Indiana Department of Administration’s Division of Supplier Diversity certified as an MBE, WBE, and/or VBE shall have the maximum feasible opportunity to participate in the performance of contracts.

A. As such, the Owner has established the following percentage goals for XBE participation on non-federally funded projects, based on the Contract Price as awarded to the successful Bidder:

- MBE (Minority Business Enterprise) - fifteen percent (15%);

- WBE (Women Business Enterprise) - eight percent (8%);

- VBE (Veteran Business Enterprise) - three percent (3%);

- DOBE (Disabled-Owned Business Enterprise) - one percent (1%)

B. Bidders shall complete and submit with their bid, the attached Subcontractor/Supplier Participation Form.

C. For purposes of determining the degree of participation for M, W, V, DOBEs operating as participants in Joint Ventures, as Subcontractors or Suppliers, the following methodology shall be utilized:

I.A Joint Venture Bidder consisting of one or more XBE parties will be credited with XBE participation on the basis of the percentage of the dollar amount of the Work to be performed by the XBE business(es).

II.An XBE Bidder will be credited with XBE participation for the portion of the Work that it self-performs, and that portion subcontracted to a certified XBE business(es).

III.A Bidder will receive percentage toward XBE participation for the portion of the Work that it self-performs, and that portion subcontracted to a certified XBE firm.

D. If a Bidder is unable to meet any of the four XBE participation goals stated within this document, the Bidder shall complete and submit with its bid both the Subcontractor/Supplier Participation Form and the Good Faith Efforts Documentation Form.

• Demonstration of good faith efforts shall be a condition to the Bidder being found to be a responsive Bidder.

• The decision of the Owner concerning whether a Bidder has satisfactorily demonstrated good faith efforts shall be conclusive and binding upon such Bidder.

E. The Owner may require the Bidder to submit additional information regarding XBE certifications and utilization at any time after Award of Contract during the term of this Contract.

F. Failure to submit the required XBE participation forms shall be grounds for rejecting the bid.

SUBCONTRACTOR/SUPPLIER PARTICIPATION

Instructions to Bidders:

The Bidder shall submit a completed Subcontractors/Suppliers list at the time of Bid submission. Failure to do so shall constitute grounds for rejection of the Bid as non-responsive.

XBE COMPLIANCE

THE BIDDER MUST SELECT ONE OF THE TWO BOXES BELOW FOR THE BID TO BE RESPONSIVE

B (1) [ ] Bidder meets goals

Bidder certifies that the above Subcontractors/Suppliers Listed will accomplish the respective project specific goals for MBE and WBE participation as established by the Contract Documents.

B (2) [ ] Bidder does NOT meet the XBE goal(s) for this contract.

Bidder certifies that it has made good faith efforts in accordance with the Invitation for Proposal to meet the MBE/WBE goal but, despite these efforts, has been unable to meet the goal. Bidder has completed the

Good Faith Efforts Documentation Form attached to this Participation Form. Record any MBE/WBE participation achieved below.

Except as otherwise specifically stated by the Bidder in this Part, omission of any names of subcontractors/suppliers herein shall constitute an affirmative representation and statement that the Bidder proposes to use his own workforce for that portion of the Work.

XBE Name XBE Address Scope of Services Total Dollar

A t

Percent of Total

C t t

A letter of commitment from each “XBE” listed above shall be submitted with the Proposal. The letter of commitment is a signed letter, on company letterhead, from the XBE that serves as acknowledgment from the XBE firm of their level of participation in this solicitation. The dollar amount of the commitment, the scope of service or product shall also be provided.

Signed by: ____________________________________ Company Name: ______________________________

GOOD FAITH EFFORTS DOCUMENTATION FORM

MBE GOAL: 15%

WBE GOAL: 8%

VBE GOAL: 3%

DOBE GOAL: 1%

If Bidder has indicated on the Subcontractor/Supplier Participation Form that it does not meet the XBE goal(s), Bidder must submit this form with its Subcontractor/Supplier Participation Form as documentation of its good faith efforts to meet the goal. Failure to submit this form with the Bid may render this Proposal non-responsive. Copies of all communications to and from each vendor shall be maintained and shall be submitted to IPTC upon request.

Good faith efforts include, but are not limited to:

(1) Soliciting XBEs through all reasonable and available means (e.g. – attendance at pre-bid meetings, advertising and/or written notices) and following up on initial solicitations.

(2) Selecting portions of work to be performed by XBE businesses in order to increase the likelihood of XBE goal achievement (e.g. – breaking out contract work items into economically feasible units, even when the performance of work with vendor’s own workforce might otherwise be preferred).

(3) Providing interested XBEs with adequate information about the plans, specifications, and requirements of the contract in a timely manner to facilitate their response to the solicitation.

(4) Negotiating in good faith with interested XBEs and/or providing evidence as to why agreements could not be reached for XBEs to perform the work.

(5) Not rejecting XBEs as being unqualified without sound reasons based on a thorough investigation of their capabilities.

(6) Making efforts to assist XBEs in obtaining bonding, lines of credit, or insurance.

(7) Making efforts to assist interested XBEs in obtaining necessary equipment, supplies, materials or related assistance or services.

Note that the fact that there may be some additional costs involved in finding and using XBEs is not, in itself, sufficient reason for a bidder’s failure to meet the contract XBE goal(s), as long as such costs are reasonable. Prime contractors are not required to accept higher quotes from XBEs if the price difference is excessive or unreasonable.

A Bidder representative attended the pre-bid meeting: Yes________ No________

I. Advertisement Log: (Attach copies of ads)

Newspaper/Publication Type of Publication Minority/General/Trade

Date(s)of Advertisement

II. Selected Portions of the Work to be Performed by XBEs:

Work Categories Type of Bid

( b li )

Bidder’s Estimated d

Additional Comments

III. Made efforts to assist interested XBEs in obtaining bonding, lines of credit, insurance, necessary equipment, supplies and/or materials, etc. List the specific offers made:

IV. Solicited the following XBEs:

XBE Firm and Address Type of Contact Date of Initial Contact

Goods or Services Requested

VI. Followed up with initial contacts:

XBE Firm Date XBE Phone# Bidding?

Yes/No

Reason for No-Bid

XBE Firm Date XBE Phone# Bidding?

Yes/No

Reason for No-Bid

Include any additional data to support a demonstration of good faith efforts:

IPTC will review and compare the performance of other bidders in meeting the contract goal. The good faith efforts employed by the bidder should be those that one could reasonably expect a bidder to take if the bidder were actively and aggressively trying to obtain XBE participation for the proposal.

A verbal or written “promise” to utilize XBEs after contract award is considered non-responsive to the contract solicitation and does not constitute good faith efforts.

mailto:SupplierDiversity@indygo.net

This IPTC-CONTRACTOR SERVICE CONTRACT (“Contract”) is made and entered into as of the ___ day of ____________, 202_, by and between the Indianapolis Public Transportation Corporation, an independent municipal corporation organized under the laws of the State of Indiana, of Indianapolis, Indiana (“Owner” or “IPTC”) and ____________________________ of __________________, State of Indiana (“Contractor”), concerning the following:

OWNER: IPTC (“Owner”) 1501 West Washington Street Indianapolis, IN 46222

PROJECT:

CONTRACTOR:

(“Project”)

LC.#

(“Contractor”)

DESCRIPTION OF WORK: Contractor shall provide all labor, materials, tools, equipment, supplies, services, transportation, tasks and incidental and customary work necessary to properly perform physical inventorying services at designated Owner facilities (the “Services” or “Work”). These Services are as described in RFP#_________________ herein incorporated by reference into this Contract.

CONTRACT PRICE and TERM:

[insert term information] [insert contract pricing information – NTE amount, if applicable]

See rates defined in Exhibit A to this Contract, attached hereto and incorporated herein.

Owner and Contractor agree to the terms above and as set forth below in the following Articles 1 through 37 and Exhibits A, all of which are a material part of this Contract.

1. Time Commencement and Work Performance. Contractor, in agreeing to complete the Work within the times and sequences herein mentioned, acknowledges and agrees that the times allotted by the Contract for the performance and completion of the Work are reasonable and account for the risks and adverse conditions assumed by Contractor under the Contract Documents. Contractor acknowledges that it has had an adequate opportunity to examine sufficiently to its satisfaction the site of the Work and to review and/or obtain copies of the Contract Documents and to become fully familiar with them, and that it shall not be excused from any conditions existing and detectable at the site or any provisions set forth in the Contract Documents due to any lack of knowledge or understanding of the existence or contents thereof at the time of executing this Contract.

Contractor shall commence work immediately when and as directed by Owner and diligently and continuously prosecute and coordinate such work with such labor, materials, equipment, supervision and services necessary through completion. Contractor agrees to perform and complete such Work in strict accordance with the Contract Documents and in accordance with all applicable laws, rules, regulations and standards applicable to such Work.

A. The term “day” as used in the Contract and in the Contract Documents shall mean calendar day and not business or work day. If business day or work day is intended to be used herein in lieu of calendar day, it shall be specifically designated as such. Any reference to “business day” or “work day” shall mean Monday through Friday of a given week, and be exclusive of IPTC observed holidays.

B. Contractor shall diligently and uninterruptedly carry on the…