1.05 PWS.pdf

PERFORMANCE WORK STATEMENT

SSBN CRYOGENIC VENTILATION CLEANING

ON THE USS FLORIDA, SSGN 728

1.0 Introduction

The USS Florida Requires CRYOVENT Cryogenic Cleaning Process. EMS Ice has developed a patented process which has been approved by NAVSEA 05 for use onboard US

Naval vessels for cleaning shipboard ventilation systems utilizing dry ice blasting technology.

2.0 Scope

Cleaning of the ventilation systems on the USS Florida using CRYOVENT Cryogenic

Cleaning Process. This contract is for all labor, material, equipment, travel and per diem. All work shall be performed in a neat and orderly manner. Workspace cleanup shall be mandatory before, during, and the close of each workday for the entire duration of the contract. The contractor shall ensure the job site is clean and free from debris and foreign materials at all times.

Proposed Contractor must submit:

1. Certification of Knowledge of Cryogenic Cleaning Process

2. Company Security Clearance

3. Prior Navy contracts involving Cryogenic cleaning

3.0 General Requirements

3.1 Forward Section includes the following areas:

Supply Ventilation System No. 1: Serving Torpedo Rooms No. 1 & 2, CO State & Wash

Rooms, CPO Berth 1 & 2, Dry Provision Storerooms No. 1, 2 and 3, Pantry, Galleys No. 1, 2 and 3, the Passageway, Trash Room and Scullery.

Supply Ventilation System No. 2: Serving the Crews Activity Space, Crews Mess, Torpedo

Room, Officers State Room and MCC.

Supply Ventilation System No. 3: Serving Sonar Control, Communication & Control, Sonar

Equipment Spaces 1, 2 & 3, Navigation Center, XO Stateroom, Officer’s Study and Ship’s

Officers 1 & 2.

Supply Ventilation System No. 4: Serving Radio Rooms 1 & 2, Communication Control 1 & 2, Analysis Rooms 1 & 2, Navigation Center, Sonar Equipment 1, 2, & 3 and Data Processing

Rooms 1, 2 and 3.

Recirculation Ventilation System No. 5: Serving AMR No. 1.

Main Induction System No. 34: Serving AMR No. 1 and the Main Fan Room

Exhaust Ventilation System No. 35: Serving Trash Room, Scullery, Galley, Pantry and State

Room Head

Exhaust Ventilation System No. 38: Serving Radio Room, State Rooms/Offices 1, 2, 3 & 4, CPO Berthing and Head, Ward Room and Crew Mess and Activity Spaces.

Exhaust Ventilation System No. 39: Serving Sonar Control, CO Stateroom, XO Stateroom, CPO Berthing and Shower Room, AMR No. 1 and Torpedo Room.

Supply Ventilation Systems No. 60 & 61: Serving Missile Control Center.

3.2 Missile Section includes the following areas:

Supply Ventilation System No. 18: Serving the Revitalization Room.

Supply Ventilation System No. 19: On the 1st and 2nd platforms serving Missile Tubes 1 & 2, Missile Tubes3 & 5, Missile Tubes 7 & 9, Missile Tubes 11 & 13, Missile Tubes 15 & 17, Missile Tubes 19 & 21 and Missile Tube 23.

Supply Ventilation System No. 20: On the 1st and 2nd platforms serving Missile Tube 2, Missile Tubes 2 &4, Missile Tubes 6 & 8, Missile Tubes 10 & 12, Missile Tubes 14 & 16, Missile Tubes 18 & 20 and Missile Tubes 22 & 24.

Supply Ventilation System No. 21: Serving COB’s Office 3rd Platform and Missile

Compartment 4thPlatform serving Missile Tubes 1 & 2, Missile Tubes 3 & 5, Missile 7 & 9, Missile Tubes 11 & 13, Missile Tubes 15 & 17, Missile Tubes 19 & 21 and Missile Tube 23.

Supply Ventilation System No. 22: Serving 4th Platform Missile Tube 2, Missile Tubes 2 & 4, Missile Tubes6 & 8, Missile Tubes 10 & 12, Missile Tubes 14 & 16, Missile Tubes 18 & 20, Missile Tubes 22 & 24 and Missile Tube 24.

Supply Ventilation System No. 23: Serving Crew’s Wash Room 1 & 2, Missile Tubes 3 & 5, Missile Tubes5 & 7, Missile Tubes 7 & 9, Missile Tubes 9 & 11, Crew’s Study 1 & 2, Missile

Tubes 15 & 17, Missile Tubes 17 & 19 and Laundry.

Supply Ventilation System No. 24: Serving Missile Compartment 3rd Platform, Crew’s

Lounge, Missile Tubes 4 & 6, Missile Tubes 6 & 8, Missile Tubes 8 & 10, Missile Tubes 10 &

12, Missile Tubes, 14 & 16Missile Tubes 16 & 18, Missile Tubes 18 & 20 and Log Room.

Exhaust Ventilation System No. 40: Which serves Crew’s Wash room, Missile Tubes and

Laundry.

Exhaust Ventilation System No. 41: Serving Missile Compartment Portside, Crew’s Berthing and Main Fan Room.

Exhaust Ventilation System No. 42: Serving AMR No. 2 and Fan Room.

3.3 Engine Room Section includes the following areas:

Recirculation Fan No. 6: Severing Engineroom Upper Level Forward Port.

Recirculation Fan No. 7: Serving Engineroom Upper Level Forward Starboard.

Recirculation Fan No. 8: Serving Engineroom Upper, Middle and Lower Level Aft Port.

Recirculation Fan No. 9: Serving Engineroom Upper, Middle and Lower Level Aft Starboard.

Recirculation Fan No. 10: Serving Engineroom Upper & Middle Level and Maneuvering

Room.

Recirculation Fan No. 11: Serving Engineroom Middle Level.

Recirculation Fan No. 12: Serving Engineroom Upper Level Mid Port.

Recirculation Fan No. 13: Serving Engineroom Upper Level Mid Starboard.

Recirculation Fan No. 14: Serving Engineroom Middle Level Forward Port.

Recirculation Fan No. 15: Serving Engineroom Lower Level Forward Starboard.

Recirculation Fan No. 16: Serving Engineroom Middle Level Forward Starboard.

Recirculation Fan No. 17: Serving Engineroom Lower Level Forward Port.

End Result: A clean ventilation system free of contaminates.

3.4 Period of Performance.

The period of performance for this action shall be from 06/15/2020 to 09/30/2020

4.0 Additional Requirements:

ALL SHIP BOARD WORK REQUIRES A MEMORANDUM OF AGREEMENT

(MOA) FOR NOTIFICATION OF REQUIREMENTS TO PERFORM WORK AT TRIDENT

REFIT WATERFRONT RESTRICTED AREA.

CONTRACTOR NEEDS TO CONTACT THE TRIREFFAC BUSINESS OFFICE 30 DAYS

PRIOR TO WORK TO OBTAIN THE MOA: TERRY LIGER, 912-573-4121 OR AT

THERESA.LIGER@NAVY.MIL. THE MOA NEEDS TO BE REVIEWED AND SIGNED

PRIOR TO WORK.

5.0 Payment Information: WAWF

METHOD OF PAYMENT SHALL BE VIA WIDE AREA WORKFLOW (WAWF).

WAWF FORM ATTACHED. SERVICE CANNOT BE “PREPAID” IN ACCORDANCE

WITH APPROPRIATIONS LAW. VENDOR MAY BILL MONTHLY, QUARTERLY OR

YEARLY IN ARREARS.

6.0 Designated Government Representative (DGR).

This acquisition is not technically complex and, for that reason, it does not require a

Contracting Officer Representative (COR). However, a DGR will report to the Contracting

Officer that all products and/or services from the contractor have been delivered and accepted.

The Designated Government Representative for this contract is Mr. Robert Thran, Phone (912)

573-9380, and E-mail: Robert.Thran@navy.mil. The Technical Point of Contact (TPOC) for this contract is Mr. Jason Garman, Phone (912) 573-9378, and E-mail: Jason.Garman@navy.mil.

7.0 Hours of Operation.

7.1 Normal Duty Hours.

The Contractor is responsible for providing performance/service, between the hours of

0600 to 1700 hours except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor is responsible for providing performance/service, between the hours of

0600 through 1700, Eastern Standard Time (EST), Monday through Friday, except on Federal holidays. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

7.2 Federal Government Holidays

New Years Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the Contractor’s personnel work during the holiday, the Contractor may reimburse them; however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked, unless stipulated otherwise. This provision does not preclude reimbursement for authorized overtime work if applicable.

When the Department of Defense grants excused absence to its employees, the Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer (KO) or the

Designated Government Representative (DGR). Changes in employee work schedules shall comply with the terms and conditions of the contract, to include payment provisions.

7.3 Inclement Weather.

The contractor shall perform services as scheduled including during periods of inclement weather unless specific approval to delay is requested by the contractor and approved by the

Designated Government Representative (DGR). Such approval will normally be granted only in cases of particular severe weather, such as hurricanes or tornados, etc. The contractor shall not request additional cost for schedule changes due to inclement weather.

8.0 Location of Services

TRIDENT REFIT FACILITY

NAVAL SUBMARINE BASE

990 USS THOMAS JEFFERSON DRIVE

BLDG 5060, USS FLORIDA, SSGN 728 and Dry Dock

KINGS BAY, GA 31547

8.1 Motor Vehicle Operators.

Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid U.S. state driver’s license, certificates and permits, applicable for the type and class of vehicle being operated.

9.0 Access and General Protection/Security: Policy and Procedures.

Contractor and all associated subcontractor-Contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or

Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, Department of the Navy (DoN) and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the

Force Protection Condition (FPCON) at any individual facility or installation change, the

Government may require changes in Contractor security matters or processes.

9.1 Defense Biometric Identification System (DBIDS).

The Defense Biometric Identification System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

To improve management and force protection at Navy installations, the Navy is transitioning from using the Navy Commercial Access Control System (NCACS) to the Defense Biometric

Identification System (DBIDS) for Contractors and vendors requiring access to an installation at no cost to them. This transition began 17 April 2017 and individuals had up to 180 days to obtain the permanent card. After August 14, 2017, NCACs cards will no longer be accepted.

In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice data bases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

NCACS cardholders had 120 days from April 17, 2017 to obtain a temporary DBIDS paper pass.

After the applicant obtains their DBIDS paper pass, they will have an additional 180 days to obtain an actual DBIDS card at no cost. Those requesting new access onto installations will receive the DBIDS card at the same time they are initially approved for access. After August 14, 2017, NCACS cards will no longer be accepted for installation access.

Additional information is available at https://www.cnic.navy.mil/om/dbids.html.

9.2. Contractor Unclassified Access to Federally Controlled Facilities, Sensitive

Information, Information Technology (IT) Systems or Protected Health Information.

Homeland Security Presidential Directive (HSPD)-12, requires Government agencies to develop and implement Federal security standards for Federal employees and Contractors. The

Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD

Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November

26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to Contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to Contractor employees who access Privacy Act and Protected Health Information, https://www.cnic.navy.mil/om/dbids.html provide support associated with fiduciary duties, or perform duties that have been identified as

National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each Contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all Contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required Contractor employees shall in-process with the Command’s

Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, Contractor employees who require access to DoN or

DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in

SECNAV M-5510.30, includes positions which require access to information protected under the

Privacy Act, to include Protected Health Information (PHI). All Contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information

Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical

Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the Contractor employee’s duties, such employees shall in-process with the Navy Command’s Security

Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a Government IT system/network is inherently governmental. The

Contractor supervisor is not authorized to sign the SAAR-N; therefore, the Government employee with knowledge of the system/network access required or the COR shall sign the

SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the Contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security

Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the Contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the Contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the Contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The Contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to Government information, meaning information not authorized for public release.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR

PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to Contractor employees who access Privacy Act and Protected Health Information

(PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each Contractor employee must be a

US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each Contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the

Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL Contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Employees requiring IT access shall also check-in and check-out with the Navy Command’s

Information Assurance Manager. Completion and approval of a System Authorization Access

Request Navy (SAAR-N) form is required for all individuals accessing Navy Information

Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security

Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The Contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s

Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the Contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the Contractor from meeting any contractual obligation under the contract. The

Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication

Facility (CAF) for a determination.

If the Contractor employee already possesses a current favorably adjudicated investigation, the

Contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel

Adjudication System (JPAS) or a hard copy VAR directly from the Contractor’s Security

Representative. Although the Contractor will take JPAS “Owning” role over the Contractor employee, the Navy Command will take JPAS "Servicing" role over the Contractor employee during the hiring process and for the duration of assignment under that contract. The Contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE

DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security

Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions

The Contractor shall ensure each individual employee has a current favorably completed

National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with

OPM.

may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United

States.

10.0 Non-Personal Service Statement.

Contractor management will ensure that employees properly comply with the performance work standards outlined in this Statement of Work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in this project may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal

Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

11.0 Employment of Federal Employees.

The contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal and DOD regulations.

12.0 Personnel Compliance.

The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off -limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the Contractor shall comply with the more stringent of the directives or instructions.

13.0 Identification (ID) Badge.

The Contractor (to include subcontractors) shall provide each employee an Identification

(ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the KO prior to the contract performance date and updated as needed to reflect Contractor and subcontractor personnel changes.

14.0 Smoking/Drug/Alcohol Policy.

The contractor shall comply with local command smoking policies and workforce requirements. The contractor shall also comply with all Federal statutes, laws, and regulations to implement a Drug Free Workplace Program (DFWP) as well as work force requirements and local command policies.

15.0 Personnel Conduct.

The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform the work specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of contractor and subcontractor employees at all times. The contractor shall ensure that personnel present a professional appearance. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

16.0 Personnel Removal.

Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the contractor from the responsibility for the work defined in this statement of work. The contractor is expected to provide support services despite personnel removal or other unforeseen condition(s). Should replacement become necessary, the government reserves the right to review all resumes of proposed candidates.

• Removal by Installation Commander: The Installation Commander may, at his/her discretion, bar an individual from the installation under the authority of 18 U.S.C. 1382 (1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety.

• Removal Requested by Designated Government Representative (DGR): The DGR may require the contractor to remove am employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the DGR that such action is necessary in the interest of the

Government.

• Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presences on the installation may be contrary to good order, discipline, or installation security and safety.

• Removal for Unsatisfactory Performance: The government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies.

17.0 Interaction With Other Activities.

Government and contractor personnel will be working in common areas during working hours. Contractor performance shall not interfere with Government work in the area where any service or maintenance work is being performed. In the event the contractor believes that

Government and other contractor personnel are interfering with the performance of the tasks described in this SOW, the contractor shall notify the Designated Government Representative immediately. The contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the KO or Designated Government Representative to stop work. Failure by the contractor to notify the Designated Government Representative and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions. Other Government contractor’s may be performing required services in areas that interrelate with the requirements of this contract. The

Government will facilitate initial contact between contractor’s performing other contracts and this contract. The contractor shall provide all further required coordination between other contractor’s for any task specified in this contract that relates to or impacts on any other contracted work.

18.0 Safety. The Contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required herein which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and Designated

Government Representative within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

Defense Biometric Identification System (DBIDS).

The Defense Biometric Identification System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

To improve management and force protection at Navy installations, the Navy is transitioning from using the Navy Commercial Access Control System (NCACS) to the Defense Biometric

Identification System (DBIDS) for Contractors and vendors requiring access to an installation at no cost to them. This transition began 17 April 2017 and individuals had up to 180 days to obtain the permanent card. After August 14, 2017, NCACs cards will no longer be accepted.

In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice data bases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

NCACS cardholders had 120 days from April 17, 2017 to obtain a temporary DBIDS paper pass.

After the applicant obtains their DBIDS paper pass, they will have an additional 180 days to obtain an actual DBIDS card at no cost. Those requesting new access onto installations will receive the DBIDS card at the same time they are initially approved for access. After August 14, 2017, NCACS cards will no longer be accepted for installation access.

Additional information is available at https://www.cnic.navy.mil/om/dbids.html.

https://www.cnic.navy.mil/om/dbids.html

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information. Homeland Security

Presidential Directive (HSPD)-12, requires Government agencies to develop and implement

Federal security standards for Federal employees and Contractors. The Deputy Secretary of

Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland

Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent

DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-

12 and its implementing directives.

APPLICABILITY

This clause applies to Contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to Contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as

National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each Contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all Contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required Contractor employees shall in-process with the Command’s

Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, Contractor employees who require access to DoN or

DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in

SECNAV M-5510.30, includes positions which require access to information protected under the

Privacy Act, to include Protected Health Information (PHI). All Contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information

Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical

Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the Contractor employee’s duties, such employees shall in-process with the Navy Command’s Security

Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a Government IT system/network is inherently governmental. The

Contractor supervisor is not authorized to sign the SAAR-N; therefore, the Government employee with knowledge of the system/network access required or the COR shall sign the

SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the Contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security

Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the Contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the Contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the Contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The Contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to Government information, meaning information not authorized for public release.

PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR

PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to Contractor employees who access Privacy Act and Protected Health Information

(PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each Contractor employee must be a

US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each Contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product) shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the

Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL Contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Employees requiring IT access shall also check-in and check-out with the Navy Command’s

Information Assurance Manager. Completion and approval of a System Authorization Access

Request Navy (SAAR-N) form is required for all individuals accessing Navy Information

Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security

Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The Contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s

Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the Contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the Contractor from meeting any contractual obligation under the contract. The

Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication

Facility (CAF) for a determination.

If the Contractor employee already possesses a current favorably adjudicated investigation, the

Contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel

Adjudication System (JPAS) or a hard copy VAR directly from the Contractor’s Security

Representative. Although the Contractor will take JPAS “Owning” role over the Contractor employee, the Navy Command will take JPAS "Servicing" role over the Contractor employee during the hiring process and for the duration of assignment under that contract. The Contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE

DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security

Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions

The Contractor shall ensure each individual employee has a current favorably completed

National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with

OPM.

may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United

States.

Non-Personal Service Statement. Contractor management will ensure that employees properly comply with the performance work standards outlined in this Statement of Work. Contractor employees will perform their duties independent of, and without the supervision of, any

Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in this project may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United

States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

Employment of Federal Employees. The contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States

Government, either military or civilian, unless such person receives approval IAW applicable

Federal and DOD regulations.

Personnel Compliance. The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off -limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the Contractor shall comply with the more stringent of the directives or instructions.

Identification (ID) Badge. The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit.