1 Contract User Guide.docx
DOCX document 46 KB Posted
- Contract number
- 505ENT-M24-WHOLESALBOX-01
- Issued by
- Wisconsin
About this file
This is a Contract User Guide issued by the Wisconsin Department of Administration's Division of Enterprise Operations State Bureau of Procurement for a wholesale lockbox services contract (505ENT-M24-WHOLESALBOX-01) with U.S. Bank National Association. The contract is mandatory for state agencies, runs from July 1, 2024 through June 30, 2028, and was awarded through a sole source governor's waiver rather than competitive bidding. The contract is not available for cooperative use by municipalities, and state purchasing cards cannot be used for payment.
The contract provides wholesale lockbox services, also known as check processing or remittance processing, where agency customers mail checks to a Post Office box managed by U.S. Bank. The bank collects and deposits checks to agencies' depository accounts, scans each check and accompanying documentation, and transmits electronic payment files to agencies for integration with their billing software. There are no renewal options for this four-year contract term. State agencies must contact the DOA Treasury Group at DOATreasury@wisconsin.gov to establish lockbox services rather than contacting the vendor directly, and all contract management is handled through DOA's Bureau of Procurement with Penny Lawler serving as the contract manager.
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Other files
| File | Type | Posted |
|---|---|---|
| 3 Contract 505ENT-M24-WHOLESALBOX-01.pdf | ||
| 2 Wholesale_Lockbox_Price_List.pdf |
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Text version
STATE OF WISCONSIN
DEPARTMENT OF ADMINISTRATION
Division of Enterprise Operations State Bureau of Procurement
Contract User Guide Wholesale Lockbox Services – 505ENT-M24-WHOLESALBOX-01
| Mandatory: |
| Yes |
| Initial Contract Term: |
| JULY 1, 2024 – JUNE 30, 2028 |
| Cooperative: |
| NO |
| No Renewals |
| P-Card: |
| NO (State Purchasing Card may NOT be used) |
Scope This contract is for the purchase of Wholesale lock box services, also known as check processing or remittance processing. Agency Customers mail their checks to a Post Office box, where they are collected by U.S. Bank and deposited to the Agencies’ depository accounts. U.S. Bank also scans each check and accompanying payment voucher or documentation and transmits an electronic payment file to the Agency for their billing software to record the credit against the customer’s account.
The contract was not competitively bid; it was the result of a sole source governor’s waiver and is not eligible for use by municipalities.
Setting up a Box.
Contact the DOA Treasury Group at DOATreasury@wisconsin.gov.
Contact Information U. S. Bank National Association
505ENT-M24-WHOLESALBX-01
PS Supplier ID: 0000006930
Please Contact DOA Treasury Group at DOATreasury@wisconsin.gov to set up a box. Do not contact the vendor.
Phone: 608-266-6700
Questions/Comments/Complaints/User Feedback Please direct any questions, comments, complaints to the state contract manager and include Treasury Group. Feedback will help to address and correct immediate issues and to prepare for future solicitations in a manner that will benefit the end users of this contract and the State of Wisconsin.
Contract Manager: Penny Lawler DOA – Bureau of Procurement, 101 E. Wilson St., F6, Madison, WI 53703 608-261-5051 Penny.Lawler@wisconsin.gov image1.png
File details come from the government source that posted it. Updated .