1-4860 City of Lyons - Event Center RFQ Architectural Services due 10.28.26.pdf

CITY OF LYONS

Request for Qualifications

Architectural Services The City of Lyons, Georgia is requesting responses to this Request for Qualifications (RFQ) from qualified firms interested in providing architectural services in connection with Hurricane Helene. The type of work expected to be performed is design and construction oversight for an event center in the City of Lyons. Work performed will comply with all federal and state requirements and guidelines including FEMA PA Program and Policy Guide FP 104-009-02. Any contract entered into will contain all required clauses as found at https://www.fema.gov/sites/default/files/2020-07/fema_pdat_contract-provisions-template.pdf

Responses are due Wednesday, October 28, 2026 at 2:00pm ET.

Exact format of the technical qualification response is at the discretion of the respondent. Overly complex or lengthy response packages should be avoided.

Proposals and all required documents must be submitted online to the DFS Procurement Portal (hereinafter “DFS Portal” or “Portal”) at dfs.bonfirehub.com no later than October 28, 2026 at 2:00 PM, local time (EST).

Submittals received after the closing time will not be accepted. Multiple submittals from the same entity will not be accepted.

Submission is electronic only through the DFS Portal. Hard copy proposals or offers by telephone, fax, or email will not be accepted.

Award is scheduled to occur at the City of Lyons City Council meeting in the Lyons City Hall, at 161 NE Broad Street, Lyons, GA 30436 on Tuesday, November 3, 2025 at 6:00 PM. The meeting is open to the public.

Addenda regarding this RFQ will be posted to the DFS Portal at dfs.bonfirehub.com. Proposers are responsible for obtaining addenda and are advised to check the website frequently.

Questions regarding this RFQ are to be submitted to dfs.bonfirehub.com. Questions will not be answered after October 23, 2026 at 5:00 PM ET. For questions regarding portal registration or navigation, please email: procurement@erassist.com.

The City of Lyons, Georgia will have final decisions in all matters regarding acceptance of proposals and issuance of awards.

The City of Lyons, Georgia reserves the right to reject any or all responses and to solicit again at a later date. The City of Lyons, Georgia may waive any irregularities in the proposal or negotiate variances from specifications, and The City of Lyons, Georgia reserves the right to refuse and reject any or all qualifications and to waive any or all formalities or technicalities or to accept the firm(s) who the City, in its sole discretion, determines to be most qualified.

POINT OF CONTACT for City of Lyons: Jason Hall, City Manager: jhall@lyonsga.gov and grant manager: ga-lyons@erassist.com.

4830 City of Lyons, Georgia Event Center Architectural Services RFQ Page 1 https://www.fema.gov/sites/default/files/2020-07/fema_pdat_contract-provisions-template.pdf http://dfs.bonfirehub.com http://dfs.bonfirehub.com http://dfs.bonfirehub.com mailto:procurement@erassist.com mailto:jhall@lyonsga.gov mailto:ga-lyons@erassist.com

RFQ Evaluation Criteria

Criteria Total 100 Points

Experience--previous experience in similar building construction projects.

References--scoring will be based on references submitted as part of the RFQ but can include clients not submitted.

Staff--capability and availability of professional staff at reasonable rates to serve in a timely manner

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Submission Items:

1. Qualification Package (Technical Response)

2. References

3. List of Subcontractors

In addition, the following forms are provided in this RFQ. In lieu of signatures, Proposers must review each form and enter their response as directed in the Required Information section of the Portal. The confirmation or declaration statement respondents will be required to respond to for each form, as well as any documentation requirements, are provided in a gray box at the bottom of each Attachment. All responses must be true and accurate.

● Attachment 1: Position and Rate Form

● Attachment 2: FORM 200.321 AFFIRMATIVE STEPS NON-COLLUSION DECLARATION

● Attachment 3: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

● Attachment 4: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and

VOLUNTARY EXCLUSION

● Attachment 5: CERTIFICATION REGARDING LOBBYING

● Attachment 6: DRUG-FREE WORKPLACE AFFIDAVIT

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POSITION AND RATE FORM

Typical Titles Used in Projects for Disaster Recovery

Proposed Hourly Rate

Principal

Senior Architect

Project Manager

Admin

Consultant

Others (list below)

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FORM: 200.321 Affirmative Steps

CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUSINESS ENTERPRISES, AND

LABOR SURPLUS AREA FIRMS 2 CFR §200.321

The City of Lyons is required to take all necessary affirmative steps to assure that minority business, women's business enterprises, and labor surplus area firms are used when possible. If contractors

(including engineers) use subcontractors, they are required to take the following affirmative steps:

● Place qualified enterprises on solicitation lists

● Assure that enterprises are solicited whenever they are potential sources

● Divide total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by enterprises

● Establish delivery schedules, where the requirement permits, which encourage participation by enterprises

● Use the services and assistance, as appropriate, of such organizations as the Small

Business Administration and the Minority Business Development Agency of the

Department of Commerce

DFS Portal Confirmation / Declaration:

Do you confirm that you have read the 200.321 Affirmative Steps Confirmation and agree to take the listed affirmative steps when using subcontractors. (Y/N)

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CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

To the best of our knowledge the bidder has no potential conflict of interest due to any other clients, contracts, or property interest for this project. [ SELECT YES IF TRUE ]

OR

The bidder, by attachment, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project. [ SELECT NO IF TRUE & UPLOAD

DOCUMENTATION ]

Failure to answer appropriately may result in disqualification of your bid.

Do you confirm that to the best of your knowledge the undersigned proposer has no potential conflict of interest due to any other clients, contracts, or property interest for this project?

(Y/N)

If answered no, documentation must be uploaded containing information regarding what may be a potential conflict of interest due to other clients, contracts, or property interest for this project.

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CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and

VOLUNTARY EXCLUSION

Neither the entity or its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

Do you confirm that neither the entity nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency? (Y/N)

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CERTIFICATION REGARDING LOBBYING

The undersigned certifies that, to the best of their knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of

Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this

Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit

Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

3. The undersigned shall require that the language of this certification be included in the award document for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31 U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than

$100,000 for each such failure.

Do you, the Contractor, confirm that you have read the Certification Regarding Lobbying form and certify or affirm the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31

U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. (True/False)

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DRUG-FREE WORKPLACE AFFIDAVIT

The undersigned certifies that the responding firm has taken steps to :

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are proposed a copy of the drug- free workplace statement.

4. In the statement specified in drug-free workplace statement, notify the employees that as a condition of working on the commodities or contractual services that are under bid the employee will abide by the terms of the statement and will notify the employer of any conviction of or plea of guilty or nolo contendere to any violation of any controlled substance law of the United States or any state for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

I certify that this firm complies fully with the above requirements.

Do you confirm that you have read the Drug-Free Workplace Affidavit and certify that the responding company complies fully with the listed requirements? (Y/N)

- Upload the contractor's Drug Free Workplace Policy

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