1-27-032 IFB - Posted.pdf

HARFORD COUNTY MARYLAND

DEPARTMENT OF PROCUREMENT

Robert G. Cassilly County Executive

Spencer Ebann Director of Procurement

HARFORD COUNTY PROCUREMENT

220 S. MAIN STREET, BEL AIR, MD 21014

www.harfordcountymd.gov 410.638.3550

INVITATION FOR BIDS

BIDS WILL NOT BE ACCEPTED AFTER

THE DUE DATE & TIME

Minority, Disadvantaged, Women, Small and Veteran Owned Business Enterprises are encouraged to respond to solicitations. The Maryland Department of Transportation website, www.mdot.maryland.gov/newMDOT/MBE/Index.html, provides important information, including certification, workshops, and other valuable resources to suppliers.

BID NUMBER: 27-032

BID TITLE: SNOW AND ICE REMOVAL FOR THE DEPARTMENT OF

EMERGENCY SERVICES

PROCUREMENT AGENT: Karen Post 410-638-3550 kmpost@harfordcountymd.gov

QUESTIONS DUE DATE AND TIME: June 30, 2026, no later than 1:00 PM EST Questions must be submitted via Euna Procurement.

BID DUE DATE AND TIME: July 22, 2026, 1:00 PM EST

INSURANCE REQUIREMENT: Service Provider

PREQUALIFICATION REQUIREMENT: Prequalification(s) are not required

BID DEPOSIT REQUIREMENT: Bid Deposit is not required

BONDING REQUIREMENT: Performance Bond is not required Payment Bond is not required Maintenance Bond is not required

TIMELY DELIVERY OF SOLICITATION

DOCUMENTS:

DELIVERY METHODS:

Bids must be received prior to the bid due date and time.

Accepted bids will be publicly opened at 2:00PM via the Webex link https://harfordcountygovernment.webex.com/harfordcountygovernment/ j.php?MTID=mef3a06e36fd6f2a9f5d4597b0c76b236) on the bid board via the Harford County Procurement webpage, (please see attached Notice to Potential Bidders). Bonfire information is posted on the Harford County Bid Board. Bids will not be accepted after the due date and time.

Must be entered into Euna Procurement by 1:00 PM of the date due.

http://www.mdot.maryland.gov/newMDOT/MBE/Index.html https://harfordcountygovernment.webex.com/harfordcountygovernment/j.php?MTID=mef3a06e36fd6f2a9f5d4597b0c76b236 https://harfordcountygovernment.webex.com/harfordcountygovernment/j.php?MTID=mef3a06e36fd6f2a9f5d4597b0c76b236

Notice to Potential Bidders – eProcurement Platform

Harford County has partnered with Euna Procurement (formally Bonfire), which creates a new procurement portal that allows you to receive notifications of business opportunities and to submit bids and proposals to Harford County Government digitally.

Harford County will continue to use the State platform of eMaryland Marketplace Advantage (eMMA) as required by state law. Registration through the Euna Procurement portal does not replace the need to be registered through eMMA.

Please visit the link below if you have not already registered through the Euna Procurement portal. Registration is easy and free.

https://www.harfordcountymd.gov/VendorRegistration

Please submit all bid affidavit pages (labeled BA) in Euna Procurement as an attachment in lieu of delivering or mailing in a hard copy. Please use the bid table pages (labeled BT) and marked with “SAMPLE” as a reference when entering prices into the portal.

Please note that your bid submission has not been completed until you have submitted, finalized and received a confirmation code.

Should you have any questions please contact us at 410-638-3550.

Notice to Potential Bidders – Unbalanced Bidding

Harford County appreciates the Contractor community building the important infrastructure projects Harford County needs.

On a few recent construction bids, we have noticed a particularly high number of single dollar item bids. While we understand the use of this bidding approach in business risk allocation, the County requires that bids be balanced. The County reserves the right to go with the second bidder based on the determination of an unbalanced bid and will not hesitate to exercise this option if necessary.

Thank you for your cooperation in this regard.

https://www.harfordcountymd.gov/VendorRegistration

GI-1 thru GI-4

BA-1 thru BA-12

BT-1

SC-1 thru SC-7

IR-1 thru IR-7

GR-1 thru GR-5

General Instructions

Bid Affidavit

Bid Table

Sample Contract

Insurance Requirements

General Requiremments

ATTACHEMENTS

ATTACHMENT A - List of Equipment

INVITATION FOR BIDS

BID NO. 27-032

SNOW AND ICE REMOVAL OF THE DEPARTMENT OF EMERGENCY SERVICES

TABLE OF CONTENTS

TOC-1

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09/30/2024

GENERAL INSTRUCTIONS (PLEASE READ THOROUGHLY)

THESE ARE GENERAL INSTRUCTIONS FOR ALL PROJECTS; SHOULD THERE BE

A DISCREPANCY BETWEEN THESE GENERAL INSTRUCTIONS AND THE

PROJECT REQUIREMENTS AND/OR GENERAL REQUIREMENTS, THE PROJECT

REQUIREMENTS AND/OR GENERAL REQUIREMENTS WILL PREVAIL.

1. INSTRUCTIONS, FORMS AND SPECIFICATIONS:

Instructions, forms and specifications may be obtained by going to our website at www.harfordcountymd.gov/158/procurement.

a) All bids are to be submitted in accordance with forms for this purpose, which are available on our website.

b) Bids will not be accepted after the bid due date and time.

c) Additional information or clarification of any of the instructions or information contained herein must be obtained from the Department of Procurement.

d) Should any bidder find discrepancy in the plans or specifications or should the bidder be in doubt as to their meaning or intent of any part thereof, the bidder must prior to bid submission, request clarification from the assigned Procurement Agent, who will issue an addendum or otherwise clarify the matter. Every request for such interpretation should be sent via the Bonfire portal to the assigned Procurement Agent and marked “Request for Clarification”. The request must be received on or before the due date for questions. Failure to request such clarification is a waiver to any claim by the bidder for expense made necessary by reason of later interpretation of the Contract Documents.

All addenda issued during the time for bidding shall form a part of the Contract requirements and shall be considered by the bidders in preparing their bids.

Failure of any bidder to receive any addendum or interpretation shall not relieve such bidder from any obligation under their bid as submitted.

e) The County will assume no responsibility for oral communications. All official correspondence in regard to the specifications shall be directed to and will be issued by the assigned Procurement Agent in writing.

f) Oral bids or modifications of bids will not be acceptable.

g) Bids must be entered by the Bidder. When an unincorporated business is a bidder, the agent who signs the business name to the bids shall state, in addition, the names and addresses of the individuals composing the firm. When a corporation is a bidder, the person signing shall state under the laws of the State the corporation is chartered and the names and titles of the officer having the authority under the bylaws to sign contract. Anyone signing the bid as agent must file with it legal evidence of his authority to do so. Post office address, County and State, and telephone number must be given after the signature of the person signing the bid.

h) Any bid may be withdrawn prior to the scheduled time for the opening of bids or authorized postponement thereof. Bids will not be accepted after the due date and time. No bidder may withdraw a bid within ninety (90) days after the actual date of the opening thereof. Should there be reasons why the Contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the County and the bidder.

2. AWARD OF CONTRACT:

a) Award shall be made to the lowest responsive and responsible bidder. In addition to price, consideration will be given to the following when determining the lowest responsive and responsible bidder: what is in the best interest of Harford County, Maryland; the quality and performance of the goods and services to be supplied; conformity to specifications; delivery time; previous performance; vendor location; references; and other unique requirements outlined in the request.

b) Any other considerations for the award will be stated on the bid form or specifications.

3. TAXES:

The Contractor will be required to pay the Maryland State Tax on all materials and supplies used on the project in accordance with Maryland State Law.

4. INSURANCE:

Please see attached Insurance Requirements in the Bid Specifications.

5. RESERVATIONS:

a) The County reserves the right to reject any or all bids or parts of bids when, in its judgment, the public interest will be served thereby.

b) The County, with the approval of the County Attorney, may waive informalities and irregularities in bids (Sec. 41-24 Procurement Law) as the interest of the County may require.

c) The County may reject a bid as non-responsive if the unit prices bid are mathematically or materially unbalanced.

d) Interpretation of Quantities in Bid Schedule: The quantities appearing in the prepared bid schedule are approximate only and are prepared for the canvassing of bids. Payment to the Bidder will be made only for the actual quantities of items furnished in accordance with the Contract and it is understood that the scheduled quantities of items to be furnished may be increased, diminished or omitted without in any way invalidating bid prices.

e) The County may waive minor differences in specifications provided these differences do not violate the specification intent nor materially affect the operation for which the item or items are being purchased nor increase estimated maintenance and repair cost to the County.

6. DELIVERY:

a) Bidders shall guarantee delivery of materials in accordance with such delivery schedule as may be provided in the specifications and bid forms.

b) All items shall be delivered F.O.B. destination and delivery costs and charges are included in the bid unless otherwise stated in the bid package.

c) Delivery time may be a factor in award of bid.

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7. COMPETITION, LITERATURE, SAMPLES:

a) To better insure fair competition and to permit a determination of the award, bids may be rejected if they show any omission, irregularities, alteration of forms, additions not called for, conditional or unconditional unresponsive bids, or bids obviously unbalanced.

b) The name of any manufacturer, trade name, or manufacturer or vendor catalog number mentioned in specifications is for the purpose of designating a standard of quality and type and for no other reason. Even though a particular manufacturer’s name or brand is specified, bids will be considered on other brands or on the product of other manufacturers. Bidders must follow the guidelines as stated in Number 8. Deviation from Specifications below.

c) No bidder will be allowed to offer more than one price on each item even though they may believe that they have two or more types or styles that will meet the specifications. Bidders must determine for themselves which item to offer. If the bidders should submit more than one price on any item, all prices for that item may be rejected at the discretion of the Contract Awarding Authority.

d) A statement of the origin, composition and manufacturer of any or all materials to be used in the work shall be supplied, if requested, on the Bid Form.

e) Specifications provided are based on County needs and uses, estimated costs of operation and maintenance, and other significant and/or limiting factors to meet County requirements and consistent with County policies. Minimum specifications, and maximum specifications where included, are not established arbitrarily to limit competition or to exclude otherwise competitive bidders.

8. DEVIATION FROM SPECIFICATIONS:

In addition to the above requirements, all deviations from the specifications must be submitted in detail by the bidder in writing, PRIOR TO the due date for questions as noted on the cover page of this solicitation. Harford County will review and respond to the requested deviation within five (5) business days of bid due date and an addendum will be issued if the deviation submission is approved. The bidder shall clearly indicate the product for which they are requesting approval with the associated specification section (if applicable) and shall supply a product sample and/or sufficient data to enable an intelligent comparison to be made with the particular brand or manufacturer specified.

Catalog cuts and descriptive data shall be attached to the submission request where applicable. The request must include supporting information/documentation to substantiate that the alternate material, method or work offered is, for the purpose intended, at least equivalent to that prescribed in the specifications in terms of suitability, strength, effectiveness, fire-resistance, durability, and safety. This may include testing criteria, manufacturers’ data, history of a material’s performance results, etc. Failure to submit the above information may be sufficient grounds for rejection of the deviation submission. Unless written approval for a specification deviation in the form of an addendum has been issued by Harford County, bidder will be held strictly accountable to Harford County for furnishing material, equipment, or services in full accordance with the specifications as written. Items furnished that do not meet the specifications may be rejected upon delivery to the County and returned to Vendor at Vendor’s cost.

9. INSPECTION:

All materials, supplies, and/or services delivered or performed for Harford County shall be subject to final inspection by Harford County and/or other independent testing laboratories as may be designated by the Director of Procurement. If the result of one or more of such tests indicates that any part of the materials or supplies are deficient in any respects, the County may reject all or any part of the materials and supplies to be provided under the contract. The Director of Procurement may waive variances in materials, supplies, and/or service upon written recommendation by the County Agency involved in the purchase.

10. ERRORS IN EXTENSION:

Where the unit price and the extension price are at variance, the unit price will prevail.

11. BID DEPOSIT (if applicable):

a) Bids must be accompanied by a Bid Bond or Certified Check in the amount of 5% Bid Price Total.

If Bid surety will be Certified Check that Check must be received at 220 South Main Street, Bel Air, MD 21014 PRIOR to 1:00 p.m. on the bid due date utilizing the locker system in the main lobby. Bid surety not received by the 1:00 p.m. deadline will render the bid non-responsive.

b) Bid Deposit of all but the three (3) lowest bidders will usually be returned immediately after determination of the order of bids. The Bid Deposits of the second and third bidders will be returned immediately following the execution of a contract by the determined low bidder.

c) If no contract has been awarded within ninety (90) days of the bid opening, bid security will be returned upon the demand of the bidder.

d) Where the specifications or instructions provide bond requirements, the check of the successful bidder will be returned upon execution of contract and receipt of Performance Payment and Maintenance Bonds, as required under Section 12 below.

12. BONDING INFORMATION (if applicable):

Performance, Payment and Maintenance bonds MUST be submitted on a Harford County Bond Form. Sample Bond Forms are enclosed herewith for your review. The successful bidder will be provided with the proper bond forms upon award of contract. Harford County Maryland will only accept Bonds from Companies holding certificates of authority as acceptable sureties as published annually in the Federal Register, Department of the Treasurer, Fiscal Service, Department of Circular 570.

13. PERFORMANCE BOND (if applicable):

The successful bidder shall be required to furnish a Performance Bond in the amount of 95% of the contract, with the condition that they shall comply in all respects with the terms, conditions and agreements of the contract.

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14. PAYMENT BOND (if applicable):

The successful bidder shall be required to furnish a Payment Bond in the amount of 95% of the contract for the protection of all subcontractors and material suppliers in accordance with Section 17-130 State Finance and Procurement of the Annotated Code of Maryland.

15. MAINTENANCE BOND (if applicable):

The successful bidder shall be required to furnish a Maintenance Bond in the amount of 10% of the final contract price.

a) The Contractor shall furnish a maintenance bond in favor of the County in a form and with a surety approved by the Owner, binding the Contractor as principal and the surety to promptly and properly replace any improper work or materials that may become apparent within a period of twelve (12) months following Harford County Acceptance of the Work.

b) The maintenance bond will be submitted to the Department of Public Works prior to payment of final work estimate.

c) Upon acceptance by the County of the maintenance bond the sum retained by the County will be paid to the Contractor.

d) The maintenance bond shall consist of a surety bond in the amount of ten (10) percent of the total construction contract.

e) The maintenance bond remains in effect for twelve

(12) months unless otherwise directed from date of issuance.

f) A punch list of items of work needing attention or correction will be maintained by the Department of Public Works.

g) Sixty (60) days prior to expiration of maintenance bond, the Contractor will be notified of items on the punch list with a request for the schedule of completion.

h) If the Contractor fails to comply with the notification within thirty (30) days, the Department of Public Works will notify the Contractor and send a copy to the bonding company stating that failure to comply with re-notification in two (2) weeks will result in the County completing the items on the punch list and charging the bonding company.

i) Upon completion of maintenance bond requirements, the Department of Public Works will notify the Contractor of fulfillment of obligations of the bond.

16. LAW AND REGULATIONS:

In all operation related to the subject item, all laws and regulations of Harford County and all United States, State of Maryland Laws which are applicable to the Contract must be strictly complied with. The Contractor shall protect and indemnify Harford County and its agents or employees against any claim or liability arising from or based on the violation of any such laws, ordinances or regulations, whether by the Contractor or their employees.

17. SITE VISIT (if applicable):

Prior to preparing the bid, the Bidder shall visit the site. They shall be familiar with all existing conditions, making all necessary investigations as to locations of pipelines and services and all other matters which can affect the work proposed. Bidder shall be familiar with the plans and specifications.

The failure or omission of any Bidder to examine any form instrument or document shall in no way relieve any Bidder from any obligation in respect to their bid.

18. QUALIFICATION AND LICENSE:

The County may make such investigations as deemed necessary to determine the ability of the bidder to perform the work and the bidder shall furnish the County all such information and data for this purpose as the County may request. The County reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the County that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein.

19. FORM OF CONTRACT:

An appropriate Harford County Contract will be executed in accordance with Section 41-26 of the Harford County Code.

20. PREQUALIFICATION REQUIREMENTS (if applicable):

All Contractors must be fully prequalified by the County, in the appropriate category prior to the bid due date and time as a condition of bidding.

Submission of a prequalification application alone does not constitute approval, and Contractors who have not been formally approved as prequalified by the deadline are not eligible to submit a bid, consistent with Harford County Code § 41- 26(G)(2)(e). Any bid submitted by a Contractor who is not properly prequalified at the time of submission will not be opened or considered. It is the Contractor’s responsibility to ensure its prequalification status is active and approved in advance; the County will not expedite, or guarantee review of applications submitted close to the bid deadline.

21. COOPERATIVE PURCHASING:

Harford County reserves the right to extend the terms and conditions of this solicitation to any and all other agencies within the state of Maryland as well as any other federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.

Each participating jurisdiction or agency shall enter into its own contract with the Awarded bidder(s) and these contract(s) shall be binding only upon the principals signing such document. Invoices shall be submitted in duplicate “directly” to the ordering

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jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract. Disputes must be resolved solely between the participating agency and the Award Bidder. Harford County does not assume any responsibility other than to obtain pricing for the specifications provided.

22. RECIPROCAL PREFERENCE FOR LOCAL BIDDERS:

a) When supplies or contractual services are purchased through the bid process established by Chapter 41 of the Harford County Code, the County may give a preference to the local bidder who is the lowest responsible local bidder if:

(1) All bids received are for the total amount of unit price, quality and service being equal, the contract shall be awarded to a local bidder.

(2) The other county or state gives a preference to its local bidders; and

(3) A preference does not conflict with a federal law or grant affecting the purchase of the supplies or contractual services.

b) A preference given under this section shall be identical to the preference that the other county or state gives to its local bidders.

23. HIRING OF ILLEGAL ALIENS PROHIBITED FOR

PERFORMANCE OF COUNTY WORK:

a) Harford County does not knowingly hire illegal aliens through direct employment or through its vendors, contractors, or their subcontractors or suppliers. Harford County expects its vendors, contractors and their subcontractors and suppliers to comply with all applicable federal, state and local laws, codes, rules and regulations concerning lawful entitlement to work in Harford County, the State of Maryland and the United States of America. Bidders shall be required to attest that they shall hire only individuals lawfully entitled to work in the United States of America for this contract.

b) Compliance with the contractual requirement that contractors hire only individuals lawfully entitled to work in the United States of America is material to Harford County. Breach of this material contractual obligation could result in contract termination in addition to, and not in lieu of, any and all other remedies available to Harford County and any and all other damages for which a contractor might be liable. Nothing herein shall require Harford County to elect to terminate a contract for default to the exclusion of any other remedy.

24. ELIGIBILITY OF CANDIDATES FOR EMPLOYMENT:

a) The E-Verify program is an internet-based employment verification system that allows employers to verify employee status against Federal Social Security and immigration databases.

b) Harford County encourages employers to utilize the E-Verify program, or an equivalent system, as a means to help employers determine the eligibility of new hires.

25. FUNDIING OUT:

Contractor understands that any Contract that results from this bid, is subject to the availability of funds in future fiscal years and that the unavailability of funds appropriated in a future fiscal year for this procurement shall automatically terminate this Contract and render it void without liability to the County, except Contractor will be paid for work performed up to the date of termination. The County shall notify Contractor in writing of such event of termination.

26. NO SMOKING POLICY:

Harford County has a policy whereby the use of tobacco products, including cigarettes, cigars, pipes, chewing tobacco and snuff is strictly prohibited on County property. The Contractor shall adhere to this policy.

27. eMARYLAND MARKETPLACE ADVANTAGE

REGISTRATION:

Contractors are required to register on eMaryland Marketplace Advantage at https://procurement.maryland.gov within five days following notice of award. Maryland law requires local and state agencies to post award notices on eMaryland Marketplace Advantage. This cannot be done without the contractor’s self-registration in the system. Registration is free. Failure to comply with this requirement may be considered grounds for default. It is recommended that any interested bidder register with eMaryland Marketplace Advantage regardless of the award outcome for this procurement as it is a valuable resource for bid notification for municipalities throughout Maryland.

28. QUOTE FORMS:

Quotes for projects or task orders resulting from the subsequent contract must contain the following statement if the Contractor is providing a quote using the Contractor’s quote form:

This quote is subject to the terms and conditions of Harford County Contract No. ___, which cannot be changed or supplemented by anything contained herein unless expressly agreed to by the County via written Addendum.

29. EUNA PROCUREMENT REGISTRATION:

Contractors are required to register on Euna Procurement Portal (formally Bonfire) at https://www.harfordcountymd.gov/VendorRegistrat ion. This portal will allow contractors to receive notice of business opportunities and submit bids and proposals digitally. Registration is free and easy.

https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.maryland.gov%2F&data=05%7C01%7Cvfyingling%40harfordcountymd.gov%7Cf2b9d0fd5c1747e10ae308db0cb6c7d8%7C4235188d82284164a04d76ccc8339f8f%7C0%7C0%7C638117751415973166%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=c2BtqlPPYI07rIf2om3Ef8rx0FVBgh8jHEoIUfh91iY%3D&reserved=0

ENTITY NAME: _____________________________

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6/6/25

BID AFFIDAVIT

BID NO. 27-032

SNOW AND ICE REMOVAL FOR THE DEPARTMENT OF EMERGENCY SERVICES

TO: Department of Procurement Karen Post

Harford County, Maryland 220 South Main Street Bel Air, Maryland 21014

From: ______________________________________________

Basis of Award:

1. Contract award shall be made to the lowest responsive and responsible bidder. In addition to price, consideration may be given to the following when determining the lowest responsive and responsible bidder: what is in the best interest of Harford County, Maryland; the quality and performance of the goods and services to be supplied;

conformity to specifications; delivery time; previous performance; vendor location; references; and other unique requirements outlined in the request.

2. All bidders must be prequalified in all areas specified if applicable.

3. All bidders must be registered to do business in the State of Maryland in accordance with the Annotated

Code of Maryland Corporations and Associations Sec. 2-102 Formation generally, Sec. 7-202 Registration to do interstate and foreign* business, and/or Sec. 7-203 Qualification to do intrastate. For information on

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registering or qualifying a corporation, LLC, LLP or LP call the Maryland Department of Assessments and Taxation (SDAT) at (410) 767-1340.

Sole Proprietors and General Partnerships may call (410) 767-4991 or you may download the SDAT forms at: www.dat.state.md.us/sdatweb/sdatforms.html - entity or by calling at (410) 767-1340 or Toll Free (888) 246-5941.

*” a corporation, association, or joint-stock company organized under the laws of the United States, another state of the United States, a territory, possession, or district of the United States, or a foreign country.”

Sec. 1-101 Annotated Code of Maryland Corporations and Associations.

4. All bidders must be in good standing with Harford County, Maryland. Bidders must resolve any outstanding taxes, fees or accounts with Harford County.

5. Award shall be made to the lowest responsive and responsible bidder who meets all requirements as specified in Numbers 1-4 above at time of award.

6. Bid Checklist – Failure to meet requirements A-E below, may result in your bid being rejected as non-responsive (check the following):

A. We are in good standing with State and Local Governments. Yes__ No__ Dept. ID as recorded by Maryland Dept. of Assessments and Taxation:

B. We are pre-qualified with Harford County in all stated areas (if applicable). Yes__ No__ N/A__

Date of Certificate Expiration:

C. We are submitting the Bid Bond (if applicable). Yes__ No__ N/A__

D. We are submitting One (1) Original Bid Form. Yes__ No__

E. We acknowledge it is the bidder’s responsibility to check Bonfire for any and all addenda. We have completed the Addendum Acknowledgement table below, and we further

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understand that failure to complete this section may cause our submittal to be deemed non-responsive. Yes__ No__ N/A__

Addendum Acknowledgement

Addendum No.

Date of Addendum

Insurance Requirements:

I certify that the insurance requirements herein have been reviewed and will be complied with if awarded a contract as a result of this solicitation.

Acknowledgement/Initials: _______________

Discount of Terms of Payment may be considered in determining the award at the sole discretion of the County. Any other considerations for the award will be stated on the specifications and proposal.

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Payment Terms: The payment terms shall be considered net 30 days unless otherwise indicated below by the bidder.

Payment Terms: ____________% Net: ___________ (Example, 2% net 15 days. A 2% discount if Harford County pays in 15 days).

If a discounted payment is not applicable to your bid, please initial here to confirm that a discount does not apply.

This bidder, in compliance with the above-captioned Invitation for Bids has examined the plans, specifications and related documents, and the site of the proposed work (as applicable), is familiar with all the conditions surrounding the proposed project including materials, supplies and services to complete the project in accordance with the contract documents.

Bidder agrees to perform all work described in this Invitation for Bids, for the prices set forth on the Bid Form.

Within 10 calendar days after receiving notice of acceptance of this bid, Bidder will execute the formal contract and deliver it to the Harford County Department of Procurement, with the bonds (if applicable) as required by the General Instructions.

The Bid Deposit attached (if applicable) in the sum of five percent (5%) of the total bid amount becomes the property of the County in the event the contract and bonds are not executed and delivered within the time set forth above, as liquidated damages for the delay and additional expense to the County caused thereby.

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BID/PROPOSAL AFFIDAVIT:

A. AUTHORIZED REPRESENTATIVE

I HEREBY AFFIRM THAT:

I am the (title) and the duly authorized representative of (name of business) ___________________________________________________ and that I possess the legal authority to make this Affidavit on behalf of myself and the business for which I am acting.

B. CERTIFICATION REGARDING COMMERCIAL NONDISCRIMINATION

The undersigned bidder or proposer hereby certifies and agrees that the following information is correct:

In preparing its bid or proposal on this project, the bidder or proposer has considered all proposals submitted from qualified, potential subcontractors and suppliers, and has not engaged in “discrimination” as defined in the State Finance and Procurement Article of the Annotated Code of Maryland. “Discrimination” means any disadvantage, difference, distinction, or preference in the solicitation, selection, hiring, or commercial treatment of a vendor, subcontractor, or commercial customer on the basis of race, color, religion, ancestry, or national origin, sex, age, marital status, sexual orientation, or on the basis of disability or any otherwise unlawful use of characteristics regarding the vendors, supplier’s or commercial customer’s employees or owners. “Discrimination” also includes retaliating against any person or other entity for reporting any incident of “discrimination”. Without limiting any other provision of the solicitation on this project, it is understood that, if the certification is false, such false certification constitutes grounds for the State to reject the bid or proposal submitted by the bidder or proposer on this project, and terminate any contract awarded based on the bid or proposal. As part of its bid or proposal, the bidder or proposer herewith submits a list of all instances within the past 4 years where there has been a final adjudicated determination in a legal or administrative proceeding in the state of Maryland that the bidder or proposer discriminated against subcontractors, vendors, suppliers, or commercial customers, and a description of the status or resolution of that determination, including any remedial action taken. Bidder or Proposer agrees to comply in all respects with the State’s Commercial Nondiscrimination Policy as described under the State Finance and Procurement Article of the Annotated Code of Maryland.

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C. AFFIRMATION REGARDING BRIBERY CONVICTIONS

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business (as is defined in the State Finance and Procurement Article of the Annotated Code of Maryland), or any of its officers, directors, partners, or any of its employees directly involved in obtaining or performing contracts with public bodies (as is defined in the State Finance and Procurement Article of the Annotated Code of Maryland), has been convicted of, or has had probation before judgment imposed pursuant to the Annotated Code of Maryland, or has pleaded nolo contendere to a charge of, bribery, attempted bribery, or conspiracy to bribe in violation of Maryland law, or of the law of any other state or federal law, except as follows:

(Indicate the reasons why the affirmation cannot be given and list any conviction, plea, or imposition of probation before judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of person(s) involved, and their current positions and responsibilities with the business. If this does not apply/there are no exceptions, please state “None”):

D. AFFIRMATION REGARDING DEBARMENT

Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, or any of its employees directly involved in obtaining or performing contracts with public bodies, has ever been suspended or debarred (including being issued a limited denial of participation) by any public entity, except as follows:

(List each debarment or suspension providing the dates of the suspension or debarment, the name of the public entity and the status of the proceedings, the name(s) of the person(s) involved and their current positions and responsibilities

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with the business, the grounds of the debarment or suspension, and the details of each person's involvement in any activity that formed the grounds of the debarment or suspension. If this does not apply/there are no exceptions, please state “None”):

E. AFFIRMATION REGARDING DEBARMENT OF RELATED ENTITIES

(1) The above business was not established, and it does not operate in a manner designed to evade the application of or defeat the purpose of debarment pursuant to Sections 16-101, et seq., of the State Finance and Procurement Article of the Annotated Code of Maryland; and

(2) The business is not a successor, assignee, subsidiary, or affiliate of a suspended or debarred business, except as follows: (Indicate the reasons why the affirmation cannot be given without qualification. If this does not apply/there are no exceptions, please state “None”):

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F. AFFIRMATION REGARDING COLLUSION

Neither I, nor to the best of my knowledge, information, and belief, the agents, servants and/or employees of the above business have:

(1) Agreed, conspired, connived, or colluded to produce a deceptive show of competition in the compilation of the accompanying bid or proposal that is being submitted;

(2) In any manner, directly or indirectly, entered into any agreement of any kind to fix the bid price or proposal price of the bidder or proposer or contractor or of any competitor, or otherwise taken any action in restraint of free competition in connection with the contract for which the accompanying bid or proposal is submitted.

G. FINANCIAL DISCLOSURE AFFIRMATION

I am aware of, and the above business will comply with, the provisions of Section 14-103.1 of the Election Law Article of the Annotated Code of Maryland, which requires that every business that makes or has a single contract with a single governmental entity involving cumulative consideration of at least $200,000 shall, within 15 days after award of the contract, file with the State Board of Elections certain specified information to include disclosure of beneficial ownership of the business.

H. POLITICAL CONTRIBUTION DISCLOSURE AFFIRMATION

I am aware of, and the above business will comply with the provisions of Title 14 of the Election Law Article of the Annotated Code of Maryland, which requires that every person who enters into a single contract with the State of Maryland, BA-9 including its agencies or a political subdivision of the State, shall file with the State Board of Elections a statement complying with the requirements of §14-104(b) of the Election Law Article of the Annotated Code of Maryland.

I. CERTIFICATION OF CORPORATION REGISTRATION AND TAX PAYMENT

(1) The business named above is a (check one): ____ Maryland (domestic) corporation ____ foreign (non-Maryland) corporation registered in accordance with the Corporations and Associations Article, Annotated Code of Maryland, and that it is in good standing and has filed all of its annual reports, together with filing fees, with the Maryland State Department of Assessments and Taxation, and that the name and address of its resident agent filed with the State Department of Assessments and Taxation is:

Name: __________________________________________________________________________________________

Address: ________________________________________________________________________________________

(If not applicable, so state).

(2) Except as validly contested, the business has paid, or has arranged for payment of, all taxes due the State of Maryland and has filed all required returns and reports with the Comptroller of the Treasury, the State Department of Assessments and Taxation, and the Employment Security Administration, as applicable, and will have paid all withholding taxes due the State of Maryland prior to final settlement.

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J. CONTINGENT FEES

The business has not employed or retained any person, partnership, corporation, or other entity, other than a bona fide employee or agent working for the business, to solicit or secure the Contract, and that the business has not paid or agreed to pay any person, partnership, corporation, or other entity, other than a bona fide employee or agent, any fee or any other consideration contingent on the making of the Contract.

K. TROPICAL HARDWOOD AND TROPICAL HARDWOOD PRODUCTS

Acknowledging §41-19.1 of the Harford County Code, which prohibits the County from making or renewing a contract that requires the use of the tropical hardwoods and tropical hardwood products except in cases where the Director of Procurement determines (1) that there is no acceptable non-tropical hardwood equivalent; or (2) tropical hardwood is required for restoration of a structure designated as historic under federal, state or county law, and requires that any bid or proposal that does not contain this certification be rejected.

I FURTHER AFFIRM THAT:

No tropical hardwoods or tropical hardwood products (Acapu, Afrormosia, Almon, Amaranth, Amazaque, Aningeria Apitong, Blasa, Banak, Bella Rosa, Benge, Boire, Bubinga, Cativor, Chenchen, Concobolo, Cordia, Ebony, Gaboon, Iroko, Koa, Koto, Red Lauan, White Lauan, Tanguile, Limba, Louro, Africa Mahogany, American Mahogany, Makore, Movingui, African Padauk, Angola Padauk, Peroba, Purpleheart, Ramin, Rosewook, Sapele, Sonora, Teak, Tigerwood, Wenge, or Zebrawood) shall be supplied to the County or used in connection with the Contract, except as specifically approved by the Director of Procurement.

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L. COMPLIANCE WITH LAWFUL ENTITLEMENT TO WORK

I FURTHER AFFIRM THAT:

I will warrant and, if requested, shall certify in writing that neither the above business nor any subcontractor or supplier thereto shall employ an illegal alien or any individual for this project while knowing the illegal alien or individual is not authorized to work within the United States of America or otherwise fail to comply with all requirements of the federal immigration and naturalization laws, including verification and record keeping requirements.

M. ACKNOWLEDGEMENT

I ACKNOWLEDGE THAT this Affidavit is furnished to the Purchasing Agent and that nothing in this Affidavit or in any contract arising from this bid or proposal shall be construed to supersede, amend, modify or waive the exercise of any statutory right or remedy with respect to any misrepresentation made or any violation of the obligations, terms and covenants undertaken by the above business with respect to (1) this Affidavit, (2) the contract, and (3) other Affidavits comprising part of the contract.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF.

Date: By: _____________________________________________________________ (Authorized Representative and Affiant)

Federal Employer Identification Number (FEIN): _____________________________________________

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The undersigned acknowledges they have read the Invitation for Bids and all Addenda including those posted on Bonfire and herby submits the above Bid.

BID SUBMITTED BY:

ENTITY NAME TELEPHONE NUMBER

(Must be entity name as registered with Maryland State Department of Assessments & Taxation)

REPRESENTATIVE & TITLE FAX NUMBER

(TYPE OR PRINT)

REPRESENTATIVE & TITLE E-MAIL ADDRESS

(SIGNATURE)

ADDRESS MD. CONTRACTOR’S LICENSE NO.

DATE DATE AND PLACE OF ISSUE

Per Section 1(h) of the General Instructions, if company is unincorporated, list below the names and addresses of individuals composing the firm.

Name: _____________________________________ Address: ____________________________________

Name: _____________________________________ Address: ____________________________________

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BID NO. 23-095

SNOW AND ICE REMOVAL FOR THE DEPARTMENT OF EMERGENCY SERVICES

Item No. Description Estimated

Qty of Hours Hourly Rate Total Hourly Rate

1 Multi-purpose vehicle with broom, spreader, and snow blower 50 $ $

2 Dump truck with plow and spreader 10 $ $

3 Rubber Tire Loader with push box 10 $ $

4 Backhoe 10 $ $

5 Skid Loader 10 $ $

6 Pickup truck with plow 50 $ $

7 Pickup truck with plow and spreader 50 $ $

8 ATV with plow 30 $ $

9 Supervisor/management fee 50 $ $

10 Laborer with shovel, salt spreader, and or blower 50 $ $

Total Price – Items 1-10 $ SAMPLE

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Revised 12/23/2025

HARFORD COUNTY SERVICE CONTRACT

INSERT TITLE

CONTRACT NO.

THIS CONTRACT made and entered into this day of 2026, by and between HARFORD COUNTY, MARYLAND a body corporate and politic of the State of Maryland, hereinafter referred to as “County” and INSERT COMPANY AND ADDRESS, sometimes hereinafter referred to as “Contractor”.

WITNESSETH,

SECTION I: SCOPE

That, in and for the consideration hereinafter stated, the Contractor agrees to furnish all labor, materials, equipment, and services required to INSERT SERVICES in accordance with the provisions of Invitation to Bids No. INSERT NUMBER and the Contractor’s bid dated ______________ (Bid), both of which are incorporated herein as if set forth in full.

SECTION II: TERM

A. Subsequent to execution of this Contract by the contracting parties, Harford County shall give notice to the Contractor to proceed with work beginning on a specified day (Notice to Proceed).

The following language may be used for some service contracts in conjunction with or instead of the above Number A:

The term of this Contract (“Term”) shall be for one (1) year from date of execution of this Contract, with the County having the exclusive option of extending the Contract for ____ ( ) additional one (1) year periods under the same terms, conditions and prices. The option to extend shall be exercised in writing no fewer than 30 days prior to the expiration of the current Term.

B. The work to be performed shall be fully and finally completed within INSERT NUMBER OF DAYS calendar days from the starting date specified in the Notice to Proceed.

SECTION III: QUANTITIES

Actual requirements are unknown at this time and may be more or less than the quantities estimated in the Invitation for Bids, if such estimates are provided. Any quantities ordered by the County during the Term shall be billed at the unit prices set forth in the Contract. The County also reserves the right not to order any quantities if it is found that such services/goods are not required during the Term. Quantities stated in the Invitation for Bids are estimates and are not guaranteed amounts.

Revised 12/23/25

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SECTION IV: PAYMENTS

The County agrees to pay the Contractor, as consideration for the full and faithful performance of this Contract, at unit prices set forth in Exhibit 1 for goods or services ordered and received by the County. The Contractor shall invoice the County monthly for quantities provided. Payment to the Contractor shall be within thirty (30) days after receipt and acceptance of invoices received during the month.

Check the bid spec to see if there are specific payment instructions to be included here.

SECTION V: BID PRICES

Unit prices shall remain firm for the duration of the Term.

SECTION VI: CONTRACT SUM

The amount to be paid for the performance of all services required under this Contract shall not exceed the total contract sum of ($).

SECTION VII: FUNDING OUT

Contractor understands that any Contract that results from this bid, is subject to the availability of funds in future fiscal years and that the unavailability of funds appropriated in a future fiscal year for this procurement shall automatically terminate this Contract and render it void without liability to the County, except Contractor will be paid for work performed up to the date of termination. The County shall notify the Contractor in writing of such event of termination.

SECTION VIII: NON-COLLUSION

The Contractor, his agents, servants and/or employees, to the best of his/her knowledge and belief, have not in any way colluded with anyone for or on behalf of the Contractor, or themselves, to obtain information that would give the Contractor an unfair advantage over other suppliers, nor have they colluded with anyone for or on behalf of the Contractor, or themselves to gain favoritism in the award of this Contract.

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SECTION IX: NON-DISCRIMINATION

The Contractor agrees: (a) not to discriminate in any manner against an employee or applicant for employment because of race, color, religion, creed, age, sex, marital status, national origin, ancestry, or physical or mental handicap unrelated in nature and extent so as reasonably to preclude the performance of such employment; (b) to include a provision similar to that contained in subsection (a), above, in any subcontract except a subcontract for standard commercial supplies or raw materials; and (c) to post and to cause subcontractors to post in conspicuous places available to employees and applicants for employment, notices setting forth the substance of this clause.

SECTION X: TERMINATION

A. Termination for Convenience:

The performance of work under this Contract may be terminated by the County in accordance with this clause in whole, or from time to time in part, whenever the County shall determine that such termination is in the best interest of the County. The County will pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of termination and all reasonable costs associated with termination of the Contract. However, the Contractor shall not be reimbursed for any profits that have not been earned up to the date of termination.

B. Termination for Cause:

If the Contractor is adjudged as bankrupt, or if it makes a general assignment for the benefit of the creditors, or if a receiver is appointed on account of its insolvency, or if it persistently refuses or fails to perform the work indicated in this Agreement or persistently disregards laws, ordinances, rules, regulations or orders of any public authority having jurisdiction, or otherwise is guilty of a substantial violation of a provision of this Contract, then the County Director of Procurement or his/her designee, after certifying…