1-1. Request for Quotation - Bus Line Inspections and Post-Delivery.pdf

September 14, 2026

To: Prospective Offerors

RE: Request for Quotation (RFQ) #2026-15 - BUS LINE INSPECTION AND POST-

DELIVERY BUY AMERICA AUDIT SERVICES FOR GILLIG BUS PROCUREMENT

The Livermore Amador Valley Transit Authority (LAVTA) invites your firm to submit a quote for the provision of Bus Line Inspection and Post-Delivery Buy America Audit Services for Gillig Bus Procurement. The RFQ documents for this project are available for download from LAVTA’s Bonfire Procurement Portal at https://lavta.bonfirehub.com/. Vendors are responsible for checking the Procurement Portal for any Addenda to this RFQ. Responses should be submitted in accordance with the instructions set forth in this RFQ.

The successful vendor will be issued a purchase order effective on or before November 20, 2026.

Please see the Purchase Order Terms and Conditions included with this RFQ.

The award will be based on the lowest quote received from responsive and responsible offerors as determined by LAVTA.

Your Quote and Statement of Qualifications must be received by way of upload to Bonfire at the following link: https://lavta.bonfirehub.com/ before 2:00 p.m. Pacific Time on October 16, 2026.

Hard copy or e-mailed submissions will NOT be accepted. Hard copies received will be returned (unopened) to Proposers without consideration.

Vendors must complete and submit the following required forms:

1. Price quote with signature (page 2)

2. Evidence of Minimum Qualification (see Attachment A, Scope of Work)

A quote may be withdrawn via the Procurement Portal or by personal, written, or telegraphic request received from the bidder prior to the scheduled due date. No quote may be withdrawn for a period of 60 days after the opening date.

The Authority reserves the right, as the interest of the Authority requires, to postpone, accept or reject any and all quotes and to waive any informality in the quotes received.

Questions relating to this solicitation may be submitted via the Procurement Portal using the “Ask Question” feature under “Project Details” until October 2, 2026, at 2:00 PM Pacific Time.

Sincerely, Salomon Abdel-Aziz Manager of Administrative Services

Bus Line Inspection and Post-Delivery Buy America Audit Services Page 2 of 8 For Gillig Bus Procurement

RFQ #2026-15

LIVERMORE AMADOR VALLEY TRANSIT AUTHORITY

QUOTE FORM

BUS LINE INSPECTION AND POST-DELIVERY BUY AMERICA

AUDIT SERVICES FOR GILLIG BUS PROCUREMENT

Services Description Total Amount Bus Line Inspection and Post-Delivery Buy America Audit Services for Gillig Bus Procurement meeting or exceeding Scope of Work specifications as stated in Request for Quote #2026-15

SIGNED: The undersigned certify that we sign this Quote Form with full and proper authorization to do so.

Name of Individual, Partner or Corporation

Address City, State and Zip Code

Telephone Number Fax Number E-Mail

Authorized Signature Title Date

Authorized Signature Title Date

*If Contractor is a corporation, two corporate officers must sign on behalf of the corporation as follows: (1) Chairman of the Board, President, or Vice President; and (2) Secretary, Assistant Secretary, Chief Financial Officer, or Assistant Financial Officer. In the alternative, this Contract may be executed by a single officer or a person other than an officer provided that evidence satisfactory to LAVTA is provided, demonstrating that such individual is authorized to bind the corporation (e.g., a copy of a certified resolution from the corporation’s board or a copy of the corporation’s by laws).

Bus Line Inspection and Post-Delivery Buy America Audit Services Page 3 of 8

Purchase Order Terms and Conditions

Any request for exceptions must be made at the time Quote is submitted and is subject to LAVTA’s consideration and approval.

1. ACKNOWLEDGEMENT OF PURCHASE ORDER. If a Purchase Order ("Order") that AUTHORITY sends to SELLER is not returned within seven

(7) working days of SELLER'S receipt of it, the AUTHORITY will deem the Order to have been accepted by SELLER and thereby a legally binding CONTRACT entered into by both parties.

Unauthorized conditions, limitations, or provisions to a Purchase Order (“Order”) will not be included in a CONTRACT unless specifically accepted in writing by the AUTHORITY. These TERMS AND CONDITIONS shall govern this Order.

2. DELIVERY IN ACCORDANCE WITH SPECIFICATIONS. SELLER shall deliver order in accordance with prices, delivery and specifications of this Purchase Order. SELLER shall notify AUTHORITY promptly if SELLER is unable to ship complete order by the date specified.

3. SHIPPING. SELLER shall ship the order to the AUTHORITY’s address on the face of this document unless otherwise specified. Shipment shall be accompanied by a packing slip identifying the contents of the shipment.

4. CHANGES. AUTHORITY may suspend this Order or make changes in any terms and conditions governing this Order at any time. If any change causes a change in the price of this Order or in the time required for its performance, SELLER shall promptly submit its claim for adjustment in writing to the AUTHORITY. All changes shall be by confirmed written amendment issued by AUTHORITY. Nothing in this clause excuses SELLER from proceeding immediately with this Order as changed.

5. CANCELLATION, DEFAULT AND REMEDIES. AUTHORITY reserves the right to cancel this Order at any time and for any reason upon written notice to the SELLER. If the SELLER fails, after reasonable notice by AUTHORITY, to cure a deficiency in performance or lack of progress, AUTHORITY shall have all remedies as may be available whether or not it terminates this Order, including, but not limited to, the payment by SELLER to AUTHORITY of all expenses incurred by AUTHORITY in reprocuring from another source the same or similar goods or services that SELLER failed to furnish satisfactorily. For services, AUTHORITY will only pay for those services performed satisfactorily up to the date of termination.

6. OWNERSHIP OF WORK/RECORDS. All materials to which SELLER has access to or prepares under this Order shall be the property of AUTHORITY; shall be held in confidence by SELLER; shall not be released without permission of AUTHORITY; and shall be returned to AUTHORITY upon termination or completion of Order. SELLER shall maintain all data and records relating to its performance of this Order for three

(3) years after AUTHORITY makes final payment under this Order and shall permit AUTHORITY to inspect, audit and copy these records.

7. CONDITION OF PRODUCTS. Products offered and furnished must be new and previously unused and of manufacturer’s latest model unless otherwise specified herein.

8. INSPECTION AND ACCEPTANCE. All items are subject to final inspection and acceptance by AUTHORITY at destination, notwithstanding prior payment to obtain cash discount.

SELLER is to pay transportation and shipping charges to remove rejected materials or products.

Bus Line Inspection and Post-Delivery Buy America Audit Services Page 4 of 8

9. DELIVERY CHARGES. If price quoted on this order includes an additional charge for delivery from point to origin, SELLER shall show such delivery charge on the invoice as a separate item and such charge shall not be subject to California State Sales/Use Tax. No additional charge for transportation, containers, packing, etc. will be allowed unless so specified in this Order.

10. PAYMENT. Each order and shipment shall be invoiced separately and shall be submitted to the attention of Accounts Payable at the AUTHORITY’s address on the face of this document.

AUTHORITY will make payment within thirty (30) days of AUTHORITY'S acceptance of the approved invoice. All invoices and packing slips/bills of lading shall reflect the AUTHORITY'S Purchase Order number. No C.O.D. shipments will be accepted. For services, AUTHORITY shall be invoiced monthly.

11. WARRANTY. SELLER warrants that all materials furnished shall meet all requirements and conditions of the AUTHORITY'S Order and manufacturer's warranty, if any, and shall be fit for the purposes intended and shall be free of all patent and latent defects in design, material, and workmanship. SELLER agrees that by acceptance of this warranty and acceptance of the materials or supplies provided by the SELLER, the AUTHORITY does not waive any warranty, either expressed or implied in Sections 2312-2317, inclusive, of the Commercial Code of the State of California or of the United States.

12. TITLE AND RISK OF LOSS. Unless otherwise provided in this Order, SELLER shall have title to and bear the risk of any loss or damage to the goods ordered until they are delivered in conformity with this Order at the specified F.O.B. point. Upon such delivery, title shall pass from SELLER to AUTHORITY and SELLER'S responsibility for losses or damage shall cease, except for loss or damage occurring prior to or upon delivery, or loss or damage resulting from SELLER'S negligence or intentional acts. Passing of title upon such delivery shall not constitute acceptance of the goods and services by AUTHORITY.

13. ASSIGNMENTS AND SUBCONTRACTING. Neither this Order nor any interest herein nor any claim hereunder may be assigned or subcontracted by SELLER either voluntarily or by operation of law, without the prior consent of AUTHORITY. No consent shall be deemed to relieve SELLER of its obligations to comply fully with the requirements thereof.

14. SELLER’S STATUS. SELLER is an independent contractor. Neither SELLER nor any party contracting with SELLER or employed by SELLER shall be deemed an agent or employee of

AUTHORITY.

15. INDEMNIFICATION/INFRINGEMENT. The SELLER shall indemnify, keep and save harmless the AUTHORITY and its directors, officers, employees and agents against all suits, claims, liabilities and expenses (including attorneys' fees) that may be based on any injury to or death of any person or any damage to property that may occur, including any suits or proceedings claiming an infringement of any patent or other third party intellectual property right of the United States, or that may be alleged to have occurred, arising from the performance of this Order by the SELLER, whether or not it shall be claimed that the injury was caused through a negligent act or omission of the SELLER or its employees or agents. The SELLER shall, at its own expense, pay all charges of attorneys and all costs and other expenses arising or incurred in connection with the action. If any judgment shall be rendered against the AUTHORITY in any such action, the SELLER shall at its own expense satisfy and discharge it. The SELLER agrees that it will, at its own expense, defend all suits and all proceedings instituted against the AUTHORITY and pay any award of damages assessed against the AUTHORITY in any suits or proceedings if they are based on any claim that the materials or equipment provided under this Order, or any part thereof, or any tool, article or process used in manufacture thereof constitutes an infringement of any patent of the United States. This indemnification shall be in addition to the warranty obligations of VENDOR and shall survive termination or expiration of this Order.

Bus Line Inspection and Post-Delivery Buy America Audit Services Page 5 of 8

16. INSURANCE. If SELLER is providing services to the AUTHORITY, SELLER shall maintain workers’ compensation insurance in accordance with state requirements. SELLER shall also maintain commercial general liability insurance, including automobile liability insurance, in the amount of at least $1,000,000 per claim. AUTHORITY reserves the right to require submittal of a certificate of insurance naming the AUTHORITY, its directors, officers, employees and agents as additional insureds. In addition, SELLER shall maintain professional liability insurance if applicable.

17. FEDERAL, STATE AND LOCAL LAWS. SELLER'S acceptance of this Order certifies that goods and services sold and furnished to AUTHORITY by SELLER are produced and sold in conformity with all applicable federal, state and local laws, rules, ordinances and regulations, including all applicable environmental statutes, regulations and guidelines.

18. FTA CLAUSES. This project may be financed in part by funds from the Federal Transit Administration (FTA). Accordingly, Federal requirements apply to this contract and if those requirements change then the most recent requirements shall apply to the project as required.

A. NO FEDERAL GOVERNMENT OBLIGATION TO THIRD PARTIES. AUTHORITY

and SELLER acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying Contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this Contract and shall not be subject to any obligations or liabilities to the AUTHORITY, SELLER, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying Contract. The SELLER agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by the FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions.

B. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR

RELATED ACTS. SELLER acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, SELLER certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, SELLER further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate.

SELLER also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. chapter 53, the Government reserves the right to impose the penalties of 18 U.S.C.

§ 1001 and 49 U.S.C. § 5323(l) on SELLER, to the extent the Federal Government deems appropriate.

SELLER agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions.

C. ACCESS TO RECORDS AND REPORTS. SELLER shall provide all authorized representatives of the AUTHORITY, the FTA Administrator, and the Comptroller General

Bus Line Inspection and Post-Delivery Buy America Audit Services Page 6 of 8 of the United States access to any books, documents, papers and records of the SELLER which are directly pertinent to this Contract for the purposes of making audits, copies, examinations, excerpts and transcriptions. Contractor also agrees to maintain all books, records, accounts and reports required under this Contract for a period of not less than three years after the date of termination or expiration of this Contract, except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case SELLER agrees to maintain the same until LAVTA, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto.

D. FEDERAL CHANGES. SELLER shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Agreement (Form FTA MA (28) dated February 9, 2021) between AUTHORITY and the FTA, as they may be amended or promulgated from time to time during the term of this Contract. Contractor's failure to so comply shall constitute a material breach of this Contract.

E. SAFE OPERATION OF MOTOR VEHICLES. SELLER is encouraged to adopt and promote on-the-job seat belt use policies and programs for its employees and other personnel that operate company-owned vehicles, company-rented vehicles, or personally operated vehicles. The terms “company-owned” and “company-leased” refer to vehicles owned or leased either by SELLER or AUTHORITY. SELLER agrees to adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers, including policies to ban text messaging while using an electronic device supplied by an employer, and driving a vehicle the driver owns or rents, a vehicle SELLER owns, leases, or rents, or a privately-owned vehicle when on official business in connection with the work performed under this agreement.

F. ENERGY CONSERVATION. SELLER agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Federal Energy Policy and Conservation Act, 42 U.S.C. §§ 6321 et seq.

G. RECYCLED PRODUCTS. SELLER agrees to provide a preference for those products and services that conserve natural resources, protect the environment, and are energy efficient by complying with and facilitating compliance with Section 6002 of the Resource Conservation and Recovery Act, as amended, 42 U.S.C. § 6962, and U.S.

Environmental Protection Agency (U.S. EPA), “Comprehensive Procurement Guideline for Products Containing Recovered Materials,” 40 C.F.R. part 247.

H. GOVERNMENT-WIDE DEBARMENT AND SUSPENSION. This contract is a covered transaction for purposes of 2 CFR Part 180. As such, SELLER is required to verify that none of the SELLER, its principals, as defined at 2 CFR 180.995, or affiliates, as defined at 2 CFR 180.905, are excluded or disqualified as defined at 2 CFR 180.940 and180.935.

The contractor is required to comply with 2 CFR 180, Subpart C and must include the requirement to comply with 2 CFR 180, Subpart C in any lower tier covered transaction it enters into.

By signing and submitting its bid or Quote, SELLER certifies as follows:

The certification in this clause is a material representation of fact relied upon by AUTHORITY. If it is later determined that SELLER knowingly rendered an erroneous certification, in addition to remedies available to AUTHORITY, the Federal Government may pursue available remedies, including but not limited to

Bus Line Inspection and Post-Delivery Buy America Audit Services Page 7 of 8 suspension and/or debarment. SELLER agrees to comply with the requirements of 2 CFR 180, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or Proposer further agrees to include a provision requiring such compliance in its lower-tier covered transactions.

I. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION TERMS. The preceding provisions include, in part, certain Standard Terms and Conditions required by U.S. DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by the U.S. DOT, as set forth in FTA Circular 4220.1F, dated November 1, 2008 as may be amended, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Contract. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any LAVTA requests which would cause LAVTA to be in violation of the FTA terms and conditions.

19. ENVIRONMENTAL COMPLIANCE. SELLER shall comply with applicable environmental statutes, regulations and guidelines in performing the work under this Order, including laws on the disposal of hazardous wastes. The SELLER shall bear full and exclusive responsibility for any release of hazardous or nonhazardous substances or disposal of hazardous wastes during the course of performance of this Order. The SELLER shall be solely responsible for all claims and expenses associated with the disposal of hazardous wastes or with the response to, removal or remediation of any release, including without limitation, payment of any fines or penalties levied against the AUTHORITY by any governmental authority as result of such release. The SELLER shall hold harmless, indemnify and defend the AUTHORITY from any claims, suits or actions arising from such disposal or release. SELLER shall immediately notify the AUTHORITY of any accidental incident related to the handling, transportation or disposal of hazardous or non-hazardous substances. The AUTHORITY reserves the right to gain access to and inspect SELLER vehicles and/or facilities that handle, transport, or dispose of hazardous or non-hazardous substances.

20. PROHIBITED INTEREST. By submitting an Order, the SELLER represents and warrants that neither the Executive Director nor any director, officer, or employee of the AUTHORITY is in any manner interested directly or indirectly in the SELLER, the Order or in the CONTRACT which may be awarded under it, or in any expected profits to arise therefrom.

21. DISADVANTAGED BUSINESS ENTERPRISES/NONDISCRIMINATION. The SELLER shall not discriminate on the basis of race, color, national origin, or sex in the performance of this CONTRACT. The SELLER shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of U.S. Department of Transportation-assisted CONTRACTS. Failure by the SELLER to carry out these requirements is a material breach of this CONTRACT, which may result in the termination of this CONTRACT or such other remedy, as the AUTHORITY may deem appropriate. SELLER will use its best efforts to ensure that barriers to participation by Disadvantaged Business Enterprises do not exist. SELLER shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin or disability. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment advertising, layoff or termination, rates of pay or any other forms of compensation and selection for training, including apprenticeship.

22. GOVERNING LAW. This Order, the resulting CONTRACT and the work performed under it shall be governed by these Terms and Conditions and the laws of the State of California. The parties agree that venue for any court proceeding relating in any way to this contract shall be exclusively in Alameda County, California.

23. TAXES. AUTHORITY is exempt from Federal Taxes or Federal Transportation Taxes.

24. PRECEDENCE OF DOCUMENTS. In the event of conflict between these TERMS AND CONDITIONS and the terms contained in any other documents relating to this Order, these TERMS

Bus Line Inspection and Post-Delivery Buy America Audit Services Page 8 of 8

AND CONDITIONS shall govern. If this Order is provided pursuant to an on-call services agreement (Agreement) between SELLER and AUTHORITY, under which the AUTHORITY may request SELLER to perform specific scopes of services during the term of the Agreement, in the event of any conflict between these TERMS AND CONDITIONS and the terms and conditions of the Agreement, the terms and conditions of the Agreement shall prevail.