090-25_Bid_Document.pdf

Invitation No. 090-25

ITB 090 Portable Traffic Signals (PTS) 10/31/24

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation is to establish term contract pricing for ODOT pre-qualified Type TR1 (Trailer-mounted) and TR2 (Pedestal Mounted) Portable Traffic Signals (PTSs), miscellaneous PTS parts, and miscellaneous temporary traffic control devices.

Units bid through this Invitation to Bid must be new and in unused condition.

Section 2: Multiple Award ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders pursuant to O.R.C. 5513.02.

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process. And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

Section 3: Contract Duration The effective duration of this agreement shall be for twenty-four (24) months from the Date of Award. Unit bid pricing awarded shall be effective throughout the entire duration of the agreement.

Section 4: Free on Board (F.O.B.) Destination Please be advised, the vendor must honor any bid price submitted in this Invitation to Bid for all of ODOT’s twelve (12) Districts and eighty-eight (88) counties in the State of Ohio.

The net unit bid price shall include delivery charges F.O.B. to any of ODOT’s twelve (12) Districts and eighty-eight (88) county destination locations in the State of Ohio, as per the enclosed map. Purchase orders, when issued, will detail specific destination points.

District 1 – Lima District 7 – Sidney District 2 – Bowling Green District 8 – Lebanon District 3 – Ashland District 9 – Chillicothe District 4 – Akron District 10 – Marietta mailto:documents@esign.ohio.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fohiopays.ohio.gov%2F&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7C1ac0731aa3fa4f066d5408dc7b4d0c36%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638520818049379076%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=v8I%2Ba6H4M2smMVdNcvpoDrB2Dqsn4%2FJvMONLWyfwoxE%3D&reserved=0

District 5 – Jacksontown District 11 – New Philadelphia District 6 – Delaware District 12 – Garfield Heights Central Garage – Columbus (CG)

Section 5: Delivery

Delivery shall be made within 60 calendar days after receipt of a State of Ohio purchase order.

5.1: Delivery Hours All deliveries shall be made between the hours of 8:00 a.m. and 2:30 p.m., Monday through Friday, excluding State holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

5.2: Failure to Deliver The Department may experience monetary damages due to a Vendor’s failure to deliver within the allowable timeframe (e.g. renting a temporary unit, cost of transporting a unit from another district, etc.). The Vendor shall be liable for all damages incurred as a result of its failure to deliver a complete unit within the thirty (60) days.

Section 6: Construction and Material Specifications (C&MS) Specifications as shown herein are incorporated into the Invitation to Bid and made part thereof and are found in the latest 2023 Ohio Department of Transportation Construction and Material Specifications (with latest Supplemental Specification 800). To obtain the 2023 Ohio Department of Transportation Construction and Material specifications, contact:

Ohio Department of Transportation Office of Contracts, Purchasing Services 1980 West Broad Street, Mail Stop 4110 Columbus, Ohio 43223 Telephone: (614) 466-3778 or (614) 466-3779

The cost is $8.25, plus shipping and tax.

The 2023 C&MS with latest SS800 incorporated can also be found online at the following website:

https://www.transportation.ohio.gov/working/publications/spec-book

Section 7:

7.1: Group 1 – PTS Type TR1 (Trailer Mounted)

7.1.1: Group 1, Item 1 – TR1 Base Model requirements

The PTS shall conform to all Ohio Manual of Uniform Traffic Control Devices requirements for traffic control signals including Section 4D.20 which in part states, "A temporary traffic control signal shall meet the physical and operational requirements of a conventional traffic control signal."

The PTS shall conform to all mandatory standards in the NEMA TS-5 Standard for Portable Traffic Signal Systems Standard.

https://www.transportation.ohio.gov/working/publications/spec-book

In addition to meeting NEMA TS-5 specifications, the PTS shall conform to ODOT Supplemental Specification (SS) 961 minus the Detection specifications (961.03.C.12-13).

The unit shall be capable of remote management and notification services as per ODOT SS 961.03.C.24, and if desired, will be bid separately under Group 5.

7.1.2: Group 1, Item 2 – TR1 Base Model plus Detection The PTS shall conform to all the ODOT SS 961 requirements including the following:

Vehicle Detector shall be 1 ea. (FR ID 3.3.16) for each Type.

• For clarification, a Type TR1 would have one detector on one trailer mount with two vehicular signal heads attached.

Vehicle Detection shall be Motion Sensors (FR ID 7.2) or Non-Invasive True-

Presence Detectors (FR ID 7.3)

The unit shall be capable of remote management and notification services as per ODOT SS 961.03.C.24, and if desired, will be bid separately under Group 5.

7.1.3: Group 1, Item 3 – Portable Crosswalk Beacon (HAWK- Trailer Mounted)

The trailer-mounted HAWK requires a minimum of two pedestrian signal heads and detection for operation. These units come complete with two pedestrian signal heads and detection.

7.2: Group 2 – PTS Type TR2 (Pedestal Mounted)

7.2.1: Group 2, Item 1 – TR2 Base Model requirements:

The PTS shall conform to all Ohio Manual of Uniform Traffic Control Devices requirements for traffic control signals including Section 4D.20 which in part states, "A temporary traffic control signal shall meet the physical and operational requirements of a conventional traffic control signal."

The PTS shall conform to all mandatory standards in the NEMA TS-5 Standard for Portable Traffic Signal Systems Standard.

In addition to meeting NEMA TS-5 specifications, the PTS shall conform to ODOT Supplemental Specification 961 minus the Detection specifications (961.03.C.12-13).

7.2.2: Group 2, Item 2 – TR2 Base Model plus Detection The PTS shall conform to all the ODOT SS 961 requirements including the following:

Vehicle Detector shall be 1 ea. (FR ID 3.3.16) for each Type.

• For clarification, a Type TR2 would have one detector on one pedestal mount with one vehicular signal head attached. Note: When used in the field, there shall be two pedestals displaying two vehicular signal heads for approaching traffic with likely one detector in use with the other one possibly present, but not operating

7.2.3: Group 2, Item 3 – Portable Crosswalk Beacon (HAWK- Pedestal Mounted)

Fisher, Charles Add a section for the Hawks here and in Group 2. You can explain the Hawk needs to have min. 2 ped heads with it and detection. Can steal from those websites.

Group 2 hawk item would actually just be the ped heads themselves.

Also, add to rental section.

The pedestal-mounted HAWK requires a minimum of two pedestrian signal heads. If one of the pedestrian signal heads is struck, it can be replaced with another fully functional unit.

7.3: Group 3 – PTS Accessories

7.3.1: Group 3, Item 1 – Detection for TR1 The vehicle detector shall be capable to be retrofit to an existing Type TR1

Vehicle Detector shall be 1 ea. (FR ID 3.3.16) for each Type.

For clarification, a Type TR1 would have one detector on one trailer mount with two vehicular signal heads attached.

Vehicle Detection shall be Motion Sensors (FR ID 7.2) or Non-Invasive True-

Presence Detectors (FR ID 7.3)

7.3.2: Group 3, Item 2 – Detection for TR2 The vehicle detector shall be capable to be retrofit to an existing Type TR2

Vehicle Detector shall be 1 ea. (FR ID 3.3.16) for each Type.

• For clarification, a Type TR2 would have one detector on one pedestal mount with one vehicular signal head attached. Note: When used in the field, there shall be two pedestals displaying two vehicular signal heads for approaching traffic with likely one detector in use with the other one possibly present, but not operating

7.3.3: Group 3, Item 3 – Replacement Battery for TR1 or TR2 The battery shall be capable to replace what is currently used in a TR1 or TR2 PTS The battery shall be 1 ea.

7.3.4: Group 3, Item 4 – Battery Enclosure/Attachment for additional batteries The battery enclosure shall be capable to be retrofit to an existing Type TR1 or TR2 PTS to add batteries to an existing setup thus extending the life of an existing unit

The enclosure shall be bid as 1 ea. and capable to hold a minimum of 2 batteries The enclosure shall have the ability to be secured to the existing unit

7.4: Group 4 – PTS Rentals These items shall include the rental on a per unit basis of the PTS device and duration specified in the purchase pricing spreadsheet. TR1 and TR2 units shall conform to ODOT SS 961.

The “Knockdown” unit shall have the ability to connect wirelessly with permanent signal systems.

The unit shall have a minimum of one overhead vehicular signal head and one side mounted vehicular signal head. Options for additional overhead vehicular signal heads along with the one side mounted vehicular signal head can be bid per the items. There shall be at least 17’ of vertical clearance between the bottom of the lowest signal head and the roadway. The batteries shall have a run time minimum of 18 days without charge and include solar panels and a plug-in trickle charger.

All Rentals shall include delivering to the site and setup by the vendor.

The trailer-mounted HAWK requires a minimum of two pedestrian signal heads and detection for operation. These units come complete with two pedestrian signal heads and detection.

The pedestal-mounted HAWK requires a minimum of two pedestrian signal heads. If one of the pedestrian signal heads is struck, it can be replaced with another fully functional unit.

7.5: Group 5 – Remote Management and Notification Subscription This item shall include remote management and notification services for the duration specified in the purchase pricing spreadsheet and shall comply to SS 961.03.C.24

7.6: Deliverable Requirements For each bid item, documentation shall be provided to verify that the items meet all required specifications. Specifications include meeting NEMA TS-5, ODOT Supplemental Specification 961, and the Wind Load and Crash testing noted in Section 7.1 and/or 7.2.

7.7: Warranty and Training The awarded vendor shall provide one (1) of each of the following: operation, service and parts manual with each unit.

The awarded vendor shall provide a minimum twelve (12) month parts and labor warranty from the date of delivery. ODOT shall be able to take advantage of, at no additional cost, where standard manufacturer warranties are greater than the minimum twelve (12) month period.

The awarded vendor shall provide, with a purchase, training at one location, specified by purchaser, for classroom and demonstration time. The training shall be between four and eight hours in length.