PITTSBURGH Amend 01 rev 4 25 08.doc

AMENDMENT OF SOLICITATION

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

See Block 16C

6. ISSUED BY

CODE

U.S. DEPARTMENT OF LABOR

OFFICE OF JOB CORPS

CURTIS CENTER, SUITE 815 East

170 S. INDEPENDENCE MALL WEST

PHILADELPHIA, PA 19106-3315

7. ADMINISTERED BY (If other than Item 6)

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

POTENTIAL OFFERORS - FOR PITTSBURGH JOB CORPS CENTER

9A. AMENDMENT OF SOLICITATION NO.

08-JC-REG2-PITTS

9B. DATED (SEE ITEM 11)

3/28/08

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

x The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning ________ copies of the amendment; X (b) by acknowledging receipt of this amendment on each copy of the offer submitted; or (c) by separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATE (If required)

13.

THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office)ADVANCE \x46 SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. ADVANCE \x46OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor X is not is required to sign this document and return N/A copies to the issuing office.

14. DESCRIPTION OF AMENDMENT (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose to this RFP is threefold:

A. Make corrections and clarifications to the body of the RFP.

B. Provide answers to questions submitted before, during, and after the Pre-proposal Conference held on April 15, 2008.

C. Attachments listed in this modification are electronically uploaded to the FBO website.

SEE PAGE TWO

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or Print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

GAIL THOMSEN, CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

BY ______________________________________________

(Signature of Contracting Officer) 16C.Date Signed

4/25/08

NSN 7540-01-152-8070

30-105

STANDARD FORM 30 (REV. 10-83)

Amendment Section A:

Corrections and Clarifications to the Body of the RFP:

ITEM #1

Page 103 section “a. Outreach “is hereby changed as follows;

FROM:

a.

Outreach

1) By responding to the following questions, describe your outreach, and public education plan to maintain a positive public image and develop strong community partnerships.

2) How will the Center Industry Council and the Community Relations Council be used to help achieve the goals of the New Vision?

3) Identify the local and distant partnerships you have established. How will they benefit the center and the students?

TO:

a.

Outreach By responding to the following questions, describe your outreach, and public education plan to maintain a positive public image and develop strong community partnerships.

1. What methods will you use to promote a positive public image for the program?

2. How will the Center Industry Council and the Community Relations Council be used to help achieve the goals of the New Vision?

3. Identify the local and distant partnerships you have established. How will they benefit the center and the students.

ITEM #2

PAGE 116 Section B, sentence which follows, is hereby changed:

FROM:

The anticipated dates for oral presentations/discussions to begin will be ________.

TO:

The anticipated dates for oral presentations/discussions to begin will be the week of July 30, 2008.

ITEM #3

Due to editing and formatting changes in the RFP the following clarification is made.

Page 103:

Is outlined as paragraphs: a. Outreach, b. Career Preparation Period (CPP) and d. Career Development Period (CDP). For purposes of this RFP, paragraph c. (Admissions) has been deleted. Offerors are to disregard the absence of a paragraph ‘c’ on this page.

ITEM #4

Due to editing and formatting changes in the RFP the following clarification is made.

The paragraph in the middle of page 114 should have been numbered paragraph 8. Page 114 is corrected as follows:

8. The offerors will explain how the costs for each option year were estimated. A budget for each option year will be submitted on an ETA 2110 OA/CTS...

AMENDMENT CONTINUES ON NEXT PAGE

Amendment Section B:

Answers to questions submitted before, during, and after the Pre-proposal Conference:

NOTE: Questions are in plain type and answers are in bold.

· #1 The center has a Day Care facility for 32 kids. Who funds this center?

· DOL, under the center operations section of the contract.

· #2 Does the contractor have any operational costs for the Day Care Center?

· The Day Care facility is currently operated under a subcontract with Family Links.

· NOTE: Day Care costs should be included be included in your BMP price proposal.

· #3 Does the contractor provide any operational services for the Day Care Center? Medical, janitorial, etc.

· The subcontractor Family Links provides the following services:

· Facility up-keep and maintenance

· Cleaning and garbage collection

· Acquisition, repair, maintenance and replacement of child care and administrative equipment (if approved by the Center Director).

· Telephone service

· Utilities

· Copying/duplicating

· Solid foods for infants on a solid food diet, toddlers and 3+ year olds

· Emergency medical services.

· #4 Are there any center staff assigned to the Day Care center?

· No Center staff are assigned directly to the Day Care Center.

· #5 Is there a Memorandum of Understanding regarding the Day Care Center operations?

· No – it is now operated under a subcontract.

· #6 Is there a Memorandum of Understanding with Community College of Allegheny County?

· A subcontract followed by an MOU is signed with CCAC. The MOU is provided electronically as an attachment to this Amendment on the FBO website.

· #7 What is the average number of ESL students enrolled on center?

· Average 1

· #8 The RFP indicates that the OCT program has 376 slots, and the ACT program has 75 slots available. What is the average number of slots filled for both programs?

· The OCT Program is running at 100%.

· The ACT Program is an average of 55% full

· All slots should be costed for purposes of the proposal

· #9 Are all CTS offices located on center?

· No, There is office space in the city of Pittsburgh. The region would like to continue to utilize the same facility. Therefore, the office address and rental agent information is provided.

The Downtown Pittsburgh CTS Office is located at:

355 fifth avenue Suite 400 Pittsburgh, PA. 15222 Lease is administered by:

E.V Bishoff Co.:

33 N. Third Street Columbus, Ohio 43215

Lease Administrator is Joyce Shively (614-221-4736)

· #10 We would like to request a copy of the J-20 items (Report Card reports) listed on page 52 of the RFP.

· OMS Reports are available through JCRL and are attached electronically to this Amendment on the FBO website.

· #11 Does the Region have requirements related to the length of the CPP program?

· The Region does not have requirements for the length of the CPP program. We do require that all mandated components of the CPP program occur during the first 60 days of enrollment.

#12 There are a number of Non Residential students that attend the Community College of Allegheny County for the OCT/ACT training programs. These students go directly from home to the college and do not go to the center. What are the requirements for providing these students meals?

The center will provide these students with daily transportation costs. Theoretically, Non-Residential students can come to the center for any meal they want to, but in fact do not because it is impractical. Some Non-Residential students take lunch or dinner on center on pay day or if they have a scheduled counseling session. Most non-residential students do not take lunch on center on non-pay days. They make their own provisions for lunch.

#13 We also wanted to confirm that all of the students enrolled in the off center OCT/ACT are also to be provided the clothing requirements per the PRH.

OCT/ACT Students receive all PRH mandated clothing allowances.

#14 Are the students enrolled in the OCT/ACT required to follow the PRH requirements in regard to the Student Evaluation Process?

The Region has specified that student evaluations for OCT/ACT students may be done on an academic quarter/semester basis. Students in Allegheny CC get an eval at mid-term and final grade times.

#15 Are there any Regional Field Instructions specific to the off center OCT/ACT programs?

No

#16 Please provide a current GAP and Input Schedule for the Pittsburgh Center.

GAP plan is attached to this Amendment electronically on the FBO website. Weekly input will be determined by the Center Operator based on current OBS.

#17 Is it the region’s expectation that all 850 students go through the CPP, CTS and have full access to the cafeteria, medical and clothing?

All students must go through CPP, and all are provided CTS services. Students also receive their initial and all needed ongoing medical services. Clothing and meals were addressed above.

#18 What is the region’s practice (given the large number of students enrolled in the OCT/ACT training program at the Community College) for provisions to the students during their spring and or other breaks from the community college?

Pittsburgh gives students their winter and summer breaks to coincide with school breaks. Any extra days are considered ADMIN Leave w/out pay.

#19. What percentage of the non-residential students (500) on average are enrolled in the OCT/ACT programs at the Community College of Allegheny County? 65%

#20. What percentage of the residential students (350) on average are enrolled in the OCT/ACT programs at the Community College of Allegheny County? 35%

#21 What is the fifth year award amount for Total Center Operations and Total CTS?

Total Center Operations fifth year award amount is $16,275,699.

Total CTS Operations fifth year award amount is $687,355.

#22 Is the front gate manned by a guard 24 hours/day 7 days/week?

Yes

#23 Please provide days of the week and hours per day that the Recreation Building (Bldg 4) is open for student use. Must the recreation room be supervised at all times when open?

The hours of operation of recreation facilities and issues of supervision are at the discretion of the operator within PRH requirements.

#24. Arts & Crafts (Bldg 15) has a sign stating it is open 6:30pm – 10pm Tuesday, Thursday, and Saturday. Must this building be supervised when being used by the students?

The hours of operation of recreation facilities and issues of supervision are at the discretion of the operator within PRH requirements.

#25. Please provide days of the week and hours per day that the Gymnasium (Bldg 17) is open for student use. Must the gymnasium be supervised at all times when open?

The hours of operation of recreation facilities and issues of supervision are at the discretion of the operator within PRH requirements.

#26 On page 3 where it says: ‘The Contractor shall provide Post-Center Career Transition Services annually for 740 youth returning to Western Pennsylvania’. What constitutes ‘Western Pennsylvania’?

Applicable ZIP codes are electronically attached to this Amendment on the FBO website.

#27 Can a list of sub contractors be provided? No #28 What was the past year incentive pay to the incumbent contractor? Cannot be provided.

#29 Is there an updated survey report and if not can the current incumbent contractor rate and list of current site deficiencies? No

#30 Can a current roster of staff positions be provided? No

#31 Can a breakdown of after hours activities be provided, such as night-time office cleaning vs. day time cleaning? No #32 Some buildings seemed to be under perimeter alarms and various security cameras are fixed to several individual buildings. Can a list identify those facilities where security alarms, CCTV cameras are installed and where were they monitored? See Property List #33 Do we have an updated Facility Survey that shows completed funded/unfunded deficiencies? No #34 Will you provide the MOUs for the Allegheny County community college linkage w/ PJCC? Yes--attached to this Amendment electronically on the FBO website.

#35 p. 103 – a. Outreach question 1 – is this narrative or a question needing a response? (see narrative for BCPP? Corrected in this Amendment #36 On the tour it was stated that there were six residential areas – How many students are housed in each of the six areas? See Facility Survey #37 Are there additional requirements specific to the designation or the center as a Regional Lab pilot site? Requirements for the Recreational Pilot Program will not be developed until July, so your proposal need not address these additional requirements.

#38 Page 116 – Please specify the tentative dates for the oral presentation. Provided in this Amendment #39 Page 103 - With respect to formatting section “C” is missing. Should CDP be re-labeled as Section “C” and so forth. Corrected in this Amendment #40 Page 114 - #8 is missing. Should we assure that # a should be #8 and so forth. Corrected in this Amendment #41 Page 117 – Section “C” – Offeror’s Presentation Team – Does the 5 person presentation team include a technical support member to operate the technology. Five people are the maximum and there will be no allowance for an additional technical support person.

#42 What is the capacity of dining halls? I believe there are 2? Consult Facility Survey #43 Is there off-center training for heavy equipment operator? No #44 How are day care children transported to the center? Parents bring them.

#45 Define Western PA. ZIP Codes attached in this Amendment electronically on the FBO website.

Amendment Section C:

List attachments to this modification, which are electronically being submitted on the FBO website.

ATTACHMENT J-8 UTILITIES and FUEL USAGE (.xl) WESTERN PA ZIP APPLICABLE CODES (.xl) PY-06 GAP (PLAN) (.xl)

CAREER CONNECTIONS MOU (.pdf) COMMUNITY COLLEGE of ALLEGHENY MOU (.pdf) NTC MOU (.pdf)

ATTACHMENT J-20 REPORT CARDS (.pdf)

OMS-10 [2 PAGES]

MPO-35 [1 PAGE]

MSO-20 [1 PAGE]

CTT-10 [4 PAGES]

POMS-10 [2 PAGES]

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