081-000-114526.pdf

THE LEADERSHIP CENTER

2211 Q Street, Aurora, NE 68818-1304

Phone: 402-694-3934 Fax: 402-694-6116

E-mail: executivedirector@tlcaurora.org

Webpage: www.tlcaurora.org

DATE 9.25.2025

MULTI-DAY CONTRACT

GROUP Nebraska Commission for the Blind- Winnerfest

CONTACT Cindi Walz PHONE 531-205-6768

ADDRESS 4600 Valley Rd, Ste 100 EMAIL cindi.walz@nebraska.ogv Lincoln, NE 68510 Arrival Departure

DATE Oct. 23, 2025 Oct. 26, 2025

TIME 3:300 p.m. 1:00 p.m.

ROOMS Lakeside 1 & 2

SETUP To be determined no later than October 16, 2025 min max FINAL NUMBERS

# ATTENDING 15 25 October 16, 2025 at Noon

LODGING 110.00 per room per night

DAY 1

Room: All meals in Mather

MEALS Pizza Party TIMES 7 p.m.

NOTES

Single Topping: $16.00 / 2-3 Toppings: $18.00// $4 Toppings: $20.00 Toppings: Cheese, pepperoni, sausage, hamburger, ham, bacon, chicken, pineapple, onions, tomatoes, green peppers, black olives, mushrooms. Orders due by Wednesday, Oct. 22 at 4 p.m.

BEV STN Yes

NOTES

DAY 2

Room: All meals in Mather

MEALS Breakfast Lunch Supper

TIMES 8:00 11:30 5:30

Breakfast for those who stay Thursday night.

BEV STN Yes Yes Yes

Initial__________

Contract 114526O4 End Date: 10/31/2025

NIGP 692

AB#532233

81262543.592238.8803

NIGP 962

$10,000 mailto:executivedirector@tlcaurora.org mailto:executivedirector@tlcaurora.org

DAY 3

Room: All meals in Mather

MEALS Breakfast Lunch Supper

TIMES 7:30 11:30 5:30

BEV STN Yes Yes Yes

DAY 3

Room: All meals in Mather

MEALS Breakfast Lunch

TIMES 7:30 11:30

BEV STN Yes Yes

PRICING

Deposit: Waived. Meeting Space: $340 Rentals: If added, charged accordingly.

Package Pricing

Pricing Per Person, includes (7) meals and amenities. Also priced are your lodging options for (2) nights. Lodging is in addition to your event package.

Event Package Price: $193.35 (Prices include sales tax)

Lodging

Lodge Room $220.00 (110.00 per room per night) Rooms sleep 1-4 people. Ground level & handicap rooms can be requested at booking.

Commuter

Thursday $4.00 + pizza Friday $64.64 per person Saturday $74.64 per person Sunday $54.07 per person

^Commuter rates are for anyone attending your event but not staying with us. This rate covers meals, refreshments, and amenities for that specific day

TERMS & CONDITIONS

Final Balance & Late Fees The final balance is due no later than the conclusion of your event. If requested in advance, the final invoice can be prepared at the event’s conclusion. A 10% monthly finance charge will be applied to all past-due invoices. Late fees will not be waived.

Event Deposits All deposits are non-refundable and non-transferable, but they will be applied to the final event invoice.

Damage Deposit A credit card will be required at check-in and kept on file until after your group checks out and a post-event inspection is completed. If damages occur, charges will be added to your group’s invoice. Failure to pay those charges will result in billing the card on file. Credit card information will only be retained as long as necessary.

Liability & Hold Harmless The Contracting Group agrees to indemnify, defend, and hold harmless The Leadership Center, its officers, and employees from any and all claims, damages, injuries, or losses arising from the group’s use of the facilities, except where caused by the gross negligence or willful misconduct of The Leadership Center.

Minimum Numbers for Meals Meal service requires a minimum of 10 people per meal. Groups with fewer than 10 attendees will be billed for 10 meals unless prior arrangements are made. There are no minimums for refreshments or meeting spaces.

Nebraska Food Code Compliance Outside food that requires temperature control is not permitted per Nebraska Food Code regulations. This includes crockpots, coffee pots, delivery pizza, ice cream, or anything requiring heating, cooling, or freezing.

Violating items will be discarded by staff. All food provided by The Leadership Center will be set up and removed by staff.

Alcohol Policy Alcohol may be consumed in meeting rooms or lodging areas only. It is prohibited in all common areas (lobby, dining area, pool, outdoor spaces).

• For events with open bars (banquets, weddings, etc.), the group must provide proof of special event insurance with at least $1,000,000 in liquor liability coverage, naming The Leadership Center as an additional insured.

• If alcohol will be sold, the group must secure the proper license and provide proof to The Leadership Center at least 30 days prior to the event.

• All liquor, containers, and related trash must be removed by the group after the event. Failure to do so will incur a $75/hour cleaning fee.

Smoke-Free & Pet-Free Facility The Leadership Center is smoke-free (including vaping/e-cigarettes) and pet-free. Only properly documented service animals are permitted.

Swimming Pool & Pond The pool and pond are available to guests, but no lifeguards are provided. The Contracting Group must supervise all swimmers under age 16 and ensure life jackets are worn when using paddleboats, kayaks, or canoes. The group accepts full responsibility for any accidents or damages.

Fitness Center The Fitness Center is available to your group at this time.

Bonfire Area Groups must reserve the Bonfire Area in advance. Guests under 16 must be supervised. Liquor is not allowed at the bonfire area. The Contracting Group is responsible for safe conduct and any resulting damages.

Initial__________

Covid-19 By signing this contract, the Contracting Group acknowledges the risks of Covid-19 exposure and assumes full responsibility for all activities and liabilities related to their guests.

• If an event is postponed due to Covid-19 restrictions, the group has 21 days to reschedule within 6 months of the original date, for an event of equal or greater contract value. If rescheduling is not possible, the original contract terms apply.

Cancellations

• More than 15 days before event: Group is responsible for 50% of the full contract value (minus deposit).

• 15 days or less before event: Group is responsible for 100% of the full contract value (minus deposit).

• Inclement weather: Group may reschedule within 14 days, selecting a new date within 6 months, for an event of equal or greater value. If not rescheduled, the original contract terms apply.

Force Majeure / Act of God Neither party shall be liable for failure or delay in performing their obligations under this agreement if such failure is caused by events beyond reasonable control, including but not limited to acts of God, natural disasters, severe weather, fire, flood, war, terrorism, labor disputes, government restrictions, or public health emergencies. In such cases, both parties agree to work in good faith to reschedule the event within 6 months, subject to availability. If rescheduling is not possible, deposits will be retained, and no additional damages will be owed by either party.

Invoices & Payments Invoices will be issued to the Contracting Group. Individual guest payments are not accepted unless prior arrangements are made.

We have read and agree to the terms of this contract.

This contract is binding once signed and returned with deposit within 10 days of receipt.

Group Financial Agent _________________________________ Date: _________________________

TLC Agent: Maile S.M. Ilac Boeder, Executive Director ORIGINAL – RETURN TO TLC

Optional Registration & Lodging Services For your convenience, we can help manage lodging and registration for your group:

• Individual Lodging Payments: If preferred, all lodging reservations can be managed directly through The

Leadership Center, allowing guests to book and pay individually for their accommodations.

Please plan on this: YES NO

• Online Event Registration: If you would like attendees to register and pay online, we can set up registration through Eventbrite.com.

• Please note that we cannot add additional fees or markups to our packages if you need to include extra costs for your event.

• If our staff assist individuals over the phone to complete their Eventbrite registration, a $5 administrative fee will apply per registration.

Please plan on this: YES NO