Amendment_1_Attachment_I_Statement_of_Work_(v3).docx

RFQ 70Z02318QPD500100

Amendment 1 Statement of Work Training Office Space Trailer Rental

05JAN18

1.0 INTRODUCTION

1.1 Background: The United States Coast Guard (USCG) is transferring two (2) decommissioned 110’ Island Class Patrol Boats to Costa Rica through Foreign Military Sales (FMS) cases C4-P-GAA and CS-P-LBB, and two (2) decommissioned 110’ Island Class Patrol Boats to the Republic of Georgia through FMS case GG-P-SAE. The USCG will need temporary training/office spaces to host the foreign governments’ crews while maintenance and training is conducted.

1.2 Scope: Two (2) single-wide trailers that can provide space for offices and restrooms. This delivery order will be for up to two (2) single-wide trailers approximately 12’x56’ to be delivered, installed/set up, maintained and serviced, and then breakdown and removal back to the contractor at the end of the period of performance. Trailers shall have a self-contained sewage system, fresh water hookup to external water supply, and HVAC system that provides A/C and heat.

2.0 GOVERNMENT TERMS AND DEFINITIONS

3.0 GENERAL

3.1 Period of Performance: The single-wide trailers shall be onsite at the USCG Surface Force Logistics Center (SFLC), hereon referred to as the Coast Guard Yard, for up to 8 months. The total Period of Performance of the delivery order will cover up to 9 months and the time required after receipt of order to deliver/install/set up the trailer.

3.2 Place of Performance:

USCG Yard Baltimore (SFLC) 2401 Hawkins Point Road Baltimore, Maryland 21226

3.3 Hours of Operation: The normal work hours at the Coast Guard Yard are from 0800 to 1400 Hours, Monday through Friday, excluding federal holidays. Access to work sites shall be restricted to these hours and days. All other hours shall be considered non-regular time. In the event of any situation requiring work to be conducted outside of the normal working hours the contractor will be required to request approval from the Contracting Officer (KO).

3.4 Access to Government Facility

Contractor employees requiring access to the Coast Guard Yard must be requested through base security. The Contractor shall submit a list of all personnel names to the Contracting Officer’s Representative (COR) no later than seven (7) days prior to arrival.

For Contractor personnel requiring vehicle access, the COR shall submit a Guess Access Request at least 24 hours in advance through the Coast Guard Yard Guest Access Notification System located at: https://cgportal.uscg.mil/units/yard . In the Special Instructions Section of the request, the COR shall state what parking arrangements the Contractor personnel require, otherwise they will be allowed to park in Appointment Lot (Lot 21), on a first come first serve basis, as spots are available.

One day visitors will be issued a Temporary Pass in exchange for their Driver’s License. Contractors may be issued a Contractor Pass good for no longer than the duration of their contract or up to 30 days at which time the COR must verify and resubmit their Guest Access Request.

Contractor employees working on-site at Government facilities shall wear a valid Contractor’s identification card. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display the Government issues badge in plain view above the waist at all times.

3.5 Search and Control: Coast Guard Yard is a controlled access installation. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. Contractor vehicles (Contractor-owned and personal), Contractor employees, and their personal property shall be subject to searches and seizure of contraband and/or unauthorized Government property upon entering or leaving the Installation

3.6 Government Furnished Materials/Equipment: Government will provide the following materials/equipment to the Contractor for work required under Statement of Work: the Coast Guard Yard will provide the local power outlets however the Contractor shall be required to hook up trailers to power outlets. The power outlets are located approximately 75 feet away from the center of the area where the trailer will be located. There are four power outlets available at 110 and 220 volts. Coast Guard Yard personnel will connect Contractor provided power cables to the power source. Contractor shall be required to connect the Contractor provided cables to the trailer.

The Government will provide water via hose bib located near the trailers.

The Coast Guard Yard will ensure routine cleaning and removal of trash of the trailers is completed and will provide restroom supplies (trash bags, toilet paper, and hand soap)

3.7 Contractor Furnished Materials/Equipment: The Contractor shall furnish all services, transportation, supervision, materials, equipment, tools, supplies and labor necessary to fulfill the requirements of this SOW with the exception of those described in section 3.6 of this SOW.

3.8 Permits and Licenses: The contractor in the performance of this SOW shall obtain and maintain in effect all necessary permits and licenses required by Federal, State, or local government, or subdivisions thereof, or of any other duly constituted public authority. Further the contactor shall obey and abide by all applicable laws and ordinance including but not limited to OSHA requirements and local codes and regulations.

3.9 Contractor Point of Contact: Prior to contract performance, the Contractor shall designate in writing, to the COR, a Contractor Point of Contact (CPOC), who shall be responsible for the overall management, coordination, and supervision of the work performed. The CPOC shall have knowledge of the terms and conditions of the contract. This CPOC shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. The CPOC shall be available, by phone, whenever Contractor personnel are performing work on Coast Guard Yard and provide emergency contact number in case the fresh water tank is empty, the sewage tank is filled, or for HVAC casualties.

3.10 Contractor Personnel

3.10.1 Qualifications: Contractor employees shall be trained, qualified, certified and/or licensed under the requirements specified in this contract prior to starting work. The contractor shall maintain records of training qualifications, certifications, and licenses and provide them to the Contracting Officer or representative upon request. The Contractor shall ensure that the employees remain fully qualified to perform work under this contract. The Contractor shall only employ persons able to speak, read, write, and understand English for those positions interacting with Government personnel, and where English is used or essential to provide the product, record, data, information, or service. Contractor personnel shall be physically capable of performing work under all climatic conditions.

3.10.2 Safety: The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. The Contractor shall comply with all applicable federal, state, local, and Coast Guard Yard regulations including, but not limited to environmental, safety, and occupational health laws and regulations. Except as otherwise stated in the contract, if the Contractor encounters material on the project site reasonably believed to be hazardous the Contractor shall immediately stop work in the affected area and give notice of the condition to the Contracting Officer. Work in the affected area shall not resume without written permission of the Contracting Officer or COR.

3.10.3 Restricted Personnel: The contractor shall not employ persons for work on this contract if such employee is considered by the Installation Commander or designated representative to be a potential threat to the health, safety, security, general wellbeing, or operational mission of the Installation and its population

3.10.4 Appearance: Contractor employees shall be appropriately dressed including any necessary individual protective clothing and equipment.

3.10.5 Conduct: The Contractor shall not allow any employee to perform work who has illegal possession of, or who is under the influence of alcohol or controlled substances. Government rules, regulations, laws, directives, and requirements, which are in place or issued during the contract term shall be applicable to all Contractor employees or representatives who enter the Installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Individuals who violate such rules, regulations, laws, directives, or requirements may be denied access to the Installation, either temporarily or permanently. Contractor personnel receiving a driving under the influence (DUI) conviction may be prohibited from driving on the installation.

3.11 Indemnification: The contractor shall hold harmless and indemnify the government against any and all claims and costs of any kind and nature, for any loss or damage occurring in connection with the contractor’s acts or omissions incident to its performance under this contract. This indemnification includes the acts or omissions of the contractor, any subcontractor or any employee, agent, or representative of the contractor or subcontractor

4.0 REQUIREMENTS

4.1 Deliver and set up of two (2) single-wide trailers. Review attached drawing as a guide for the desired floor plan. The single-wide trailers shall be approximately 12’ wide x 56’ long. The trailer shall have working Heating and Air conditioning with temperature adjustment capabilities. Include, deliver and install two (2) sets stairs/steps, one at each doorway into/out of the trailer. Both exterior doors shall be on same side of the trailer. Contractor shall deliver and place trailer at specified locations on preexisting concrete and asphalt. Provide four (4) sets of keys for each lock. Trailer skirting is not necessary. Contractor shall hook up electric for the Trailer to existing power outlet.

4.2 Recommended Configuration: Both trailers shall have at least one (1) private office, approximately12’x12’ (within 2’ deviation), on one end of the trailer with one (1) office desk and two (2) office chairs in each. The trailer shall include at least one (1) restroom (including one (1) toilet and one (1) hand washing sink). Two restrooms are preferred but one restroom meets the minimum requirement. Trailer shall have self sufficient sewage system, and hook ups for external water supply for toilets and hand washing sinks. Sewage system shall have automatic water supply shut off or warning to prevent sewage tank overflow between service calls. Each office door keyed differently and both outside doors of the trailer keyed alike. Alternate floorplans from the layout in Attachment 1A may be considered as long as they meet the criteria in the Statement of Work.

4.3 Additional Furniture shall be provided as follows:

Two 8’ folding table Twelve (12) folding chairs Six (6) coat hangers and rack to hang jackets and hats.

4.4 Service: Contractor shall provide services to ensure sewage tank is maintained in order to prevent overflow. This includes regularly scheduled sewage tank drainage/pumping and removal from site. Contractor shall provide services to ensure fresh water tank is maintained to ensure toilets and sinks have water for proper use. Contractor shall utilize Government furnished water source to refill the fresh water tank. Contractor shall service the HVAC units on the trailer as required based on HVAC unit OEM operations manual or when COR notifies Contractor that the HVAC unit is not operating properly.

**Note- It is anticipated that twelve (12) people will be utilizing the restrooms on this trailer 8 hours per day for 5 days per week. The Contractor shall utilize this information when proposing their service schedule.