07 Attachment E - Expense Calculation Log.xlsx

This is an Expense Calculation Log attachment for a non-emergency transport services contract issued by the Pennsylvania Department of Labor and Industry, Office of Vocational Rehabilitation (OVR), for Allegheny County. The document serves as a billing and reimbursement template for suppliers providing Enhanced Driving and Ancillary Services to Commonwealth employees and passengers with disabilities who are unable to safely operate motor vehicles. The log captures detailed information required for each transport service, including supplier and purchase order identification, date and time of service, transport duration, wait time, odometer readings to calculate mileage, and ancillary expenses such as lodging, tolls, parking, and meals. The form is designed to track both ambulatory and non-ambulatory transport services originating from the Pittsburgh BVRS/BBVS OVR District office to Commonwealth business destinations within Allegheny County.

The expense calculation log establishes specific rate structures for billing purposes: transport hours are compensated at $45 per hour, wait time is billed at $45 per hour, and mileage reimbursement follows the GSA rate of $0.655 per mile. The template allows for itemized deduction of lunch periods from wait time calculations to ensure accurate billing. Suppliers must document all expenses separately and provide a total cost calculation at the end of each service day. This procurement is reserved exclusively for Pennsylvania DGS Small Businesses, requiring bidders to attach a valid Small Business Certificate to be deemed eligible for contract award.