066-25_Bid_Document.pdf

ITB 066 Don Scott Airport Aviation Fuel

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this bid invitation is to establish a contract for a defined amount of aviation jet fuel with additive to be delivered to the Don Scott Airport for ODOT. This invitation to bid includes aviation fuel for the Ohio Department of Transportation (referred to as either “ODOT” “Department” or “Receiving Agency” hereinafter) exclusively and does not include quantities of any Political Subdivisions.

Section 2: Term of Contract:

The contract shall be in effect for two years beginning Date of Award and ending June 30, 2026, renewable for two additional two year terms.

Section 3: Estimated Annual Quantities:

The Department anticipates approximate annual total purchases of the following amounts:

A. 50,000 gallons 100LL Aviation Gasoline meeting ASTM 910 latest version (AvGas) B. 60,000 gallons Jet A Turbine Fuel meeting ASTM 1655 latest version (Jet A)

Section 4: Award of Contract:

Award will be made to the lowest responsible bidder submitting the lowest gallon differential per gallon as specified and meeting all the requirements of this Invitation for Bid.

Section 5: Pricing:

Prices quoted by the Vendor must include all federal taxes and transportation/freight charges to The Ohio Department of Transportation. The vendor’s price for aviation gasoline and kerosene based jet fuel sold shall bear a reasonable and competitive relationship to price at which such products are sold to other aviation dealers in the Ohio market area and surrounding market areas after adjustment for normal and reasonable costs of transportation between the nearest point of supply and The Ohio State University Airport. The gallon differential offered shall remain firm for the term of the contract except for changes in governmental regulations and fees beyond the control of the Contractor. Supplier will give ODOT 30 days written notice before making any price change adjustments.

1. What is your current delivered price per gallon for AVGAS 100LL; before tax and including all taxes? Formula-based: i.e. PLATTS + differential

2. What is your current delivered price per gallon for straight JET-A & JET-A pre-blended FSll;

before tax and including all taxes? Formula-based: i.e. PLATTS + differential

All notifications shall be directed to:

Fiscal Office / Administration Debber Sauer Deborah.sauer@dot.ohio.gov

Aviation Maintenance Superintendent Burl Cole burl.cole@dot.ohio.gov

Section 6: Quality:

Aviation fuel must meet the requirements of the ASTM Specification D910 (latest edition) and will be grade 100LL as marketed by vendor(s) at or in vicinity of Columbus, Ohio at the time of each delivery hereunder. The aviation turbine kerosene to be purchase and sold hereunder shall be Jet mailto:Deborah.sauer@dot.ohio.gov mailto:burl.cole@dot.ohio.gov

A, aviation turbine kerosene meeting ASTM Specification D1655 (latest edition). Turbine kerosene may or may not be pretreated with anti-icing additive complying with ASTM Specification D4171 (latest edition) at the rates of 0.10 to 0.15 volume percent determined at the time of the order and specified in the request.

Vendors shall supply a copy of their company policy regarding technical support, fuel contamination and testing, and facility inspection. Appropriate contact information for these items shall be supplied with the bid as well as an emergency contact.

Section 7: Delivery:

Deliveries of aviation fuel and turbine kerosene hereunder shall be made in full transport truck lots into designated storage tanks at the Don Scott Airport, Columbus, Ohio. Subject to Force Majeure, all deliveries, if the Airport representative so directs, shall be effected within 48 hours subsequent to the time that the appropriate representative of vendor has been notified by Department of its current requirements for aviation fuels. Deliveries shall be accomplished during the hours specified by the Don Scott Airport representative placing the order. The quantity of aviation fuel and/or aviation turbine kerosene loaded into each transport truck at the vendor’s plant or terminal shall constitute the basis of volumetric measurements of the quantities of aviation fuel delivered hereunder.

Payment shall be made according to the meter tickets indicating gross quantities loaded into the transport trucks. Trucks making fuel deliveries shall be clean of oil, grease, or dirt both inside and outside upon acceptance of delivery. At the beginning of the contract, fuel provider is responsible for providing new drop hoses for each fuel type that will be kept onsite at the Don Scott Airport. All drop hoses shall be covered at ends and will be properly equipped to engage with the coupling hardware installed on the Don Scott Airport’s fuel storage tanks. Storage tanks shall be measured and calibrated by the Don Scott Airport employees before and after fuel has been transferred into the storage tanks. Transports will be required to sit motionless for 15 minutes prior to transfer of fuel to storage tanks, and samples will be taken prior to transfer to inspect for water, dirt or other contaminants. Transport vessels must be dedicated to transfer one product exclusively of aviation fuel products to the Don Scott Airport.

Vendors shall supply a list of locations for their terminals. Vendors shall also supply a list of carriers that they intend to use to fulfil this contract as well as contact information for each carrier. If any of that information changes, Vendor shall notify the Don Scott Airport representative of that change within 24 hours. Vendor delivery contractors shall be subject to inspection by ODOT employees.

Deliveries shall be made to:

2829 West Dublin Granville Rd Columbus, Ohio 43235

Section 8: Payment:

Vendor shall invoice the Department for each delivery of aviation fuel or turbine kerosene. The appropriate purchase order number shall be shown on all copies of invoices.

Section 9. Support:

Vendor will supply 24/7 support for fuel product and point-of-sale services. Vendor shall supply on the attached pricing sheet the hourly rate for such services.

Section 10. Insurance Requirements:

Third party excess liability insurance in the amount of no less than $5,000,000 to cover the Department and its employees in all operations necessary or incidental to refueling, defueling of aircraft using the Don Scott Airport’s aviation products. The Department must be named as an Additional Insured, and an insurance Accord shall be supplied with the Vendor’s bid.