061-25_Bid_Document.pdf

ITB 061 SECURITY GATES, FENCING AND ASSOCIATED COMPONENTS

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this request is to establish contract pricing to provide service, maintenance, repair/emergency repair, replacement and new installations of security gates, operators, fencing and associated components at various locations in ODOT Districts 1, 6, and 7, all in accordance with the terms, conditions and specifications herein.

Section 2: Contract Duration

The effective duration of this agreement shall be from October 1, 2022 through September 30, 2024.

Section 3: Multiple Award

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders pursuant to O.R.C. 5513.02.

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time.

ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission.

The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process.

And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

Vendors should only bid on districts within their physical region where they can provide service at competitive prices and maintain compliance with standard and emergency response times outlined in Section 8 below.

Section 4: Site Conditions

The Department has a vast portfolio of assets with varied locations, utilization and topography. It is impossible to detail here the sites that may or may not need services in accordance with this contract. If you feel the need to familiarize your company with current conditions at representative sites, contact the appropriate District Facilities Program Administrator or their designated representative, between the hours of 7:30 A.M. and 3:30 P.M. Monday thru Friday, excluding State holidays.

District Address Contact Email Telephone

1 1885 N. McCullough St.

Lima, OH 45801 Tony Lotz tony.lotz@dot.ohio.gov 419-999-6791

6 400 E. William St.

Delaware, OH 43015 Mark Nichols mark.nichols@dot.ohio.gov 740-833-8232

7 1001 St. Mary's Ave.

Sidney, OH 45365 Ryan Orseno ryan.orseno@dot.ohio.gov 937-497-6730 mailto:documents@esign.ohio.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fohiopays.ohio.gov%2F&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7C1ac0731aa3fa4f066d5408dc7b4d0c36%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638520818049379076%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=v8I%2Ba6H4M2smMVdNcvpoDrB2Dqsn4%2FJvMONLWyfwoxE%3D&reserved=0

Section 5: General Requirements

• Proper fencing and vehicle entry gate operation is essential to a core function of ODOT; therefore, downtime must be kept to a minimum. See Section 8: Labor, 8.4 and 8.5 for normal and emergency response times.

• The awarded vendor(s) will be required to maintain a file of all maintenance work performed for the life of the contract. The owners are to have a copy of the work performed immediately upon completion, for their records. The description of the work performed, or items checked shall have enough detail to meet compliance requirements and allow the owner to maintain an accurate record of maintenance.

• The contractor shall be responsible for any act or neglect of their employees when performing work under this contract. The contractor’s employees shall observe the rules and regulations of the facility when engaged in work under this contract on the facility’s premises and those adjacent private or public properties.

• The vendor shall bring all tools, chemicals, and materials, etc., with them to each service call and take all items with them when finished. No on-site storage shall be provided by

ODOT.

• All work shall be performed as to not interfere with building operation or such interference is kept to a minimum. The vendor shall leave all areas neat and clean when finished.

• The contracted services provided must be performed in a workmanlike manner by properly trained personnel and shall conform to the highest professional standards.

• All vendors must have enough properly trained employees on active payroll and an adequate number of supervisory personnel to guarantee satisfactory performance of this contract. All work must be performed by trained and competent personnel qualified to perform the services contained herein. These personnel must be under the guidance of a supervisor that is a direct employee of the Vendor. The vendor shall be regularly engaged in the business of providing the services described herein.

• Upon completion of services, the contractor’s team shall leave the systems in satisfactory operation; if not in operation, the team shall contact the appropriate District Facilities Program Administrator or their designated representative and state why the system is inoperative, and what must be done to put into satisfactory operation.

• It shall be understood that, from time to time sites may be opened or closed during the life of the contract. Any potential changes in service locations and revised pricing, where applicable, shall be mutually agreed upon by the District Facilities Program Administrator or their designated representative, the awarded vendor and the Department and shall be included in or removed from the contract.

• Communication must be maintained between all parties in a continual, prompt, and respectful manner during the entirety of the effective duration of the resulting contract.

• Removal and proper disposal of all material, including, but not limited to, oil, fluids, and any solids, shall be the responsibility of the vendor and must be done in compliance with all State laws and regulations. When necessary, the vendor will be required to provide a manifest to show oils and fluids were disposed of in accordance to State requirements.

• The contactor shall guarantee its workmanship and materials for a period of one (1) year from the date of acceptance by the facility and shall promptly remedy, at the contractor’s expense, all defects due thereto which becomes evident during the guarantee period and pay all expenses for any damages to other systems or structures resulting from work the awarded contractor performed.

• In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be maintained by the vendor and available when work is being performed. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.

• The Vendor shall always provide and utilize Personal Protective Equipment (PPE) for their employees as appropriate. PPE includes but is not limited to substantial footwear, eye and face protection, hearing protection, and gloves

Section 6: Scope of Service

Due to the many unforeseen factors that relate to the operation and maintenance of perimeter security gates, operators and fencing, it is impossible to guarantee that work will be performed at any/all sites in the state. Award of this contract DOES NOT guarantee any of the following:

1. All sites will need contracted services

2. The exact scope of contracted services for all sites

3. That any work will be contracted at any site

The exact nature of work is not known but may include, and is not limited to the following contracted services:

• Perform Standard, Scheduled and Emergency repair services to gates, operators, fencing and associated components

• Remove existing perimeter security gates

• Furnish and install new perimeter security gates

• Remove and/or install new concrete pads, footings and bases

• Perform electrical system repairs, modifications and installations

• Coordinate communications/security system repairs, modifications and installations with current ODOT access and security vendor (paid by ODOT directly, outside of this contract)

• Welding and fabrication of steel

• Remove existing gate operators

• Furnish and install new gate operators

• Repair existing and/or install new fencing materials as required or requested

6.1: Maintenance and Repair Services

Maintenance and Repair Services provided by the awarded vendor(s) shall consist of, but is not limited to the maintenance, repair and troubleshooting of gates, operators, fencing and associated components. These services are provided for the maintenance and upkeep of the currently installed systems and components associated with this contract.

6.2: New Installation Services

New Installation Services provided by the awarded vendor(s) shall consist of but is not limited to services bid for the installation of new fencing and associated components.

These services are provided for the improvement of the sites associated with this contract and shall be executed in accordance with this section of the specifications.

6.3: Replacement Services

Replacement Services provided by the awarded vendor(s) shall consist of, but is not limited to the replacement, modification, refurbishment, relocation and installation of existing gates, operators, fencing and associated components with like items. These services are provided for the improvement of the sites associated with this contract and shall be executed in accordance with this section of the specifications.

6.4: Coordination with ODOT Access Control and Security Vendor

On all identified services that require interconnection to the ODOT S2 Access Control System and/or the ODOT Milestone Security Camera System, the vendor shall coordinate their planning, demolition, installation or modification plans and proposals with the current provider of services to ODOT. Provider contact information will be furnished to the appropriate vendor in coordination with the initial site visit.

6.4.1: Additional Quoted Services and Replacement Equipment Projects

If the District Facilities Program Administrator or their designated representative determines that additional services or replacement equipment is to be purchased and installed, the awarded vendor(s) shall perform a site visit within five (5) working days (excluding state observed holidays) or at a mutually agreeable time beyond the five (5) working days requirement, after being contacted by the District Facilities Program Administrator or their designated representative at the project site to discuss and define the scope of work for the requested project.

6.4.2: Presentation of Additional Quoted Services Plan and Cost

The awarded vendor shall present a written project plan within five (5) business days from date of site visit. A template of how the costs should be detailed is included in the excel pricing spreadsheet. The plan shall include the items listed below:

• Estimated material list

• Estimated project cost

• Project schedule as required by ODOT including:

o Estimated start date upon acceptance and delivery of purchase order o Estimated length of time to complete project o Project milestones (when appropriate)

• Site preparation details

• Site cleanup and waste disposal measures

• Detailed proposed labor breakdown showing number and classification of employees and number of hours proposed

• Construction drawings and specifications when required by the appropriate district

Facilities Department and/or if required for permits by the authority having jurisdiction

• Required building permits and associated fees

6.4.3: Notification to Statewide Facilities Operations

For all project proposals more than $25,000, the vendor personnel shall communicate the proposal by email to Statewide Facilities Operations Office in addition to the requesting District staff. The proposals shall be sent to:

Timothy.Brunney@dot.ohio.gov

6.4.4: Acceptance of Additional Quoted Services and Commencement of Work

Upon written acceptance of additional quoted services plan by the District Facilities Program Administrator or their designated representative, the District will provide the vendor with a purchase order that is directly associated with the additional quoted services as soon as possible. Once the vendor is in receipt of the purchase order, they will commence work in accordance with the additional quoted services plan.

The awarded vendor shall not commence work without written prior approval of the additional quoted services plan and vendor receipt of purchase order, or as directed by the District Facilities Program Administrator or their designated representative. Non-contract work performed without the approval of ODOT will be at the vendors’ expense.

6.5: Reporting Requirements mailto:Timothy.Brunney@dot.ohio.gov

The awarded vendor shall leave a copy of the signed service ticket at each site for each day services are provided. The service ticket shall detail the time on site, the unit serviced model number, serial number and ODOT identifying number (if applicable) with a detailed description of the reason for the visit and actions taken during the visit.

Section 7: Items Provided by the Vendor

7.1: Materials and Supplies

All materials and supplies shall be specifically designed for the use. The Vendor shall utilize all replacement parts from manufacturers whose parts are equal to or better than the original equipment manufacturer (OEM) components whenever possible. All parts must be installed according to manufacturer’s specifications and recognized practices.

The use of reconditioned parts or components shall not be permitted under any circumstances unless OEM components are no longer available. Compensation for the time involved obtaining materials and parts shall be included in the labor breakdown portion of the approved project plan.

The Department acknowledges that vendors utilize thousands of materials and supplies that may vary between suppliers and manufacturers depending on the individual repair needs for each project. Therefore, all materials and supplies vendors provide shall be considered on contract. The Department will pay the awarded vendor the actual cost for all materials and supplies utilized in the performance of this contract, plus the vendor specified markup not to exceed 15%. ODOT has determined that the vendors actual cost for a part includes the following:

• The vendor’s acquisition cost from the manufacturer or supplier; and

• The shipping cost charged by the manufacturer or supplier to get the part to the vendor’s location; OR

• The shipping cost incurred by the vendor to get the part to the ODOT location

For ALL parts, the vendor shall include with its invoice the vendors’ original invoice and the Department will pay for the part including the costs noted above, where applicable, plus the vendor specified markup not to exceed 15%. If the vendor had acquired in the parts in bulk or through a prior purchase and had the parts in stock and an invoice is not readily available, the vendor should use its best estimate for the value of the part plus the vendor specified markup not to exceed 15%. All invoices and charges are subject to ODOT audit at any time.

All unused items included in the accepted project plan and cost shall become the property of the Ohio Department of Transportation and shall be stored or disposed of at ODOT’s recommendation.

7.2: Equipment

7.2.1: Vendor Owned Equipment

All vendor owned equipment used to complete the project will be paid by the department at the appropriate vendor provided rate listed in the equipment pricing spreadsheet by specific county. All equipment rates shall include fees for the equipment use and mobilization fees where necessary. Costs for operation of equipment shall be itemized and paid based on the hourly rates bid for labor.

7.2.2: Rental Equipment

All rental equipment used to complete the project will be reimbursed by the department at invoice cost with no vendor markup. Compensation for the time involved to pick up and return rental equipment where delivery and pick up are not included in the rental fees shall be included in the labor breakdown portion of the approved project plan.

7.3: Plans

Vendor shall be responsible for providing project plans as requested by the department and/or required for necessary regulatory permits.

7.4: Permits

Any permits required by the appropriate Authority Having Jurisdiction shall be obtained by the vendor and will be reimbursed by the Department at cost. The awarded vendor(s) shall be wholly responsible for interpreting the permitting requirements for each specific project. If an awarded vendor fails to obtain the required permits for any project and is subsequently found in violation by the appropriate Authority Having Jurisdiction, all costs (labor, permit fees, stamped construction drawings, etc.) associated with obtaining the required permits shall be wholly borne by the vendor performing the work.

Section 8: Labor

8.1: Work Hours

All work must be performed between the hours of 6:00 a.m. and 4:00 p.m. Monday thru Friday excluding state holidays. Work at other than these hours or days of the week must be arranged in advanced and pre-approved by the appropriate District Facilities Program Administrator or their designated representative. If ODOT directs and requires the vendor to perform work outside of normal work hours (nights, weekends, or holidays), the vendor shall be entitled to compensation in the form of overtime pay due to its employees. These overtime hours shall be computed and paid at one and a half times the normal hourly rate.

8.2: Sign In and Sign Out

Vendor personnel must sign in upon arrival at the Facility and must sign out upon departing. It shall be the responsibility of the Vendor to coordinate with the District Facilities Program Administrator or their designated representative on a procedure for the Vendor’s maintenance personnel to follow when entering or leaving the District facilities.

The sign in and sign out records may be used in the verification process for approval of any invoices for payment.

8.3: Mobilization/Service Call Fees

Vendor(s) may submit pricing by District for and charge a mobilization/service call fee per site for a single repair event. This means, if multiple trips are required to the site for a single repair, only one mobilization/service call fee may be charged per site.

8.4: Standard Wage Rates

Projects amounting to less than the biennially adjusted current prevailing wage threshold levels for Reconstruction, enlargement, alteration, repair, remodeling, renovation or painting for Building Construction by the State of Ohio Department of Commerce, Division of Industrial Compliance, Bureau of Wage and Hour Administration shall be subject to the standard wage rates submitted by the vendor.

Vendor shall respond to a call for service from the District Facilities Program Administrator or designated representative within twenty-four (24) hours from the first telephone request. Scheduling of this labor shall be by agreement of the District Facilities Program Administrator or designated representative and the awarded vendor.

8.5: Emergency Service Labor

Emergency service shall be considered any unscheduled work that is provided by the vendor during normal working hours or after normal working hours upon notification by the District Facilities Program Administrator or designated representative of the emergency circumstances. ODOT will notify vendor by phone that emergency service is required due to equipment failure.

Emergency service shall consist of having the contractor’s technician(s) arrive at the applicable ODOT Facility within two (2) hours after notification by the District Facilities Program Administrator or designated representative that emergency service is needed.

The contactor must be capable of responding at any time of the day or night upon notification by telephone that an emergency exists, or emergency has occurred. The contractor must have adequate personnel available to provide emergency services twenty-four (24) hours per day, three hundred sixty-five (365) days per year.

Emergency service performed between the hours of 7:00 AM and 4:00 PM, Monday through Friday, excluding state holidays shall be paid at the Standard Labor rate(s) bid in the pricing documents.

After Hours Emergency Service performed between the hours of 4:00 PM and 7:00 AM Monday through Friday and twenty-four (24) hours per day on Saturdays, Sundays and state holidays shall be computed and paid at one and a half times the normal hourly rate.

No overtime charges will be approved for payment without prior approval of the District Facilities Program Administrator or designated representative.

The hourly charges, as quoted by the contractor, shall include all labor costs related to providing emergency service.

If the awarded vendor has made arrangements to meet ODOT personnel at a locked location, the vendor shall be compensated for labor beginning at the agreed upon meeting time, should ODOT personnel not arrive at the agreed upon meeting time.

8.6: State of Ohio Prevailing Wage Rates

The Ohio Department of Commerce, Division of Industrial Compliance, Bureau of Wage and Hour Administration has determined that work identified in this bid and to be performed under this contract may be subject to the requirements of Ohio Revised Code Sections 4115.03 to 4115.16, Prevailing Wage. Upon award of the Contract by ODOT, the successful Contractor, and all of its sub-contractors, guarantees that the prevailing wage for the area, to include any adjustments thereto, as published by the Ohio Department of Commerce, Division of Industrial Compliance, Bureau of Wage and Hour Administration will apply to any worker assigned by the Contractor and all of its sub-contractors to any project that requires prevailing wage. It is the responsibility of the Contractor to determine on a project by project basis if prevailing wage rules and regulations apply. Projects amounting to more than the biennially adjusted current prevailing wage threshold levels for Reconstruction, enlargement, alteration, repair, remodeling, renovation or painting for Building Construction shall be subject to the prevailing wage rates for the specific construction discipline and location at the time of the project. Projects are not to be split into phases to circumvent Prevailing Wage requirements. If a project is initially estimated and quoted below prevailing wage threshold, but after extra work items, change orders, or other factors raise the project total over the prevailing wage threshold the vendor is responsible for paying prevailing wages to all workers on the project. The original estimate/quote for the project shall be revised to reflect the additional payment of prevailing wages to all workers.

The vendor shall post or make available to all labor employed on the contract the prevailing wages listed in this proposal and any modifications to the wage rates that may come after award of this contract. On the first pay date of contract work the vendor shall furnish each employee covered by prevailing wage a completed form whpw1512 in accordance with section 4115.05 Ohio Revised Code, showing the classification, hourly pay rate, fringes, and identifying the District Prevailing Wage Coordinator (DPWC), if such employees are not covered by a collective bargaining agreement or understanding between employers and bona fide organizations of labor. These forms shall be signed by the vendor and employee and kept in the vendor’s payroll files.

For projects that the Contractor, in coordination with the Ohio Department of Commerce, has determined must be quoted at Prevailing Wage rates, the Contractor must calculate the hourly rates to be charged to the Department. The hourly rates will be calculated for each required job classification by multiplying the exact Prevailing Wage rate currently in effect for the project site by the appropriate Overhead % from the Bid Price Pages and add this to the exact Prevailing Wage rate to get the Prevailing Wage rate for the quote.

The project quote must break out each job classification and show the calculation of each Prevailing Wage rate.

Example:

If the Bidder enters $50.00 per hour on the Labor Rates Page for Standard Wages (including overhead) and pays the employee a base $30.00 per hour, the Overhead % to be entered on the Labor Rates Page would be 66.6%. ($50.00 - $30.00) = $20.00 / $30.00

* 100 = 66.6%

To calculate the Contractor’s maximum allowable wage rate for quotes that require Prevailing Wage, the Contractor would get the Ohio Department of Commerce Prevailing Wage rates for the project site and multiply each one by the Overhead % and add that to the exact Prevailing Wage rates. If the exact prevailing wage rate for the above job classification was $42.56, then the maximum allowable wage rate on quotes requiring Prevailing Wage rates would be $70.90. $42.56 + ($42.56 * 66.6%).

ODOT reserves the right to request all payroll records from an awarded vendor to verify the payment of prevailing wages to workers. This information may be requested at any time and the vendor shall have two (2) business days to provide all that is requested by the Department. A vendor’s refusal or failure to provide payroll records, copies of checks to workers, etc. shall be grounds for immediate contract termination.

Failure to pay prevailing wage rates to workers on projects meeting or exceeding the biennially adjusted current prevailing wage threshold levels for Reconstruction, enlargement, alteration, repair, remodeling, renovation or painting for Building Construction shall be grounds for immediate contract termination and may also prohibit the vendor from being able to bid with the Department in the future.

8.6.1: Prevailing Wage Compliance

For any project proposal submitted in accordance with these specifications that exceeds the prevailing wage threshold levels identified above, the vendor shall provide a copy of the proposal to the appropriate District Contract Compliance Program Manager within the ODOT Division of Opportunity, Diversity and Inclusion’s Office of Civil Rights Compliance listed below to ensure the Department follows Prevailing Wage regulations. The Program Managers will answer any questions you may have pertaining to prevailing wages and the process to be followed for this contract.

Districts Contact Email Office Mobile 1, 2, 7 and 8 Gary Kramer Gary.Kramer@dot.ohio.gov 419-999-6809 419-516-7684 mailto:Gary.Kramer@dot.ohio.gov

3, 6, 9 and 10 Teresa Vannoy Teresa.Vannoy@dot.ohio.gov 740-833-8087 614-230-6509 4, 5, 11 and 12 Tom Yanka Thomas.Yanka@dot.ohio.gov 740-323-5138 614-867-4319

Section 9: Housekeeping

The awarded vendor(s) shall remove all rubbish, replaced materials and supplies and packaging materials regularly and at the completion of their work to ensure neat and tidy housekeeping conditions.

Section 10: Subcontracting

The awarded vendor(s) will perform work amounting to not less than fifty (50) percent of the total contract price with its own organization, unless otherwise approved by the Department. The phrase “its own organization” includes only workers employed and paid directly, inclusive of employees who are employed by a lease agreement acceptable to the Department, and equipment owned or rented with or without operators by the vendor.

The phrase does not include employees or equipment of a subcontractor, assignee, or agent of the vendor.

The vendor’s percentage of the total contract price includes the cost of materials, supplies and manufactured products purchased by the vendor, but not the cost of materials, supplies and manufactured products purchased by subcontractors.

Vendor shall not subcontract any of the work covered by the contract unless specifically authorized to do so by ODOT. All subcontracting will be supplied to ODOT at cost with no vendor markup. The vendor will be required to submit copies of invoices from subcontractor(s) as proof of costs. Contractor will be fully responsible for making all subcontractor payments and ensuring that subcontractors follow all laws, rules, safety procedures and ODOT expectations as though they were the contractor.

Section 11: Vendor References

Each bidder must have a minimum of five (5) years’ experience in performing the services required by this contract. Therefore, each bidder shall submit with their bid, the name, email address, organization, address and telephone number of at least three (3) references with whom they have provided like services to for at least five (5) years. It is a requirement of the contract that the vendor and its employees must have performed like services required by this contract to be considered a responsible bidder.

Note: Failure to provide references as set forth above may result in determining a bid nonresponsive.

Section 12: Vendor Coordination of Services

ODOT requires a single contact point for scheduling, contract administration and billing to eliminate confusion for questions to responsible parties after award. All bidders shall specify on the pricing documents, Vendor Contacts tab, a list including name, position/function, email address, phone number and alternate contact number for each office that will service facilities covered by this contract. Vendor staffing may require that the contact(s) for scheduling, contract administration and billing be three different people.

The awarded vendor(s) shall update this contact list whenever changes are made during the term of this contract.

Section 13: Invoicing Requirements

All work performed in conjunction with this contract shall be subject to the invoicing requirements contained herein.

mailto:Teresa.Vannoy@dot.ohio.gov mailto:Thomas.Yanka@dot.ohio.gov

To ensure timely invoice processing, the vendor shall submit an original, proper invoice by standard mail or electronically to the office designated on the purchase order as the “bill to” address for work paid by purchase order. If payment will be made by purchasing card, the vendor shall submit an original, proper invoice by standard mail or electronically to the appropriate District contact listed in Section 4 above of these specifications. To be a proper invoice, the invoice must include the following information:

• Vendor name, address and contact information

• The ODOT purchase order number authorizing the delivery of products and/or services

• Contract number pursuant to the deliverable

• A description of what the Vendor delivered, including, as applicable, the time, serial number, unit price, quantity, and total price of the products and/or services

• Detailed breakdown of the hourly rate charged, and the actual hours worked for each labor type/discipline

• Detailed breakdown of the material and supply costs as required above in these specifications

• Backup documentation as required in these specifications shall include, but not be limited to the following where applicable:

o Copy of the original proposal for project o Service reports for all labor involved o Copies of vendor original invoices for materials and supplies as required above in these specifications Vendors shall not charge for any items outside of the contract including but not limited to shop supplies, drive time and per diem. The Department will not pay any additional charges for such items.

Section 14: Right to Audit

The Ohio Department of Transportation reserves the right to audit all invoices submitted by a Vendor. In addition, when discrepancies arise, the vendor will be required to pay the difference of the amount quoted in the contract and the amount charged on the invoice, plus the twenty percent (20%) of the amount invoiced or fifty dollars ($50.00), whichever is less.

Section 15: Public Liability Insurance

The bidder shall furnish with their bid, proof that they carry public liability insurance with limits of not less than three hundred thousand ($300,000) dollars for any one person and one million ($1,000,000) dollars for any one occurrence.

All insurance policies required under this section shall include an endorsement requiring the insurance company to give thirty (30) days prior written notice to ODOT before any change of cancellation becomes effective. All insurance policies shall be through insurance companies licensed to conduct business in the State.

Section 16: Bid Pricing

Bidders may bid on a single District or multiple Districts.

All vendors shall provide all required information listed on the pricing page. All labor rates submitted must include the bidder’s profit and overhead. All rates must be regular hourly rates, no overtime rates, regardless of hours worked with pricing guaranteed firm for the contract duration. The link to the excel pricing sheet is listed on the front page of the bid packet.

1. Labor Rates: All labor rates shall include all profit and overhead in the bid rate per hour.

a. Standard Wage Rate for one (1) hour labor for each type of employee within each specific county as outlined in the excel pricing file.

2. Mobilization/Service Call Fee by county, per repair event on repair work only.

This means, if multiple trips are required to the site for a single repair, only one Mobilization/Service Call Fee will be paid.

3. Percentage (%) of Bid Rates attributed to Overhead as described in Section 8.6: State of Ohio Prevailing Wage Rates

4. Vendor specified markup on supplies and materials not to exceed fifteen (15) percent.

5. Vendor owned equipment hourly, daily and weekly rates including mobilization without operator labor.

Bidders may submit bids for any or all counties within each ODOT District. Bidders may bid on one, multiple, or all Districts.