06_-_Exhibit_1_Water_Level_Recorder.pdf

EXHIBIT 1

REQUIREMENTS

General Requirements

The Oklahoma Water Resources Board’s WATER-Groundwater section maintains a statewide network of recorder wells utilizing In-Situ Level Troll 400, Level Troll 500 and In- Situ Aqua Troll 200 Data Loggers. These wells are widely distributed across the state of Oklahoma. We are replacing some of these sensors while maintaining the existing parts of the deployments (cables, connectors, telemetry, etc.) and expanding the network to include new wells. There are very specific requirements for the section to achieve these goals. The main requirements are that equipment fit within the existing network without the need for extensive development of infrastructure or procedures. This includes swapping and replacing sensors onto existing cables/connectors to maintain the existing network and allowing equipment to be moved between sites as needed. New cabling and connectors must also be able to be deployed to replace damaged equipment. All new equipment must work with telemetry systems already in place and not require the purchase and installation of new equipment. Additionally, new equipment must not require the development of new data flow and maintenance procedures or require new software purchases. To meet these requirements, we believe In-Situ brand or highly comparable equipment is needed. This bid consists of an initial purchase of equipment in Oklahoma’s Fiscal Year 2025, with smaller purchases as needed in FY2026 and FY2027. Bids will be scored on the immediate FY2025 equipment needs.

Equipment

• Provide for a minimum of twenty-four (24) In-Situ Level Troll 400 data loggers, five (5) In-Situ Level Troll 500 data loggers, and fifteen (15) Aqua Troll 200 data loggers. If other units are provided, they must meet these units’ parameters, accuracy, precision, and deployment needs and be easily adaptable to established data flows.

These amounts are stated to allow accurate bidding of pricing, but units should be priced per unit to allow utilization of funds up to the available amount.

Determination of the compatibility of units with existing data flows is at the discretion of OWRB.

• The psi range for each unit will be specified and confirmed during the final ordering process and must be independent of the pricing. However, we initially expect all units to be 30 psi.

• Many of these units will be either replacement or standby units for existing installations, so they must be compatible with In-Situ brand rugged twist lock cables which are already deployed in wells.

• All In-Situ or comparable data loggers must have a 0.5 second logging rate, at least a 2MB memory

• All units must have an accuracy of +/- 0.05% full scale or better for pressure/depth, and where relevant must have a +/- 0.5% full scale for conductivity and +/- 0.1 ○C for temperature.

• Files must be CSV format.

• Come with a minimum 2-year warranty.

• Come with manufacturer technical support for setup and troubleshooting to ensure successful deployment.

• Not require purchase of new propriety software.

• Consist of all materials needed to deploy, install and maintain the recorder systems other than routine power tools and cables.

• Some cabling is required for this bid and must be compatible with In-Situ brand rugged twist-lock cables and connectors. All twist-lock connections should be made of titanium. We need both vented and non-vented cables in the ranges of 25-200 ft. Exact lengths are still being determined based on the availability and construction details of new wells. An example of 200 ft length with rugged twist-lock connectors is given for bidding purposes, and prices should be given for each of the vented and non-vented cables. The final distribution of required sizes will be provided during the final ordering process, but the expected purchase amounts will be comparable to fifteen (15) vented and twelve (12) non-vented 200 ft cables.

The bid shall state the cost per unit for each type of equipment, including all items needed to deploy, install, and maintain units for the stated amounts of data loggers, cables, and connectors. OWRB will utilize the available funds to purchase units depending on unit price and the total amount of the bid.

Delivery Terms

Bid prices must be FOB destination. All shipping, packaging, handling, and delivery charges must be paid for by the vendor or explicitly stated in the bid. The units must be delivered within 30 days of a written or verbal request by the OWRB. Batch delivery of units is possible, and preferred, if agreed upon with OWRB during the bid process to facilitate delays due to supply chain issues. If allowed, batch sizes and delivery schedule will be at the determination of OWRB. Each batch of units must be delivered within 30 days of a written or verbal request by the OWRB. Each batch of units may be invoiced separately and will be paid in accordance with the provisions of this solicitation. As stated above, cable lengths will be determined prior to final ordering and will likely consist of two orders.

Bidders should assume there will be two deliveries of cables once cable lengths are determined.

Warranty

Each item will have a minimum of two-year warranty for parts, labor, and return shipping except for the recorder units which will have the same warranty for three years.

Price Increases for Future Fiscal Years

Prices for FY25 will be set as bid in this solicitation. For FY26-27, it is understood prices may increase due to inflation or supply chain issues. OWRB will review prices in FY26-27 using the bid FY25 base rate with an allowance for up to 20 % price increases over the entire term. OWRB reserves the right to cancel any purchase for price increases it deems excessive or otherwise disagrees with and will only ever purchase up to the available funds in any given fiscal year. During any fiscal year the number of units may be reduced depending on changes in requirements and the availability of funds.

Evaluation Criteria

This bid shall be scored as lowest and best. All solicitation criteria and needed for successful deployment of the system and so are listed below. Any bid not meeting these specifications will not be scored. Bids to meet these criteria will be scored based on the cost per well unit for all equipment and supplies needed for deployment, install, and maintenance of the system.