06-25 Grass Cutting Services Addendum #1.pdf
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- Solicitation number
- 65008
- Issued by
- Covington City, Virginia
About this file
This document is an Addendum to Invitation for Bid (IFB) #06-25 for Grass Cutting Services for the City of Hopewell's Department of Recreation and Parks. The IFB requests general mowing and lawn maintenance services for various park locations within the city, with approximate total acreage provided. The addendum addresses questions and responses related to the scope of work, including specifics on mowing frequency, edging requirements, chemical usage, debris removal, and equipment needs. It also clarifies contract start date, payment terms, insurance and bonding requirements, and provides a list of park locations with estimated acreage for each.
Regarding pricing, the addendum notes there is no pre-determined pay rate, as vendors should provide pricing based on their own expertise and requirements of each area. The contract does not require bonding for general landscaping work, but the city has specific insurance requirements. Keys will be provided for locked areas, and no tracing dye is needed to verify spraying completion. Maintenance expectations are also provided for the rock bed area in City Park.
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Text version
The City of Hopewell has received and reviewed the below questions/requests related to IFB #06-25 – Grass
Cutting Services – Parks & Recreation, and offers the following responses as Addendum #1. Please acknowledge receipt of this addendum by signing and including the last page as part of your bid response.
1. Is it possible I can get the amount of acre we are cutting for each area?
Approximate cutting acreage per location has been updated on the appendix.
2. What is the average pay for each area or is it against the rules in The Book of Unwritten Rules?
There is no pre-determined pay rate average, as the vendor it is your responsibility to provide pricing based on your professional expertise, qualifications and requirements of each area.
3. Are chemicals okay to spray for weed control and/or edging?
Chemicals are fine to spray under bleachers, along fence lines.
4. Which locations require edging along hard surfaces?
Sidewalks, and curbs
5. Which locations require crack weed control for concrete or asphalt surfaces?
No crack weed control is needed for concrete or asphalt surfaces, Parks staff will take care of crack weed spraying. Spraying will be permitted under bleachers and along fence lines.
6. Is weed control in gutter pans required at all locations?
Park staff will take care of weed control in gutter pans.
7. Outside of blowing our grass clippings, are there any areas that should be blown every visit?
All hard surfaces, infields of playing surfaces, playground surfaces, pavilions/shelters.
8. Which locations require weekly visits versus every 10 - 14 days?
7 Day/Weekly Locations: 3 ½ Street Park, Arlington Park, Atwater Park, Atwater Soccer Complex, Buren Street, City Point Playground, City Park, Community Center, Crystal Lake, Mathis Park, Westwood Park, Woodlawn Park.
10 Day Locations: Davisville, Heritage Gardens, Kings Court Playground, Riverside Park, Union
Fort.
9. Are there any locations that require leaves and/or debris to be removed from the site versus blown into the natural areas?
No debris or leaves are required to be removed from the sites, all should be moved or blown into natural areas.
ADDENDUM # 1
IFB #06-25 GRASS CUTTING SERVICES
PARKS & RECREATION
CITY OF HOPEWELL
MAY 17, 2024
10. How much time is provided to correct performance deficiencies if there are any?
Please refer to page 6 of the bid documents for City of Hopewell Deficiencies in Performance stipulations.
11. How much detail is required when listing equipment? Does "zero-turn mower" suffice or do you need make and model?
Commercial grade equipment required, please provide make and model.
12. Our standard payment of subcontractors is two times per month. Will we need to change our process or will twice per month be acceptable?
Once we receive your invoice they are processed and you will normally receive payment within two weeks.
13. Bonding is not required for general landscaping work. We do, however, carry a $1,000,000 umbrella policy in addition to our liability policy. Do we need to purchase bonding for this contract?
Please refer to pages 15-16 of the bid documents for City of Hopewell Bond and Insurance requirements.
14. We will name the City of Hopewell as an additional insured upon being awarded the contract. Is that acceptable?
Please refer to pages 15-16 of the bid documents for City of Hopewell Bond and Insurance requirements.
15. Will there be keys provided for locked areas?
Keys will be provided for all locked areas.
16. Will tracing dye be used to verify work done?
No tracing dye is needed to verify spraying has been completed.
17. What are the maintenance expectations for the Rock Bed in City Park?
Should be sprayed by licensed and certified sprayer upon request, about three times per year.
Please let us know what chemicals you intend on using.
18. What is the proposed start date?
July 1, 2024
Appendix A - Mowing Sites
Mowing area
*Please note that mowing areas are approximate. Pavilions, playgrounds, trails, and other park features are not excluded from mowing areas in drawings.
Area la: Atwater Soccer Complex - 200 Atwater Road – do not cut playing surfaces
Approximately 9.8 acers of cutting area.
Area lb: Atwater Park - 101 Atwater Road
Approximately 4.1 acers of cutting area.
Area 2: Davisville Recreation Area – 211 “Terminal Street” – now known as Ruth CW Harris St.
Approximately 1.7 acers of cutting area.
Area 3a: Mathis Park- 3502 River Road – do not cut playing surfaces
Approximately 4.5 acers of cutting area.
Area 3b: Crystal Lake Park- 3502 River Road
Approximately 2.9 acers of cutting area.
Area 4: Westwood Park- 501Jefferson Avenue
Approximately 1.8 acers of cutting area.
Area 5: Woodlawn Park - 3509 Boston Street
Approximately 1.5 acers of cutting area.
Area 6: Arlington Park- 2700 Courthouse Road
Approximately 2.6 acers of cutting area.
Area 7: King's Court Playground -1900 Waverly Street
Approximately 1.1 acers of cutting area.
Area 8a: Hopewell Community Center-100 W. City Point Road
Approximately 1.6 acers of cutting area.
Area 8b: Buren Street Lot - 200 Buren Street
Approximately .8 acers of cutting area.
Area 9: 3 ½ Street Playground - 400 N. 3 2/12 Avenue
Approximately 1.2 acers of cutting area.
Area 10: Riverside Park - 500 N. 12th Avenue
Approximately 4.2 acers of cutting area.
I I
Area 11: City Park - 205 Appomattox Street
Approximately 1.2 acers of cutting area.
Area 12: Union Fort - 700 Appomattox Street
Approximately 3.2 acers of cutting area.
Area 13: City Point Playground - 315 Allen Avenue
Approximately 1.4 acers of cutting area.
Area 14: Heritage Gardens - 900 E. Broadway Avenue
Approximately 2.6 acers of cutting area.
IFB #06-25 Grass Cutting Services Parks & Recreation – Addendum #1
City of Hopewell, Virginia
May 17, 2024
Please sign and include this form as part of your bid response to verify receipt of Addendum # 1.
Arquesia S. Haskins
Procurement Officer
Signature of Receipt of Addendum # 1
Date
Company Name
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