Solicitation.pdf

GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA

RREEQQUUEESSTT FFOORR PPRROOPPOOSSAALL

((RRFFPP))

U.S. GENERAL SERVICES

ADMINISTRATION

AAccqquuiissiittiioonn MMaannaaggeemmeenntt DDiivviissiioonn 223300 SS.. DDeeaarrbboorrnn SSttrreeeett,, SSuuiittee 33330000

CChhiiccaaggoo,, IILL 6600660044

PROJECT: Trash Removal & Recycling Services Location 1: Warren E. Burger Federal Building & U.S.

Courthouse, 316 Robert Street, St. Paul, MN

Location 2: U.S. Courthouse, 300 S. Fourth Street, Minneapolis, MN

SSOOLLIICCIITTAATTIIOONN NNOO:: 04242017

IISSSSUUEE DDAATTEE:: April 24, 2017

CCLLOOSSIINNGG DDAATTEE && TTIIMMEE:: May 25, 2017, 3:00 PM Central Time

IISSSSUUEEDD BBYY:: U.S. General Services Administration 230 S. Dearborn St. Suite 3300 Chicago, IL 60604 Attention: Miles Conant, Contract Specialist

GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA

Electronic proposals are the preferred method of delivery via email to miles.conant@gsa.gov

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract.

Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

SSOOLLIICCIITTAATTIIOONN NNOO.. 0044224422001177

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any resultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR 4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building drawings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

CURRENT CONTRACTOR

These services are currently performed by Aspen Waste Systems, Inc. as part of the existing Janitorial & Related Services contract at each respective facility.

NAICS CODE

For your information, the North American Industry Classification System (NAICS) code for this procurement is 562111.

Small Business Size Standard is $38.5 million.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information.

Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

Standard Form 1449 – Solicitation/Contract Order for Commercial Items.

Section B – Supplies or Services and Prices Offer Offeror’s Checklist (See Section L) Completed Solicitation Provision representations and certifications (See Section L8)

Quality Control Plan (See Section C) Solicitation Attachment A – Technical Capability Verification

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 17A on the first page of this solicitation. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information: (1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the Contract Specialist shown in Block 10 on the first page of the solicitation.

SOLICITATION COPIES

Note that Block 28 on the first page of the solicitation specifies the number of copies of the offer that must be returned by offerors.

Do not include any allowance for any contingency to cover increased cost for which adjustments are provided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial period and the option requirements for the four (4) additional 1-year periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S.

Department of Labor for the initial 1 year period of performance will apply to the four (4) additional 1-year periods option periods.

PROMPT PAYMENT DISCOUNT

Block 12 on the first page of the solicitation and possibly the solicitation pricing page(s), is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solicitation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

EVALUATING CONTRACTOR PERFORMANCE

The General Services Administration (GSA), Public Buildings Service (PBS) will begin using Contractor Performance Assessment Reporting System (CPARS) modules as the secure, confidential, information management tool to facilitate the performance evaluation process. The system enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The following are the modules of the system:

(a) Contractor Performance Assessment Reporting System (CPARS): Used to create past performance evaluations on services procurements;

(b) Architect Engineer Contract Administration Support System (ACASS): Used to create past performance evaluations on A/E procurements; and

(c) Construction Contractor Appraisal Support System (CCASS) module: Used to create past performance evaluations on construction procurements.

Throughout the rest of this section, the term “CPARS” will mean the overall evaluation system (inclusive of the CPARS, ACASS and CCASS evaluation modules).

Each award requiring an evaluation will be registered in CPARS by the Government. Within 30 days of award, the contractor will receive an email that contains user account information, as well as the applicable contract number(s) and evaluation module assigned. The contractor will have one user account set up that will allow access to all three modules.

Contractors are encouraged to visit http://www.cpars.csd.disa.mil/allapps/cpartrng/webtrain/webtrain_all.htm to sign up for free on-line Contractor Overview training when these sessions are offered. The training session is (2) hours and is specifically for contractor users who will provide Past Performance Evaluation comments on PBS evaluations.

After the contracting officer prepares and releases a contract evaluation, the contractor will receive an email alerting them the evaluation is ready for their review and comment. The contractor will have 30 days to respond to the evaluation. GSA shall provide for review at a level above the contracting officer (e.g., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

NOTE: Unless the contractor provides a different point of contact (POC) to the contracting officer after award, the Past Performance Point of Contact (POC) listed on the contractor’s Central Contractor Registration (CCR) profile will be used as the default Past Performance POC. This is the individual who will receive CPARS email alerts. In accordance with FAR Clause 52.204-7 the contractor is responsible for the accuracy and completeness of the data within the CCR database.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used by Federal Agencies to support future award decisions.

For any assistance with the CPARS module, please contact the Customer Support Desk at (207) 438-1690 or via email at webptsmh@navy.mil. For technical assistance with the ACASS/CCASS modules, please contact the Customer Support Desk at (207) 438-1690 or via email at webptsmh@navy.mil. For policy or system functionality assistance with the ACASS/CCASS modules, contact the USACE Contractor Appraisal Information Center - Portland District at

(503) 808-4590, or via email at cenwp-caic@usace.army.mil. For additional questions, please contact your GSA contracting officer.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a contract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved by the Department of Homeland security, Bureau of Immigration and Customs Enforcement, Federal Protective Service (DHS, BICE, FPS).

SHALL vs MUST Throughout this solicitation, the terms “shall” and “must “ are used. “Shall” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” and “must” have the same meaning.

PRE- AND POST-AWARD DEBRIEFINGS The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

THIS NOTICE SHOULD BE REMOVED BEFORE OFFER IS SUBMITTED TO GSA

GSA Form 1602 – Rev. June 2012

Trash & Recycling Services Location 1: Warren E. Burger Federal Building & U.S. Courthouse, St. Paul, MN Location 2: U.S. Courthouse, Minneapolis, MN

TABLE OF CONTENTS

(Sections A through M)

A. Standard Form1449 Solicitation/Contract Order for Commercial Items…………………………7

B. Supplies or Services and Prices Offer Sheet ............................................................... ……………...9

C. Description/Specifications/Statement of Work

D. Packaging and Marking

E. Inspection and Acceptance

F. Deliveries or Performance

G. Contract Administration Data

H. Special Contract Requirements

I. Contract Clauses

J. List of Documents, Exhibits, and Other Attachments

Exhibit 1 Definitions

Exhibit 2 Applicable Publications

Exhibit 3 Reporting Requirements

Exhibit 4 Trash Removal Inspection Form

Attachment 1 – Location 1 Quality Control Plan (QCP)

Attachment 2 – Location 2 Quality Control Plan (QCP)

K. Representations and Certifications……………………………………………………………...50

L. Instructions, Conditions, and Notice to Offerors………………………………………………..53

M. Evaluation Factors for Award…………………………………………………………………

Solicitation Attachment A Technical Capability Verification…...........……………………..68 Wage Determination

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF 2

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

EQ5PSS3F2-17-0026

04242017

Miles Conant - miles.conant@gsa.gov 312.874.3032

5P1QEB

See continuation page for line item details

See Schedule

April 24, 2017

05/25/2017

3 PM CT

Specialized Contracting Team 230 S. Dearborn St. Suite 3300 Chicago, IL 60604

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

B1. DESCRIPTION OF SERVICES

The Contractor shall provide all management, supervision, labor, supplies, and equipment for the trash removal services described in this solicitation. This contract is being solicited as a one-year contract, with four additional option periods of one year each. The offer sheet shown below is used to document the Contractor’s price for the required services. Prices are required for the following locations:

Location 1: Warren E. Burger Federal Building & U.S. Courthouse 316 Robert Street, St. Paul, MN

Location 2: U.S. Courthouse 300 S. 4th Street, Minneapolis, MN

B2. OFFER FOR SERVICES

B2(a). Location 1

ITEM DESCRIPTION

Warren E. Burger Federal Building & U.S. Courthouse Building No: MN0087ZZ

A

PRICE

Base

Period 1 Year

B

PRICE

1st

Option Period 1 Year

C

PRICE

2nd

Option Period 1

Year

D

PRICE

3rd

Option Period 1

Year

E

PRICE

4th

Option Period 1

Year

Pick up and Disposal of Trash.

Price Quoted per Month>> $ $ $ $ $

Pick up and Disposal of Recycling Price Quoted per Month>> $ $ $ $ $

Pick up and Disposal of Compostables Price Quoted per Month>> $ $ $ $ $

Additional Trash pickup when requested.

Price Quoted per pickup>> $N/A $N/A $N/A $N/A $N/A

B2(b). Location 2

ITEM DESCRIPTION

U.S. Courthouse Minneapolis, MN Building No: MN0092ZZ

A

PRICE

Base

Period 1 Year

B

PRICE

1st

Option Period 1 Year

C

PRICE

2nd

Option Period 1

Year

D

PRICE

3rd

Option Period 1

Year

E

PRICE

4th Option Period 1

Year

Pick up and Disposal of Trash.

Price Quoted per Month>> $ $ $ $ $

Pick up and Disposal of Recycling Price Quoted per Month>> $ $ $ $ $

Pick up and Disposal of Compostables Price Quoted per Month>> $ $ $ $ $

Additional Trash pickup when requested.

Price Quoted per pickup>> $N/A $N/A $N/A $N/A $N/A

SECTION B – SUPPLIES OR SERVICES AND PRICES OFFER SHEET

NOTE: The Contractor is reminded that there are documents that are required to be prepared and submitted as part of the performance of this contract (refer to Section J, Exhibit 3). Monthly invoices must be submitted after all required paperwork has been sent to the COR. Invoices received prior to the Government’s receipt of the required submittals will be rejected. Please refer to FAR 52.232-25.

B3. NOTE TO BIDDERS/OFFERORS

(a) Do not include any allowance for any contingency to cover increased costs for which adjustments are provided for under the “Fair Labor Standards Act and Service Contract Act- Price Adjustment (Option Contract)” contained in Contract Clauses.

(b) Offerors shall quote a price for the initial 12 month period as well as for all option periods in order to be considered for award.

(c) Offerors should account for all proceeds generated by recycling activities by including a zero monthly cost in the pricing pages for Pick up and Transport of Recycling, and reducing the price for Pick Up and Disposal of Trash accordingly.

(d) Offerors must submit offers for both locations in order to be considered for award.

B4. PRICING OF OPTIONS

Offerors are cautioned that any bid/offer may be rejected as non-responsive if it is materially unbalanced as to prices for the options and the initial contract period. A bid/offer is unbalanced when it is based on prices which are significantly less than cost for some work and prices which are significantly overstated for other work.

TRASH/RECYCLING/COMPOST REMOVAL REQUIREMENTS

C1. SCOPE OF WORK

The contractor shall provide all management, supervision, labor, materials, equipment, repairs, parts, tools and supplies including inspection and maintenance of all operational equipment necessary to provide trash removal services identified in Section B and as described herein. The contractor shall plan, schedule, coordinate and ensure effective and economical completion of all work and services specified in this contract. The contractor will furnish all supplies, materials, equipment, and employee training necessary for the performance of the work of this contract unless otherwise specified herein.

The Contractor shall maintain all the spaces used in the performance of waste removal services in a clean and orderly manner. When work is performed in these areas, the Contractor's personnel shall clean up all debris and leave the area in a presentable condition. The contractor shall remove all hydraulic fluid and oil spillage caused by the collection vehicles at the loading dock.

(a) The Contractor shall develop and implement operational guidelines covering all aspects of the waste removal service. A copy of the guidelines shall be submitted to the COR within

SECTION C – DESCRIPTION, SPECIFICATIONS, AND STATEMENT OF WORK

5 days after award. All equipment shall be maintained in accordance with the manufacturer's recommendations and/or the best practices of the industry.

(b) Maintenance includes, but is not limited to, greasing, oiling, cleaning, adjusting, replacing belts and replacing of other expendable items, it also includes scheduled work on all contractor equipment or systems required to provide continuing operation, to preclude unnecessary breakdowns and to provide continuous service.

(c) When equipment is taken out of service for any reason, the Contracting Officers Representative (COR) shall be notified immediately. Notification will include the reason for outage, action being taken to return equipment to service and the anticipated schedule for the equipment re-entering service.

(d) Reporting requirements consist of monthly actual or estimated weights of all 3 removal streams. All should be reported on a single consolidated form in an electronic format that is e-mailed to the COR. This report is due within the first 5 business days of the month following the previous monthly reporting period.

C2. EXTENT OF TRASH REMOVAL /RECYCLING/COMPOST SERVICES

Furnish all necessary labor, equipment and supervision to provide solid waste and recycling disposal and/or removal services as outlined herein. Spillage of trash from containers shall be picked up from the pavement. All solid waste/recyclables shall have been removed from the premises. There shall be no overflow around containers.

Recycling capabilities for each vendor must be as expansive as available in the Minneapolis/St. Paul area. This means that plastics numbered 1-7 must be accepted along with the various types of paper and cardboard and various consumer metals. Construction debris is not included in this requirement.

Composting activities will initially consist of used paper towels from the building restrooms. This will expand over time as tenants become educated and processes are put in place. Assistance on this will be required from the hauler. If food waste becomes part of the composting, specialized containers that reduce smell must be provided for collection at the pick up area.

C3. DISPOSAL FACILITY

It is the desire of the Government that all solid waste/recyclables collected as a requirement of this contract shall be removed from the premises and transported to a processing facility for the purpose of re-manufacturing or recycling to the extent available. All solid waste not transported to a facility for re-manufacturing or recycling shall be disposed of only through a solid waste disposal facility that has been certified by the appropriate State Agency responsible for solid waste management, or by the U.S. Environmental Protection Agency. Compostable materials should be transported off site to locations that accept such things as food waste, soiled paper towels, compostable food containers/cutlery, and compostable bags used to hold the other compostable items.

C4. NUMBER OF CONTAINERS REQUIRED AND SCHEDULE OF PICK UP

Container(s) provided by the Contractor will be placed on the loading dock to receive the collection of trash.

Number of Containers required and Schedule of Pick Up:

Location 1: Pickups at this Location are requested to occur prior to 5:00 am if possible.

Trash Collection

Number of Containers Capacity of Containers Container Pick-up Schedule 3 2 cy M-W-F

Recycling

2 2 cy T-Th

Composting

1 2 cy T-Th

Location 2: Pickups at this Location are requested between 6:00 am and 7:00 am.

Trash Collection

3 2 cy Daily M-F

Recycling

5 2 cy M-Th

Composting

1 2 cy M-Th

All containers shall be subject to approval by the COR. The Property Manager will establish the container location.

C5. CONTAINER MAINTENANCE

The Contractor shall inspect and if necessary perform maintenance on all his/her equipment not less than annually. This shall include thorough mechanical inspections, replacing defective parts, lubricating, and necessary adjustments in alignment of defective wheels, latch, or other component parts, and the washing and deodorizing of all containers. If containers require cleaning/deodorizing as determined by the COR, the contractor must respond within 48 hours. Spare or replacement containers shall be provided for those containers out of service for repairs or beyond repair within 48 hours when requested by the COR. The Government shall place all solid wastes in containers. The Contractor will be required to clean up and remove all spillage and/or littering caused by his operations.

C6. LIABILITY

The contractor shall be cautious when trash removal is in progress to prevent any damage to the buildings and other protrusions. The contractor shall be held liable for any damage incurred to the Government’s property during the performance of work. All locally prescribed safety regulations, laws, and practices shall be observed in the performance of the work.

C7. QUALITY CONTROL PLAN (QCP)

The contractor shall prepare and implement a written quality control plan as described below. The Contractor must maintain continuity of services, without interruption, throughout the entire term of the contract. To maintain these critical services, the Contractor shall execute specific, detailed plans how this service continuity will be maintained. Plans (deliverables) are described as follows:

This paragraph establishes the minimum requirements for a quality control system to be provided and maintained by the Contractor. The Contractor shall ensure that the required services specified in this contract meet the quality standards outlined in the contract. All work performed under this contract shall be of the highest quality, consistent with best industry practices, to assure timely provision of services, optimum tenant agency satisfaction, and adequate protection of Government assets. The Quality Control Plan shall include, but not be limited to:

(a) Task and Frequencies: A plan that includes the days and times pickups for each service will occur for each Location.

(b) Inspection Methods and Frequencies: An inspection system, which shall include all requirements listed in the Performance Work Statement. Specify when inspections will occur and titles of individuals performing inspections.

(c) Administrative Methods: The administrative methods the Contractor will use for identifying, correcting, and preventing defects in the quality of service performed before such level of performance becomes unacceptable to the COR.

(d) Roles and Responsibilities of Key Personnel: A roster by name and job title must be provided. Individual responsibilities for oversight of the QCP as well as authority in dealing with Government contracts shall be identified

(e) Records and Files: A description and/or samples of the forms, records, reports, and files the Contractor intends to utilize which will indicate both the inspections conducted by the Contractor and necessary corrective action taken (as appropriate). Copies of all QCP related inspection reports and other documents shall be made available to the COR when requested.

(f) The Contractor shall prepare a Strike Contingency Plan (SCP) to be used in the event of a strike by his employees. This separate document shall include the following information.

(1) Support Personnel: The SCP shall describe in detail how the Contractor will staff the building to provide the services defined in this specification during strikes by his employees as well as employee absenteeism.

(2) License and Certifications: The SCP shall describe in detail how the Contractor will provide personnel that meet experience requirements, assuring the Government that all temporary or replacement employees will meet the experience and license requirements defined in this contract.

C8. QUALITY ASSURANCE PLAN

(a) General: The procedures and methods established in this Quality Assurance Plan will serve as a guide for all parties involved to ensure that tenants and the GSA receive the services paid for and specified in this contract.

(b) Partnering: In order to have an effective contract administration program that also ensures a successful business relationship between GSA and the contractor, all parties involved in the service delivery process must work as a team and foster open and honest communication at all times. Close coordination and active cooperation on a continuous basis between the contractor and those representing the Contracting Officer are necessary to ensure a clean, safe and healthy working environment, and a well operated building.

(c) Performance Evaluation: Both the contractor and the Government, at the time of contract award, have agreed upon all terms and conditions as stated in the contract. During the life of the contract, contractor performance will be documented by means of the Contractor Performance Assessment Reporting System (CPARS), written inspections, minutes of meetings, GSA/customer surveys and records which will be retained as part of the official contract file.

(d) Effectiveness of Quality Control: The COR shall assess the effectiveness of the contractor's Quality Control Program through review of reports required of the contractor, service delivery information, customer interaction, and by means of GSA inspections.

(e) Service Delivery: The quality and timeliness of the contractor's performance of the scheduled program will be used to assess the overall service delivery. If the contractor's performance remains less than satisfactory or fails to adhere to the contract specifications, the Government may contract for the services and charge the contractor for all costs incurred, including administrative costs.

(f) Performance Objectives/Inspection methods and Frequencies: GSA representatives will make inspections of the service covered by this contract to ascertain the level of services being performed.

The contractor will be informed of less than satisfactory performance.

C9. CONTRACTOR RESPONSIBILITY

(a) The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on his/her part or that of his/her employees which results in illness, injury or death.

(b) Miscellaneous Requirements:

(1) Report fires and hazardous conditions to the COR or emergency personnel.

(2) Notify the Property Manager's Office when an unauthorized or suspicious person is seen on the premises.

(3) During performance of this contract, the contractor is required to report to the COR any recommended maintenance and/or repair items that are necessary to maintain the physical integrity of the interior or exterior of the facility and to insure that it is free of missing components or defects which (1) may negatively affect the safety or intended use of the facility; (2) hinder any electrical, mechanical, plumbing or structural system from functioning in accordance with its design; or (3) otherwise degrade the aesthetic appearance of the building. The contractor must certify to the COR in writing, five (5) days after award, that all of its employees involved in the performance of this contract, have been made aware of this provision and understand how to report such discoveries.

C10. PROTECTION AND DAMAGE

Contractor Responsibility: The Contractor shall provide all labor, materials, and equipment necessary for the protection of Government personnel, equipment, furnishings, buildings, and building accessories (such as parking lots, fences, sidewalks, grounds, etc.) from damage caused by Contractor's negligence. Equipment, furnishings, building and building accessories damaged due to work performed by the Contractor shall be repaired or replaced to their original condition by the Contractor at no additional cost to the Government. The Contractor will not use any supplies or equipment material which the COR determines would be unsuitable for the purpose. Costs for correcting damage caused by the Contractor will be borne by the Contractor.

D1. PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including, but not limited to, forms and reports to the CO or the COR, shall be paid by the Contractor.

D2. MARKING

All information submitted to the CO or the COR, shall clearly indicate the contract number of the contract for which the information is being submitted.

SECTION D – PACKAGING AND MARKING

E1. FAILURE TO PERFORM

(a) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. If the work remains deficient, the COR may have the work accomplished by other means and deduct the cost thereof from the monthly payment. When the defects in services cannot be corrected by re-performance, the Government may--

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(b) If the Contractor fails to promptly perform the services in conformity with the contract requirements or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may--

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for cause.

E2. FAR 52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

(a) Definition: "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

SECTION E – INSPECTION AND ACCEPTANCE

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re- performance, the Government may--

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may--

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

E3. ADDITIONAL REQUIREMENTS FOR INSPECTION OF SERVICES

(a) Government inspections and tests are for the sole benefit of the Government and do not—

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (d) below.

(b) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

(c) The contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in the contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(d) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, or the Government’s rights under any warranty or guarantee.

(e) The government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test or when prior rejection makes re-inspection or retest necessary

E4. CRITERIA FOR EVALUATIVE PERFORMANCE

(a) At the sole election of the Government, and upon notification of the Contractor, the Contractor may be required to re-perform or perform late any or all defective work disclosed by Government inspection, including incomplete performance. Where the Government so elects, the Contractor shall be notified promptly after inspection that specified defective services must be re-performed or performed late, and completed within a reasonable time, as specified by the Government. In such cases, the Government shall re-inspect the work designated for re- performance or late performance, and the Contractor may be liable for any damages sustained by the Government including, for example, the costs associated with re-inspection. All re- performance by the Contractor will not be a reimbursable cost.

(b) Re-performance, and the acceptance of re-performance (or late performance), will be determined by the CO or COR on an individual service work item basis.

(c) The Government reserves the right to have any or all of the existing deficiencies corrected by other means. The Contractor will have the full amount of the cost for having these deficiencies corrected deducted from the monthly payment.

(d) Payment may be withheld for failure to comply with any terms and conditions of the contract.

E5. CANCELLATION CLAUSE

This contract may be canceled unilaterally by either party under the following conditions:

Cancellation under this clause is limited to total, not partial, contract cancellation and does not apply to individual task orders. This contract may be canceled, without cost, by either the contractor or GSA upon 120 calendar days after receipt of written notice.

Such a cancellation does not relieve the contractor for the obligation to perform work under this contract prior to the effective cancellation date, nor does it relieve GSA from the obligation to pay for such work. Such a cancellation will not provide any settlement costs to the contractor and will not result in any action by GSA to gain performance by a surety or to obtain reprocurement costs.

E6. SUSPENSION OF WORK

Deductions will not be taken for services not performed due to unanticipated closing of the building by the Government due to inclement weather, unanticipated holidays, failure of the Congress to appropriate funds, etc., provided the contractor's employees are compensated.

E7. DETERMINATION OF DEDUCTION AMOUNTS

The Deduction amount or the actual cost to the Government for having the work performed by other means will be used by the Government in determining monetary reductions to contract price for nonperformance of work under this contract, or for deficiencies in the performance of work.

Administrative costs are those time and material costs incurred by Government personnel to correct or respond to the unsatisfactory event. Inadequate performance is just as undesirable as nonperformance, and the cost of correcting inadequate performance may equal the cost of initial performance. Therefore, the deduction criteria in this Section shall control in all cases, as distinguished from the Contractor's estimated cost to perform the work.

F1. PLACE OF PERFORMANCE

The service to be provided under this contract shall be accomplished at the building(s) listed.

Location 1:

Building name: Warren E. Burger US Courthouse Location: 316 North Robert Street

St. Paul Minnesota 55101 Building population: 270 tenants.

Location 2:

Building name: Minneapolis US Courthouse Location: 300 South 4th Street

Minneapolis Minnesota 55415 Building population: 450 tenants.

F2. TERM OF CONTRACT

After award, the successful offeror will be given a written Notice to Proceed (NTP), and shall provide contractual services for a twelve month period, subject to the availability of appropriations (see the clause GSAR 552.232-77, Availability of Funds, Section I) commencing on the day specified in the NTP.

Work under this contract is expected to commence on or about September 1, 2012.

F3. OPTIONS

(a) The Government shall have the unilateral option of extending the term of this contract for four (4) consecutive additional periods of 1 year each. Refer to FAR 52.217-9, Option to Extend the Term of the Contract - Services in Section I.

(b) The Government may require continued performance of any services within the limits and at the rates specified herein. Refer to FAR 52.217-8, Option to Extend Services in Section I.

F4. RECOGNIZED HOLIDAYS

The Government recognizes the holidays identified herein. Should a holiday fall on a weekend, the day designated by GSA (Government) shall be recognized as the holiday.

1. New Year’s Day 6. Labor Day

2. Martin Luther King Day 7. Columbus Day

3. President’s Day 8. Veteran’s Day

4. Memorial Day 9. Thanksgiving Day

5. Independence Day 10. Christmas Day

SECTION F – DELIVERIES AND PERFORMANCE

G1. PAYMENT (GENERAL)

(a) The GSA Finance Director, (817-978-2408), is the individual responsible for payments under this contract. For any other information regarding this contract, contact the CO or the COR.

(b) Payment for any service rendered will be due in accordance with the Prompt Payment clause. In the event the contract begins or ends during the month, payments will be prorated based on the number of workdays in the respective month.

G2. PAYMENT FOR SERVICES

Payment for recurring monthly services will be made on the basis of a monthly invoice, in arrears.

Invoices must be submitted to GSA's Office of Finance, listed below.

The Contractor is reminded that there are documents that are required to be prepared and submitted as part of the performance of this contract (refer to Section J, Exhibit 3). Monthly invoices must be submitted after all required paperwork has been sent to the COR. Invoices received prior to the Government’s receipt of the required submittals will be rejected. Please refer to FAR 52.232-25.

General Services Administration, Finance P.O. Box 17181 Fort Worth, TX 76102

G3. GSAR 552.232-77 PAYMENT BY GOVERNMENTWIDE COMMERCIAL PURCHASE

CARD (MAR 2000)

(a) Definitions. "Governmentwide commercial purchase card" means a uniquely numbered credit card issued by a contractor under GSA's Governmentwide Contract for Fleet, Travel, and Purchase Card Services to named individual Government employees or entities to pay for official Government purchases.

"Oral order" means an order placed orally either in person or by telephone.

(b) At the option of the Government and if agreeable to the Contractor, payments of $25,000 or less for oral or written orders may be made using the Governmentwide commercial credit card.

(c) The Contractor shall not process a transaction for payment through the credit card clearinghouse until the purchased supplies have been shipped or services performed. Unless the cardholder requests correction or replacement of a defective or faulty item under other contract requirements, the Contractor must immediately credit a cardholder's account for items returned as defective or faulty.

Payments made using the Governmentwide commercial purchase card are not eligible for any negotiated prompt payment discount. Payment made using a Government debit card will receive the applicable prompt payment discount.

SECTION G – CONTRACT ADMINISTRATION DATA

G4. EVALUATING CONTRACTOR PERFORMANCE

The General Services Administration, Public Buildings Service, will begin using the Contractor Performance Assessment Reporting System (CPARS) modules as the secure, confidential, information management tool to facilitate the performance evaluation process. CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. CPARS is the overall system name;

however, it is important to note the different modules within.

CPARS module: This module is used to create past performance evaluations on services procurements.

CCASS module: This is the Construction Contractor Appraisal Support System. This is used to create past performance evaluations on construction procurements.

The term “CPARS” will be used throughout this document to denote the overall evaluation system (the evaluation modules of CPARS, ACASS and CCASS).

Each award requiring an evaluation must be registered in CPARS. The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract number(s) and evaluation module assigned. The contractor will have one user account set up that will allow access to all three modules.

Contractors are encouraged to visit http://www.cpars.csd.disa.mil/allapps/cpartrng/webtrain/webtrain_all.htm to sign up for the free on- line Contractor Overview training when these sessions are offered. This is a 2 hour training session specifically targeted to contractor users who will provide Past Performance Evaluation comments on PBS evaluations.

Once the evaluation is readied and released, the contractor will receive a second email alerting them the evaluation is ready for their review and comment. The contractor will have thirty (30) days to respond to the evaluation. GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor.

Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

NOTE: Unless the contractor provides a different POC to the contracting officer after award, the contracting officer will use the Past Performance Point of Contact (POC) listed on the contractors Central Contractor Registration (CCR) profile as the default Past Performance POC. This is the person that will receive the above CPARS email alerts. In accordance with FAR Clause 52.204-7 at 52.204-7 the contractor is responsible for the accuracy and completeness of the data within the CCR database.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used by Federal Agencies to support future award decisions

G5. CONTRACTING OFFICER (CO)

The CO has the overall responsibility for administering this contract.