04. Draft PWS - Sources Sought_1.pdf

Performance Work Statement

LAHONTAN BASIN AREA OFFICE (LBAO) PEST CONTROL SERVICES

November 2020

1.0 Background

Lake Tahoe Dam - The Gate House at Tahoe Dam has been suspect to heavy spider and flying insects during the spring and summer months. It has also recently seen some carpenter ants in/near the roof.

Marble Bluff Fish Facility - The area around the facility is heavily infested with wasps, yellow jackets and rodents. The wasps are nesting in the building eves as well as handrails and steel structures of the walkway and hoist structure. This leads to a hazardous condition as they are easily disturbed and become aggressive during routine operations of the facility. The level of rodents creates a hygiene and hanta-virus concern for the personnel at the facility.

2.0 Scope

The United States Bureau of Reclamation (Reclamation), Lahontan Basin Area Office (LBAO) requires pest control services for the area office facilities located at the Lake Tahoe Dam in Tahoe City, CA and Marble Bluff Fish Facility in Nixon, NV.

Services include the following:

1) Lake Tahoe Dam – Treatment for general pest control for spiders, ants and general flying insects. The contractor shall conduct treatment to eliminate pests three (3) times per year in the months of April or May (depending on winter and as determined by the contracting officer’s representative (COR)), July and October.

NOTE: This facility is located over water and as such the appropriate pesticides should be used to effectively eliminate all pests.

2) Marble Bluff Fish Facility – Treatment for general pest control of wasps, yellow jackets, spiders and rodents.

The contractor shall conduct an initial treatment to include the following: Due to the heavy infestation of wasps including in the handrails, support tubes, eaves and overhang of roof a flushing agent to get them out, removal of hives and deweb and a power spray application to the fish passage structures, fish building and the office/garage building exterior and interior are required. The contractor shall place rodent bait stations on exterior and interior of buildings as required where activity is noted.

In addition, the contractor shall conduct a quarterly follow up treatment of the fish passage structure, fish building and office/garage building each year for general treatment and maintenance of bait stations.

NOTE: This facility handles threatened and endangered species Lahontan Cutthroat and Cui-ui and some of the structure and catwalks are over water.

3.0 Type of Contract

The government will award a Firm-Fixed Price type contract.

4.0 Period of Performance

The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance shall read as follows:

Base Year: 1/1/2021 - 12/31/2021 Option Year 1: 1/1/2022 - 12/31/2022 Option Year 2: 1/1/2023 - 12/31/2023 Option Year 3: 1/1/2024 - 12/31/2024 Option Year 4: 1/1/2025 - 12/31/2025

5.0 Administrative Information

5.1 Recognized Holidays:

The contractor is not required to perform services on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

5.2 Hours of Operations

The contractor is responsible for conducting business, between the hours of 0700-1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

5.3 Place of Performance

The work to be performed under this contract will be performed at:

Lake Tahoe Dam 110 West Lake Blvd Tahoe City, CA 96145 and;

Marble Bluff Fish Facility 914 Marble Bluff Road Nixon, NV 89424

Reclamation will not be providing an area office or space for the Contractor to work.

5.4 Security

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

5.5 Licenses

The contractor shall possess a current pesticide applicators license for the states of California and Nevada.

6.0 Delivery

The contractor shall provide a pesticide application record (PAR) to LBAO within 30 calendar days of application. The PAR shall contain the following items: location of treatment, first and last name of applicator, applicator license number, trade name of product, EPA registration number and amount of product applied.

7.0 Government-Furnished Property

7.1 Services: The Government will provide access to all facilities.

7.2 Utilities: The Government will provide water at the Marble Bluff Fish Facility. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

8.0 Objectives

The objective of this contract is to provide general pest control services to eliminate the hazard of wasps, yellow jackets, spiders, rodents, ants and general flying insects from the aforementioned LBAO facilities.

9.0 Tasks

Task 1 - Three (3) applications at Lake Tahoe Dam per year

Task 2 - Initial treatment at Marble Bluff Fish Facility

Task 3 - Quarterly applications at Marble Bluff Fish Facility per year

10.0 Performance Assessment and Disincentives

(a) Monitoring Performance. During the course of the evaluation period, the COR will track Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

(b) Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the Disincentives determination.

(c) COR Recommendation. The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

(d) Invoicing. The Contractor shall submit one copy of all payment invoices, with the appropriate backup documents to the COR. The COR will determine if the invoice is complete and proper as submitted. The COR also will determine if billed services have been satisfactorily performed and if expenses billed are correct. If it is determined that the amount billed is incorrect, the COR will, within seven days, request the Contractor to submit a revised invoice. The Contractor shall specifically identify his invoice “Final Invoice.” The Final invoice shall include the remaining payment claimed to be due under the basic contract and all modifications issued, if any. The final invoice shall also have the Contractor’s Release of Claims Certificate attached.

(e) The Quality Assurance Surveillance Plan is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

11.0 Attachment/Technical Exhibit List

Performance Requirements Summary/Quality Assurance Surveillance Plan

PERFORMANCE REQUIREMENTS SUMMARY AND

QUALITY ASSURANCE SURVIELLANCE PLAN (QASP)

Performance Requirement Summary (PRS)

Acceptable Quality Level Method of Surveillance

Contractor shall comply with the Performance Work Statement (PWS) in accordance with the Scope of Work and Tasks 1-3.

(a) Timeliness: Treatment applications and deliverables are provided in a timely manner and are submitted by the date required 98% of the time.

(b) Quality: Deliverable specifications are met as stated in the PWS. Pesticides used are effective at eliminating all pests.

Comparison of the performance and submittals date(s) to the Government’s specified dates.

Periodic COR surveillance.