04.A6.PWS.2025_FINAL.Redacted.pdf

PEARL HARBOR NAVAL SHIPYARD & INTERMEDIATE MAINTENANCE FACILITY (PHNSY&IMF)

PERFORMANCE WORK STATEMENT (PWS)

5-AXIS ROUTER PREVENTATIVE MAINTENANCE SERVICES

1. BACKGROUND:

1.1. Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to SSN 688 and 774 class submarines, surface vessels and shore-based activities in the Pacific.

2. SCOPE:

2.1. The contractor shall provide annual preventative maintenance services for two (2) Thermwood 5-Axis

Routers Models. The contractor shall be an authorized OEM, qualified service technician, specific to this equipment.

Unit 1 C673-464

Unit 2 C67S-583

3. PERFORMANCE LOCATION:

3.1. The place of performance shall be within the Controlled Industrial Area (CIA) at PHNSY& IMF.

4. PERFORMANCE REQUIREMENTS:

4.1. The Contractor shall provide all services to inspect, clean, re-align, test, and ensure the equipment is functioning properly. The Contractor shall provide minor repairs and adjustments as required to restore the unit to full Original Equipment Manufacturers (OEM) specifications. This includes the following:

4.2. The preventive maintenance will include:

4.2.1. Performing alignments on Axis 4 and 5.

4.2.2. Check all bearing and rails for damage.

4.2.3. Tune servomotor and amps

4.2.4. Squaring and leveling the X, Y, and Z-Axis

4.2.5. Checking lash and repeatability in all Axis.

4.2.6. Greasing and oiling all points of the machine.

4.2.7. Make sure all electronic components are functioning properly.

4.2.8. Perform misc. checks of all components of the machine.

4.3. Repair parts: The contractor shall advise the Contracting Officer’s Representative (COR) if any parts replacement or service is not covered under this contract. The contractor shall not proceed with repairs without authorization from the Contracting Officer (KO) or designated contracting official.

4.4. Workmanship: The Contractor shall ensure that all work performed is done by qualified, trained personnel to current industry standards and specifications.

4.5. Reports: The Contractor shall provide a Preventative Maintenance Report within five (5) business days after completion of the maintenance service. The report shall include the date and time of the maintenance, the identification and location of the equipment, the maintenance performed, material or parts replaced (if required), and the name of the technician performing the maintenance.

5. SERVICE DELIVERY SUMMARY:

Primary Performance Requirement

PWS Paragraph Performance Threshold

Perform Preventative Maintenance Paragraph 4.1, 4.2 100% delivery and compliance.

Preventative Maintenance Report Paragraph 4.5 100% delivery and compliance.

6. QUALITY ASSURANCE:

6.1. The Contractor is responsible for implementing and maintaining a Quality Control Plan (QCP) that identifies and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contact performance and a copy of QCP shall be provided to the COR prior to contract performances.

6.2. The QCP shall outline the Contractor’s plan to ensure the quality of deliverables as outlined in this PWS.

The QCP shall address what will be reviewed and shall outline actions to be taken by the Contractor, should be review(s) identify areas requiring remedial action.

6.3. The Contractor shall keep records of any inspections and corrective actions taken, as outlined in the OCP and shall make such records available to the COR upon request.

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

7.1. GENERAL: None provided, except as described below:

7.2. SERVICES: The government personnel shall ensure that the equipment is properly electrically isolated and tagged “out of service” prior to service work performed by the Contractor.

8. CONTRACTOR QUALIFICATIONS:

8.1. The contractor shall be an authorized distributor or repair service for THERMWOOD equipment.

8.2. The Contractor shall ensure the necessary employee level of expertise for performance of the deliverables described by this PWS and the necessary management and administrative support associated with personnel, equipment and services provided.

8.3. U.S. Citizenship is required for facility access. Prior to the start of work, the Contractor shall provide the

COR a request for access and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship via the completion of current form SECNAV 5512/1. The contractor shall state that information has been verified and shall have supporting records on file, if required for examination.

8.4. The Contractor shall conduct background investigations on personnel that are used in connection with this contract. Only those individuals with favorable investigations shall be utilized on this contract. For access to PHNSY&IMF spaces, a GREEN Security Access Control Badges is required. Three weeks prior to entry into the PHNSY&IMF spaces, officials from the contractor, subcontractors, and suppliers shall complete all applicable items of the Contractor Visit Request form (PH-SYD IMF 5512/28) to COR.

8.5. Portable Electronic Devices (PEDs): PEDs include pagers, mobile/cellular telephones (with/without cameras), personal digital assistants/job performance aids, laptop/notebook/handheld computers, digital imagery (still/video) devices, analog/digital sound recorders, video game devices, USB devices and devices of similar capability, functionality or design. The Contractor shall strictly comply with

PHNSY&IMF procedures and policies concerning the use and possession of PEDs while working in the

Controlled Industrial Area (CIA).

8.6. Photography is prohibited at PHNSY&IMF. This includes photography by personal cellular phones with camera features. Whenever applicable, the Contractor shall submit written requests concerning photography justification and details to the Security Office via the TPOC for photo approval.

8.7. This contract does not require a security clearance level and clearance granted by the Defense Security

Service (DSS). However, Contractor personnel shall recognize that PHNSY&IMF deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of Appendix I. A violation of this paragraph shall be a material violation of this agreement. Should Contractor personnel receive or suspect they have learned of classified information beyond their level of clearance, the Contractor shall identify and report suspicions to the COR.

8.8. The Contractor performing services shall be required to comply with all Pearl Harbor Naval Shipyard &

IMF rules, regulations, and training that is applicable to environmental, safety, security, and procedures governing site entry, conduct and exit.

8.8.1. The contractor shall comply with applicable Security regulations featured in APPENDIX I.

8.8.2. The contractor shall comply with applicable Environmental regulations featured in APPENDIX II.

8.8.3. The contractor shall comply with applicable Safety regulations featured in APPENDIX III.

8.9. Contractor personnel will be escorted when working in insensitive areas as required. The TPOC will make arrangement to provide escort service if required.

9. PERSONNEL:

9.1. The Contractor shall furnish sufficient personnel to perform all work specified within this contract.

9.2. During all hours of operation, all Contractor personnel wear picture identification cards that identify the employee’s name and the Contractor’s business name, plainly visible in the upper chest area. Any special

Government badges provided shall be worn and visible. All Contractor employees shall present a neat and clean appearance in accordance with generally accepted standards. The work leader shall be able to proficiently speak, read, write and understand English.

9.3. The Contractor shall not employ Government personnel (military or civilian) for performance of any work described in this PWS.

9.4. The Government reserves the right to direct the removal of any of the Contractor’s personnel for misconduct or security reasons. Removal of the Contractor’s employee(s) for reasons stated above does not relieve the Contractor from the PWS performance requirements.

9.5. Contractors shall not provide personal services to PHNSY & IMF under this PWS. If contract employees are directed by any government employee at any time to perform services not covered under this contract, the Contractor shall immediately notify the CO.

9.6. Contractor personnel shall not manage, supervise, direct, or task US military, DOD civilians or other personnel not associated with the Contractor while performing the tasks within this PWS.

9.7. Contractor personnel shall not make any commitment which commits the expenditure of US Government resources.

9.8. The Contractor performing services shall be required to comply with all US Navy and PHNSY & IMF rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit.

9.9. Contractor personnel shall not establish an employee-employer relationship with PHNSY & IMF under this PWS.

10. HOURS OF OPERATION:

10.1. NORMAL HOURS: Operation, maintenance, installation/relocation, and repair functions shall be performed during the normal working hours of 0630 to 1500 hours, Monday through Friday daily, excluding Federal Holidays.

10.2. Federal Holidays:

New Year’s Day 1st of January

Dr. Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day 4th or 5th Monday in May

Juneteenth 19th of June

Independence Day 4th of July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 11th of November

Thanksgiving Day 4th Thursday in November

Christmas Day 25th of December

If the federal holiday falls on a Saturday, the holiday is observed on the proceeding Friday. If the federal holiday falls on a Sunday, the holiday is observed on the following Monday

11. APPENDICES:

11.1. APPENDIX I: CONTRACTOR SECURITY REQUIREMENTS FOR PHNSY&IMF’S CONTROLLED

INDUSTRIAL AREA, SECURITY ISLAND, CONTROLLED NUCLEAR INFORMATION AREAS,

NUCLEAR WORK AREAS AND/OR OTHER SENSITIVE AREAS (Rev. MAY2024)

11.2. APPENDIX II: ENVIRONMENTAL PROTECTION GUIDELINES FOR CONTRACTORS ON

FACILITIES PROJECTS AT PEARL HARBOR NAVAL SHIPYARD & INTERMEDIATE

MAINTENANCE FACILITY (Rev. OCT2019)

11.3. APPENDIX III: SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS WORKING

WITH PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE FACILITY

(PHNSY&IMF) (Rev. JULY2024)