039-25_Bid_Document.pdf

ITB 039 ODOT REST AREA FURNITURE

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation is to establish pricing from Qualified Furniture Manufacturers and/or Office Furniture Dealers ("Bidders") for the design, manufacture, delivery, and installation of Furniture for four (4) Rest Area locations in ODOT Districts 4 and 10, as well as the option to procure additional quantities of the manufactured furniture for other undetermined sites, all in accordance with the enclosed terms, conditions, and specifications. Vendor shall provide all labor, equipment, material, and incidental items necessary to perform the contracted services.

Section 2: Contract Duration

The effective duration of this agreement shall be from Date of Award, through December 31, 2025.

Section 3: Award

Award will be made to the lowest responsive and responsible bidder by total project cost.

Section 4: Sites

The sites are new roadside rest area facilities constructed in 2023, in what ODOT calls the “Heritage Style”. Sample photos are attachments to the bid in OhioBuys. The proposed furniture shall be manufactured, delivered, and installed at the sites below, listed in order of priority of completion.

Site 1: Roadside Rest Area 4-01 Ashtabula I-90 Westbound Mile Marker 241.79

GPS: 41.924531, -80.549203

Site 2: Roadside Rest Area 10-33 Marietta

I-77 Northbound Mile Marker 3.56

GPS: 39.451882, -81.438117

Site 3: Roadside Rest Area 4-35 Rootstown I-76 Eastbound Mile Marker 45.34

GPS: 41.104583, -81.113089

Site 4: Roadside Rest Area 4-36 Rootstown I-76 Westbound Mile Marker 45.36

GPS: 41.105775, -81.113317

Section 5: Point of Contact

Point of Contact for all concerns after award of the contract must be directed to:

Todd Efkeman ODOT Statewide Facilities Todd.efkeman@dot.ohio.gov 614-398-8470

Section 6: General Requirements

• The contractor shall be responsible for any act or neglect of their employees when performing work under this contract. The contractor’s employees shall observe the rules and regulations of the facility when engaged in work under this contract on the facility’s premises and those adjacent private or public properties.

• All work shall be performed to not interfere with building operation or such interference is kept to a minimum. The vendor shall leave all areas neat and clean when finished.

• Communication must be maintained between all parties in a continual, prompt, and respectful manner during the entirety of the effective duration of the resulting contract.

• The awarded vendor(s) shall remove all rubbish, materials and supplies and packaging materials regularly and at the completion of their work to ensure neat and tidy housekeeping conditions.

Section 7: Project Scope mailto:Todd.efkeman@dot.ohio.gov

The following describes the services that the selected vendor will be expected to perform. Charges for all services shall be included in the product price, excluding delivery. Bidders shall note any exceptions to these services in their bid.

We are requesting each manufacturer propose their best solution based on the attached design intent documents and proposed furniture plans. Products manufactured in Ohio shall receive first preference, with second preference to products manufactured in North America.

The design intent documents do not limit the Bidders to supplying the products of any manufacturer, distributor, or supplier unless a sole source procurement is specifically required.

Where any article, item, material, or thing is specified by proprietary name, trade name, manufacturer, or catalog number, or other identification, it has been done to set a definite standard and/or style and to provide a reference for comparison as to quality, design, appearance, physical conformity and approximate dimensions and other required characteristics, including equivalent value. Alternative products may be submitted to the Owner for consideration as “equal” to the specified product if they meet or exceed all characteristics of the specified product.

7.1: Design Phase

7.1.1: Review furniture designs. Verify quantities of furniture items per furniture plans. Advise on appropriateness of product selection to application, availability of products, and time requirement.

7.1.2: Review material specifications and design details. Advise on product applications, long lead items and products. Verify that finishes and materials being submitted are current and are not anticipated being discontinued.

7.1.3: Recommend alternative products/materials to enhance the schedule, reduce cost, facilitate timely installation, or otherwise improve the project.

7.1.4: Shop drawings are required for all custom furniture. Submit shop drawings for Design Team approval prior to order, allowing one (1) week minimum for review.

7.1.5: Submittal samples are required for all finishes. Submit all finishes and materials, including actual dye-lots, for Design team approval prior to order. Finishes shall be labeled to correspond with Specifications. All finishes, including custom wood finishes, are subject to Design Team approval.

7.2: Manufacturing Phase

7.2.1: Maintain a running status report of product acknowledgements, deliveries and change requests. Issue the report to the project team as necessary or requested by the Owner.

7.2.2: Provide a list of ship dates for product and update as requested by Owner.

7.3: Installation Phase

7.3.1: Coordinate delivery, unpackaging, assembly (if necessary), and installation with the designated representative for each site.

7.3.2: Provide a thorough and complete installation at each identified site.

7.3.3: Wipe down all furniture surfaces.

7.3.4: Follow all building rules and regulations.

7.3.5: Remove all wall and floor protection and packaging from the job site upon completion.

Section 8: Product Quantities

8.1: Sites 1-4

Each of the four (4) sites identified shall include the quantities of furniture below:

6 each Item BEN-01 Padded Bench

12 each Item CH-01 Lounge Chair

4 each Item TBL-01 End Table

8.2: Additional Products

Quantities of additional products are unknown at this time but may be as few as two (2) of any specific items, or as many as several dozen.

Section 9: Invoicing Requirements

All work performed in conjunction with this contract shall be subject to the invoicing requirements contained herein and within in the Ohio Department of Transportation’s Standard Terms and Conditions Rev. 11/30/2020, including any subsequent changes.

To ensure timely invoice processing, the vendor shall submit an original, proper invoice by standard mail or electronically to the office designated on the purchase order as the “bill to” address for work paid by purchase order. To be a proper invoice, the invoice must include the following information in addition to the required items in the Department’s Standard Terms and Conditions:

• Vendor name, address, and contact information.

• The ODOT purchase order number authorizing the delivery of products

• A description of what the Vendor delivered, including, as applicable, the item(s), unit price, quantity, and total price of the products

Section 10: Public Liability Insurance

The bidder shall provide to the Department upon request, evidence of Commercial General Liability insurance with limits of not less than three hundred thousand ($300,000) dollars for any one person and one million ($1,000,000) dollars for any one occurrence.

Section 11: Pricing

Vendors shall submit pricing F.O.B. the locations provided, all in accordance with the specifications, terms, and conditions. Pricing shall be guaranteed firm for the contract’s duration.

• Pricing Page

a. Bid Item #1: Cost per Item BEN-01 Padded Bench

b. Bid Item #2: Cost per Item CH-01 Lounge Chair

c. Bid Item #3: Cost per Item TBL-01 End Table

d. Bid Items #4, 5, & 6: Provide detailed itemized pricing for additional product for a period of two (2) years

e. Bid Items #7, 8, & 9: Fee for delivery, unpackaging, and installation of furniture at each identified site

f. Bid Item #10: Per mile (round trip) fee for delivery, unpackaging, and installation of furniture at unknown future site(s)

g. Vendor proposed schedule for manufacturing and installation

Section 12: ATTACHMENTS LIST

ATTACHMENT 1: Item BEN-01 Padded Bench Design Intent

ATTACHMENT 2: Item CH-01 Lounge Chair Design Intent

ATTACHMENT 3: Item TBL-01 End Table Design Intent

ATTACHMENT 4: Drawing A801 Example Furniture Plan

ATTACHMENT 5: Photos of example site

O.D.O.T Rest Area

Issue Date: 11/20/23 Item Number: BEN-01

Area Name: Lobby Item Description: Bench

DESIGN INTENT

Manufacturer: Kimball International

Phone: 614-623-7984 M

Contact: Kim Hart

Email: kim.hart@kimballinternationl.com

Description: Bench

Quantity: 6

Style: Aussie

Material/Finish: Frame: Solid Red Oak Wood

Fabric: Burch Classic Gunite

Dimensions: Overall: 72” W x 22” D x 20” H (Custom size)

Cushion Style: Tight and attached

Burch Classic Red Oak

Fabric Details: All fabric to is inclusive

Manufacturer: Burch

Pattern: Classic

Color: Gunite SCL-214

Finish: Resilience™

Fire Rating: NFPA 260 Class 1

UFAC Class 1

ASTM E-84 Class 1

FMVSS 302 Passes

Content: 100% Vinyl

Width: 54”

Repeat: NA

Directional: No

Backing: 100% Polyester

Abrasion: 500,000 Double Rubs ASTM D4157

COM Yardage: Approx. 2.5 Yards

Notes: Upgrade foam on seat to a high resiliency dense foam.

Physical wood samples to be provided to ODOT for approval before manufacturing.

Stain Color to match

Architectural sample

O.D.O.T Rest Area

Instructions:

• All materials and methods of construction must comply with all local fire and life safety codes for use in hotels and other public spaces.

• All quantities to be verified by O.D.O.T. prior to purchasing.

• Manufacturer to clearly mark each carton with Item ID and specification number.

• Must be of contract quality and suitable for commercial use. No sag spring/foam construction.

• All upholstered furniture and its components must pass NFPA 260 Class 1.

• All foam, batting, padding, and Dacron wrap shall be fire retardant to meet all applicable codes.

• C.O.M. quantities must be verified by fabricator.

• Entire frame and upholstery shall be inspected during the manufacturing and again after final assembly.

Tailoring shall be neat, trim and performed in a professional manner.

• Manufacturer to include all necessary hardware with each item.

• All internal hardware (hinges, screws, bolts, etc.) shall be corrosion proof.

• Solid hardwood frames to be certified sustainable sources. All stress joints to be connected by double doweled, screwed and glued corner reinforcement.

• Provide nylon carpet glides when applicable.

• Ensure those upholstered goods will fit in elevators, and through doors prior to commencing fabrication.

O.D.O.T Rest Areas

Issue Date: 11/20/23 Item Number: CH-01

Area Name: Lobby Item Description: Lounge Chair

DESIGN INTENT

Manufacturer: Contraxx

Phone: 513.509.1813

Contact: Mickey McCarthy

Email: mickeymccarthy10@gmail.com

Description: Occasional Chair

Quantity: 12

Style: L-ODOT-415

Material/Finish: Frame: Solid Red Oak

Fabric: Burch Classic Gunite

Dimensions: Overall: 26.5” W x 25” D x 29” H

Seat Height: 18” H

Arm Height: 25.25”

Cushion Style: Tight and attached

Burch Classic Red Oak

Fabric Details: All fabric to is inclusive

Manufacturer: Burch

Pattern: Classic

Color: Gunite SCL-214

Finish: Resilience™

Fire Rating: NFPA 260 Class 1

UFAC Class 1

ASTM E-84 Class 1

FMVSS 302 Passes

Content: 100% Vinyl

Width: 54”

Repeat: NA

Directional: No

Backing: 100% Polyester

Abrasion: 500,000 Double Rubs ASTM D4157

COM Yardage: 2 Yards

Notes: Upgrade foam on seat to a high resiliency dense foam.

Physical wood samples to be provided to ODOT for approval before manufacturing.

Stain Color to match

Architectural sample

• All materials and methods of construction must comply with all local fire and life safety codes for use in hotels and other public spaces.

• All quantities to be verified by O.D.O.T. prior to purchasing.

• Manufacturer to clearly mark each carton with Item ID and specification number.

• Must be of contract quality and suitable for commercial use. No sag spring/foam construction.

• All upholstered furniture and its components must pass NFPA 260 Class 1.

• All foam, batting, padding, and Dacron wrap shall be fire retardant to meet all applicable codes.

• C.O.M. quantities must be verified by fabricator.

• Entire frame and upholstery shall be inspected during the manufacturing and again after final assembly.

Tailoring shall be neat, trim and performed in a professional manner.

• Manufacturer to include all necessary hardware with each item.

• All internal hardware (hinges, screws, bolts, etc.) shall be corrosion proof.

• Solid hardwood frames to be certified sustainable sources. All stress joints to be connected by double doweled, screwed and glued corner reinforcement.

• Provide nylon carpet glides when applicable.

• Ensure those upholstered goods will fit in elevators, and through doors prior to commencing fabrication.

Issue Date: 11/20/23 Item Number: TBL-01

Area Name: Lobby Item Description: End table

DESIGN INTENT

Manufacturer: JSI

Phone: 614.787.5795

Contact: Lauren Carbaugh

Email: lauren@blgreps.com

Description: Square End Tables

Quantity: 4

Style: Arwyn

Model Number: AWV2020-21 SQWL

Frame: Solid Red Oak Wood

Dimensions: 20” W x 20” D x 21” H

Notes: Physical wood samples to be provided to ODOT for approval before manufacturing the tables.

• All materials and methods of construction must comply with all local fire and life safety codes for use in hotels and other public spaces.

• All quantities to be verified by O.D.O.T. prior to purchasing.

• Manufacturer to clearly mark each carton with Item ID and specification number.

• Casegoods must be solid red oak and of good quality. All wood to be kiln dried with minimum moisture levels depending on species.

• Stain to match image provided and a sample for sign off to be provide to purchaser prior to production for approval.

• Solid wood components only.

• Hardware must have applied rust-proof and tarnish- proof sealers.

• Interior screws must be flush or countersunk with the surface of the part where used. All must be properly attached so as to remain permanently in place at all times and capped.

• All items furnished must be guaranteed against manufacturing defects in workmanship and materials. Repairs of such defects during the first year, after final completion and acceptance, must be made by the manufacturer at their cost and expense, without charge to the purchaser. All such replacements and repairs must be made at one time and at hours mutually satisfactory to both owner and factory.

Stain Color to match

Architectural sample

• Color of like finishes must be color-fast, uniform and compatible between pieces.

• Finishing must be performed according to local guidelines of Finish System Standards for ‘Premium Grade’ or better in the US. All wood must be finished with a commercial grade conversion lacquer finish to withstand water and alcohol.

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LOBBY

VESTIBULE

FAMILY

RESTROOM

FAMILY

RESTROOM

VENDING

MAINTENANCE

/ CUSTODIAL

VENDING

STORAGE

MEN'S

RESTROOM

PLUMBING

CHASE

WOMEN'S

RESTROOM

PLUMBING

CHASE

MEN'S

RESTROOM

PORCH

WOMEN'S

RESTROOM

RESTROOM

ENTRANCE

RESTROOM

ENTRANCE

5.8

B1

C1

C1

G1

K1

K1

MECHANICAL

ROOM

PORCH

Bench, typical of (6)

Chair, typical of (12)

End Table, typical of (4)

Consultants:

300 Marconi Boulevard Columbus OH 43215 schooleycaldwell.com

614-628-0300 614-628-0311

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Drawing Issue Dates

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R e v it L o c a l\ O

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T P o rt a g e R e s t

A re a P ro to ty p e R h h o rt o n C

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B .r v t

REST AREA

PROTOTYPE

FURNITURE

VARIOUS LOCATIONS

11/3/2023

Furniture Plan

A801

64-12A14-021/4" = 1'-0"

FURNITURE PLAN

Revision Schedule

# Description Date

039-25 Att 5 Example Site Photos