030EC3AB-EEEB-40F1-833A-6154D62EACA0.pdf

Shuttle Bus Repairs

SCOPE OF WORK (SOW)

Project Title: Fleet Shuttle Bus Maintenance, Sealing, and Wheelchair Lift Certification Requesting Agency: City of Columbus, Division of Fleet Management Location of Services: 4211 Groves Rd, Columbus, OH 43232

1. Objective & Background

The City of Columbus, Division of Fleet Management is in need of comprehensive repair, inspection, resealing, and certification services for its fleet of four (4) specialized shuttle buses equipped with wheelchair lifts. The selected contractor will ensure all vehicles are fully weatherized, structurally sound, and certified compliance with relevant safety regulations regarding passenger transit and accessibility.

2. Vendor Qualifications & Experience

To ensure the safety of passengers and the structural integrity of City assets, the responding vendor must meet the following minimum qualifications at the time of bid submission. Written proof of these credentials must be provided upon request:

A. Experience

Proven Track Record: The vendor must have a minimum of three (3) consecutive years of commercial experience in heavy-duty vehicle body repair, structural sealing, and commercial transit bus maintenance.

References: Must provide upon request.

B. Personnel Certifications & Training

ASE Certification: All technicians performing mechanical or structural work on the shuttle buses must hold current ASE (Automotive Service Excellence) certifications relevant to Medium/Heavy Duty Truck or Transit Bus Repair (specifically Series T or H).

Wheelchair Lift Authorization: Technicians inspecting, repairing, and certifying the accessibility systems must be factory-trained or hold formal certifications from major wheelchair lift manufacturers (e.g., BraunAbility, Ricon, or equivalent industry standards).

C. Facility & Equipment Requirements

Secure Environment: The vendor's repair facility must be fully enclosed, climate-controlled (to allow proper curing of sealants), and secured to protect City property from theft, vandalism, and weather damage while in their custody.

Diagnostic Tools: The facility must be equipped with specialized commercial diagnostic software and physical calibration tools necessary to test and verify the automated operations of passenger and wheelchair entry doors.

3. Detailed Technical Scope of Work

The contractor must provide all necessary labor, materials, tools, equipment, and expertise to perform the following services:

A. Body Sealing & Leak Testing

Removal: Remove and/or thoroughly clean all deteriorated or existing sealant on designated body areas as needed.

Resealing: Reseal shuttle bus body seams, windshield surrounds, and structural body panels using industry-standard, high-grade sealant and/or seal tape.

Testing: Conduct a rigorous water leak test following the manufacturer-specified drying/curing period to verify seal integrity and guarantee the total absence of water leaks.

B. Structural & Interior Inspections

Inspect all external and internal body panels for damage, corrosion, or wear.

Inspect passenger flooring surfaces for structural integrity, tripping hazards, or soft spots.

Inspect all passenger seats, frames, and seatbelts to ensure safe anchoring and proper operational condition.

C. Wheelchair Lift Diagnostics, Repair & Certification

Operation Inspection: Perform a complete operational diagnostic check on all wheelchair lifts and their integrated mechanical, hydraulic, and electrical components.

Repair: Repair or replace any failing wheelchair lift assemblies, safety barriers, control pendants, or associated hardware.

Certification: Issue a formal safety certification for each wheelchair lift upon successful completion of inspection and repairs, ensuring compliance with state and federal accessibility guidelines.

D. Entry Door Inspections & Repairs

Wheelchair Entry Door: Inspect, adjust, and repair the specialized wheelchair entry door and all associated electronic or manual latching mechanisms.

Passenger Entry Door: Inspect, adjust, and repair the primary passenger entry door, including weather-stripping, closing mechanisms, and stepwell components.

4. Logistics & Project Management

Pickup and Delivery: The contractor is solely responsible for the safe transit of the vehicles. The cost of pickup and delivery must be included in the vendor's financial bid.

Fulfillment Site: Transport will be arranged to and from:

City of Columbus Fleet Management 4211 Groves Rd, Columbus, OH 43232

Point of Contact (POC): All scheduling and logistics must be coordinated directly through:

Jason Smith Phone: 614-645-3784

5. Alternate Equipment and Attachments

If a vendor proposes alternate repair equipment or materials, they must provide a detailed attachment explicitly identifying the Manufacturer, Model Name, and/or Model Number.

Instructions for submitting these mandatory attachments must be followed exactly as detailed on Page 15 of the City of Columbus Vendor Services Guide:

Vendor User Guide PDF Link

6. Insurance & Workers' Compensation Requirements

The selected contractor must maintain the following insurance coverage throughout the life of the contract. Certificates of Insurance (COI) must be submitted to the City of Columbus prior to work commencement.

Workers’ Compensation The Contractor shall comply with all Workers’ Compensation laws of the State of Ohio.

Proof of coverage shall be attached to this Contract AS EXHIBIT B.

Insurance Contractor shall carry at least the minimum amounts listed below of Commercial Liability Insurance (Bodily Injury and Property Damage) naming the City as an additional insured.

Contractor must attach a copy of the Certificate of Insurance to this Contract AS EXHIBIT C:

Bodily Injury Liability: Property Damage Liability:

Each Person $500,000 Each Accident $500,000 Each Accident $1,000,000 All Accidents $1,000,000

Minimum Limits: $1,000,000 combined single limit (CSL) for bodily injury and property damage.

The policy must name the City of Columbus as an Additional Insured.