03 Hollings Marine Laboratory SOW.pdf

Statement of Work Landscape Maintenance for the

Hollings Marine Laboratory 331 Fort Johnson Rd.

Charleston, SC 29412

The Hollings Marine Laboratory (HML), a federal government facility located at 331 Fort Johnson Road, Charleston, SC 29412, requires the service of a qualified contractor that will provide annual landscaping of the grounds of the HML.

Qualifications/Technical Training

The contracting vendor will provide trained grounds personnel, with the experience and knowledge of working in the field of grounds maintenance along with local and state certifications as required.

Period of Performance

Interested vendors should submit a quote with one price for a base year period of performance of 09/23/2020 – 09/22/2021.

The vendor should also include a separate price for each of four additional option periods:

09/23/2021 – 09/22/2022 09/23/2022 – 09/22/2023 09/23/2023 – 09/22/2024 09/23/2024 – 09/22/2025

Objective

A. The Contractor shall provide all labor, equipment, materials, supplies, and supervision to perform grounds maintenance and landscape services as identified in the Statement of Work.

l. The following guidelines describe what is considered to be the normal industry quality and performance standards for intended services under this type of contract.

2. The Contractor, through innovation, technology or other means, shall perform the required services in order to meet the quality and performance standards.

B. The following guidelines are for reference only and final results will be the determining factor for the success or failure of this contract. Performance will be based on the Contractor's effort in meeting the performance and quality standards, not the frequency or method of performance.

Background: The approximate size of the grounds is around two acres - approximately 87,120

sq. ft. of grass. The HML building has a man-made pond with an outlet to the marsh and ocean.

It is very important that this area be protected and no trash or debris be left in or near the pond.

The Contractor will be responsible for the following:

Bi-weekly weed removal:

o Control and remove weeds around all buildings o Control and remove weeds around mulch and flowerbeds o Control and remove weeds around the pond and in the planters located on the wall of the patio around the palm trees o Utilize chemicals that are not harmful to the environment and a method that keeps weed growth to a minimum between visits o Weeds shall be properly disposed of off-site

Twice monthly shape and prune all shrubs and palms trees as well as the palms in the planters at the front of the building and on the parking lot islands o Analysis and fertilization of soil around these trees is required

Provide additional pine straw twice a year— once in spring and once in fall and as needed to ensure proper coverage around shrubs, trees, and existing flowerbeds to cover all areas that are presently covered with pine straw o Pine straw must be provided by the Contractor o Old straw shall not build up and hinder irrigation heads o Pine straw must be kept free of weeds, grasses. leaves, and debris

Plant seasonal floral arrangements during spring and fall in the pre-existing flowerbed o All flowers will be provided by contract vendor and approved by the COR o Flowers will be fertilized w/ 20-20-20 every three weeks

Fertilization of Turf Grass as needed as follows o Feb-March Pre-emergence 5-5-25 o May Fertilizer 28-3-10 w/3% iron o June Fertilizer 28-3-10 w/3% iron o August Fertilizer 28-3-10 w/3% iron o September Fertilizer 5-5-25 o November Fertilizer 5-10-31 w/10% iron

Grass shall be mowed on a biweekly basis or as needed during the changing seasons o The Contractor shall prevent scalping, uneven mowing, rutting by the equipment, damage to trees and shrubs during operations.

o Grass clippings shall be removed or mulched to provide a uniform appearance.

Sidewalks, parking lots, curbs in all areas, driveways including cracks and expansion joints in sidewalks shall be edged on a biweekly basis or as needed during the changing seasons

Debris, grass cuttings, leaves etc. from sidewalks and parking areas shall be removed by blower after mowing has occurred

Grasses around pond shall be maintained once per year o Clean all grass debris from edge of pond as required o No debris is to be left in the water o Thin out grass o Removal of all weeds

Insect Control o Apply to turf, trees and plants as needed o Areas around or near pond shall be controlled using products safe to use near water

At each visit, the Contractor shall ensure that the grounds clean and without any damage.

When leaving the job site, the Contractor shall police entire grounds including the vehicle parking lots, walkways, and lawn areas to remove all trash, debris and leaves. The Contractor is responsible for any damage or glass breakage caused by flying rocks from any of the vendor equipment

The Contractor will at his/her own cost render repair or replacement to any damaged items.

The Contractor is also required to maintain a clean work area. Smoking is permitted in the smoking areas only. Cigarettes butts shall be policed and not left on HML grounds.

PERFORMANCE OBJECTIVES AND THRESHOLDS

The contractor service requirements are summarized into performance objectives that relate directly to essential services. The stated performance thresholds are the minimum acceptable levels of service for each stated requirement. All aspects of the contractor performance are subject to Government surveillance and absence of any contract requirement form the Performance objectives identified below shall not detract from its enforceability nor limit the rights or remedies of the Government under contract clauses

Performance Objective Performance Threshold

Perform all services required in accordance with the SOW

Not to exceed one valid complaint of unsatisfactory service per visit

Perform all periodic services as required Not to exceed one valid complaint of unsatisfactory service per service interval

The preferred method of resolving deficiencies is to allow re-performance to correct the deficiencies. The Contractor shall be provided with the opportunity to correct substandard performance within one business day. When substandard performance is not corrected within the specified timeframe or the Contractor refuses to re-perform the service, the unsatisfactory service is then logged as a deficiency. Deductions for deficiencies shall be calculated as 1/30th of unit price for each day that the Contractor fails to correct.

DELIVERABLE SCHEDULE

Deliverable No.

Deliverable Completion Date

1 Weed removal Bi-Weekly 2 Grass mowing Bi-Weekly 3 Edging of sidewalks, parking lots, paved areas and curbs in all areas, driveways as well as the cracks and expansion joints in sidewalks, driveways, and curbs

Bi-Weekly

4 Blowing off of debris, grass cuttings, leaves etc.

from sidewalks and parking areas

After Mowing and Edging

5 Shape and prune all shrubs and palms trees as well as the palms in the planters at the front of the building and on the parking lot islands

Bi-Weekly

6 Provide additional pine straw Twice a Year— Once in Fall and Once in Spring

7 Plant seasonal floral arrangements Twice a Year— Once in Fall and Once in Spring

8 Maintenance of grasses around pond Once a Year 9 Insect Control As Needed 10 Fertilization of Turf Grass As Needed

Environmental

The HML is located in an environmentally sensitive area including the salt-marsh and man-made pond.

We therefore require that no landscape debris or other waste be disposed of in this area. All products used are to be removed and disposed of at an appropriate area (such as the county land fill or waste disposal site).

Conduct of Contractor Personnel

The contractor’s employees shall observe and comply with all applicable regulations, policies, and procedures while on site.

Work Schedules/Shifts

The Contractor shall accomplish all work for the HML during the hours of 0700 and 1600 Monday through Friday, excluding Federal Holidays. This allows the flexibility for the contractor to schedule work during a time when HML staff will be at the facility.

Guarantee of Work

Contractor shall guarantee all work and agree to remedy, at its own expense, any defects caused by poor workmanship or materials.

Conformance with Environmental Management Systems

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility environmental management system (EMS) applicable for this contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organization, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals.

In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract. Additionally, the contractor’s employees shall:

1. Register at front desk and receive a temporary pass for one day.

2. Read a brief statement concerning the EMS. The Facility Engineer or designated maintenance staff member will convey to the contractor any other items that need to be done to protect HML and the environment issues we have.

IT Security Requirements

The Certification and Accreditation (C&A) or Assessment and Authentication (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

Security/Safety/Environmental Considerations

Work must be completed observing all federal, state, and local laws and regulations. In order to comply with the Debt Collection Improvement Act of 1966, all contractors must be registered in www.sam.gov to be considered for an award of a federal contract. For information regarding registration can be found at the sam.gov website. Vendor must note on quote if they accept credit cards as a method of payment.

Vendor needs to include their DUN and Bradstreet number with their quote.

Hollings Marine Laboratory Contact Information

Colden Battey, Contracting Officer’s Representative, 843-460-9806, colden.battey@noaa.gov http://www.sam.gov/