03 FTQW 21-1010 DRAFT SOW B2200 Canopy Replacement 21 JUN 21.pdf

DESIGN/BUILD RFP

STATEMENT OF WORK

FOR

Canopy Replacement

B2200

FTQW 21-1010

EIELSON AIR FORCE BASE, ALASKA

21 JUNE 2021

FTQW 21-1010: B2200 CANOPY REPAIR

21 JUNE 2021 PAGE 2 of 13

1.0 DESCRIPTION OF WORK:

The purpose of this project is to design and construct replacement canopies adjacent to Building 2200 on Eielson Air Force Base. The foundation of the existing canopies have signs of structural deterioration. One of the side exit canopy has failed, the other three side exit canopies were removed to prevent an uncontrolled collapse. This Statement of Work (SOW) describes the Government’s requirement for the removal of foundations for previously demolished canopies, the removal of an existing front entry canopy, removal of a BBQ canopy, and the replacement of all exterior canopies.

The Contractor shall provide a design and construction in accordance with the CLIN structure of this SOW. Once the design has been completed and accepted by the Government, the Contractor shall completely prepare the site for replacing the canopy structures including demolition and removal of the existing structures and furnish labor and materials to perform the work to repair the canopies adjacent to B2200.

1.1 BACKGROUND:

An exterior weather canopy located at the north east corner of B2200 sustained a structural failure of the log columns supporting the canopy structure, and other one located at the south each corner of the building was heavily damaged. The purpose of these exterior canopies was to protect the building occupants from failing snow from an upper roof of the building. The intended purpose of this project is to replace the failed structures, and remove & replace other canopy structures with similar design details to the ones that failed.

2.0 GENERAL INFORMATION:

The Contractor shall take all precautions to insure that his operations are conducted in a manner as to minimally interfere with the normal operations of the base and the safety and convenience of the base personnel. The contractor shall coordinate utility outages with the Civil Engineering Squadron (CE) service call and the user. If any power/equipment outages are required, they must be scheduled through the CE project manager 30 days in advance.

The Contractor is responsible for verifying all dimension, quantities and square footages. All dimensions, quantities and square footages included are approximations. Construction and demolition shall be in strict accordance with Eielson AFB Design and Construction Standards. The information provided in this SOW and the provided specifications shall be determined to be the minimum standards required in this project.

During construction, the contractor shall take care not to damage existing structures, etc. that will not be replaced as part of this contract. Contractor shall be responsible for the temporary support of all devices as required to perform work. Any demolition work that needs to be accomplished to complete the contract is the responsibility of the contractor. All material shall be installed per manufacturers’ recommendations. All items listed in the SOW are to be supplied and installed by the contractor unless otherwise noted.

21 JUNE 2021 PAGE 3 of 13

2.1 CONTRACT ADMINISTRATION:

The Eielson AFB Contracting Officer (CO) and Contracting Specialist are responsible for the administration of the contract. No change shall be made in the provisions of this contract without written authorization from the CO. The Base Civil Engineer (BCE) monitors the work and services furnished, and evaluates the performance of the A-E as the Contracting Officer’s Technical Representative (COTR). The COTR is not a CO and has no authority to contractually bind the Government or modify the contract.

2.2 GOVERNMENT DOCUMENTATION:

The Contractor should expect to spend some time in Eielson's Civil Engineering drawing storage vault locating drawings that might be need. The Contractor should not expect Government personnel to perform a drawing search for them. "As-builts", shop drawings, and operation and maintenance manuals that the Government may have are not guaranteed to be either accurate or complete. It shall be the Contractor’s responsibility to verify any information or data that is given to them by the Government.

2.3 DAILY REPORTS:

The contractor shall provide the government with an electronic copy of each dump receipt along with the daily report by 0800 the following workday. All daily reports will be submitted in RAKEN format and shall include pictures of work performed for each day; all work performed, material delivered, and trades personnel on site each day.

3.0 GENERAL PROJECT WORK REQUIREMENTS:

The Contactor shall design and construct replacement canopies for the entry points and BBQ pavilion for B2200 in accordance with the contracted CLIN structure of this SOW. The contractor shall provide all management, tools, supplies, equipment, labor, and applicable licenses and permits necessary to complete the requirements within. All work shall be done in strict accordance with this Statement of Work and subject to the terms and conditions of the contract and in accordance with all applicable standards including but not limited to ones referenced with this Statement of Work.

Prior to any demolition, the Contractor shall perform a destructive asbestos and lead survey in accordance with Eielson AFB Environmental Protection, HAZMAT, and permitting requirements. The Contractor shall prepare an electronic report and submit it to the Government. The electronic version shall be in Adobe pdf format. The report shall be submitted to the Government for their information prior to requesting abatement permit. The survey shall be used as estimated quantities for abatement. The Government does not anticipate asbestos or lead containing materials.

21 JUNE 2021 PAGE 4 of 13

A pre-construction meeting will be held with Contractor and Government representatives. The Government representatives shall set up this meeting to be help on Eielson AFB, with the Contractor and Government representatives, to discuss all construction requirements and any other construction issues the Contractor may have to discuss. All material that could be discontinued shall be on site prior to the starting of the project.

3.1 CLIN 0001, DEMOLITION OF FRONT ENTRY CANOPY, SIDE ENTRY FOUNDATIONS, & DESIGN:

3.1.1 DESIGN REQUIREMENTS:

The design work required for this proposed project includes the design services necessary to develop the construction documents to accomplish the work described with this SOW. The Contractor shall provide the Government with the design necessary to complete the demolition and replacement of the canopy structures at B2200 and following the CLIN structure of this SOW. The Contractor shall meet the following requirements as a minimum:

• The Contractor shall provide a design and produce plans for the work to be performed on the replacement of the exterior canopies. The plans shall show the existing conditions and site layout, the limits of demolition, and the proposed changes the sidewalk configuration and canopy details. The dimensions/ site layout of the replacement canopies shall be the same or larger than the existing canopies as shown on the as-built drawings.

• The Contractor shall provide design calculations and details that include canopy designs and foundations designs. A geotechnical analysis will not be required for this project, the design soil pressure from the existing plans shall be used for the design of the canopy. The canopy structures shall be designed in accordance with design loads from UFC 3-301-01, and impact loading from any possible impact load from higher roofs. The Contractor shall ensure column locations do not restrict egress from the building, and any modification to site shall be shown on the plans.

• The Contractor shall provide any additional specification required to complete the construction phase of the Contract, and if required the additional specifications shall be submitted with the design calculations and plans to be reviewed and accepted by the Government.

• The architectural appearance of the proposed canopy should match the surrounding features.

It is anticipated that the Contractor will use a pre-engineered metal canopy for the structure utilizing a standing metal seam roof system, 4/12 pitch standard, square tube steel truss system and supports, and concrete foundations. The structure shall be painted in accordance with Eielson Base Architectural compatibility plan. However the Contactor may propose other structures types that are designed to meet or exceed the design load conditions. All materials, structures types, and colors shall be approved by the Government.

• A project specific dispensation for not sampling soil associated with B2200 canopy and sidewalk replacement. The Contractor shall design the proposed canopy foundations and site work in accordance with the following:

21 JUNE 2021 PAGE 5 of 13 o Minimal soil excavation will be conducted, and that soil will not be excavated deeper than 5 feet below grade, which should be above the seasonal high water table.

o The Contractor shall replace soils back in to the excavations.

o Any surplus soil will be placed in an on base area used for other PFAS-Impacted soils that are below ADEC soil CULS.

• The Government shall review the submitted 95% plans submitted by the Contractor, if there are any issues deemed necessary be fixed, the Contractor shall correct the error and resubmit for the Government’s approval.

3.1.1.1 DESIGN DELIVERABLE REQUIREMENTS:

The Contractor shall provide the Government with a design documents and 95% plans.

• Prior to the Submittal of the 95% design, the Contractor shall discuss any items necessary by the Contractor to allow the continuation and completion of the design.

• The design shall accurately represent the existing conditions for all trades involved with the exception of finishes.

• The design shall accurately represent the existing condition for all trades involved with the exception of finishes. The design submittal shall be at the level of detail appropriate for this phase of design. The design shall be complete in such a manner that any qualified contractor would be able to construct the facility without additional assistance except for shop drawings or as may be required to deal with unforeseen conditions encountered during construction.

• All material submittals and plans shall be submitted to the Government and approved prior to the start of demolition. With a possible exception being allowed for the removal of the front entry way that shall be removed no later than 8 October.

• 100% plans shall be provided to the Government at the completion of the project and shall include as-built drawings

The Design Schedule shall be as follows:

95% Design – 4 weeks 95% Design – 2 Weeks for Government review Total Design Time 42 calendar days

Contact performance will start after the issuance of Notice to Proceed (NTP) for the design.

3.1.2 DEMOLITION REQUIREMENTS:

The Contractor shall demolish the front entry canopy superstructure and foundations, and the side entry foundations. If CLIN 0002 and CLIN 0003 are not included as part of this contract, then the

21 JUNE 2021 PAGE 6 of 13 limits of the concrete sidewalk removal to allow for the foundation removal shall be patched to provide a clean appearance, and finish grade and hydroseed areas of disturbance.

3.2 CLIN 0002, CONSTRUCTION OF SIDE ENTRY CANOPIES:

The Contractor shall construct four canopy structures at the emergency exits at the north faces of the building. The Contractor shall meet the following requirements as a minimum:

• In accordance with the plans produced by the the Contractor and approved by the Government. The Contractor shall procure and install new canopy structures at each of the emergency exits of B2200, reconstruct limits of the sidewalk and tie into the existing sidewalk, and finish grade and hydroseed unfinished areas of disturbance.

3.3 CLIN 0003, CONSTRUCTION OF FRONT ENTRY CANOPY:

The Contractor shall construct a front entry canopy structure at the main entry point to B2200. The Contractor shall meet the following requirements as a minimum:

Government. The Contractor shall procure and install new canopy structures at each of the front entrance of B2200 and reconstruct limits of the sidewalk and tie into the existing concrete sidewalk.

3.4 CLIN 0004, DEMOLITION & CONSTRUCTION OF BBQ CANOPY:

3.4.1 DEMOLITION REQUIREMENTS:

The Contractor shall demolish the BBQ pavilion canopy superstructure, foundations, and portions of the existing concrete to allow for the removal of foundations and the placement of new foundations.

3.4.2 CONSTRUCTION REQUIREMENTS:

The Contractor shall construct a BBQ canopy structure adjacent to B2200, in the same location of the existing structure. The Contractor shall meet the following requirements as a minimum:

Government. The Contractor shall procure and install new canopy structure to be used a BBQ canopy adjacent to B2200 and reconstruct limits of the sidewalk and tie into the existing concrete sidewalk.

3.5 ROOFING SYSTEM WARRANTY REQUIREMENTS:

The warranty period must be not less than 1 year from the date of Government acceptance of the work. The warranty must be issued directly to the Government. The warranty must provide that if within the warranty period the metal roofing system becomes non-watertight or shows evidence of

21 JUNE 2021 PAGE 7 of 13 corrosion, perforation, rupture or excess weathering due to deterioration of the roofing system resulting from defective materials or installed workmanship the repair or replacement of the defective materials and correction of the defective workmanship must be the responsibility of the roofing system manufacturer. Repairs that become necessary because of defective materials and workmanship while roofing is under warranty must be performed within 7 days after notification, unless additional time is approved by the Contracting Officer.

4.0 REFERENCE: SPECIFICATION AND STANDARDS:

Any reference to State Government, Federal Government, or Industry Standards or specification made herein shall form a part of this specification to the extent referenced thereto and all materials and workmanship under this contract shall comply with or exceed these standards and references.

All referenced standards shall be the latest edition. All work shall be done in strict accordance with (UFC) Unified Facilities Criteria, Unified Facilities Guide Specifications (UFGS), the International Building Code (IBC), International plumbing code (IPC), National Electrical Code (NEC), National Electrical Safety Code (NESC), National Fire Protection Association (NFPA), National Electrical Contractors Association (NECA), and Eielson Air Force Base Standards.

4.1 GENERAL DESIGN AND CONSTRUCTION NOTES:

Any references to State Government, Federal Government, or Industry standards or specifications made herein shall form a part of this specification to the extent referenced thereto and all materials and workmanship under this contract shall comply with or exceed these standards and references. All referenced standards shall be the latest edition.

All manufactured equipment and products shall be new materials in good condition and installed as per manufacturer's latest printed instructions, unless specified otherwise herein.

The Contractor is responsible for protection of existing facilities equipment from damage during installation and testing operations.

All drawings/calculations shall be sealed, signed and dated by a Professional Engineer (PE) and/or Registered Architect (RA), currently registered in the state of Alaska, and is a design professional in the area covered by the sheet(s) of the drawings they seal. The Contractor shall show all calculations on the drawings in lieu of a separate document, except where specifically allowed by the Eielson AFB Design Engineer.

Contractor shall take into account the special treatment of hazardous waste, as well as the environmental implications related to building demolition management (i.e. fluorescent lighting tubes, t-stats, etc.). Every effort shall be made to recycle eligible materials, and those not suitable, shall be disposed of off base in accordance with all Department of Health and Environmental Control regulations.

21 JUNE 2021 PAGE 8 of 13

The contractor shall include make, model number and inherent operational characteristics on all of major equipment supplied for the facility. The Contractor shall supply manufacture’s cut sheets with the submittal where the component is identified.

If any submittal doesn’t, in the opinion of the Contracting Officer, meet or exceed the requirements contained within this SOW, or in any referenced design guidance or nationally recognized code then it shall be considered to be unacceptable and returned to the Contractor for correction and resubmission. The Contracting Officer has the option, in lieu of disapproval, to provide acceptance of a submittal with required corrections identified if it is determined the submittal is substantially complete and correct.

Ensure that any demolition, utility cut and capping, and debris removal service performed as a part of the proposed project is completed in such a manner that will restore a neat and professional appearance of base areas.

The facility/area shall be cleaned in its entirety, including exterior areas, before being returned the government.

During construction, the Contractor shall take care not to damage existing structures, etc. that will not be replaced as part of this contract. Contractor shall be responsible for the temporary support of all devices as required to perform work. Any demolition work that needs to be accomplished to complete the contract is the responsibility of the contractor. All material shall be installed per manufacturers’ recommendations. All items listed are to be supplied and installed by the Contractor unless otherwise noted.

All Contractors shall be responsible for submitting a completed DD1354 (AUG 2013 edition, PDF file) with each progress payment request (beginning at 50% construction completion). This form shall be marked "Draft" until the Contractor has reached approximately 90% completion, or when it has been determined that funding will not be adjusted due to modifications. The Contractor shall have a reviewed and accepted DD1354 submitted to the Government Inspector two (2) weeks prior to the scheduled final inspection date (i.e. Placed In Service Date). This reviewed and accepted DD1354 shall be marked "Interim" until the final inspection occurs.

The Contractor shall be responsible submitting a schedule of values with AF 3064 and each AF 3065 as described in the contract documents.

5.0 WORKING CONDITIONS:

The Government’s normal duty hours are five days per week, Monday through Friday, from 7:30 AM to 5:00 PM. However, the Command Post functions on a 24/7 operations schedule. The Contractor shall take all precautions to insure that his operations are conducted in a manner as to minimally interfere with the normal operations of the base and the safety and convenience of the base personnel.

21 JUNE 2021 PAGE 9 of 13

5.1 RECOGNIZED HOLIDAYS:

Any of the below holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

New Year’s Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

5.2 SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS:

The following security requirements sections are required for the proposed project when contract work does not involve access to classified information.

5.2.1 LISTING OF EMPLOYEES:

The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and type of investigation if contract work involves unescorted entry to Air Force controlled/restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the Program Manager and sponsoring agency’s Security Manager. An updated listing shall be provided when an employee's status or information changes.

5.2.2 SECURITY TRAINING:

The Contractor shall ensure all contractor employees are made available to receive initial and recurring security education training from the sponsoring agencies security manager. Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31-401, "Information Security Program Management". Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

5.2.3 PASS AND REGISTRATION ITEMS:

The contractor shall ensure the pass and registration items required for contract performance are obtained for employees. Contractors cannot sponsor other contractors on base. Only Government employees (military or civilian) are authorized to sponsor contractors. The Contractor shall comply with all requirements and procedures in accordance with (IAW) Air Force Federal Acquisition

21 JUNE 2021 PAGE 10 of 13

Regulations System (AFFARS) 5352.242-9000, Contractor Access to Air Force Installations. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees. All contractor employees shall undergo a background check conducted by 354th Security Forces Squadron prior to issuance of base access credentials. Until 1 Oct 2021 Eielson AFB will accept identification cards or driver's licenses from all states and Territories except ones marked "NOT VALID FOR FEDERAL IDENTIFICATION or FERERAL LIMITS MAY APPLY or any other words to that effect." Effective 1 Oct 2021 only REAL ID identification cards or driver's licenses will be accepted. For a full list of REAL ID Act and compliant and non-complaint states, please visit https://www.dhs.gov/current-status-states-territories. Contact 354th Security Forces Squadron for alternative forms of acceptable identification to conduct background checks. All documentation shall be submitted for base passes or base identification per Base Security Requirements. Contractor personnel shall obtain and wear specific Contractor base passes. Contractor personnel who have personal Department of Defense (DoD) retiree or dependent identification cards (ID), shall not use those personal ID cards for base access when performing contract work. All Contractor personnel who operate a vehicle in performance of this contract shall possess a valid driver’s license, current registration and insurance. Failure to turn in a base credential when requested can result in a non-recommend from Security Forces for future base access. The Contractor is responsible for employee inability to obtain base access required for contract performance. The contractor will be responsible for ensuring their employees are added to the Security Forces Entry Authorization List (EAL) to facilitate their servicing within the flight line perimeter.

NOTICE: All contract employees shall submit to a criminal background check accomplished by Eielson Air Force Security Forces prior to the employee being issued base access credentials. Contractors must submit request for installation identification no later than one (1) week following contract award and five (14) days prior to individual requiring entry to installation. Failure to submit requested information as indicated can result in denial or delay of issuing base access credentials.

5.2.4 RETRIEVING IDENTIFICATION MEDIA:

The Contractor is responsible for retrieving all identification media from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc. The contractor shall return retrieved items to the Security Forces Pass and Registration Office.

5.2.5 WEAPONS, FIREARMS, AND AMMUNITION:

Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Eielson Air Force Base.

5.2.6 FOR OFFICIAL USE ONLY (FOUO):

The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

http://www.dhs.gov/current-status-http://www.dhs.gov/current-status-

21 JUNE 2021 PAGE 11 of 13

5.2.7. REPORTING REQUIREMENTS:

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

5.2.8 SITE PHYSICAL SECURITY:

The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

The Government and their representative shall have access to the work area for inspection at all times. Entry into the work area by unauthorized individuals shall be reported immediately to the project supervisor and the Government representative.

The contractor shall remain in compliance with all rules, codes, standards, and regulations governing the safety of all individuals at the worksite and shall be solely responsible for any injuries, accidents, exposures or liabilities occurring due to non-compliance or failure to secure the work area.

5.2.9 STOP WORK ORDER:

The Government or their representative may issue a stop work order at any time if concerns arise regarding employee or occupant safety, the integrity of the work area, security or other related concerns. If the Government or their representative issues a verbal or written "stop work order" due to personnel, environmental or property safety risks or due to violations of rules or regulations, the contractor shall immediately stop all work and shall have no right to project delay claims. The contractor shall not recommence work until authorized to do so by the Government or their representative.

6.0 HAZARDOUS MATERIALS:

The Contractor shall have approval from the Hazardous Material Management Program (HMMP) team prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require a Material Safety Data Sheets (MSDS). The Contractor shall identify these materials on a Contractor Hazardous Material Inventory list. The Contractor shall provide this inventory list and one copy of the MSDS for each item to the HAZMART Office for review and HMMP approval prior to any chemicals being brought onto Eielson AFB, or within 15 days of the start of this contract. This inventory is also used by the Contractor to annually report hazardous material usage.

By 30 January of each calendar year, the Contractor shall submit two copies of the completed Contractor Hazardous Material Inventory list to 354 CES/CEIE. The Contractor shall maintain one copy of the MSDS for each hazardous material line item used within the work center.

21 JUNE 2021 PAGE 12 of 13

The generation of hazardous waste is not expected from this contract. It is the responsibility of the Contractor to determine if hazardous waste is generated from Contractor operations. 354 CES/CEIE will assist with determination if requested by the Contractor. The Contractor shall manage and dispose of universal waste in accordance with the base Hazardous Waste Management Plan and 40 CFR Part 273, Universal Waste Rules.

7.0 MATERIAL RECYCLING:

The Contractor shall comply with all federal, state, and local recycling and solid waste diversion requirements in addition to base specific Solid Waste Management plans or procedures.

Participation shall include maximum use of recycled paper products and replacement parts.

8.0 CLEAN UP:

The Contractor shall keep interior and exterior of the Contractor’s office/maintenance location and all work areas and storage areas free from accumulation of waste material and rubbish. Upon completion of the job, the Contractor shall leave the work area and surrounding premises in a clean, neat, workmanlike condition and in accordance with commercial practice.

9.0 COORDINATION WITH OTHER CONTRACTORS:

The Government may undertake or award other contracts for additional work. The Contractor shall cooperate with the other Contractors and Government employees and adapt scheduling and performing the work under this contract to accommodate the additional work, heeding any direction that may be provided by the Contracting Officer. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other Contractor or by Government employees.

10.0 FIRE PREVENTION:

The Contractor is responsible for following fire prevention practices and procedures. The Contractor shall provide approved storage facilities meeting National Fire Code 30, Flammable and Combustible Liquids Code, requirements for storage of flammable materials.

11.0 NO SMOKING POLICY:

The Contractor and employees shall comply with policies stating, smoking is prohibited within any Air Force Facility and use designated outdoor smoking areas.

12.0 PERFORMANCE OF WORK DURING NATIONAL CRISIS:

In accordance with DODI 3020.37 "Continuation of Essential DoD Contractor Services During Crises”, all services or any specifically designated portions of the functions accomplished under this contract shall be performed during all wartime operations. Wartime operations are those actions including wartime commitments and contingency planning and exercises necessary to support current or

21 JUNE 2021 PAGE 13 of 13 future United States Air Force wartime commitments. Contractor personnel will be advised of the functions that will be continued during wartime-related contingencies. The Government shall have the unilateral right to extend performance of this contract as long as the wartime contingencies exist.

Contract payment will be in accordance with the existing contract rate.

END OF STATEMENT OF WORK