019-25_Bid_Document.pdf

Invitation No. 019-25

ITB 019-25 Temporary Sign Supports, Roll-Up Signs, Rigid Signs, Stop/Slow Paddles and Type III

Barricades

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this Invitation To Bid (ITB) is to establish term contract pricing for an undefined amount of Temporary Sign Supports, Roll-Up Signs, Rigid Signs, Stop/Slow Paddles and Type III Barricades to be purchased by the Department.

Section 2: Multiple Award

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders pursuant to O.R.C. 5513.02. Pricing shall be held firm for the contract duration.

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time.

ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission.

The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process.

And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

Section 3: Contract Duration

The effective duration of this contract shall be from Date of Award through August 31, 2025.

Section 4: Free on Board (F.O.B.) Destination

The net unit bid price shall include delivery charges, Free on Board (F.O.B.) to any of ODOT’s twelve

(12) Districts and eighty-eight (88) county destination locations in the State of Ohio, as per the enclosed map. NOTE: Purchase orders when issued, will detail specific destination points.

District 1 - Lima District 7- Sidney District 2 - Bowling Green District 8 - Lebanon District 3 - Ashland District 9 - Chillicothe District 4 - Akron District 10 - Marietta District 5 - Jacksontown District 11 - New Philadelphia District 6 - Delaware District 12 - Garfield Heights Central Garage - Columbus (CG)

Section 5: Descriptive Literature

All vendors will be required to send all descriptive literature, when requested, to any ODOT location as part of the requirements of this Invitation at no charge to ODOT. The information provided in the mailto:documents@esign.ohio.gov https://ohiopays.ohio.gov/ descriptive literature shall match the information quoted in the ITB. In the event there are any discrepancies between the descriptive literature and the information quoted in the ITB, the information quoted in the ITB will govern.

Section 6: Delivery

Delivery must be made within thirty (30) calendar days after receipt of written or verbal notification against a valid State of Ohio purchase order.

6.1: Delivery Hours

All deliveries shall be made between the hours of 8:00 a.m. and 3:30 p.m., Monday through Friday, excluding State holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

Invitation No. 019-25

Section 7: F.O.B. Delivery Minimum Order: $150.00

• Orders meeting or exceeding the minimum shall be shipped F.O.B. destination at the unit price quoted.

• Orders amounting to less than the minimum shall be shipped at the unit price quoted, prepaid with freight/shipping charges added to the invoice. Copies of freight/shipping charges are to be included with the invoice.

• No minimum shall apply to an order picked up by the Department of Transportation at the vendor location, at the unit price quoted.

Section 8: Product Specifications

Temporary Sign Supports, Roll-up Signs, Rigid Signs, Stop/Slow Paddles and Type III Barricades.

Due to the variations in design and capabilities among the temporary sign supports, roll-up signs, rigid signs, stop/slow paddles and Type III barricades offered by the various manufacturers, and the lack of interchangeability of the component parts between products of different manufacturers, no attempt has been made to establish performance or dimensional criteria beyond those contained herein.

The temporary sign supports and Type III barricades shall be listed on the current ODOT Approved Products list and also be listed on the pricing page. The link below references the Approved Products list for this ITB:

https://www.dot.state.oh.us/Divisions/ConstructionMgt/Materials/Pages/TRAFFIC- CONTROL-DEVICES-IN-Work-Zone.aspx

All roll-up signs shall conform to ASTM D 4956 Type VI. Aluminum flat-sheet rigid sign substrates shall conform to State of Ohio, Department of Transportation, Construction and Material Specifications dated January 1, 2023, Section 630.04 Sign Fabrication. All rigid sign sheeting shall conform to either ASTM D 4956 Type IV, IX, or XI. All rigid and roll-up signs that have been approved for use with a compatible MASH compliant sign supports have been denoted as such with the applicable FHWA Approval Letter (e.g., WZ-351).

Stop/Slow Paddles shall meet all the requirements of Chapter 6E in the Ohio Manual of Uniform Traffic Control Devices (OMUTCD) and Item 614.08 in the 2023 Construction and Material Specifications. All Stop/Slow Paddle sheeting shall conform to ASTM D 4956 Type XI.

8.1: Tables of Restrictions and Limitations

All associated restrictions or limitations to use shall be clearly indicated in the Microsoft Excel file provided by the Department in the column titled Restrictions for Use. Any bids submitted without the column Restrictions for Use completely filled out may be rejected. This Microsoft Excel file can be downloaded from the ODOT Website. Fill out all columns.

Section 9: Construction and Materials Specifications Handbook

Specifications as shown herein are incorporated into the ITB and made a part thereof and are found in the Ohio Department of Transportation Construction and Material Specifications 2023 Handbook.

Handbooks are available online at the following link:

https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec- Book.aspx https://www.dot.state.oh.us/Divisions/ConstructionMgt/Materials/Pages/TRAFFIC-CONTROL-DEVICES-IN-Work-Zone.aspx https://www.dot.state.oh.us/Divisions/ConstructionMgt/Materials/Pages/TRAFFIC-CONTROL-DEVICES-IN-Work-Zone.aspx https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec-Book.aspx https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec-Book.aspx