012026-Specs-New-and-Renewal.pdf

St. Johns River State College

RFQ-SJR-01-2026

Pre-Qualification Certificate-New and Renewal

RFQ-SJR-01-2026

Request for Qualifications (RFQ) for Pre-Qualified Contractor Certificate – New and Renewal

RFQ SPECIFICATIONS DOCUMENT

(Application for New Certificate or Certificate Renewal for Calendar Year 2027)

Pre-Qualification Certificate-New and Renewal

TABLE OF CONTENTS

1.0 INVITATION TO RESPOND & GENERAL INFORMATION

2.0 RFQ SCHEDULE

3.0 COLLEGE LOCATIONS & LIST OF ANTICIPATED PROJECTS

4.0 GENERAL TERMS AND CONDITIONS

5.0 PRE-QUALIFICATION EVALUATION CRITERIA

6.0 INSTRUCTIONS FOR SUBMISSION

7.0 APPENDICES

RFQ-SJR-01-2026 APPENDIX A: CERTIFICATE TYPE AND CATEGORY DESIGNATION

RFQ-SJR-01-2026 APPENDIX B: GENERAL INFORMATION ABOUT CONTRACTOR

RFQ-SJR-01-2026 APPENDIX C: PUBLIC ENTITY CRIME FORM

RFQ-SJR-01-2026 APPENDIX D: DRUG-FREE WORKPLACE FORM

RFQ-SJR-01-2026 APPENDIX E: CONFLICT OF INTEREST DISCLOSURE FORM

RFQ-SJR-01-2026 APPENDIX F: ACKNOWLEDGEMENT OF ADDENDA

RFQ-SJR-01-2026 APPENDIX G: VENDOR BUSINESS PROFILE

RFQ-SJR-01-2026 APPENDIX H: PERFORMANCE EVALUATION QUESTIONNAIRE (REFERENCE)

RFQ-SJR-01-2026 APPENDIX I: E-VERIFY FORM

RFQ-SJR-01-2026 APPENDIX J: AFFIDAVIT OF COMPLIANCE – ANTI-HUMAN TRAFFICKING

Pre-Qualification Certificate-New and Renewal

1.0 INVITATION TO RESPOND & GENERAL INFORMATION

St. Johns River State College (SJR State) invites building, general, civil (site work), mechanical, and roofing contractors to apply for pre-qualified contractor status for the period from January 1 through December 31, 2027 (Calendar Year 2027). This RFQ includes both of the following:

• New Certificate: for contractors that do not hold a current Calendar Year 2026 SJR State pre-qualification certificate.

• Certificate Renewal: for contractors that hold a current Calendar Year 2026 SJR State pre-qualification certificate, either in the same category (Renew-Same) or in a higher or lower category (Renew-Revise).

A valid certificate of pre-qualification is required to be eligible to bid on projects related to construction, renovation, remodeling, major repairs, roof replacements, and site work at any of the College’s campuses in Clay, Putnam, and St. Johns Counties. The anticipated projects for this period are listed in Section 3.0. The preferred construction delivery method for the College is hard bid.

The procedures to be followed to apply for a new certificate or to renew a certificate are prescribed in this RFQ-SJR-01-2026 Specifications Document. The RFQ Specifications Document can also be obtained by sending an e-mail request to Ray Sjogren, Director of Facilities Business Operations, at raymondsjogren@sjrstate.edu, or by downloading the document from the SJR State website at https://www.sjrstate.edu/012026.

RFQ responses, sealed and identified on the outside of the submission with the Contractor’s name, RFQ-SJR-01-2026, and the certificate type requested, are due by 3:00 p.m. ET on October 27, 2026, to St. Johns River State College, Business Office, Attn: Ray Sjogren, Director of Facilities Business Operations, 5001 St. Johns Avenue, Palatka, FL 32177. Faxed, e-mailed, and conditional RFQ responses, and RFQ responses delivered to the wrong location, will not be considered. SJR State is not responsible for any cost incurred by the applicant in its effort to respond to this RFQ.

RFQ responses received by the deadline will be publicly opened, and the names of applicants will be read aloud on October 27, 2026, at 3:30 p.m. ET in Room A-152, on the SJR State Palatka Campus at 5001 St. Johns Avenue, Palatka, FL. Submissions will not be evaluated at this meeting. The list of applicants for consideration will be published on the College’s web page dedicated to this RFQ at https://www.sjrstate.edu/012026 on October 28, 2026.

On November 10, 2026, at 9:30 a.m. ET, in Room A-152 on the SJR State Palatka Campus, 5001 St.

Johns Avenue, Palatka, Florida, a committee will publicly evaluate the submissions for the purpose of preparing a list of Contractors recommended for new and renewed certificates. The basis for award of a pre-qualification certificate is meeting all RFQ specifications for the certificate type requested.

Contractors recommended for new and renewed certificates will be posted on the College’s web page dedicated to this RFQ on November 12, 2026, and this posting will constitute the Notice of Intent to Award.

Action to award RFQ-SJR-01-2026 is expected at the SJR State District Board of Trustees (DBOT) meeting on December 2, 2026, at 2:00 p.m. ET. The Notice of Award will be posted on the web page dedicated to this RFQ on December 3, 2026.

SJR State reserves the right to reject any or all RFQ responses received, to waive any or all informalities in regard thereto, and to award certificates which are in the best interest of the College for the upcoming pre-qualification period.

Attendance at the public meetings on October 27, 2026, November 10, 2026, and December 2, 2026, is not a requirement for pre-qualification.

Pre-Qualification Certificate-New and Renewal

Information, including but not limited to responses to questions, addenda (if any), scheduling changes (if any), the notice of intent to award, and the notice of award, will be posted on the College’s web page dedicated to this RFQ at https://www.sjrstate.edu/012026.

Applicants must monitor this web page. The web page will be updated as the RFQ process progresses until marked ‘Closed’ at the top of the page.

Certificates of pre-qualification for Calendar Year 2027 will be issued by e-mail to the contact e-mail address provided in the successful applicant’s submission approximately 30 business days after notice of award. It is the Contractor’s responsibility to provide a current, valid e-mail address and to notify the College of any change. A printed certificate will be mailed upon written request to the Director of Facilities Business Operations.

2.0 RFQ SCHEDULE

Date/Time Item Location

Oct 8, 2026 College web page dedicated to RFQ online

RFQ Web Page https://www.sjrstate.edu/012026

Oct 8, Oct 15, and Oct 22, 2026

Legal Public Notices Published (Invitation to Respond)

Palatka Daily News, St. Augustine Record, and Clay Today

Oct 23, 2026, 3:00 PM

ET

Deadline for Questions and Requests for Clarification

E-mail to raymondsjogren@sjrstate.edu

Oct 27, 2026, 3:00 PM

ET

Deadline for Receipt of RFQ Responses

Business Office – SJR State Palatka Campus

Oct 27, 2026, 3:30 PM

ET

RFQ Responses Opened & List of Contractors Prepared – Public Meeting

Bldg. A, Room A-152, SJR State Palatka Campus

Oct 28, 2026 List of Contractors Posted RFQ Web Page https://www.sjrstate.edu/012026

Oct 28 – Nov 10, 2026 Committee Members Review Submissions Individually

Online Digital Review

Nov 10, 2026, 9:30 AM

ET

Committee Evaluation of RFQ Responses – Public Meeting

Bldg. A, Room A-152, SJR State Palatka Campus

Nov 12, 2026 Notice of Intent to Award RFQ Posted on Web Page

RFQ Web Page https://www.sjrstate.edu/012026

Nov 12 – Nov 17, 2026 Protest Period: notice of protest due within 72 hours after posting of the Notice of Intent (Saturdays, Sundays, and state and College holidays excluded)

Filed with the Vice President for Finance and Administration/CFO (see Protests, Section 4.0)

Nov 12 – Nov 23, 2026 Reconsideration Period: written request due within 10 calendar days after posting of the Notice of Intent (DBOT Rule 2.11)

Delivered to the Business Office or e-mailed to raymondsjogren@sjrstate.edu (see Reconsideration, Section 4.0)

Dec 2, 2026, 2:00 PM

ET

Award of RFQ by DBOT – Public Meeting Board Room, SJR State Palatka Campus

Dec 3, 2026 Notice of RFQ Award Posted on Web Page

RFQ Web Page https://www.sjrstate.edu/012026

Pre-Qualification Certificate-New and Renewal

The College reserves the right to modify the above schedule if it is in the best interest of the College. Should there be changes to a scheduled date, time, or location, an addendum to the RFQ Specifications Document will be issued and posted on the web page dedicated to this RFQ at https://www.sjrstate.edu/012026. To be considered responsive, applicants must acknowledge any and all addenda issued by the College in their response to the RFQ.

3.0 COLLEGE LOCATIONS & LIST OF ANTICIPATED PROJECTS

St. Johns River State College Campus Locations:

• Palatka Main Campus, 5001 St. Johns Avenue, Palatka, FL 32177

• Orange Park Campus, 283 College Drive, Orange Park, FL 32065

• St. Augustine Campus, 2990 College Drive, St. Augustine, FL 32084

• Workforce Training Center, 1001 Husson Avenue, Palatka, FL 32177

Anticipated capital improvement projects in Calendar Year 2027

Projects may include, but are not limited to:

• Miscellaneous minor construction, renovation, remodeling, general repairs, space addition, roof repair or replacement, and site work projects at any SJR State campus location.

• All projects will be designed and built according to the State Requirements for Educational Facilities (SREF) and the edition of the Florida Building Code in effect on the date the permit application for the project is submitted.

• In accordance with District Board of Trustees (DBOT) Rule 2.12, construction, renovation, remodeling, and demolition projects will be competitively bid, and only contractors holding a valid pre-qualification certificate for the applicable type of work and category may submit bids. For projects in excess of the threshold amount provided in section 287.017, Florida Statutes, for Category Three, the construction delivery method is expected to be hard bid, with sealed bids requested from three (3) or more sources in accordance with DBOT Rule 4.07 and Rule 6A- 14.0734, Florida Administrative Code.

• Projects may be conducted simultaneously, in phases, or as an individual project.

SJR State anticipates the above projects but makes no guarantee that any project will be initiated during the pre-qualification period for this RFQ, or thereafter.

4.0 GENERAL TERMS AND CONDITIONS

All contractors submitting a response to this RFQ understand and agree that the affirmative act of submitting a response constitutes acceptance and agreement to the General Terms and Conditions.

Lack of knowledge by the contractor shall in no way be cause for relief from responsibility.

Taxes: SJR State is tax exempt. Florida Sales Tax: 85-8013170533C-4. All contractors and their subcontractors are responsible for their applicable taxes during performance of work under any awarded contract or purchase order with SJR State.

Sovereign Immunity: St. Johns River State College is a political subdivision of the State of Florida. As such, the College is entitled to sovereign immunity except to the extent of the waiver set forth in section 768.28, Florida Statutes. The College's performance under any resulting agreement and any amendments thereto or attachments connected therewith, shall always be subject to any and all state laws, state regulations, and College District Board of Trustees Rules which are applicable to the College's operations, commitments, and/or activities in furtherance of any terms specified herein.

Pre-Qualifying Costs: SJR State is not responsible for any cost incurred by the contractor in its effort to apply for or renew its pre-qualified status.

Pre-Qualification Certificate-New and Renewal

Public Entity Crimes: In accordance with section 287.133(2)(a), Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in section 287.017, Florida Statutes, for Category Two for a period of 36 months following the date of being placed on the convicted vendor list.

Notice to Contractor: By signing the submittal forms, you attest that you and those persons and affiliates described in section 287.133, Florida Statutes, have not been placed on the convicted vendor list.

Pre-Qualification Period: Successful award or renewal of a pre-qualification certificate (pre-qualified contractor status) under this RFQ qualifies a contractor to respond to competitive solicitations issued in the category for which the contractor is approved during the pre-qualification period. The pre-qualification period for certificates awarded or renewed under this RFQ is Calendar Year 2027 (January 1 through December 31, 2027).

Laws, Ordinances, Rules, Regulations, Permits, and Licenses: Contractor shall observe and obey all the laws, ordinances, rules, regulations, and policies of the District Board of Trustees of St. Johns River State College and the federal and state governments which may be applicable to the Contractor’s operation at St. Johns River State College, and shall, at the sole cost of the Contractor, obtain and maintain all permits and licenses necessary to comply with such requirements and standards.

Contractors must be licensed to do business in the State of Florida. Contractors must submit a copy of all licenses held.

Confidentiality: Any part of a response to this RFQ, or any other material, marked as confidential, proprietary, or trade secret can be protected only to the extent permitted by Chapter 119, Florida Statutes (Public Records Law). Sealed responses received under this RFQ are exempt from public disclosure under section 119.071(1)(b), Florida Statutes, until the College provides notice of an intended decision or until 30 days after opening, whichever is earlier. Financial statements and other financial information submitted under Evaluation Criteria Section 16 to pre-qualify the contractor to bid on public works projects are public records that are exempt from public disclosure under section 119.071(1)(c), Florida Statutes.

Assignment: No agreement, nor any duties or obligations under any agreement or contract resulting from the successful pre-qualification of a contractor, shall be assigned by the Contractor without prior written consent of the College.

Independent Contractor: Nothing herein is intended or shall be construed as in any way creating or establishing the relationship of co-partners between the parties or in any way making the Contractor the agent or representative of the College for any purposes in any manner whatsoever. The Contractor is, and shall remain, an independent contractor with respect to all services performed.

Open Competition: The College encourages free and open competition among contractors. Whenever possible, specifications, invitations, and conditions are designed to accomplish this objective consistent with the necessity to satisfy the College’s needs and the accomplishment of a sound economic operation. The Contractor’s signature on its submission guarantees that the Contractor, its agents, officers, or employees have not bribed or attempted to bribe or influence in any way an officer, employee, or agent of the College.

Conflict of Interest: Pursuant to Chapter 112, Florida Statutes, contractors must disclose with their submission the name of any officer, director, or agent who is also an employee of the College or a member of the District Board of Trustees. Contractors must also disclose the name of any College employee or Trustee who owns, directly or indirectly, an interest of five percent (5%) or more in the Contractor’s business or any of its branches or dealerships.

Pre-Qualification Certificate-New and Renewal

Proposed Materials: The material submitted in response to this Request for Qualifications becomes the property of the College upon delivery to the Director of Facilities Business Operations and may be appended to any formal document which would further define or expand any contractual relationship between the College and the Contractor related to this RFQ. Material submitted in response to this RFQ, including material the Contractor might consider confidential or a trade secret, is a public record subject to Chapter 119, Florida Statutes, except as exempted by law. The exemption for sealed responses under section 119.071(1)(b), Florida Statutes, ends when the College posts notice of an intended decision or 30 days after opening, whichever is earlier. Financial records submitted under Evaluation Criteria Section 16 remain exempt from public disclosure under section 119.071(1)(c), Florida Statutes.

Proprietary Material: All rights to proprietary material related to a bid, RFP, RFQ, or contract, if awarded, must be transferable to the College in the event the Contractor goes out of business. Public records treatment of material submitted in response to this RFQ is governed by the Confidentiality and Proposed Materials provisions above.

Insurance Requirements: Contractor shall obtain, maintain, and pay for insurance in the categories listed below. The insurance coverage in each category shall meet or exceed the minimum limits set forth in this document. Limits or types of coverage may be increased by the College depending on the scope of work of any project or at any time based upon the recommendation of the College’s Risk Management Consortium.

The insurance shall cover the Contractor’s entire operations under the agreement with the College and shall be effective throughout the effective period of the agreement or any subsequent agreement. It is not the intent of this schedule to limit the types of insurance otherwise required or that the Contractor may desire to obtain.

Proof of insurance at the required levels must be submitted with the RFQ response. Proof of insurance at the required levels for a project may also be requested to be submitted with responses to competitive solicitations.

At the time of competitive solicitation award and prior to any work being done, the Contractor shall submit a certificate of insurance at the required levels with St. Johns River State College included as an additional insured on each applicable policy, and each policy shall include a provision of 30 days written notice to the College of cancellation prior to the expiration date of the policy.

Builder’s Risk Insurance policies may be required depending on the scope of an awarded bid.

Insurance Schedule:

Policy Minimum Limits

Workers’ Compensation Statutory Limits

Professional Liability Not less than $1,000,000 per occurrence; deductible per occurrence not to exceed $50,000

Commercial General Liability $1,000,000 Each Occurrence; $1,000,000 Personal and Advertising Injury; $2,000,000 General Aggregate; $2,000,000 Products- Completed Operations Aggregate

Automobile Liability (all owned, hired, and non-owned autos)

$1,000,000 Combined Single Limit (Each Accident)

Bonds: Public construction (payment and performance) bonds may be required for projects depending on the scope and construction cost of a project and must be provided to the College prior to notice given to a contractor to proceed on any project. A bid guarantee (bid bond or other approved alternate

Pre-Qualification Certificate-New and Renewal made payable to St. Johns River State College) will be required with bid submissions for any and all projects.

Indemnification: The Contractor shall indemnify and hold harmless the Owner, Architect, Architect’s Consultants, and agents and employees of any of them from and against claims, damages, losses, and expenses, including but not limited to attorneys’ fees, arising out of or resulting from performance of the Work, provided that such claim, damage, loss, or expense is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself) including loss of use resulting therefrom, but only to the extent caused in whole or in part by negligent acts or omissions of the Contractor, a Subcontractor, anyone directly or indirectly employed by them, or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity which would otherwise exist.

Verification of Employment Eligibility (E-Verify): Section 448.095, Florida Statutes, provides that a public employer, contractor, or subcontractor may not enter into a contract unless each party to the contract registers with and uses the E-Verify system. Any contract resulting from a competitive solicitation issued to pre-qualified contractors will require the Contractor and each of its subcontractors to register with and use E-Verify to verify the employment eligibility of all new employees. Each subcontractor must provide the Contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien, and the Contractor shall maintain a copy of each affidavit for the duration of the contract. The College may terminate a contract as provided in section 448.095(5), Florida Statutes. Respondents must submit Appendix I with their response, and the College may require proof of E-Verify registration before entering into any contract.

Anti-Human Trafficking Affidavit: Section 787.06(14), Florida Statutes, requires a nongovernmental entity executing, renewing, or extending a contract with a governmental entity to provide an affidavit, signed by an officer or representative of the entity under penalty of perjury, attesting that the entity does not use coercion for labor or services. Respondents must submit Appendix J with their response so the affidavit is on file before any contract is executed.

RFQ Interpretation and Questions Regarding the RFQ and RFQ Process: Interpretation of the wording of this document shall be the responsibility of the College, shall be communicated by the Director of Facilities Business Operations, and that interpretation shall be final.

Direct all questions related to this RFQ to Ray Sjogren, Director of Facilities Business Operations, via e-mail at raymondsjogren@sjrstate.edu.

Questions and requests for clarification will be accepted up to 72 hours prior to the deadline for RFQ response submission. Questions and requests for clarification received by that time will receive replies no later than 48 hours prior to the deadline for submission. Replies will be posted on the College’s web page dedicated to this RFQ at https://www.sjrstate.edu/012026. An addendum to the RFQ Specifications Document will be issued should any clarification necessitate, at the sole discretion of the College, an amendment to, or addition or deletion of, any wording in the RFQ Specifications Document.

Addenda, if issued, will be posted on the web page dedicated to this RFQ and must be acknowledged by all respondents in their response.

Any and all addenda issued to the RFQ Specifications Document become part of the specifications and qualification criteria.

Only interpretations or clarifications issued in writing by the Director of Facilities Business Operations for St. Johns River State College and posted on the web page dedicated to this RFQ shall be binding.

Contractors are advised that no other source is authorized to provide information, explain, interpret, or clarify the RFQ documents. It is the responsibility of the contractor to consult the web page regarding this RFQ for information, clarifications, addenda, and notices during the RFQ process until the status on

Pre-Qualification Certificate-New and Renewal the page is listed as ‘Closed.’ Failure to meet the specifications for any changes or additions required on the web page is grounds for rejection of the contractor’s submission.

Cone of Silence Period: During the RFQ process, respondents shall not contact RFQ selection committee members, other SJR State employees, or members of the District Board of Trustees regarding this RFQ for the purpose of discussing the selection process or in an attempt to further their interest in being selected for a new or renewed certificate, except for communications with the Director of Facilities Business Operations as the designated RFQ contact and as prescribed in section 120.57(3), Florida Statutes. Failure to adhere to this requirement may result in disqualification. SJR State reserves the right to contact any contractor if it determines that further information is required.

Errors and Omissions: The Contractor is expected to comply with the true intent of this RFQ taken as a whole and shall not avail itself of any errors or omissions to the detriment of the services or requirements herein. Should the Contractor suspect any error, omission, or discrepancy in the specifications or instructions, the Contractor shall immediately notify the Director of Facilities Business Operations in writing, who in turn will issue written instructions to be followed, and the instructions will be posted on the web page dedicated to this RFQ. The Contractor is responsible for the contents of its submission and for satisfying the requirements set forth in the RFQ Specifications Document and published on the web page dedicated to this RFQ.

Contractor’s Responsibility: It is understood, and the Contractor hereby agrees, that it shall be solely responsible for all services that it proposes.

Contractor’s Warranty of Ability to Perform: By submitting a response to this RFQ, the Contractor warrants that there is no action, suit, proceeding, inquiry, or investigation, at law or equity, before or by a court, governmental agency, public board, or body, pending or, to the best of the Contractor’s knowledge, threatened, which would in any way prohibit, restrain, or enjoin the execution or delivery of the Contractor’s obligations, or diminish the Contractor’s financial ability to perform.

RFQ Response Rejection: The College shall have the right to reject any or all responses and to reject a response not accompanied by data required by the RFQ, or a response in any way incomplete or irregular. Conditional RFQ responses will not be considered. The College reserves the right to award pre-qualification status to a Contractor in a category other than the category requested by the respondent if the respondent fails to satisfy the College that it meets the criteria for pre-qualification in the category requested. The College reserves the right to request additional information or clarification of any material submitted. Faxed, e-mailed, late, conditional, and responses delivered to the wrong address will not be considered, with the exception that any additional information or clarification requested of the Contractor after the deadline for submission may be e-mailed to the Director of Facilities Business Operations upon request to do so.

Revision to a Contractor’s Pre-Qualification Category: Contractors may request a revision to their pre-qualification category, either up or down, if they believe the dollar volume of work under contract, or the size and complexity of projects, should be increased or decreased, and if experience, staff size, staff qualifications, bonding capacity, and other pertinent data justify the action. All criteria must be satisfactorily met for the revised category in order for the Contractor to qualify for the increase or decrease requested.

RFQ Selection Committee Authority: The Selection Committee may recommend a category lower than the category requested by the contractor if the committee determines that materials submitted in response to this RFQ better meet and support the criteria for the category recommended by the committee. For a Contractor to pre-qualify in a particular category, the Contractor must be bondable for a single project at the highest dollar value of that category.

The Selection Committee reserves the right to clarify and/or verify any response information submitted by the Contractor and to request additional information in support thereof as it deems appropriate, delivered in any format requested, and at any time during the RFQ process.

Pre-Qualification Certificate-New and Renewal

RFQ responses which are found to contain inaccurate and/or incomplete information may be deemed non-responsive and are grounds for rejection of the response.

Performance Inquiry: As part of the RFQ response evaluation, the College may make inquiries to determine the ability of the Contractor to perform the work. The College reserves the right to reject any response if the Contractor fails to fully provide information requested and to satisfy the College that it has the proper qualifications to carry out the obligations for performance of projects satisfactorily. In so determining, the College may verify that any or all projects submitted in response to the criteria for references and projects in progress or completed are/were performed by the Contractor in a satisfactory manner. To be awarded a new or renewed certificate, any projects contracted with the College must have been performed, or are currently being performed, by the Contractor in a satisfactory manner at the sole discretion of the College.

Severability: If any provision of this specifications document or any agreement resulting from this RFQ is contrary to, prohibited by, or deemed invalid by applicable laws or regulations of any jurisdiction in which it is sought to be enforced, then said provisions shall be deemed inapplicable and omitted and shall not invalidate the remaining provisions of the agreement. In the event any provision of this RFQ or any agreement resulting from this RFQ shall be held invalid or unenforceable by a court of competent jurisdiction, or by an administrative hearing officer in accordance with Chapter 120, Florida Statutes, such holding shall not invalidate or render unenforceable any other provision hereof.

Public Records: To the extent that the Contractor meets the definition of “contractor” under section 119.0701, Florida Statutes, in addition to other contract requirements provided by law, the Contractor must comply with public records laws, including the following provisions of section 119.0701, Florida Statutes: Keep and maintain public records required by the College to perform the service. Upon request from the College’s custodian of public records, provide the College with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.

Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the College. Upon completion of the contract, transfer, at no cost, to the College all public records in possession of the Contractor or keep and maintain public records required by the College to perform the service. If the Contractor transfers all public records to the College upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the College, upon request from the College’s custodian of public records, in a format that is compatible with the information technology systems of the College.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,

FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: 386-

312-4200; PublicRecords@sjrstate.edu; Public Records, St. Johns River State College, 5001 St.

Johns Avenue, Palatka, FL 32177; www.sjrstate.edu/public_records.

The Contractor acknowledges that the College cannot and will not provide legal advice or business advice to the Contractor with respect to its obligations pursuant to this section related to public records.

The Contractor further acknowledges that it will not rely on the College or its counsel to provide such business or legal advice, and that the Contractor has been advised to seek professional advice with regard to public records matters addressed by any agreement resulting from this RFQ. The Contractor acknowledges that its failure to comply with Florida law and said agreement with respect to public records shall constitute a material breach of said agreement and grounds for termination.

Pre-Qualification Certificate-New and Renewal

Venue: Any contract resulting from this RFQ, and any disputes hereunder, shall be construed in accordance with the laws of the State of Florida and enforced in the courts of the State of Florida.

College and Contractor hereby agree that venue shall be in Putnam County, Florida.

Americans with Disabilities Act of 1990: If special accommodations are required to attend a public meeting related to this RFQ, it is requested that the Contractor communicate this request to the College at (386) 312-4200, or to the Director of Facilities Business Operations at raymondsjogren@sjrstate.edu, at least 48 hours prior to the meeting. Persons who are hearing or speech impaired may use the Florida Relay Service at 711.

Protests: Protests are governed by section 120.57(3), Florida Statutes, and DBOT Rule 4.39. The College will provide notice of its decision or intended decision by electronic posting on the web page dedicated to this RFQ. Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, which is 72 (seventy-two) hours, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Any person or entity that believes it is adversely affected by the College’s decision or intended decision shall file a notice of protest in writing with the College’s Vice President for Finance and Administration/CFO, St. Johns River State College, 5001 St. Johns Avenue, Palatka, Florida 32177, within 72 hours after the posting of the notice of decision or intended decision, with a copy to the Director of Facilities Business Operations. With respect to a protest of the terms, conditions, and specifications contained in this RFQ, the notice of protest shall be filed in writing within 72 hours after the posting of the RFQ. The formal written protest shall be filed within 10 days after the date the notice of protest is filed and shall state with particularity the facts and law upon which the protest is based. A notice of protest or formal written protest is filed when it is received by the College; the protester bears the risk of timely delivery. Saturdays, Sundays, and state and College holidays shall be excluded in the computation of the 72-hour and 10-day time periods. Failure to file a notice of protest or failure to file a formal written protest shall constitute a waiver of proceedings under section 120.57, Florida Statutes.

Reconsideration: In accordance with DBOT Rule 2.11 and the State Requirements for Educational Facilities (SREF), Section 4.1, a Contractor whose application for a new or renewed certificate is rejected, or that is recommended for a lower category or a different type than requested, may request reconsideration in writing within ten (10) calendar days after receiving notification of such action. For purposes of this RFQ, notification occurs on the date the Notice of Intent to Award is posted on the web page dedicated to this RFQ. A Contractor whose certificate is later suspended or revoked may request reconsideration in writing within ten (10) calendar days after receiving written notice of the suspension or revocation.

Requests for reconsideration shall be delivered to St. Johns River State College, Business Office, Attn:

Director of Facilities Business Operations, 5001 St. Johns Avenue, Palatka, Florida 32177, or e-mailed to raymondsjogren@sjrstate.edu, and are filed when received by the College. The Contractor may submit additional information with its request. The College shall act upon the request within thirty (30) calendar days after filing and shall notify the Contractor of its action to adhere to, modify, or reverse its original action. The College may require additional information to justify the reconsideration.

Reconsideration under this paragraph is separate from, and does not extend the time for filing, a protest under section 120.57(3), Florida Statutes, and DBOT Rule 4.39.

Individual Evaluation and Protest Stay: Each application is evaluated on its own merits, and the Notice of Intent will state the recommendation for each applicant. Upon receipt of a timely filed formal written protest, the College shall stop the solicitation or contract award process until the subject of the protest is resolved by final agency action, as required by section 120.57(3)(c), Florida Statutes, and DBOT Rule 4.39, unless the District Board of Trustees sets forth in writing particular facts and circumstances which require the continuance of the solicitation or contract award process without delay in order to avoid an immediate and serious danger to the public health, safety, or welfare.

Pre-Qualification Certificate-New and Renewal

Late Submissions: Contractors who do not comply with SJR State’s procedures or deadlines will not be considered. SJR State will retain all application materials received by the submission deadline.

Responses received after the stipulated date and time will be retained by the College unopened and will not be considered. Applications (RFQ responses) that do not comply with the instructions set forth and/or do not include the qualifying information required may be considered incomplete and non-responsive, and may be rejected.

All response materials become the property of SJR State upon receipt by the Director of Facilities Business Operations and may only be withdrawn from consideration by written notice to the Director of Facilities Business Operations prior to the submission deadline. Response materials for submissions withdrawn from consideration will not be returned. No responses may be withdrawn from consideration after the submission deadline without express written permission from the College.

5.0 PRE-QUALIFICATION EVALUATION CRITERIA

Certificate Types

Each applicant must request one of the following certificate types in Appendix A:

• New Certificate: The applicant does not hold a current Calendar Year 2026 SJR State pre-qualification certificate. Contractors whose certificates have expired, been revoked, or not been renewed must apply as New Certificate applicants.

• Renew-Same: The applicant holds a current Calendar Year 2026 certificate and requests renewal in the same category for Calendar Year 2027.

• Renew-Revise: The applicant holds a current Calendar Year 2026 certificate and requests renewal in a higher or lower category for Calendar Year 2027.

Pre-Qualification Categories for Calendar Year 2027

Pre-qualification categories indicate the total dollar volume of work the contractor is permitted to have under contract with SJR State at any one time (subject to bonding capacity) and the maximum dollar value of any individual project under contract (subject to bonding capacity) with SJR State at one time.

Pre-Qualification Categories Category Thresholds (Must be able to bond a single project at the top threshold number to qualify in the category.)

Category 1 $0 - $200,000 (Zero dollars to two-hundred thousand dollars)

Category 1A $0 - $1,000,000 (Zero dollars to one million dollars)

Category 2 $0 - $2,000,000 (Zero to two million dollars)

Category 3A $0 - $4,000,000 (Zero to four million dollars)

Category 3B $0 - $6,000,000 (Zero to six million dollars)

Category 4 $0 - $10,000,000 (Zero to ten million dollars)

Category 5 $0 - $12,000,000 (Zero to twelve million dollars)

Category 6 $0 - $16,000,000 (Zero to sixteen million dollars)

Category 7 $0 - $20,000,000 (Zero to twenty million dollars)

Category 8 $0 - $30,000,000 (Zero to thirty million dollars)

Note: The pre-qualification categories listed are not indicative of any budget for any one project. The category thresholds do not imply that the College anticipates projects in any one category during the pre-qualification period.

Pre-Qualification Certificate-New and Renewal

To qualify, the applicant must successfully meet all criteria that apply to the certificate type requested, and the information must be complete. Criteria are graded on a pass or fail basis.

The final determination for each application is that the submission meets (passes) all applicable criteria.

The College reserves the right to award pre-qualification status to a Contractor in a category other than the category requested if the applicant fails to satisfy the College that it meets the criteria for pre-qualification in the category requested. The College reserves the right to request additional information or clarification of any material submitted, and to verify work performance.

Evaluation Criteria and Order for Submission

Submit documents in the order listed. Submit each item marked for your certificate type. Failure to do so may be grounds for disqualification.

No. Criteria Section Applies To Requirements (The name of the Contractor must appear on the first page of each section of the submission.)

1 Cover Page All applicants The cover page must include:

• RFQ-SJR-01-2026

• Name and address of the Contractor

• Certificate type requested: New Certificate, Renew-Same, or Renew-Revise

2 Certificate Type and Category Designation

All applicants Submit Appendix A.

3 General Information about Contractor

All applicants Submit Appendix B.

• List of principals, officers, contact information, and history of the Contractor, including state and date of incorporation.

(Form must be signed and notarized.)

• The form must be signed by a person or persons legally authorized to bind the Contractor.

• List any major changes in ownership, officers, or principals.

4 Public Entity Crimes Sworn Statement

All applicants Submit Appendix C.

• Form must be signed and notarized.

• There must be no public entity crimes as per section 287.133(2)(a), Florida Statutes.

5 Contractor Licenses

All applicants Submit a copy of the Business License and a copy of the contractor’s license(s) and trade categories.

• Must be licensed to do business in the State of Florida and hold a valid Florida contractor’s license for the type of pre-qualification requested (see Appendix A).

• If you have a licensed roofing contractor on your payroll (do not include a subcontractor), include a copy of the license.

Pre-Qualification Certificate-New and Renewal

No. Criteria Section Applies To Requirements (The name of the Contractor must appear on the first page of each section of the submission.)

6 Evidence of Bonding Capacity

All applicants Submit evidence that bonding capacity for a single project is equal to or exceeds the highest dollar amount of the category requested. For Renew-Same, this is the category currently held; for New Certificate and Renew-Revise, this is the category requested in Appendix A.

• Verification must be submitted by a licensed surety company rated A- or better in the current A.M. Best Guide and qualified to do business in Florida.

• Must list single and aggregate bonding thresholds.

7 Evidence of Insurability

All applicants Submit a Certificate of Insurance at required levels.

• Insurance certificates must meet the requirements and thresholds of the Insurance Schedule in Section 4.0.

• Successful contractors must comply with the insurance requirements specific to the work to be performed, as listed in the project manual or purchase order, prior to entering into any contract with the College, and the College must be named as an additional insured at that time.

8 Evidence of Drug- Free Workplace

All applicants Submit Appendix D.

• Must be a Drug-Free Workplace.

9 Conflict of Interest Disclosure

All applicants Submit Appendix E.

10 Evidence of Claim Resolution

All applicants Provide a page titled at the top “Evidence of Claim Resolution” listing pending and resolved litigation, with an explanation and the current status of each item:

• New Certificate: all pending litigation and all litigation resolved within the past five (5) years.

• Renew-Same and Renew-Revise: all pending and resolved litigation since the Contractor’s prior pre-qualification submission through the submission date of this RFQ.

If there is nothing to report, state “none” on the page.

Satisfactory claim resolution is required.

11 Acknowledgement of Addenda

All applicants Submit Appendix F.

• Acknowledge all addenda issued by listing the Addendum No. and Date Issued.

• If none have been issued, state ‘none’ on the first line.

• The form must be signed, dated, and submitted even if no addenda have been issued.

12 Vendor Profile and W-9

All applicants Submit Appendix G and Form W-9.

If applicable, submit Certified Minority Vendor documentation from the State of Florida.

Pre-Qualification Certificate-New and Renewal

No. Criteria Section Applies To Requirements (The name of the Contractor must appear on the first page of each section of the submission.)

13 Evidence of Experience

New Certificate;

Renew-Same;

Renew-Revise

New Certificate: Submit a list of projects planned, in progress, and completed in the last five (5) years, including the successful completion of at least two (2) projects of similar size, and a written narrative detailing how the firm ensures quality workmanship, on-time completion, project management, and safety. Projects listed should include experience with SREF, public entities, and the hard-bid construction method.

Renew-Same: Submit a list of ALL projects the firm was involved with during Calendar Year 2026.

Renew-Revise: Submit a list of ALL projects the firm was involved with during Calendar Year 2026. For a requested increase, projects listed should demonstrate the ability to perform projects in the dollar range between the current and requested categories.

For every project listed, include:

• Project name and brief description of scope of work

• Start and ending dates (if in progress, anticipated completion date) and whether completed on schedule

• Owner’s name, address, main phone number, and web address or e-mail

• Name, title, and phone number or e-mail of a contact person familiar with the project

• Dollar value, construction method, and whether it was a SREF project

• Number of and reasons for change orders (if none, so indicate)

Satisfactory performance on all projects is required. Projects contracted with the College must have been performed, or be in progress, in a satisfactory manner and on schedule. Failure to provide a complete list is grounds for rejection.

14 References New Certificate;

Renew-Revise (increase only)

New Certificate: Submit all three of the following:

• A list of at least five (5) references for projects performed within the five (5) years preceding the submission deadline, with contact name, title, and phone number or e-mail for each.

• At least one (1) completed Appendix H, Performance Evaluation Questionnaire, prepared by a current or past customer or client.

• At least one (1) reference letter (in addition to Appendix H) confirming quality performance and on-schedule completion.

Renew-Revise (increase only): Provide a list of three (3) references, including at least one (1) reference letter confirming quality performance on projects in the requested higher category.

References are not required for Renew-Same or for a requested decrease.

Pre-Qualification Certificate-New and Renewal

No. Criteria Section Applies To Requirements (The name of the Contractor must appear on the first page of each section of the submission.)

15 Compliance with F.S. 448.095 (E- Verify)

All applicants Submit Appendix I.

• Must certify registration with and use of E-Verify.

16 Evidence of Financial Resources

All applicants Submit the most recent annual (12-month) audited or unaudited financial statements, current within the past twelve

(12) months, consisting of:

• a Classified Balance Sheet;

• an Income Statement (also called a Statement of Operations or Profit and Loss Statement); and

• a Statement of Cash Flows, if the Contractor prepares financial statements on the accrual basis.

The statements must demonstrate that the applicant has the financial resources to start up and follow through on projects and to respond to damages at the top dollar threshold of the category requested.

Submit one printed original in a sealed envelope marked with the Contractor’s name, RFQ-SJR-01-2026, and “Confidential Financial Records,” placed inside the sealed submission package. Do not include the financial documents on the USB Flash Drive.

Financial documents submitted for this section are exempt from public disclosure under section 119.071(1)(c), Florida Statutes.

17 Anti-Human Trafficking Affidavit (F.S.

787.06(14))

All applicants Submit Appendix J.

• Must be signed by an officer or representative of the Contractor under penalty of perjury.

Selection Process

Contractors will be selected for new or renewed pre-qualified contractor status based on meeting the evaluation criteria for the certificate type requested and the specifications in this Request for Qualifications Document, including addenda, if any.

Members of the Selection Committee will evaluate submissions received by the RFQ submission deadline for compliance with the RFQ specifications and pre-qualification criteria. Each application is evaluated independently. The College reserves the right to request additional information and clarifications of any materials submitted in response to this RFQ, to verify any information submitted, and to contact references.

A public meeting will be held on November 10, 2026, at 9:30 a.m.