01 - Specifications (7).pdf

City of Dallas

Request for Competitive Sealed Proposal (RFCSP)

Street Sweeping Services

BG26-00030710

Solicitation Contact:

Nakita Bennett 214-670-3396 Nakita.bennett@dallas.gov

Date Issued: 8/6/2026

Pre- proposal Conference Date & Time:

8/20/2026 3:30 PM

Microsoft Teams Meeting:

https://teams.microsoft.com/l/meet up-join/19%3ameeting_NDI2Njc3OTUtO DE3OS00ZDM2LWE4MmItMTNmMzY yZDFhYTM0%40thread.v2/0?context =%7b%22Tid%22%3a%222935709e-c10c-4809-a302- 852d369f8700%22%2c%22Oid%22 %3a%22c5b4a1ce-8aaa-4f69-994f- 8007aa1bb93f%22%7d

Question Due Date & Time:

8/25/2026 5:00 PM

Submission Due Date & Time:

9/11/26

Table of Contents

1. Introduction

1.1 Purpose & Intent

1.2 Bid Documents & Information

1.3 Pre-Bid Meeting

1.4 Questions & Communications

1.5 Unauthorized Communications

1.6 Addenda

1.7 Solicitation Timeline

1.8 Cancellation

1.9 General Terms & Conditions

2. Scope of Work https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDI2Njc3OTUtODE3OS00ZDM2LWE4MmItMTNmMzYyZDFhYTM0%40thread.v2/0?context=%7b%22Tid%22%3a%222935709e-c10c-4809-a302-852d369f8700%22%2c%22Oid%22%3a%22c5b4a1ce-8aaa-4f69-994f-8007aa1bb93f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDI2Njc3OTUtODE3OS00ZDM2LWE4MmItMTNmMzYyZDFhYTM0%40thread.v2/0?context=%7b%22Tid%22%3a%222935709e-c10c-4809-a302-852d369f8700%22%2c%22Oid%22%3a%22c5b4a1ce-8aaa-4f69-994f-8007aa1bb93f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDI2Njc3OTUtODE3OS00ZDM2LWE4MmItMTNmMzYyZDFhYTM0%40thread.v2/0?context=%7b%22Tid%22%3a%222935709e-c10c-4809-a302-852d369f8700%22%2c%22Oid%22%3a%22c5b4a1ce-8aaa-4f69-994f-8007aa1bb93f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDI2Njc3OTUtODE3OS00ZDM2LWE4MmItMTNmMzYyZDFhYTM0%40thread.v2/0?context=%7b%22Tid%22%3a%222935709e-c10c-4809-a302-852d369f8700%22%2c%22Oid%22%3a%22c5b4a1ce-8aaa-4f69-994f-8007aa1bb93f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDI2Njc3OTUtODE3OS00ZDM2LWE4MmItMTNmMzYyZDFhYTM0%40thread.v2/0?context=%7b%22Tid%22%3a%222935709e-c10c-4809-a302-852d369f8700%22%2c%22Oid%22%3a%22c5b4a1ce-8aaa-4f69-994f-8007aa1bb93f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDI2Njc3OTUtODE3OS00ZDM2LWE4MmItMTNmMzYyZDFhYTM0%40thread.v2/0?context=%7b%22Tid%22%3a%222935709e-c10c-4809-a302-852d369f8700%22%2c%22Oid%22%3a%22c5b4a1ce-8aaa-4f69-994f-8007aa1bb93f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDI2Njc3OTUtODE3OS00ZDM2LWE4MmItMTNmMzYyZDFhYTM0%40thread.v2/0?context=%7b%22Tid%22%3a%222935709e-c10c-4809-a302-852d369f8700%22%2c%22Oid%22%3a%22c5b4a1ce-8aaa-4f69-994f-8007aa1bb93f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDI2Njc3OTUtODE3OS00ZDM2LWE4MmItMTNmMzYyZDFhYTM0%40thread.v2/0?context=%7b%22Tid%22%3a%222935709e-c10c-4809-a302-852d369f8700%22%2c%22Oid%22%3a%22c5b4a1ce-8aaa-4f69-994f-8007aa1bb93f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDI2Njc3OTUtODE3OS00ZDM2LWE4MmItMTNmMzYyZDFhYTM0%40thread.v2/0?context=%7b%22Tid%22%3a%222935709e-c10c-4809-a302-852d369f8700%22%2c%22Oid%22%3a%22c5b4a1ce-8aaa-4f69-994f-8007aa1bb93f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDI2Njc3OTUtODE3OS00ZDM2LWE4MmItMTNmMzYyZDFhYTM0%40thread.v2/0?context=%7b%22Tid%22%3a%222935709e-c10c-4809-a302-852d369f8700%22%2c%22Oid%22%3a%22c5b4a1ce-8aaa-4f69-994f-8007aa1bb93f%22%7d

2.1 Overview

2.2 Specifications

2.3 Communication Requirements

2.4 Commencement Date

3. Submittal Requirements

3.1 Minimum Qualifications of Choose an item.s

3.2 Bid Submission Documents

3.3 Development Costs

3.4 Cooperative Purchasing

4. Evaluation & Award process

4.2 Review for Responsiveness

4.3 Rejection or Acceptance of Bids

4.4 Late, Modified, or Withdrawn Bids

4.5 Disqualification of Bidders

5. Contract Administration

5.1 Pricing

5.2 Records & Audits

5.3 Default by Contractor

5.4 Assignment of Contract

5.5 Termination

5.6 Performance Measures & Contract Management

5.7 Invoicing

6. Compliance & Regulatory Requirements

6.1 Indemnity

6.2 Conflict of Interest

6.3 Certificate of Interested Parties (Form 1295)

6.4 Permits Required by Law

6.5 Confidentiality

7. Miscellaneous

8. Attachments

1. INTRODUCTION

1.1 Purpose & Intent

The City of Dallas (the “City”) is soliciting proposals to establish a 3-Year with two (1) one year renewal options Indefinite Delivery/Indefinite Quantity (ID/IQ) service price agreement for sweeping maintenance to be utilized by the Department of Transportation & Public Works and Dallas Water Utilities Department.An ID/IQ contract is established when quantities and/or delivery schedules cannot be determined. services will be ordered on an as-needed basis during the term of this contract.

1.2 Proposal Documents & Information

All proposal documents can be obtained through the City’s solicitation portal at www.dallascityhall.bonfirehub.com. For technical assistance visit https://dallascityhall.bonfirehub.com/portal/support or contact support at support@gobonfirehub.com or 1-844-226-3862.

Proposers may view all supporting documents, pre-proposal meeting details, site visit details (if applicable), and submit their questions on Bonfire. Proposers should complete all required documents and upload those documents listed in the Required Information section in Bonfire.

1.3 Pre-Proposal Meeting

During the solicitation process, Proposers are required to limit their communication regarding this project to the Procurement Specialist assigned to this solicitation. A pre-proposal meeting will be held by the City where Proposers will have an opportunity to ask the requesting department(s) questions and/or obtain clarification. The pre-proposal meeting will be the only time when proposers and requesting department(s) will communicate directly, all subsequent communication must be directed to the assigned Procurement Specialist. All prospective Proposers are encouraged to attend.

1.4 Questions & Communications

All questions shall be submitted electronically through the City’s solicitation portal; the City will respond to all questions by way of an addendum which will be posted as part of the solicitation. The City, its agents, and employees shall not be responsible for any information given by way of verbal communication. It is the Proposer’s responsibility to obtain clarification on any information contained in this solicitation.

1.5 Unauthorized Communications

http://www.dallascityhall.bonfirehub.com/ https://dallascityhall.bonfirehub.com/portal/support mailto:support@gobonfirehub.com

The period of time from the solicitation’s release until Council award is known as the Cone of Silence. During the Cone of Silence, Proposers shall not contact employees or officials of the City other than the Procurement Specialist assigned to the Solicitation.

No officer, employee, agent, or representative of the Proposer shall have any contact or communication, with any member of the City Council, City staff, or City consultants, or directly or indirectly seek to influence any City Council member, City staff, or City consultants regarding any matter pertaining to this solicitation. Any violation of this prohibition may result in the Proposer being disqualified from the procurement process.

1.6 Addenda

The City will post an Addendum on Bonfire with responses to all questions received before the deadline. Interpretations, corrections, or changes to the solicitation made in any other manner are not binding upon the City, and Proposers shall not rely upon such interpretations, corrections, or changes.

Proposers shall acknowledge all Addenda issued and are encouraged to check the City’s solicitation portal frequently for any updates.

1.7 Solicitation Timeline

The Tentative Schedule of events is listed on the City’s solicitation portal for each specific solicitation. However, the City reserves the right to change those dates when necessary.

1.8 Cancellation

The City has sole discretion and reserves the right to cancel this RFCSP, or to reject any or all proposals received prior to the award.

1.9 General Terms & Conditions

Proposers must review the General Terms & Conditions (Attachment A) prior to submitting a proposal. By submitting a proposal, Proposers agree to provide the services described in this solicitation in accordance with the general conditions and specifications.

2. SCOPE OF WORK

2.1 Overview

Prime Network Streets: typically, a thoroughfare within City of Dallas boundaries.

Designated Streets: areas within the Prime Network Streets that a part of the cleaning route.

Bike Lane Sweeping: unscheduled sweeping services within bike lanes that are not typically a part of the normal cleaning route.

Response Sweeping: unscheduled sweeping services that are not typically a part of the normal cleaning route.

2.2 Specifications

The Contractor shall clean all curbs, gutters, median curbs, roads, gutters, gore points, median nose tips and turning lanes located in the area of the City specified Service Areas listed below once every thirty (30) days during the duration of this contract. (All of the above areas are hereinafter called "Streets"). The Contractor shall clean the paved horizontal surfaces and perpendicular ends of all raised median tops when requested by the City at no additional charge, throughout the duration of the contract on all Prime Network streets as listed herein.

Estimated curb mileages for streets to be cleaned are listed in Attachment D. The Department makes no representation as to the reliability of such figures; each contractor shall verify mileages. The City makes no guarantee as to the initial conditions of the streets.

The City reserves the right to add to or delete from the listing of streets set forth in these specifications. The Contractor shall honor such additions or deletions.

Prime Network streets and other Designated Streets to be cleaned are listed on the City of Dallas Contract Sweeping Routes (Attachment D).

SERVICE AREA: DALLAS ONE ( Group 1, Proposal line 1)

Area included in this contract is that portion of Dallas bounded by the line with a starting point at the intersection of the north most extent at the west city limits of Dallas and the west most extent of the northern city limits of Dallas near the intersection of Kelly Blvd. and Rosemeade Parkway as shown on (MAP 654 GRID- Y) of the 2009 Dallas MAPSCO. The boundary then proceeds eastward and southward along the city limits of Dallas until it reaches the intersection of the eastern city limits of Dallas with the south right-of-way of I.

H. 30, the R. L. Thornton Expressway (as shown on MAP 48 GRID-D). The boundary then follows this R.L. Thornton Expressway line going westward to the intersection with the Union Pacific Railroad (MAP 46 GRID-K) where the boundary continues west along the south right-of-way of the Union Pacific Railroad to Malcolm X Blvd. The boundary turns north to Gaston Ave.

and the turns west to North Central Expressway. The boundary turns north along the western right-of-way of North Central Expressway until it reaches the intersection with the city limits of University Park (MAP 36 GRID-J). The boundary then proceeds northward and westward along the city limit line between University Park and Dallas to the intersection of the city limit and the western edge of the Dallas North Tollway to the intersection with the western Dallas city limits near Inwood Road and the north service road of L. B. J. Freeway (MAP 14 GRID-R). The boundary then follows the Dallas City Limits until it reaches the starting point. (Note: R. L.

Thornton Freeway, North Central Expressway, and the Dallas North Tollway while used as boundary lines are not to be swept as part of this contract).

SERVICE AREA ONE DESIGNATED STREETS

• RIGHT TURN LANE WILL BE SWEPT EACH MONTH WHEN THE SWEEPING CYCLE

IS UNDER WAY. CONCRETE ISLANDS WILL BE SWEPT ON ALL SIDES AND KEPT

CLEAN ON A MONTHLY BASIS.

• RAMPS & CROSSOVERS SHALL BE SWEPT EACH MONTH WHEN THE

SWEEPING CYCLE IS UNDER WAY. THIS WILL BE KEPT CLEAN ON A

MONTHLY BASIS.

• MEDIAN CROSSOVERS ARE TO BE SWEPT ON MIDWAY FROM TRINITY MILLS

TO KELLY BLVD.

• “U” TURNS UNDER TOLLWAY BRIDGES ARE TO BE SWEPT AT DALLAS PRKWY.

SERVICE RD.

• MEDIAN CLOVER LEAF RAMPS ON SKILLMAN @ N.W. HWY. ARE TO BE SWEPT

• RAMPS ON MOCKINGBIRD @ BUCKNER BLVD. ARE TO BE SWEPT

SERVICE AREA: DALLAS TWO (Group 1, Proposal Line 2)

Dallas 2 service area is the portion of Dallas bounded by the line with a starting point on the northern City limits of Dallas at the intersection of the Dallas North Tollway and the Lyndon B. Johnson Freeway as shown on (Map Grid 14-R) of the Dallas Mapsco. The boundary then proceeds westward along the Dallas City limits until this boundary turns south (Map Grid 12-Y). From that point the boundary follows the western City limits south to the intersection with Royal Lane (Map Grid 22-F). The boundary then turns west following the City limits on Royal Lane to the intersection with the Elm Fork of the Trinity River (Map Grid 2IB-H). The boundary then turns south following the City limit, Elm Fork and West Fork of the Trinity River (Map Grid 42-D). The boundary then turns and follows the South Levee at the Trinity River to the east until it in intersects Union Pacific Railroad (Map Grid 44-R). From this point the boundary turns east again until it intersects the west right-of way Stemmons Freeway (Map Grid 45-N). From this point the boundary goes north to the south curb of the north service road at the Woodall Rodgers Freeway to the east intersecting with the west right-of-way of N. Central Expressway (Map Grid 45-G). At this point the boundary turns to the north and follows the west right-of way line of N. Central Expressway to the intersection with the south City limit with Highland Park at Mockingbird Lane (Map Grid 36-J). Here the boundary turns to the west and follows the City limit line between Dallas and Highland Park to the west and to the south to the MKT Railroad. Still following the city limits along the M.K. T. Railroad, the boundary continues to the City limits turn at Armstrong Parkway (Map Grid 35-U) then to St. Johns St. (Map Grid 35-U) then to the south to Turtle Creek and to the southernmost point at the City limit at Highland park at the intersection of Avondale and Turtle Creek Blvd. (Map Grid 35-TT) The boundary from there goes north and west along the city limit between Dallas and Highland Park until it intersects Mockingbird Lane and the Dallas North Toll Road (Map 35-J). The boundary here runs north along the City limit line between Dallas and University Park to the intersection with Greenbrier (Map Grid 25-W).

The boundary now runs along the west right-of-way of the Dallas North Toll Road to the starting point. (NOTE: LBJ Freeway, Stemmons Freeway, Woodall Rodgers Freeway, and North Central Expressway are not to be swept as a part of this contract. The service roads of Stemmons Freeway, and North Service Road of Woodall Rodgers Freeway are part of this contract).

SERVICE AREA 2 DESIGNATED STREETS

• RIGHT TURN LANE WILL BE SWEPT EACH MONTH WHEN THE SWEEPING CYCLE

IS UNDER WAY. CONCRETE ISLANDS WILL BE SWEPT ON ALL SIDES,

INCLUDING NOSE TIPS, AND KEPT CLEAN ON A MONTHLY BASIS.

• RAMPS AND CROSSOVERS SHALL BE SWEPT EACH MONTH WHEN THE

SWEEPING CYCLES IS UNDER WAY. THIS WILL BE KEPT CLEAN ON A

MONTHLY BASIS.

• CROSSOVERS ON REGAL ROW ARE TO BE SWEPT

• CROSSOVERS ON EMPIRE CENTRAL ARE TO BE SWEPT

• ALL CLOVERLEAF RAMPS OFF HARRY HINES SHALL BE SWEPT.

(MOCKINGBIRD, INWOOD AND OACL LAWN)

• MARSH RAMPS AND U-TURNS @ N.W. HWY

• LEMMON AVE. RAMPS AND U-TURNS @ N.W. HWY

SERVICE AREA: DALLAS THREE (Group 1, Proposal Line 3)

Area included in this contract is that portion of Dallas bounded by the line with a starting point at the intersection of the City limits of Dallas and Walton Walker Boulevard as shown on (Map Grid 42-K) of the Mapsco. This boundary line then proceeds to the east and north until it intersects the West Levee of the Trinity River Levee System (Map Grid 42-G). This boundary then proceeds to the east along this line of the West Levee until the Levee reaches the Union Pacific railroad (Map Grid 44-R).

The boundary follows the UP railroad past Stemmons Freeway where it turns north to the south right of way of Woodall Rodgers Freeway. The boundary follows east along Woodall Rodgers and turns south on South Central Expressway (Map Grid 45-G) to Gaston Avenue. The boundary turns east on Gaston Avenue until it reaches Malcom X Blvd where it turns south to Union Pacific railroad. The boundary follows the UP railroad until it reaches R.L. Thornton Freeway. The boundary follows along the south right of way of R.L. Thornton Freeway until it reaches Buckner Blvd (Map 48-G). The boundary turns south and follows along the city limits of Dallas all the way back to the starting point (Map Grid 42-K).

Note: The following controlled access Highways are not swept as part of this contract.

IH 45 Julius Schepps Freeway, IH 35E S.R.L. Thornton Freeway, US 67 Marvin D. Love Freeway, Loop 12, Walton Walker Boulevard North of Illinois Avenue (Map Grid 52-T), State Highway Spur 408, IH 635 LBJ Freeway, and IH 20. The service roads of these highways are included in this contract when they are in the City Limits of Dallas.

Further the City of Cockrell Hill as described below is not included in this contract. The boundary of Cockrell Hill is described as starting at the intersection of Meredith and Gilpin (Map Grid 53-F) going southward on Gilpin to the intersection with Jefferson Boulevard, turning eastward to a point midway between McLean and Palmer, there turning southward to Virginia, westward on Virginia to McLean, turning southward there and following McLean to the intersection with Clarendon Drive from that point proceeding to the west to the intersection with Phinney, from this intersection southward to a point of the intersection with Pampas, then westward north of Moler to an intersection with Cockrell Hill Road, northward from this point to the intersection with Brandon, at this intersection westward to the AT & SF RR, then north to Clarendon it turns back to the east and follows Clarendon to a point just east of the intersection with Hord, then north to the intersection of Calumet and Jefferson Boulevard, the boundary continues northward along Calumet to a point of Highview then back to the east at an intersection with Cockrell Hill Road, at this point the boundary turns south along Cockrell Hill Road until it intersects with Meredith, at this intersection the boundary turns back to the east and follows Meredith back to the starting point.

SERVICE AREA THREE DESIGNATED STREETS

• RIGHT TURN LANE WILL BE SWEPT EACH MONTH WHEN THE SWEEPING CYCLE IS

UNDER WAY. CONCRETE ISLANDS WILL BE SWEPT ON ALL SIDES AND KEPT CLEAN

ON A MONTHLY BASIS.

• RAMPS AND CROSSOVERS SHALL BE SWEPT CLEAN EACH MONTH WHILE

SWEEPING CYCLE IS UNDER WAY ON A MONTHLY BASIS.

• RAMPS TO BE SWEPT AT SINGLETON @ BECKLEY

• RAMPS TO BE SWEPT AT COMMERCE @ BECKLEY

• RAMPS TO BE SWEPT ON POLK @ LEDBETTER

• FORT WORTH AVE. @ DAVIS CROSSOVERS ARE TO BE SWEPT

• CROSSOVERS ARE TO BE SWEPT ON JEFFERSON BLVD. FROM HAMPTON WEST

TO CITY LIMITS

• CROSSOVERS ARE TO BE SWEPT AT EMPIRE CENTRAL FROM 1-35 TO 183 N.

SERVICE RD.

• CROSSOVERS ARE TO BE SWEPT AT REGAL ROW FROM I-35 TO IRVING BLVD.

BIKE LANE SWEEPING – Group 1 (Proposal Line 4):

The City may require unscheduled sweeping services within unprotected and protected bike lanes City wide. Generally, the width of these bike lanes varies from 5 to 10 feet. Unprotected bicycle lanes designate portions of roadways for use by bicyclists through the use of striping, signage, and pavement markings. Example: Bexar Street

(Municipal Street to Elsie Faye Higgins Street). Protected bike lanes use physical dividers (such as bollards, medians, raised curbs, etc.) to separate bike lanes from both cars and sidewalks.

Example: Sylvan Bridge (Irving Blvd to Morris). The City makes no guarantee as to the initial conditions of bike lanes, bike lane locations or number of bike lane sweeping requests. The Contractor shall comply with such requests:

At the direction of the contract administrator or designee, sweeping shall be completed at the requested location(s) within 5 business days of notification. The entire width of the bike lane is to be free of all dirt/debris after sweeping.

RESPONSE SWEEPING -Group 1 (Proposal Line 5):

The City may require unscheduled sweeping services as a result of accidents, citizen requests, special events, etc. The Contractor shall comply with such requests as follows: During scheduled hours of operation (Monday through Friday, 8:00 a.m. to 5:00 p.m.) a maximum response time of two (2) hours shall be required.

During unscheduled hours of operation (all other times not covered in section a. above) a maximum response time of three (3) hours shall be required.

GROUP 2 – WATER UTILITIES

STREET SWEEPING SERVICES& POWER WASH SERVICES

The specifications contained herein are designed to establish an effective, efficient, and safe system of street sweeping and power wash that provides for the following intended purposes:

SCOPE OF WORK:

The Contractor shall sweep/clean and power wash, on an as needed basis, any and all paved areas such as roadways, sidewalks, curbs/gutters, driveways and parking lots of mud and other debris after the Water Department crews are completed with repairs, this mainly being related to water main breaks.

Water Department crews will be responsible for hauling off all the larger amounts of spoils from the repair site after repairs have been administered and prior to final sweeping/cleaning and power wash of roadways by the Contractor. The Contractor shall sweep/clean and power wash City streets in a coordinated manner, by a zone system per Attachment F. All power wash request shall be approved by the supervisor.

The Contractor shall be responsible for having enough equipment on hand such as, street sweepers, power washers, vacuum equipment (tanks/trucks), de-chlorination blankets/tablets and other silt type boom devises readably available to capture and obstruct all potable water, mud and silt materials from entering city storm sewer systems during clean up procedures.

The Contractor shall have a company employee (not an answering service or answering machine) answer the phone during normal business hours or provide either a cell phone number or a pager number. The Contractor shall have the ability to staff “ON- CALL” that can respond twenty-four (24) hours on weekends/holidays and provide an emergency contact number for that service. The Contractor shall respond to the location within two (2) hours or less after being contacted of the need to have clean-up activities performed.

Groups 1 & 2 OPERATIONS:

The cleaning operation shall include, but is not limited to all sweeping, panning, dumping and trash pickup operations.

The cleaning operation does not include removal of waste materials in catch basins of storm sewers. At no time is debris/trash to be swept into storm inlets or catch basins.

The Contract shall begin on the date stated in the Work Order.

Streets will be cleaned at the following frequencies:

All Prime Network streets and Designated Streets are to be cleaned one (1) time per month for the entire contract period. The contractor will schedule the order of the streets to be swept and provide this schedule to the contract administrator or designee. Contractor will follow this order on a monthly basis. The routes shall be swept in the same order each month unless directed by the contract administrator.

The scheduled hours of operation for street sweeping activities will be conducted Monday through Friday, 8:00 p.m. to 6:00 a.m., unless notified by contract administrator. City Holiday’s and Weekend sweeping will not be paid unless prior written consent from the contract administrator is obtained. The contract administrator shall receive these requests, via email, at least three (3) business days prior to requesting to work on weekends or holidays. The contract administrator shall notify contractor in writing if requests have been approved to work additional hours; these requests shall be submitted in advance.

Water shall be used in sweeper during all sweeping operations. Water for sweeping equipment shall be provided by the Contractor. At no time shall the Contractor provide sweeping services without using water in contractor’s sweeper.

The Contractor may use City fire hydrants. If the Contractor so chooses, it is his/her responsibility to obtain portable water meter(s) and comply all other requirements established by Dallas Water Utilities for the use of fire hydrants. All associated costs are the responsibility of the Contractor.

METHOD OF OPERATIONS:

All operations described in these specifications shall be conducted by the

Contractor. The Contractor shall provide equipment, labor, fuel, and any other materials necessary to complete the required work. The Contractor shall be responsible for the maintenance and repair of their own equipment and the availability, presence, and supervision of their employees.

The City will have the right to determine and identify those areas where handwork is required at no extra cost to the City. The Contractor shall perform all work in a manner that will promote an efficient cleaning operation. Handwork includes, but is not limited to shoveling, and hand or backpack blowing where sweeper is not able to get to the curb.

All equipment and personnel shall move in the same direction as traffic at all times during all cleaning operations. Illuminated arrow boards alerting motorists to merge with adjacent traffic shall be on a sweepers/equipment used during the duration of this contract. Arrow boards shall be operational, without defect, during all maintenance activities.

REMOVAL AND DISPOSAL OF DEBRIS:

Removal and disposal of debris collected during the cleaning operation shall be the responsibility of the Contractor.

All applicable Federal, State and Local laws and ordinances related to the hauling, handling and disposition of such material shall comply with by the Contractor.

The Contractor shall provide the locations & amounts by cubic yards where the Contractor makes final disposal of this debris each cycle. A disposal site within each service area is preferred during the duration of this contract. The type of container to be used by the Contractor shall be approved by the City. These containers shall be a "roll-off”' container, roll-off container truck, or some other approved container that will prevent debris from being spread by wind or other agents after collection.

The sites will be left clean and in compliance with all City ordinances at the end of each period of use. The Contractor shall be responsible for the final disposal of all sweepings collected and all equipment required for handling this debris. This debris may be disposed of at the McCommas Bluff Sanitary Landfill at contractors' expense.

ALL DEBRIS BECOMES THE PROPERTY OF THE CONTRACTOR.

There is no objection to the awarded vendor using the City of Dallas - McCommas Bluff Landfill. However, there are no discounts for vendors, nor will the City cover any McCommas Bluff Landfill fees on behalf of vendors for this contract.

EQUIPMENT AND FACILITY:

The equipment used for cleaning shall be of sufficient type, capacity and quantity to safely and efficiently perform the cleaning work as specified. Specifications for such equipment are as follows:

STREET SWEEPERS - The sweepers used in the cleaning operation may be brush/vacuum, mechanical or regenerative air, or may be a combination of these types. The contractor shall have a minimum of six (6) street sweepers (and drivers) with the capacity of three cubic yards or greater and be equipped with adequate water systems for dust control assigned to this project for the duration of this contract. The street sweeper to be used shall be equipped with dual brooms. A minimum of five (5) sweepers shall be operational (with drivers) and operating on this contract each cycle for the duration of this contract. Contractor shall have resources to complete response sweeping in additional to scheduled route without falling behind schedule. DUMP TRUCKS - Depending upon the type of sweeper used, the Contractor may require the use of one or more dump trucks. It is the Contractor’s responsibility to provide these vehicles in the event that cleaning equipment requires usage. Debris shall be covered during transportation.

ADEQUATE SUPPORT EQUIPMENT - The City is not responsible for any support equipment needed to perform the work. The Contractor shall arrange for any support equipment needed to complete the contract. All equipment (including support equipment) to be used by the Contractor shall be listed as part of the "Work Plan" section of the Contractor’s Information Report. All such equipment is subject to the inspection and final approval of the Department. Such approval may require on-site demonstration of the capability of any proposed equipment.

All vehicles used by the Contractor shall be performance worthy by visual and operational inspection. The street sweeper(s) shall be maintained in a clean, neat appearance at all times, inclement weather excepted.

The Department shall have the option to perform a complete inspection of all vehicles at any time before and throughout the term of the Contract. Should any vehicle, when inspected, and in the determination of the contract administrator, not meet standards that the contract administrator feels are necessary to complete the Contract or to operate safely, the contract administrator may require such vehicle be brought to standard before being placed back in service.

The Contractor shall demonstrate evidence of an adequate service facility within the Dallas metropolitan area to ensure scheduled routine maintenance, as well as maintain a sufficient supply of brooms and replacement parts to insure continuous cleaning operations. The Department shall inspect the facility of the successful Contractor prior to award of the Contract for Services.

All vehicles used by contractor shall be identified with company name and phone number conspicuously displayed on both side door panels in a font greater than three

(3) inches. Properly performed hand lettering, magnetic signs, or pressure sensitive decals may be used to comply with this specification.

All equipment shall be equipped in accordance with existing State Law and shall be equipped with a flashing light with the following characteristics:

Visible for a minimum of one mile.

o Flash sixty to ninety times per minute.

o Mounted for three hundred sixty degrees visibility.

o Equipped with amber lens.

VERIFICATION OF WORK/ELECTRONIC REPORTING:

Reporting will be done electronically daily in a manner of the Department of Public Works selection. Contractor is required to have daily Internet access, a valid email account and may be required to have a legally licensed copy of the latest windows version of Microsoft Excel-spread sheet and McAfee or Norton - antivirus software. The City will advise on the electronical reporting method after contract has been awarded.

The Contractor shall submit a route list for all scheduled cleaning. These route lists will be reviewed for accuracy and efficiency by the City prior to the start of work. The City has the right to reject, adjust or replace list order if it is deemed to be inefficient.

Contractor shall follow the approved order of the route list each cycle. Any subsequent changes or revisions to route lists throughout the Contract period shall have the prior written approval of the City.

Within fifteen days following the approval and award of the Contract, the Successful Contractor shall meet with the City to review the Contract and make any necessary changes to the Route Lists and/or Contractor’s work plan. At this initial meeting other items to be discussed will be submission of sweeping request to Contractor, report of sweeping completed to City, and method of invoicing for work accomplished

Prior to commencing work, all Route Lists for Prime Network shall be updated by the Contractor, and thereafter shall become the basis for:

a. the Contractor’s cleaning of routes,

b. the City’s inspection of cleaning,

c. the invoicing for cycles completed, payment by the City for services rendered, and City of Dallas Environmental Policy.

City inspectors will monitor the Contractor’s work performance daily. All streets cleaned by the Contractor shall present an appearance which is completely satisfactory to the contract administrator and monitoring Inspector. Locations cleaned shall be submitted to the contract administrator (or designee) electronically by 6:00AM each day. Locations received by 6:00 AM should receive a same day inspection, excluding weekends.

Any deficiency in the Contractor’s performance shall be reported electronically to the Contractor within 48 hours following completion of work, and such deficiencies shall be corrected by the Contractor no later than twenty-four hours following receipt of such notice. The contractor shall be required to attend monthly production meetings with the contract administrator or designee. The monitoring inspector shall maintain a daily log of completed work and will verify completion of the Contractor’s work with the Contractor twice per month.

In the event a street rehabilitation or improvement project is under construction or will be under construction where cleaning is scheduled, that portion of a cleaning cycle may be deleted from the appropriate Route List at the direction of the contract administrator or designee. The section(s) of streets deleted may be reentered at the first scheduled cycle following completion of the rehabilitation.

Prior to reentering any such street into the cycle, a field inspection shall be made by the contract administrator or designee and the Contractor to determine what cleaning will be required by others.

In addition to the procedure for verification of work performed as described herein, the Contractor shall lend whatever necessary assistance the contract administrator (or designee) may request with respect to verification of work performed.

SAFETY:

All work under this contract shall be performed in such a manner as to provide maximum safety to the public and to employees performing work. The contractor shall have the responsibility to provide and maintain all warning devices and take all precautionary measures required by law or otherwise to protect the public during operations.

No separate compensation shall be paid to the contractor for the installation or maintenance of any warning devices, barricades, lights, signs, attenuator trucks, arrow boards, or any other precautionary measures required by law or otherwise for protection of persons or property. The City of Dallas will not provide any type of work zone traffic control devices.

The contract administrator or designated inspector reserves the right to issue a restraint or cease order to the contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this agreement or when contractor is not complying with safety requirements.

Applicable provisions of the following shall be incorporated into the specifications for this project.

a. Texas Manual on Uniform Traffic Control Devices.

b. Texas State Highway Standard Specifications.

c. Regulations of the Street and Sanitation Department, City of Dallas, Texas.

d. Other Federal, State or Municipal acts, statutes, rulings, ordinances, decisions, and regulations.

e. City of Dallas Environmental Policy.

Template Number: OPS-PUB-103.PUR Version Number: 2026.03.01

f. All subsequent revisions and supplements to the above documents.

The importance the Department attaches to safety cannot be over emphasized. The Department reserves the right, at its discretion, to disallow payment for any work performed where the proper safety precautions were not being observed.

The safety of the public and the convenience of traffic shall be regarded as prime importance. Unless otherwise provided herein, all portions of streets shall be kept open to traffic.

The Contractor shall have the responsibility to provide and maintain all warning devices and take all precautionary measures required by law or otherwise to protect the public during operations. No separate compensation will be paid to the Contractor for the installation or maintenance of any warning devices, barricades, lights, signs or any other precautionary measures required by law or otherwise for protection of persons or property.

All Contractors’ employees shall wear proper safety devices including eye/ear protection and safety vests at all times.

WEATHER CONDITIONS:

For the purpose of this Contract, the National Weather Service shall be the weather forecasting and reporting agency. Any forecast by the National Weather Service shall be deemed to extend only twelve (12) hours into the future.

a. At the direction of the Director of the Department or his (her) designee, no cleaning operations shall be conducted when there are climatic conditions present or forecast that would make such an operation ineffectual or dangerous. These climatic conditions include, but are not limited to, heavy rains, ice and sleet and ozone action days.

b. The Contractor may suspend operations if weather conditions are such that cleaning operations cannot be carried out in an effective manner. If such suspension occurs, the Contractor shall immediately notify the contract administrator, or his (her) designee via email.

c. The Director, contract administrator or his (her) designee, shall at his (her) discretion have the right to order the suspension of cleaning operations whenever, in his (her) judgment, present weather conditions or impending weather conditions are such that cleaning operations cannot be carried out in an effective manner.

SUPERVISION AND QUALITY CONTROL:

Awarded Contractor shall provide the City with a current e-mail address and phone number of the designated point of contact. The Contractor shall maintain the e-mail address and phone number throughout the length of the contract. Contract administrator and designated inspectors will communicate with the awarded Contractor’s point of contact and field supervisor through cell phone, office phone and e-mail.

Contractor shall provide a cell phone to the designated field supervisor. The cell phone shall be carried and turned on at all times while crews are performing any activities as part of this contract. Contractor shall provide the city contract administrator and inspector the cell phone number of the field supervisor.

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2.3 Communication Requirements

It is essential that the awarded Contractor respond clearly after receiving a telephone call or email from the City. Written correspondence from the City shall be answered within 24 hours. The awarded contractor shall respond to phone calls and emails from the City within 4 hours of receipt.

2.4 Commencement Date

The commencement date of this contract shall be upon Council approval and contract execution.

2.5 Performance Measures

It is the intent of these specifications to describe the Contractor performance requirements.

The Contractor shall provide a complete and professional job on each assignment. The omission of specific reference to any materials or labor necessary for such a job shall not be interpreted as relieving the Contractor from furnishing such materials or labor.

2.6 Service Completion Schedule

Scheduled sweeping services shall be performed once per month on all designated routes within the Dallas One, Dallas Two, and Dallas Three service areas.

Response sweeping services shall be performed on an as-needed basis and only upon authorization by the City.

Bicycle lane sweeping services shall be performed on an as-needed basis and only upon authorization by the City.

The City reserves the right, at its sole discretion, to add, delete, increase, decrease, or otherwise modify any route, location, service area, or work item, in whole or in part, at any time during the term of the Agreement. Such modifications shall not invalidate the Agreement and shall be performed in accordance with the terms and conditions set forth herein.

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2.7 Service Warranty

All services provided under this contract shall be warranted to be free from poor workmanship, planning and materials, which affect the integrity of the service. The warranty shall be for the customary warranty period. The warranty will begin with the City’s acceptance of the service provided.

If the service fails and is believed to be the awarded Contractor’s responsibility, the City of Dallas shall give a written notice for additional service. The Contractor shall make corrections at the Contractor’s expense in a manner mutually agreed upon by the City and the Contractor. The warranty period will start over upon the City’s final acceptance.

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2.8 Contract Transition

Uninterrupted street sweeping services shall begin at the commencement of the contract.

During the transition period, the Contractor will coordinate with the City to obtain route information, schedules, operational records, and other relevant data necessary for service continuity. All personnel, equipment, materials, and reporting systems shall be fully mobilized and operational before the contract start date, with all transition and mobilization costs included in the Contractor's bid price and at no additional cost to the City. The Contractor shall conduct route verification and operational readiness activities to confirm that all service areas are accurately identified and prepared for routine sweeping operations.

The transition shall be completed in a manner that minimizes disruption to the public while maintaining compliance with all contractual, safety, and environmental requirements.

2.9 Insurance Requirements

The successful contractor will be required to purchase, within fifteen (15) days of the award, and maintain during the term of the contract, insurance as described in Attachment B, and agrees to the indemnification agreement therein.

3. SUBMITTAL REQUIREMENTS

3.1 Minimum Qualifications of Proposers

Proposals will only be considered from Proposers who have been established in the business of providing sweeping maintenance for a minimum of 3 years. If requested, Proposers shall provide a minimum of 3 reference and/or other documentation demonstrating minimum qualifications. proposals shall be accepted from authorized distributors for the requested services. If during the term of the agreement the awarded vendor loses authorization the City reserves the right to obtain the services from another source.

3.2 Proposal Submittal Requirements

Proposal will be structured and formatted as follows.

The Contractor(s) shall have been established in the sweeping maintenance business for a minimum of at least 3 years with contracts similar in size and scope to this contract.

The Contractor(s) shall provide at least 3 references evidencing experience and scope.

Contractor shall submit Attachment E with proposal.

The Contractor(s) facility shall be within 60 miles of Dallas City Hall, 1500 Marilla, Dallas, Texas 75201. The facility shall include:

• functional office

• area with adequate equipment storage

• Contractor Project Manager shall be housed within the local office for the duration of this project. The Project Manager shall be able to respond to inquiries/requests from the contract administrator within 45 minutes of notification.

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The Contractor(s) shall identify staffing and equipment needs in Attachment C, Department of Transportation & Public Works Street Sweeping Operations Plan to be considered for award of this contract.

All personnel assigned to the City of Dallas projects under this Contract shall be at least eighteen years of age.

WORK PLAN:

The Contractor shall provide, with proposal, a detailed work plan describing how all Sweeping operations will be performed as well as equipment and crew configuration.

The Contractor shall keep sufficient equipment and labor on hand to perform the maintenance requirements outlined herein.

3.3 Proposal Submission Documents

Proposers must include the following documents in their submission:

Form Name Form Number Business Information Form OPS-02 Conflict of Interest Policy & Questionnaire OPS-07 and State Form

CIQ

Local Preference Affidavit OPS-31 Living Wage Affidavit OPS-3 SBE Affidavit BEH-FRM-602.SAW Local Participation & Workforce Impact Form BEH-FRM-604.SAW SBE Utilization Plan & Commitment to Local Economic Impact BEH-FRM-605.SAW Engagement Score & Past Commitment Form BEH-FRM-606.SAW SBE Good Faith Effort Documentation Form (if applicable) BEH-FRM-607.SAW Prime Self-Performance Declaration (if applicable) BEH-FRM-609.SAW Subcontractor Intent Form BEH-FRM-610.SAW Any other City Documents as Required

3.4 Development Costs

Neither the City of Dallas or its representatives shall be liable for any expenses incurred in connection with preparing a response to this solicitation. Respondents are encouraged to prepare their proposals simply and economically, providing a straightforward and concise description of your firm’s ability to meet the requirements of the solicitation.

3.5 Cooperative Purchasing

The City has interlocal agreements with many other governmental agencies that provide for the use of the City’s contracts, so long as the vendors agree to extend the same terms, conditions, and pricing to other entities. Proposers shall indicate in their proposal whether they agree to extend the terms, conditions, specifications, and pricing of its agreement with the City to other governmental entities. All purchases by other governmental entities shall

BG26-00030710 19 of 29 be billed directly to that governmental entity and paid by that governmental entity. The City shall not be responsible for another governmental entity’s debts. Each governmental entity shall order its own materials/services as needed.

4. EVALUATION & AWARD PROCESS

4.1 Evaluation Criteria

An evaluation committee will evaluate aspects of the proposal based on the criteria outlined below.

• Experience 20 points Proposals will be evaluated to determine if Proposer has had adequate and successful experience with similar size and scope projects or as well as sufficient and qualified staff to perform specified activities.

up to 36 months experience = 0 – 5 points 37 to 59 months experience = 6-10 points 60 to 71 months experience = 11-15 points 72 months or more experience = 16-20 points

• Approach & Workplan 40 Points o Below Average – Goals and objectives do not specifically address the scope of work or program objectives. (0-20 points) o Acceptable - Goals and objectives specifically address the scope of work and program objectives successfully. (21-30 points) o Exceptional - Goals and objectives clearly and comprehensively address the scope of work and program objectives, demonstrate a well-defined and strategic approach to implementation, and provide strong evidence of sustainability and continue progress beyond the project term. The proposal reflects innovation, measurable outcomes, and high likelihood of long-term success. (31-40 points)

• Cost: 15 Points o The proposer with the lowest bid per group receives the maximum points for the cost criterion.

o The remaining proposers receive a proportion of the maximum points based on their bid amount relative to the lowest bid.

• Local Preference 5 Points o The City’s Local Preference Program values the participation of companies who have their principal place of business in the City and who hire City residents.

o The information shall be submitted in the proposal. To receive the points a supplier must satisfy one of the following:

Proof of principal place of business located in the City of Dallas, OR Proof of local workforce composition including:

• At least 100 full time employees who are Dallas residents: OR

• At least 20% of its total full-time employees who are Dallas residents;

OR

If available, participation in Workforce Development Program

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• Developing Regional & Inclusive Vendor Enterprises (DRIVE) Plan…………………20 Points o It is the policy of the City of Dallas to involve certified small business enterprises

(SBEs) to the greatest extent feasible in the City’s contracting opportunities. The City further seeks to encourage the growth and development of SBEs, promoting local economic growth and increased competition. In alignment with this commitment the City has adopted the Developing Regional & Inclusive Vendor Enterprises (DRIVE) Policy for City of Dallas contracts.

o Evaluation points shall be awarded as follows:

SBE Utilization – up to 8 points

• Proposed SBE Commitment

• First-time Contracting

Local Economic Impact – up to 6 points

• Local Workforce

• Local Supply Chain Usage

• Local Community Investment

Engagement Score – up to 6 points

• Past Subcontractor Utilization

• Documented Engagement Efforts

• Past Timely Payments to Subcontractors o As a prerequisite for City Council award, the contractor must demonstrate and document its good faith effort (GFE) to meet the established participation goal. Any apparent most advantageous proposer who fails to adequately document GFE or meet the participation goal may be denied award of the contract by the City based on the contractor’s failure to be “responsive” and/or “responsible.”

o Assistance in preparing the DRIVE forms may be obtained by sending an email to businessenterprisehub@dallas.gov

4.2 Award Method

The City’s intent is to award this solicitation to the highest ranked proposer by group, but the City reserves the right to award in the method that is most advantageous to the City.

The City reserves the sole discretion to determine whether a submission is responsive. The City reserves the right to reject any and all proposals and to waive any minor irregularities or discrepancies in any submission as may be in the best interest of the City. Late proposal s will not be considered for award.