REQUEST FOR PROPOSALS

Proposal Reference Number: RFP 2026-028

Honey Tour Carnival

ANTICIPATED SCHEDULE

RFP Issue Date August 1, 2026

RFP Publication Dates August 1, 2026 & August 8, 2026

Non-Mandatory Site Visit August 11, 2026 @ 11:00 AM CST

Deadline for Questions August 14, 2026 @ 10:00 AM CST

Proposals Due August 27, 2026 @ 2:00 PM CST

Projected Interviews (if applicable) September 3, 2026

Recommendation to City Council October 19, 2026

Important Information The City of Burleson will receive sealed proposals for the services specified until the deadline indicated above.

Proposals will only be received electronically through the City’s e-procurement system, Euna, at https://burlesontx.Eunahub.com (registration required). Extensions will not be granted. Late submittals will not be accepted.

Questions and requests for additional information should be made in writing and no later than the questions deadline above and shall be directed to the Purchasing Agent via Euna.

Any interpretations, corrections, clarifications, or changes to this Request for Proposals or specifications will be issued via addendum. Addenda will be posted at. It is the responsibility of the respondent to monitor the Euna website for addenda. Bidders shall acknowledge receipt of each addendum by submitting a signed copy with their proposal. Oral explanations will not be binding.

The City of Burleson reserves the right to reject any proposal and to waive defects in proposals. No officer or employee of the City of Burleson shall have financial interest, direct or indirect, in this or any contract with the City of Burleson. Minority and small business vendors are encouraged to submit bids/proposals on applicable City solicitations.

https://burlesontx.bonfirehub.com/

City of Burleson RFP 2026-028 Honey Tour Carnival

Site Visit A non-mandatory site visit will be hosted in person on Tuesday, August 11, 2025, at 11:00AM CST beginning at 141 W. Renfro St., Burleson, TX 76028 in the Mayor Vera Calvin Plaza.

Euna Submission We are requesting Proposers submit via Euna. If there are any questions or concerns on how to do so, please contact Euna Vendor Support: For support using the platform, access the online knowledge base, search the FAQ, or contact the Euna support team at support@gobonfire.com or 1-844-226-3862.

Please be sure to select the NIGP codes associated with your type of business or organization. Our solicitations will be set up using those codes and will be matched to vendors with the same codes. If you are already registered with Euna, you may use your existing name and password to register with the City of Burleson.

Virtual Bid Opening The bid opening will be virtual on Microsoft Teams on Thursday, August 27, 2026, at 3:00PM CST. The bid opening link is included below and posted to public files in Euna.

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/28919386229436?p=35GsKbSz1efcnOGZCg Meeting ID: 289 193 862 294 36 Passcode: SX6S5Aw9 mailto:support@gobonfire.com https://teams.microsoft.com/meet/28919386229436?p=35GsKbSz1efcnOGZCg

TABLE OF CONTENTS

REQUEST FOR PROPOSAL

Introduction Definitions

APPENDIX A .................................................................................................................................... A-1 Scope of Services

APPENDIX B .................................................................................................................................... B-1 Proposal Cover Page Evaluation Criteria Proposal Documents

APPENDIX C .................................................................................................................................... C-1 Sample Carnival Agreement

1. Introduction

The City of Burleson is requesting proposals from qualified carnival operators to provide carnival rides, games, concessions, and related services for the 2027 BTX Honey Tour Carnival. This annual four-day event will be held May 20–23, 2027, in downtown Burleson at 141 W. Renfro Street and surrounding areas. Approximately 4,300 people attended the event in 2026.

The anticipated event schedule is:

• Thursday: 5:00 p.m.–10:00 p.m.

• Friday: 12:00 p.m.–11:00 p.m., including sensory-friendly hours from 12:00 p.m.–2:00 p.m.

• Saturday: 12:00 p.m.–11:00 p.m.

• Sunday: 2:00 p.m.–11:00 p.m.

The event will feature nightly musical performances by local and other acts on one stage. The selected operator must remain onsite and continue providing services until all remaining guests have completed their activities.

2. Definitions

Proposal: The signed and executed submittal of the entirety of Appendix B along with the documents and information necessary to respond to the evaluation criteria..

Proposer: The Proposer and the Proposer’s designated contact signing the first page of the Proposal.

City of Burleson (“City”): The City of Burleson, Texas.

Project: The name of this Request for Proposals as identified on the cover sheet and first page of Appendix A – Scope of Services.

Purchasing Agent: The City of Burleson Purchasing Agent-Jennifer Swim Phone: (817) 426-9602 E-Mail: purchasing@burlesontx.com

Request for Proposals (RFP): The entirety of this document, including all Appendices and Addenda.

3. General Information

A. Tax Exempt Status: City purchases are exempt from State Sales Tax and Federal Excise Tax. Do not include tax in the Proposal. City will furnish Excise Tax Exemption Certificate upon request.

B. Public Inspection of Proposals: The City strictly adheres to the Texas Public Information Act (Texas Government Code Chapter 552.001, et seq.) and all other governing statutes, regulations, and laws regarding the disclosure of RFP information. Proposals are not available for public inspection until after the contract award. If the Proposer has notified the City, in writing, that the Proposal contains trade secrets or confidential information, the City will generally take reasonable steps to prevent disclosure of such information, in accordance with the Public Information Act. This is a statement of general policy only, and in no event shall the City be liable for disclosure of such information by the City in response to a request, regardless of the City’s failure to take any such reasonable steps, even if the City is negligent in failing to do so.

C. Notification of Errors or Omissions: Proposers shall promptly notify the City of any omissions, ambiguity, inconsistency or error that they may discover upon examination of this RFP. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.

D. Anti-Boycotting Provisions. Vendor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate.

E. Pursuant to Section 2271.002 of the Texas Government Code, Vendor certifies that either (i) it meets an exemption criterion under Section 2271.002; or (ii) it does not boycott Israel and will not boycott Israel during the term of the Agreement. Vendor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate.

F. Pursuant to SB 13, 87th Texas Legislature, Vendor certifies that either (i) it meets an exemption criterion under SB 13, 87th Texas Legislature; or (ii) it does not boycott energy companies, as defined in Section 1 of SB 13, 87th Texas Legislature, and will not boycott energy companies during the term of the Agreement. Vendor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate.

G. Pursuant to SB 19, 87th Texas Legislature, Vendor certifies that either (i) it meets an exemption criterion under SB 19, 87th Texas Legislature; or (ii) it does not discriminate against a firearm entity or firearm trade association, as defined in Section 1 of SB 19, 87th Texas Legislature, and will not discriminate against a firearm entity or firearm trade association during the term of the Agreement. Vendor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate.

4. RFP Withdrawals and/or Amendments

A. RFP Withdrawal: The City reserves the right to withdraw this RFP for any reason.

B. RFP Amendments: The City reserves the right to amend any aspect of this RFP by formal written addendum prior to the Proposal submittal deadline and will endeavor to notify all potential Proposers that have registered with the City, but failure to notify shall impose no obligation or liability on the City.

5. Proposal Submittal Requirements

A. Submittal Packet – Required Content: All proposals must be submitted electronically. The Proposer must visit https://burlesontx.Eunahub.com/login and register. Once registered for this complimentary service, the Proposer may submit proposal documents electronically by selecting the appropriate proposal identification.

B. Submittal Deadline: It is the Proposer’s responsibility to have the Proposal Documents correctly electronically submitted by the submittal deadline. No extensions will be granted, and no late submissions will be accepted.

C. Proposals Received Late: Proposers are encouraged to submit their proposals as soon as possible. The time and date of receipt as recorded within the Euna electronic system shall be the official time of receipt. The City is not responsible for late submission regardless of the reason. Late Proposals will not be considered under any circumstances.

https://burlesontx.bonfirehub.com/login

D. Alterations or Withdrawals of Proposal Document: Any submitted Proposal may be withdrawn or a revised proposal substituted prior to the submittal deadline. Proposal documents cannot be altered, amended or withdrawn by the Proposer after the submittal deadline, unless such alteration, amendment or withdrawal notice is approved in writing by the Purchasing Agent.

6. Proposal Evaluation and Contract Award

A. Proposal Evaluation and Contract Award Process:

The City will evaluate all proposals to determine which proposers are reasonably qualified for the award of the contract, applying the anticipated evaluation factors and the emphasis placed on each factor as identified in the following table.

As part of the evaluation process, the City may develop a shortlist of the most qualified proposers and conduct interviews or request additional information to further assess their capabilities. Any costs associated with the interview process shall be the sole responsibility of the Proposer. The City may also, at its option, engage in discussions with or accept proposal revisions from any proposer deemed responsible, including those shortlisted for interviews. The final determination of the most advantageous proposal will be made in the best interest of the City.

B. Evaluation Criteria

A full description of each criterion listed below and the items necessary to include in a proposal to be evaluated is included in Appendix B.

CRITERIA POINTS

Compensation Compensation due to the city - Consideration will also be given to the overall financial benefit to the City, including any guaranteed minimum payments, proposed fee structure, and the Vendor's ability to maximize revenue while maintaining reasonable pricing for patrons.

Products Quality of Products Available - Evaluation of the overall quality, variety, and appeal of rides, games, attractions, concessions, and other products or services offered. Consideration will be given to the condition, appearance, cleanliness, uniqueness, family appeal, and suitability for attendees of all ages, as well as the Vendor's ability to provide a well-balanced carnival experience.

Logistics Capabilities and capacity to operate within scope of event needs - This includes staffing levels, setup and teardown plans, site layout, electrical and utility requirements, safety procedures, crowd management, communication practices, customer service, maintenance plans, contingency planning, and the ability to meet the City's event schedule and operational requirements.

Qualifications & Experience

Experience with similar scope of work - Consideration will be given to years of experience, references, safety record, regulatory compliance, past performance, financial stability, and demonstrated ability to successfully manage events of comparable scope.

INITIAL TOTAL 100

Optional Interviews

Vendor’s presentation, menu and samples - Including professionalism, understanding of the City's goals, responsiveness to questions, quality of proposed event concept, visual presentation (including ride and event photos), and the Vendor's demonstrated ability to provide an exceptional customer experience and effectively partner with the City.

TOTAL POSSIBLE POINTS 120

C. Contract Award

An award of a contract to provide the goods or services specified herein will be made using competitive sealed proposals, in accordance with Chapter 252 of the Texas Local Government Code and with the City’s purchasing policy. The proposed contract vehicle has been provided with this RFP. The Proposer must submit and objections to the contract along with their proposal. A fully executed contract shall be comprised of the following documents:

i. City of Burleson Carnival Agreement

ii. This Request for Proposal, including all attachments

iii. The successful Proposer’s submitted proposal

D. Completeness: If the Proposal is incomplete or otherwise fails to conform to the requirements of the RFP, the City alone will determine whether the variance is so significant as to render the Proposal non-responsive, or whether the variance may be cured by the Proposer or waived by the City, such that the Proposal may be considered for award.

E. Ambiguity: Any ambiguity in the Proposal as a result of omission, error, lack of clarity or non-compliance by the Proposer with specifications, instructions and all conditions shall be construed in the favor of the City. In the event of a conflict between these standard RFP requirements and details provided in Appendix A – Scope of Services or Appendix B – Proposal, the Appendices shall prevail.

F. Additional Information: The City may request any other information necessary to determine Proposer’s ability to meet the minimum standards required by this RFP.

G. Partial Contract Award: The City reserves the right to award one contract for some or all the requirements proposed or award multiple contracts for various portions of the requirements to different Proposers based on the unit prices proposed in response to this request, or to reject any and all Proposals and re-solicit for Proposals, as deemed to be in the best interest of the City.

H. Cooperative Governmental Purchasing Notice: Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFP from the successful Proposer. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity’s debts. Each governmental entity will place their own orders with the successful Proposer and be responsible for ensuring full compliance with the RFP specifications. Prior to other governmental entities placing orders, the City will notify the successful Proposer of their intent.

I. Billing for Services; Payment: Successful Proposers are encouraged to submit invoices to finance@burlesontx.com.

J. Terminate for Cause: The occurrence of any one or more of the following events will justify termination of the contract by the City of Burleson for cause:

1. The successful Proposer fails to perform in accordance with the provisions of these specifications; or

2. The successful Proposer violates any of the provisions of these specifications; or

3. The successful Proposer disregards laws or regulations of any public body having jurisdiction; or

4. The successful Proposer transfers, assigns, or conveys any or all of its obligations or duties under the contract to other party(ies) without written consent of the City.

5. If one or more of the events identified in subparagraphs J.1 through J.4 occur, the City may terminate the contract by giving the successful Proposer seven (7) days’ written notice. In such case, the successful Proposer shall only be entitled to receive payment for goods and services provided before the effective date of termination. The successful Proposer shall not receive any payment on account of loss of anticipated profits or revenue or other economic loss resulting from such termination.

6. When the contract has been terminated by the City, such termination shall not affect any rights or remedies of the City then exist or which may thereafter accrue

K. Terminate for Convenience: This contract may be cancelled or terminated at any time by giving vendor thirty (30) days’ written notice. Proposer may be entitled to payment for services performed; to the extent said services are satisfactory.

mailto:finance@burlesontx.com.

B-1

Appendix A – Scope of Services

1. Project Overview The City of Burleson (“City”) is requesting proposals from qualified carnival operators (“Operator”) to provide all labor, supervision, equipment, rides, games, concessions, supplies, transportation, utilities, setup, operation, teardown, and related services necessary to operate the 2027 BTX Honey Tour Carnival.

The City seeks an experienced Operator capable of providing a safe, clean, attractive, family-friendly carnival experience with a balanced selection of rides, games, attractions, and concessions suitable for attendees of varying ages.

2. Event Overview The BTX Honey Tour Carnival is an annual four-day event held in downtown Burleson at 141 W.

Renfro Street and surrounding areas. Approximately 4,300 people attended the event in 2026.

The 2027 event is scheduled for May 20–23, 2027, with the following anticipated public operating hours:

• Thursday, May 20: 5:00 p.m.–10:00 p.m.

• Friday, May 21: 12:00 p.m.–11:00 p.m.

• Saturday, May 22: 12:00 p.m.–11:00 p.m.

• Sunday, May 23: 2:00 p.m.–11:00 p.m.

Friday will include sensory-friendly hours from 12:00 p.m. to 2:00 p.m. The Operator must coordinate with the City regarding appropriate modifications to lights, sound, music, announcements, and other sensory elements during this period.

The event will feature nightly musical performances on one stage, including performances by local acts. The Operator must continue serving guests through the scheduled closing time and remain operational until guests already participating in carnival activities have completed those activities, unless otherwise directed by the City.

The schedule and operating hours are subject to adjustment by the City. Any deviation requested by the Operator must receive prior written approval from the City.

3. General Scope of Services The Operator shall furnish a complete carnival operation, including:

Carnival rides and attractions;

Carnival games;

Food and beverage concessions;

Ticket and wristband sales;

Ticket booths, payment-processing equipment, and customer signage;

Qualified operators, attendants, supervisors, concession workers, and support personnel;

Transportation, delivery, setup, inspection, operation, maintenance, teardown, and removal of all equipment;

Generators, electrical distribution, water service, hoses, utility connections, and protective coverings;

Safety equipment, barriers, fencing, lighting, and crowd-control equipment;

Trash receptacles and sanitation equipment for the Operator’s work areas;

Required licenses, inspections, certificates, and permits; and Any other labor, materials, supplies, or equipment necessary to provide a complete and operational carnival.

All equipment, attractions, concessions, signs, and their proposed locations are subject to City approval.

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4. Rides and Attractions The Operator shall provide between 10 and 15 carnival rides, subject to available space, site conditions, and the City-approved midway configuration.

The proposed ride inventory must include a balanced selection of:

• Thrill rides;

• Family rides; and

• Children’s rides.

The City prefers an Operator capable of providing a Ferris wheel. The Operator shall identify the proposed Ferris wheel or explain any comparable signature attraction offered in its place.

All rides and attractions must be clean, well-maintained, visually appealing, properly staffed, and suitable for use at a public, family-oriented event. Equipment must meet all applicable inspection, licensing, insurance, and safety requirements before opening to the public.

The City reserves the right to reject any proposed ride or attraction based on safety, condition, appearance, suitability, space limitations, duplication, or other operational considerations.

5. Carnival Games The Operator shall provide multiple carnival games distributed throughout the midway. The number and placement of games will be based on available space and the City-approved site layout.

Games must:

• Be appropriate for a family-oriented municipal event;

• Be clean, attractive, and maintained in good working condition;

• Clearly display participation prices and applicable rules;

• Clearly identify available prizes;

• Be operated fairly and consistently; and

• Comply with all applicable laws and regulations.

The Operator shall not conduct illegal gambling or any activity prohibited by law. Aggressive solicitation, hawking, or disruptive canvassing is prohibited.

6. Concessions The Operator shall provide a varied selection of traditional carnival food and beverage concessions.

Offerings may include, but are not limited to:

• Popcorn;

• Cotton candy;

• Funnel cakes;

• Corn dogs;

• Candy;

• Soft drinks; and

• Other family-friendly food and beverage items for which there is a reasonable public demand.

Products must be of good quality, properly stored and prepared, and served in compliance with all applicable health and safety requirements.

Prices must be clearly posted and reasonably priced for a family-oriented community event. The Operator shall include its proposed menu and pricing with its proposal. Any pricing changes after award are subject to prior written approval by the City.

The Operator shall obtain and maintain all licenses, food-handler certifications, health permits, temporary food-establishment permits, and other approvals required to operate its concessions.

Required permits and inspection certificates must be properly displayed before concessions open to the public.

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The sale or distribution of alcoholic beverages and tobacco or nicotine products is prohibited unless expressly authorized in writing by the City.

7. Ticketing and Payment Requirements The Operator shall provide multiple ticket booths at key locations approved by the City. Each booth must have sufficient staffing to support anticipated attendance and minimize customer wait times.

The following requirements apply to all ticket-sales locations:

• Cash and credit or debit card payments must be accepted;

• Prices must be clearly and prominently displayed;

• Ticket and wristband terms must be communicated clearly;

• The Operator must identify which rides or activities require tickets, wristbands, cash, or another form of payment;

• Refund and replacement policies must be clearly disclosed; and All customer-facing signs must receive prior City approval.

Tickets sold for carnival rides must be accepted consistently across participating carnival rides in accordance with the Operator’s published ticketing terms.

The Operator shall provide the City with a reasonable quantity of complimentary or Operator-issued tickets and/or ride wristbands for customer-service purposes. The proposed quantity and process for issuing these items shall be identified in the Operator’s proposal.

The Operator shall provide appropriate onsite support to address ticketing, wristband, payment, and customer-service issues throughout the event.

8. Sensory-Friendly Operations During the designated sensory-friendly hours on Friday from 12:00 p.m. to 2:00 p.m., the Operator shall work with the City to provide a reduced-sensory carnival environment.

• At the City’s direction, accommodations may include:

• Reducing or eliminating amplified music;

• Reducing ride and midway sound effects;

• Limiting flashing or strobing lights when operationally feasible;

• Reducing the volume of announcements;

• Avoiding horns, sirens, or other sudden loud noises; and Briefing employees regarding the purpose and expectations of the sensory-friendly period.

The Operator shall describe its proposed sensory-friendly practices and identify any rides or attractions that cannot be modified during these hours.

9. Personnel and Supervision The Operator shall provide sufficient qualified personnel to safely and effectively perform all required services.

10. The Operator shall:

• Directly employ or contract with and supervise all personnel;

• Ensure employees are properly trained for their assigned duties;

• Ensure employees comply with applicable safety and operating requirements;

• Maintain sufficient staffing at rides, games, concessions, ticket booths, and customer-service locations;

• Require personnel to conduct themselves professionally and courteously;

• Provide employees with appropriate uniforms, shirts, badges, or other visible identification;

and

A-4

Maintain a capable, fully authorized onsite representative who can receive and act upon instructions from the City.

Personnel must meet all applicable minimum-age requirements. Employees assigned to safety-sensitive duties must meet all state and federal age, licensing, and training requirements. At least one responsible supervisor who is 18 years of age or older must be onsite during all setup, operating, and teardown activities.

The City may require the Operator to remove from the event any employee or representative whose conduct, appearance, performance, or safety practices are determined to be inappropriate.

11. Setup, Site Layout, and Teardown The Operator must complete setup, inspection, operation, and removal of the carnival within the schedule established by the City.

Setup is anticipated to begin on the Tuesday before the event, subject to City-approved street and parking-lot closure schedules. Teardown may begin after the event closes Sunday evening and must be completed within the deadline established by the City, generally no later than Monday.

12. The Operator shall:

• Coordinate delivery and staging schedules with the City;

• Follow all City-approved street, alley, parking-lot, and site-closure plans;

• Submit a proposed midway and equipment layout for City approval;

• Place rides, games, concessions, ticket booths, generators, trailers, and support equipment only in approved locations;

• Maintain required fire lanes, emergency-access routes, pedestrian paths, and accessible routes;

• Avoid blocking hydrants, utility access points, building entrances, or emergency equipment;

• Keep the site orderly during setup and teardown;

• Remove all equipment, supplies, trash, grease, wastewater, and temporary improvements; and

• Restore the event site to its pre-event condition.

No vehicle, trailer, recreational vehicle, or other equipment may be parked outside areas designated or approved by the City.

Employees or other persons may not remain overnight within a concession facility, ride, game, booth, or other event structure without the City’s express written approval.

13. Equipment and Utilities The Operator shall provide all portable equipment, supplies, tools, generators, fuel, electrical distribution, water connections, hoses, lighting, concession equipment, and other items necessary to perform the services.

Unless otherwise expressly identified by the City, the Operator is responsible for providing and paying for all utilities required for its operation.

14. The Operator shall:

• Coordinate utility requirements with the City before the event;

• Use properly sized and rated electrical equipment;

• Avoid exceeding available circuit capacity;

• Provide any required increase in electrical capacity at its own expense and with prior City approval;

• Protect generators and utility equipment from unauthorized public access;

• Provide approved cord covers or cable ramps over all electrical cords, hoses, cables, and similar trip hazards;

• Secure cords, hoses, connections, and utility equipment;

• Comply with applicable electrical, fire, building, and safety codes; and

Provide sufficient lighting for the safe operation of the midway and support areas.

A-5

The Operator may not alter, paint, attach equipment to, or otherwise modify City property without prior written approval. Approved fixed improvements will become City property unless the parties agree otherwise in writing.

15. Cleanliness, Sanitation, and Waste Disposal The Operator shall conduct all activities in a clean, orderly, sanitary, responsible, and lawful manner.

The Operator is responsible for maintaining its rides, games, concessions, ticket booths, support areas, and the surrounding area within at least 25 feet of its facilities.

16. The Operator shall:

• Provide and maintain adequate trash receptacles for its operations;

• Regularly remove trash and refuse from its work areas;

• Prevent grease, food waste, litter, and debris from accumulating;

• Provide temporary protective flooring beneath grease-producing equipment;

• Keep public-facing areas clean and free of trip hazards;

• Dispose of grease, wastewater, ice melt, and other liquids lawfully;

• Prevent wastewater or other liquids from being discharged onto streets, sidewalks, grass, trees, landscaping, storm drains, or other unauthorized areas; and

• Leave the site in a clean condition following teardown.

The City may also provide public trash receptacles throughout the event site; however, this does not relieve the Operator of responsibility for waste generated by its operations.

17. Signage and Advertising The Operator shall provide, at its own expense, all signs and advertising materials required for its operation.

Signs must be:

• Professionally prepared;

• Legible and in good condition;

• Appropriate for a family-oriented event;

• Securely installed;

• Located so they do not obstruct pedestrian or vehicle visibility; and

• Approved by the City before installation or display.

• Required signs include, as applicable:

• Ride and attraction pricing;

• Ticket and wristband information;

• Height, age, weight, or other participation restrictions;

• Game rules and prize information;

• Concession menus and prices;

• Refund policies;

• Accepted payment methods; and

• Required safety warnings.

The Operator may not display third-party advertising, sponsorships, or promotional materials without prior City approval.

18. Safety and Regulatory Compliance Safety is a material requirement of the contract. The Operator must be thoroughly familiar with and comply with all applicable federal, state, and local laws, regulations, ordinances, codes, standards, and industry safety practices.

A-6

These requirements include, as applicable:

• State of Texas carnival ride requirements;

• Texas Department of Insurance requirements;

• City of Burleson ordinances and permit requirements;

• Fire and life-safety codes;

• Health and sanitation regulations;

• Americans with Disabilities Act requirements;

• Occupational Safety and Health Administration requirements; and

• Environmental regulations.

• The Operator shall:

• Maintain all required registrations, inspections, permits, licenses, and insurance;

• Provide documentation to the City before opening to the public;

• Inspect rides and equipment before each day’s operation;

• Keep inspection and maintenance records available onsite;

• Provide employees with required safety training and equipment;

• Install and maintain required barriers, restraints, guards, chains, and safety devices;

• Prohibit operation of defective or unsafe equipment;

• Immediately stop any activity presenting a safety hazard;

• Immediately report injuries, accidents, hazardous conditions, and damage to the City;

• Cooperate with City officials, inspectors, emergency personnel, and law-enforcement personnel;

and

• Correct safety deficiencies before resuming the affected activity.

The City may immediately suspend any ride, game, concession, or activity determined to present a safety concern. Work may not resume until the condition has been corrected and approved by the appropriate authority.

Unsafe practices or repeated failure to comply with safety requirements may constitute grounds for termination.

19. Emergency and Inclement-Weather Procedures The Operator shall comply with the City’s emergency-management, severe-weather, evacuation, shelter, fire, medical-response, and public-safety procedures.

The Operator may not independently close, evacuate, or resume operations during an emergency or inclement-weather event unless immediate action is necessary to protect life or safety. When practicable, the Operator shall await and follow direction from the City’s authorized representative.

The Operator shall:

• Designate an emergency contact with decision-making authority;

• Participate in pre-event safety and emergency briefings;

• Maintain a reliable means of communication with the City;

• Promptly secure rides and equipment when directed;

• Assist with orderly shutdown and evacuation procedures; and

• Resume operations only after receiving City authorization.

The Operator shall include its emergency, severe-weather, evacuation, missing-child, incident-response, and communication procedures with its proposal.

20. Damage to Property and Site Restoration The Operator is responsible for protecting City property, private property, streets, sidewalks, landscaping, utilities, and event facilities affected by its operations.

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Any damage caused by the Operator, its employees, subcontractors, equipment, or activities must be reported to the City immediately.

The Operator shall promptly repair or restore damaged property to the City’s satisfaction. If the Operator fails to complete the required corrective action, the City may arrange for the repair or restoration and recover the associated costs from the Operator to the extent permitted by the contract.

21. Site Examination Respondents are responsible for examining the event site and becoming familiar with existing conditions, access limitations, street and parking-lot configurations, overhead and underground utilities, slopes, clearances, available space, and other conditions affecting performance.

The City may conduct a pre-proposal meeting or site visit. Regardless of whether attendance is mandatory, the Operator is responsible for understanding the site conditions before submitting its proposal.

No additional compensation or accommodation will be granted for conditions that a reasonably diligent site examination should have identified.

22. Operator Qualifications The Operator must demonstrate that it possesses the experience, financial resources, equipment, personnel, safety record, and operational capacity necessary to successfully provide the required services.

At a minimum, the Operator must:

• Have at least five years of carnival-operation experience within the preceding seven years;

• Be legally authorized to conduct business in Texas;

• Be in good financial standing;

• Not be in bankruptcy, receivership, or a similar proceeding;

• Be current on applicable taxes, fees, and governmental obligations;

• Not be indebted to the City;

• Be capable of obtaining all required insurance, permits, and bonds, if applicable; and

• Be familiar with the laws and regulations applicable to carnival operations.

The City may request audited or unaudited financial information to evaluate the Operator’s financial resources and ability to perform the contract. The City will determine whether the Operator possesses sufficient financial and operational capacity.

23. Proposal Information Each proposal should include, at a minimum:

A description of the Operator’s organization and relevant experience;

The name and qualifications of the proposed onsite manager;

A list and description of proposed rides, including manufacturer, model, capacity, and intended age group;

Identification of the proposed Ferris wheel or comparable signature attraction;

Photographs of all proposed rides and attractions;

Photographs of at least three previous carnival setups of similar size and scope;

A list and description of proposed games;

A proposed concession menu with pricing;

A proposed ticket and wristband structure, including pricing and refund policies;

The proposed number of complimentary tickets or wristbands available to the City;

A preliminary midway and site-layout concept;

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Staffing and supervision plans;

Setup and teardown plans;

Utility, generator, electrical, water, and fuel requirements;

Safety, inspection, maintenance, and incident-response procedures;

Emergency, severe-weather, evacuation, and communication plans;

Proposed sensory-friendly operating practices;

Customer-service and complaint-resolution procedures;

A description of cleanliness, sanitation, and waste-management practices;

A list of proposed subcontractors, concessionaires, or independent vendors;

Evidence of required licenses, registrations, inspections, and insurance, or an explanation of when those documents will be provided;

A description of the Operator’s safety record, including material incidents occurring within the period identified in the solicitation;

Three governmental or commercial references for comparable events;

The proposed financial arrangement and compensation payable to the City, as required by the proposal form; and Any exceptions to the scope, contract, or solicitation requirements.

24. City Responsibilities and Authority The City’s Director of Parks and Recreation, or an authorized representative, will serve as the City’s contract administrator and primary point of contact.

The City will:

• Identify the approved event area;

• Coordinate street and parking-lot closure schedules;

• Review and approve the midway layout;

• Identify approved locations for rides, games, concessions, ticket booths, generators, trailers, and support equipment;

• Coordinate applicable City inspections;

• Communicate operating schedules and event-specific requirements;

• Monitor the Operator’s performance; and

• Provide reasonable access to the event site within the approved schedule.

• The City may inspect any ride, game, concession, booth, equipment, or work area to evaluate its safety, cleanliness, appearance, suitability, pricing, products, or management.

The City reserves the right to operate or authorize additional food, merchandise, sponsor, nonprofit, or other vendors when the City determines that doing so is in the public interest. The contract does not provide the Operator with exclusive rights unless exclusivity is expressly stated in the final agreement.

25. Independent Contractor Relationship The Operator will perform all services as an independent contractor. Nothing in the contract creates an employer-employee, principal-agent, partnership, or joint-venture relationship between the City and the Operator.

The Operator is solely responsible for:

Hiring, supervising, compensating, and directing its personnel;

Payroll taxes, benefits, workers’ compensation, and employment obligations;

The acts and omissions of its employees, agents, subcontractors, and concessionaires; and The methods and means used to perform the services, subject to the City’s contract requirements and authority over the event site.

A-9

26. Performance Standards The Operator’s performance will be evaluated based on factors including:

• Compliance with the approved schedule and layout;

• Safety and regulatory compliance;

• Condition and appearance of rides, games, concessions, and equipment;

• Variety and family appeal of offerings;

• Staffing and customer service;

• Effectiveness of ticketing and payment operations;

• Cleanliness and sanitation;

• Responsiveness to City instructions;

• Compliance with sensory-friendly requirements;

• Incident reporting and emergency coordination; and

• Timely setup, teardown, removal, and restoration of the site.

Failure to meet these requirements may result in corrective action, suspension of an activity, recovery of City costs, or other remedies available under the contract.

B-1

Appendix B – Proposal

Submittal Checklist: (To determine responsiveness of proposal)

______Appendix B (Pages B-1 through B-4) must be included in the submittal

______Appendix B proposal as outlined in pages B-2 through B-3

______Conflict of Interest Questionnaire (Public files in Euna)

______Form 1295 Certificate of Interested Party (Public files in Euna)

______W9 (Public files in Euna)

______Certificate of Insurance

All proposals submitted to the City of Burleson shall include this page with the submitted Proposal.

RFP Number:

RFP 2026-028

Project Title: Honey Tour Carnival

Submittal Deadline: August 27, 2026 @ 2:00 PM CST Submit Electronically* to: https://burlesontx.Eunahub.com/login

* Requires email account login and password.

Proposer Information:

Proposer’s Legal Name:

Address:

City, State & Zip Federal Employers Identification Number #

Phone Number: Fax Number:

E-Mail Address:

Proposer Authorization

I, the undersigned, have the authority to execute this Proposal in its entirety as submitted and enter into a contract on behalf of the Proposer.

Printed Name and Position of Authorized Representative: ________________________________________

Signature of Authorized Representative: ____________________________________________

Signed this _________(day) of _________________________(month),________(year)

B-2

Appendix B – Proposal (continued)

1. REQUIRED PROPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE CONSIDERED COMPLETE, AND

TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY, PROPOSER MUST SUBMIT ALL OF THE

FOLLOWING INFORMATION

2. Evaluation Criteria

Proposals will be evaluated using the criteria below. Respondents should organize their proposals in the same order and provide sufficient detail for the City to evaluate each criterion. General statements without supporting documentation may receive reduced consideration.

CRITERIA POINTS

Compensation to the City

Compensation due to the city - Consideration will also be given to the overall financial benefit to the City, including any guaranteed minimum payments, proposed fee structure, and the Vendor's ability to maximize revenue while maintaining reasonable pricing for patrons.

Products Quality of Products Available - Evaluation of the overall quality, variety, and appeal of rides, games, attractions, concessions, and other products or services offered. Consideration will be given to the condition, appearance, cleanliness, uniqueness, family appeal, and suitability for attendees of all ages, as well as the Vendor's ability to provide a well-balanced carnival experience.

Logistics Capabilities and capacity to operate within scope of event needs - This includes staffing levels, setup and teardown plans, site layout, electrical and utility requirements, safety procedures, crowd management, communication practices, customer service, maintenance plans, contingency planning, and the ability to meet the City's event schedule and operational requirements.

Qualifications & Experience

Experience with similar scope of work - Consideration will be given to years of experience, references, safety record, regulatory compliance, past performance, financial stability, and demonstrated ability to successfully manage events of comparable scope.

Optional Interviews

Vendor’s presentation, menu and samples - Including professionalism, understanding of the City's goals, responsiveness to questions, quality of proposed event concept, visual presentation (including ride and event photos), and the Vendor's demonstrated ability to provide an exceptional customer experience and effectively partner with the City.

TOTAL POSSIBLE POINTS 120

A. Compensation to the City – 30 Points

The City will evaluate the overall financial benefit offered by each Respondent, including the proposed revenue-sharing arrangement, any guaranteed minimum payment, patron pricing, and the Respondent’s ability to maximize revenue while maintaining reasonable, family-friendly prices.

B-3

Respondents shall provide:

• A completed pricing and revenue proposal form identifying the percentage or other compensation payable to the City;

• The amount and terms of any guaranteed minimum payment;

• A complete proposed patron pricing list for rides, games, attractions, concessions, individual tickets, wristbands, packages, and other available products;

• The proposed refund, cancellation, replacement, and rain-check policies;

• The proposed schedule and method for reconciling event revenue and remitting compensation to the

City; and

• Samples of the reports or supporting documentation that will be provided to verify gross receipts and calculate the City’s compensation.

The City may consider whether prices are reasonable and clearly presented, whether the financial proposal is sustainable, and whether the proposed ticketing and reporting systems provide sufficient transparency and accountability.

B. Quality of Products Available – 30 Points The City will evaluate the quality, variety, condition, appearance, cleanliness, accessibility, and family appeal of the rides, games, attractions, concessions, and other services proposed. Consideration will also be given to whether the proposed offerings provide a balanced carnival experience for attendees of different ages and abilities.

Respondents shall provide:

• A detailed inventory of all proposed rides, games, attractions, concessions, and other services;

• Current color photographs and descriptions of each major ride, game, attraction, concession unit, and ticket booth;

• A proposed food and beverage menu with patron pricing;

• Applicable age, height, weight, accessibility, or other participation requirements for each ride or attraction;

• The anticipated total number and proposed mix of:

o Thrill rides;

o Family rides;

o Children’s rides;

o Games;

o Food and beverage concessions; and o Other attractions or services;

• A description of accommodations or accessible options available for attendees with disabilities;

• A description of the proposed practices for sensory-friendly operating hours; and

• Any proposed substitutions or alternate attractions that may be provided if a listed item becomes unavailable.

The City may consider the overall visual presentation, uniqueness, condition, cleanliness, and suitability of the proposed equipment, as well as the Respondent’s ability to deliver the proposed attraction lineup.

C. Logistics and Operational Capacity – 20 Points The City will evaluate each Respondent’s ability and capacity to successfully plan, set up, operate, and remove the carnival within the City’s schedule and site limitations. Consideration will be given to safety, staffing, utilities, customer service, accessibility, contingency planning, and coordination with City personnel.

Respondents shall provide:

• A comprehensive safety and emergency-response plan addressing:

B-4 o Ride and equipment inspections;

o Medical incidents and injuries;

o Fire and life-safety concerns;

o Evacuation procedures;

o Missing-child procedures;

o Incident reporting;

o Emergency communications; and o Coordination with City public-safety personnel;

• A proposed schedule for:

o Equipment delivery and staging;

o Setup;

o Required inspections;

o Daily pre-opening inspections;

o Public operating hours;

o Daily closing and equipment security;

o Teardown; and o Final removal and site restoration;

• A preliminary site layout showing the proposed placement of:

o Rides and attractions;

o Games;

o Concessions;

o Ticket booths;

o Generators and fuel storage;

o Trailers and support equipment;

o Emergency-access routes;

o Fire lanes;

o Accessible routes; and o Customer queuing areas;

• A detailed description of all electrical, generator, water, wastewater, fuel, internet, storage, lighting, and other utility requirements;

• Severe-weather, cancellation, delayed-opening, temporary-closure, and early-termination procedures;

• An accessibility plan addressing accessible routes, customer service, communication, and available accommodations;

• A staffing plan identifying:

o Key personnel;

o The proposed onsite manager;

o Staffing levels by function and operating period;

o Supervisory responsibilities;

o Ride and game attendants;

o Ticket sellers;

o Concession personnel;

o Maintenance and safety personnel; and o Customer-service responsibilities;

The City may consider the completeness and feasibility of the proposed operational plan, the Respondent’s understanding of the event site, and its demonstrated ability to coordinate all aspects of the event.

B-5

D. Qualifications and Experience – 20 Points The City will evaluate each Respondent’s relevant experience, past performance, safety history, regulatory compliance, financial stability, and demonstrated ability to successfully operate municipal carnival events of comparable size and complexity.

Respondents shall provide:

• A description of at least three comparable carnival events completed for municipalities within the past five years;

• For each comparable event:

o Name and location of the event;

o Municipal client;

o Event dates;

o Approximate attendance;

• At least three client references, including the organization, contact person, title, telephone number, email address, and description of services provided;

Reference # 1 Client / Company Name:

Contact Name: Contact Title:

Phone: Email:

Date and Scope of Work Provided:

Reference # 2 Client / Company Name:

Contact Name: Contact Title:

B-6

Reference #3 Client / Company Name:

Contact Name: Contact Title:

• Copies of, all required licenses, permits, certifications, registrations, and inspection documentation;

• The number of years the Respondent has been in business and the number of years it has provided comparable carnival services;

• Proof of current insurance or written confirmation of the ability to meet the City’s insurance requirements; and The City may independently contact references and other governmental entities familiar with the Respondent’s performance.