01 Post Award Documents.pdf
PDF 280 KB Posted
- Attached to
- Master Agreement AZ|CTR074468
- Contract number
- CTR074468
- Issued by
- Arizona
About this file
This document is a Post Award Meeting agenda and attendance sheet for Traffic Monitoring On Call contracts (CTR074465 - CTR074468) issued by the Arizona Department of Transportation (ADOT) Procurement on November 6, 2024. The meeting was conducted via Google Meets and included representatives from ADOT Procurement, ADOT/MPD Traffic Monitoring Group, and several contractor organizations including The Traffic Group Inc, All Traffic Data Services LLC, United Civil Group, and Field Data Services of Arizona.
The contracts appear to be for traffic monitoring services with multiple vendors, featuring specific requirements around federal provisions, subcontractor management, and reporting. Key administrative details include DOORS (DBE & OJT Online Reporting System) registration requirements for contractors and subcontractors, with ADOT encouraging DBE participation though no specific goal is set for these contracts. The agenda covers critical topics such as contract deliverables, special terms and conditions, eligible agencies, ordering processes, invoicing, insurance requirements, and task assignments. While specific pricing details are not provided in the documents, the meeting agenda indicates that pricing will be discussed, along with vendor performance reports.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-Qualifications and Experience of Firm.pdf | ||
| COI 2025-10-23 GL AL WC PL.pdf | ||
| CTR074468_Contract_Amendment_1.pdf | ||
| 2-Method of Approach.pdf | ||
| CTR074468_Contract_Documents.pdf | ||
| CTR074468_Pricing.pdf |
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Text version
Rev 04/2020
POST AWARD MEETING
CTR074465 - CTR0714468/Traffic Monitoring On Call November 6, 2024 • 1:30 pm Google Meets
Please print clearly.
NAME ORGANIZATION SIGNATURE
Bambi Brenden ADOT Procurement Present
Gloria Paul ADOT Procurement Compliance Present
Robyn Caillouette ADOT Procurement Compliance Not Present
Marissa Abeyta ADOT/MPD Traffic Monitoring Group
Present
Scott Schendzielos ADOT/MPD Contracts Present
Anthony Guckert The Traffic Group Inc Present
Dawn Boivin All Traffic Data Services LLC Present
Sarah Simpson United Civil Group Present
Sharon Morris Field Data Services of Arizona Present
Don Ruth The Traffic Group Inc Present
Rev. 08/2023
Post Award Agenda, Traffic Monitoring On Call Contract: CTR074465, CTR074466, CTR074467, CTR074468
Procurement
Date: November 6, 2024 Time: 1:30pm – 2:15pm MST Location: Google Meets Attendees: See attendance sheet
AGENDA TOPICS
Welcome/ Introduction
1. Primary Points of Contact Procurement Officer Department Representatives, Project Manager Suppliers
2. Contract Deliverables
Scope of Work Reporting – Exhibits
3. Special Terms and Conditions
Contract Term Eligible Agencies Ordering Invoicing & Payment Requirements Price Increase Requests Insurance Requirements Subcontractors o Subs need to register in APP….and be added to the subcontractor tab.
o Any sub listed on a task assignment that is not on the contract can not be approved on the task assignment until they are formally added to the contract by an amendment.
Usage Report Requirements Task Assignments
4. Federal Provisions
Reporting Requirements – DBE & OJT Online Reporting System (DOORS) Inclusion of provisions in Subcontractor agreements (Federal Provisions; Title VI Appendix A & E).
o Various provisions and exhibits are required to be incorporated into all subcontractor agreements.
Rev. 08/2023
Post Award Agenda, Traffic Monitoring On Call Contract: CTR074465, CTR074466, CTR074467, CTR074468
Procurement o DBE Goal – There’s no goal for this contract but ADOT always encourages the use of DBE participation whenever possible.
Entry and acknowledgement of payments in DOORS.
o DOORS registration is required for the suppliers awarded a contract and their subcontractors/suppliers.
o The group generating the PO will be responsible to enter the payments and perform audits in
DOORS.
o Contractors will be responsible to enter information in DOORS including but not limited to:
Adding subcontractors, Acknowledging payment received, Entering payments made to subcontractors, and Ensuring their contact information is up to date in the system.
Information can be updated at any time during the contract period.
Subcontractors are also required to acknowledge their payments in the system.
Submittal of Certified DBE Subcontractor changes.
5. Pricing
6. Vendor Performance Reports
OPEN DISCUSSION/ROUNDTABLE
ACTION ITEMS
DESCRIPTION PERSON RESPONSIBLE DEADLINE
| Meeting Sign-In Sheet - Post Award |
| Post Award Agenda |
| Date: November 6, 2024 |
| Time: 1:30pm – 2:15pm MST |
DESCRIPTION
File details come from the government source that posted it. Updated .