01. IW254979-A.pdf

PCHBPINVl GN00051 Page .....l,__ or __::i_

INVITATION fQ,!R BIDS

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT

IF NQTBIDDING

DO NOT RErURN THl,S FORM.

AGENCY TO IIINVO ICE

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

ACCOUNTS PAYABLE

P.O. BOX 4018

HUNTSVILLE, TX 77342-4018

DE!iriHATION 01' GOOtiS -,� Cifi'EREiltTilAN ,0,8"0\il:

SEE BELOW

DEl.i!IERY IN OAYl(CA-sH f)�·ou�T % CAYSCR�EJ"30 Chcc:;k l:ICIO·W if prlllTn(lo wl ;:nod Ul'ldG 3◄ TAC Ri:ilc· 20,306 U Goods produced or-offered by a Texas bidderthatis;

owned by a Texas ;e6ldenl servk:11-disabled velerar, U Goods produoodin Texas□roffi;Jroo by a Te:xas bldl'.ler tnetis not owned by a Te.xas residerH service-disabled vs ran

U }\griculll.lre produo(S produced or grow'n in TX U Agric11I1ure produclS ands·ervices-ommx:lbyTX l.li(lder� U Servk,esoff\9red by a Tex.B� b1dder lt-iat Is owned liy a

Texas resident s,ervlce�tHsabled veteran U Sillrv1ce.sofferedbyaTexasbidderthatls11ot ownad by a Texa {esfd t s vrce-cHsabled veterah (.j TexRS vege!alio11 native to lhe r.eglon LJ USA produced su pl es, mal.erials, equ pm I or agricultural products U Produotsofpetsonsy,iilh rnelltal orphysl, al dis ab lhles U Producls- made of racycied, remanuia.ctureo, or environmenlaly s.enstlive rnateriah; ihdudiJicg recyoted steel

U Energy effic:leni products U Ruboerf� 'e!S?hal1 p;!v 119 maieriaf U R�c)'.cled rnolDr oil and iubricanls U Products produced al �i:: lties lo-cat d on formerly con mmk1 atsd properly U Pro duals and ser\/lOOS,(tom economl ca y depressed or blighted arel;ls U Ven do rs lhal meet or e9<ceed al r Q uanty' Sfan d ard.s U Recycled or rou� c.omplliler equipm11mt of olh@r man ufa.crurers LJ Foo® orhlghernutrl![o.qal va!ur;i (for consun,plion rn a publln oafeteria only) U Commercial prod(.11:�on company or ad vems n-g agency located in Texas

ISSUEOAlE; JULY 31, 2026

BID NO.

BID OPENING 3 P.M.

PURCHASl:R:

Pl:IONE:

IW2 54979-A

AUGUST 26, 2026

GALLEGOS-RUIZ, NUVIA

93 6-437-3887

FAXED BIDS WILL NOT BE ACCEPTED

UNLESS NOTED BELOW

... FAILURE ro SIGN WIL DISQUALIFY BI01 ,.

AUTHCfUZED �iGNAfURE

T Yr'EC AM5 0 SIGNl;J'\

T VENDOR ADDRESS AND, IDENTIFICATION NUMBERT

VENDOR 1D NUM�ER

Sldd.er

ML.1st

FIii n

•Sm 51d Rtquuumurt 1.1 ri:, 'Vitnd::Jrlrl' 'Nr.nnt?at tn1lmcb:dr111

N.an,B of Firm

Simm.Address

City, state, Zip

Sys! lticr lhl!!. bid, blddtlr Cf:fllrl � lli�I I ic}n addr<!M Ill. toc)WM s 1tw il!ddrao;,s □- lh,;, bidder. bidder-qa ·es es .a T&X.a� Blddar 13i; defined tn St!oU® 2:t55 4'14 Q) .ol Lh ro��i GllV!Wl'lm I Cod 8ldder agr= to airnply wilh .ali lerms and acmdi!L01!S ooklw and an altec d I) e\!!

QUOTE F.·0.B. DESTINATIO'N PREPAID AND ALLOWED

THIS IS A BLANKET PURCHASE ORDER AGREEMENT TO BE EFFECTIVE FROM

SEPTEMBER 1, 2026 THROUGH AUGUST 31, 2027.

THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) IS CURRENTLY

REQUESTING BIDS TO ESTABLISH A BLANKET PURCHASE ORDER FOR THE

CONTINUED ON NEXT PAGE

8U·70, 1.0. fR�v 10/ 7) IFB

PCHBPHN2 GN00051

Continuatron Page·..1.. of_7_

Bid Opening Date: 3 P M.

Bid Number:

AUGUST 14, 2026

IW254979-A

em□ER MUST FILL IN -- --1••· Name of Bfdder:. __________ _

PROCUREMENT OF O.E.M. REPLACEMENT PARTS FOR NEW HOLLAND TRACTORS

AND IMPLEMENTS.

ALL COMMUNICATIONS AND QUESTIONS CONCERNING THIS SOLICITATION,

INCLUDING ANY OF A TECHNICAL NATURE, SHALL BE SUBMITTED DURING

THE QUESTION PERIOD ONLY.

BIDDERS ARE SPECIFICALLY BARRED FROM MAKING CONTACT WITH ANY USER

DEPARTMENT PERSONNEL INVOLVED IN THIS SOLICITATION FOR THE PURPOSE

OF DISCUSSING THIS SOLICITATION. VIOLATION MAY RESULT IN BIDDER

DISQUALIFICATION.

SOLICITATION CALENDAR OF EVENTS:

SOLICIATION OPEN DATE: JULY 31,2026

CLOSE DATE: AUGUST 14, 2026@ 3:00 PM

ANTICIPATED EVALUATE BY DATE: SEPTEMBER 01, 2026

BID SUBMISSION REQUIREMENTS:

***ALL RESPONSES MUST BE SUBMITTED VIA EUNA PROCUREMENT PORTAL***

THE TDCJ TAKES NO RESPONSIBILITY FOR ELECTRONIC RESPONSES THAT ARE

CAPTURED, BLOCKED, FILTERED, QUARANTINED OR OTHERWISE PREVENTED FROM

REACHING THE PROPER DESTINATION SERVER BY ANY ANTI-VIRUS OR OTHER

ARE SECURITY SOFTWARE. THE RESPONDENT IS SOLELY RESPONSIBLE FOR

ENSURING DOCUMENTATION IS RECEIVED BY THE TDCJ BEFORE THE DEADLINE.

RESPONDENTS ARE CAUTIONED TO READ THE SPECIFICATION(S). RESPONDENTS

MUST DIRECT OUR ATTENTION TO ANY EXCEPTIONS TO THE SPECIFICATION(S);

EVEN THOUGH YOUR CATALOG OR SPEC SHEET MAY OR MAY NOT LIST

SPECIFICATIONS FOR YOUR PRODUCT.

RESPONDENTS SHALL PROVIDE THE NAME, PHONE NUMBER, AND E-MAIL ADDRESS

OF A POINT OF CONTACT FOR THE SUBMITTED BID RESPONSE: HOWEVER

BIDDER IS HEREBY ADVISED THAT THIS POINT OF CONTACT WILL NOT BE

RECOGNIZED AS OR ACCEPTED IN LIEU OF THE "AUTHORIZED SIGNATURE"

REQUIREMENT OF THIS INVITATION FOR BID.

NAME:

PHONE#:

E-MAIL:

CONTRACT RENEWAL:

THE CONTRACT MAY BE RENEWED FOR FOUR (4) ADDITIONAL ONE-YEAR PERIODS,

PROVIDED BOTH PARTIES AGREE IN WRITING PRIOR TO AUGUST 31ST OF THE

CURRENT TERM. THE TDCJ CONTRACTS AND PROCUREMENT DEPARTMENT NORMALLY

BU•7G,1A {RJ ii, IOG) IFS

Continuatron Page·..1.. of_7_

Bid Opening Date: 3 P M.

Bid Number:

AUGUST 14, 2026

IW254979-A

em□ER MUST FILL IN -- --1••· Name of Bfdder:. __________ _

WILL REQUEST TO RENEW A CONTRACT, A MINIMUM OF TWO MONTHS PRIOR TO

THE END OF THE CURRENT PURCHASE TERM. IF RENEWED, EACH RENEWAL YEAR

WILL EXPIRE ON AUGUST 31ST. RENEWALS ARE SUBJECT TO THE SAME TERMS

AND CONDITIONS AS THE ORIGINAL BLANKET PURCHASE ORDER, AND ANY

CHANGES ISSUED THEREOF.

RENEWAL PERIODS WOULD BE AS FOLLOWS:

1ST RENEWAL: SEPTEMBER 1, 2027 THROUGH AUGUST 31, 2028

2ND RENEWAL: SEPTEMBER 1, 2028 THROUGH AUGUST 31, 2029

3RD RENEWAL: SEPTEMBER 1, 2029 THROUGH AUGUST 31, 2030

4TH RENEWAL: SEPTEMBER 1, 2030 THROUGH AUGUST 31, 2031

QUANTITIES REQUESTED ARE AN ESTIMATE ONLY AND SHOULD NOT BE CONSTRUED

AS A MINIMUM OR MAXIMUM THAT THE AGENCY MUST ORDER. ORDERS WILL BE

PLACED ON "AS NEEDED BASIS". ANY WUANTITIES NOT ORDERED OR DELIVERED

BY AUGUST 31ST OF EACH CONTRACT YEAR WILL AUTOMATICALLY BE CANCELLED.

THE TDCJ RESERVES THE RIGHT TO CANCEL THIS CONTRACT, WITHOUT CAUSE,

WITH A THIRTY (30) DAY WRITTEN NOTICE TO THE VENDOR.

TDCJ RESERVES THE RIGHT TO INCREASE OR DECREASE THIS CONTRACT.

THE STATE SHALL NOT BE RESPONSIBLE FOR ANY REMAINING INVENTORY THAT A

VENDOR MAY HAVE AT THE CONTRACT TERMINATION.

THE PRICE BID IS TO BE THE CONSTANT WHICH SHALL BE ADDED TO THE

COST TAKEN FROM THE APPLICABLE MANUFACTURER'S PRICE LIST. THE

BIDDER'S CONSTANT IS TO INCLUDE ALL PROFIT, OVERHEAD, FREIGHT

CHARGES, FEES, ETC.

VENDOR'S CONSTANT: $

PRICE INCREASE REQUEST AND APPROVAL:

PRICES MAY NOT BE INCREASED FOR THIRTY (30) DAYS AFTER THE DATE OF

AWARD AND ARE SUBJECT TO TDCJ CONTRACTS AND PROCUREMENT APPROVAL.

REQUEST FOR PRICE INCREASE SHALL BE SUBMITTED IN WRITING, WITH THE

DATE OF THE NEW MANUFACTURER'S PRICE LIST. THE PERCENTAGE INCREASE OR

DECREASE SHALL BE THE SAME AS ORIGINALLY DESIGNATED BY THE VENDOR ON

THE BID.

THE NEW PRICE WILL BECOME EFFECTIVE, AFTER WRITTEN APPROVAL FROM THE

TDCJ CONTRACTS AND PROCUREMENT DEPARTMENT. WRITTEN APPROVAL WILL BE

AUTHORIZED BY A PURCHASE ORDER CHANGE NOTICE (POCN), EXECUTED BY A

TDCJ AUTHORIZED PURCHASER.

Continuatron Page·...i. of_7_

Bid Opening Date: 3 P M.

Bid Number:

AUGUST 14, 2026

IW254979-A

em□ER MUST FILL IN -- --1••· Name of Bfdder:. __________ _

UPON APPROVAL BY THE TDCJ CONTRACTS AND PROCUREMENT DEPARTMENT, THE

VENDOR WILL DISTRIBUTE A COPY OF THE NEW PRICE LIST TO THE SAME

LOCATIONS AS WERE REQUIRED AT THE AWARD DATE.

DELIVERY INFORMATION:

DELIVERY WILL BE REQUESTED IN WRITING OR VERBALLY AND CONFIRMED IN

WRITING BY TDCJ.

DELIVERY SHALL BE MADE BETWEEN 7:00 A.M - 3:00 P.M. @ SERVICE CENTER,

MONDAY THROUGH FRIDAY, EXCEPT ON REGULARLY OBSERVED STATE AND FEDERAL

HOLIDAYS. A HOLIDAY SCHEDULE MAY BE OBTAINED BY CONTACTING THE TDCJ

PURCHASER.

THE TDCJ HUNTSVILLE UNIT MECHANICAL DEPARTMENT MUST BE NOTIFIED BY

PHONE OR BY FAX, OF ANY PART NUMBER CHANGES PRIOR TO THE SHIPMENT OF

THE ORDER.

NORMAL DELIVERY IS REQUIRED WITHIN FIVE (5) DAYS FROM THE DATE/TIME

OF ORDER. THIS SHOULD INCLUDE APPROXIMATELY SEVENTY PERCENT

(70%) OF ALL PARTS ORDERED AND THE REMAINING THIRTY PERCENT (30%)

SHOULD BE AVAILABLE WITHIN THREE (3) ADDITIONAL DAYS.

ALL DELIVERIES SHALL BE F.O.B. DESTINATION.

NO BACK ORDERS WILL BE ACCEPTED, UNLESS APPROVED IN ADVANCE BY THE

REQUESTING DEPARTMENT.

RESTOCKING FEES AND PARTS RETURNED:

ANY PART ORDERED BY THE TDCJ AND NOT USED, WILL BE RETURNED FOR

CREDIT, PROVIDED IT IS IN GOOD CONDITION.

THERE WILL BE NO RESTOCKING FEES CHARGED ON PARTS, RETURNED IN

GOOD CONDITION, FOR CREDIT.

ITEM STOCK NUMBER CONT

022-80-012562

QUANTITY U/M

60000.0000 EA

ORIGINAL MANUFACTURER'S REPLACEMENT PARTS FOR NEW HOLLAND

ORIGINAL MANUFACTURER'S REPLACEMENT PARTS FOR NEW HOLLAND

TRACTORS AND IMPLEMENTS.

CONTINUED ON NEXT PAGE

UNIT PRICE EXTENSION

PCHBPHN7 GNOnfJ51

Continuatron Page·..£ of_7_

Bid Opening Date: 3 P M.

Bid Number:

AUGUST 14, 2026

IW254979-A

em□ER MUST FILL IN -- --1••· Name of Bfdder:. __________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

NOT MORE THAN 10% IN EXCESS OF THE QUANTITY OF GOODS ORDERED.

SECURITY:

WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S

COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS

INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY

OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC

REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:

1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING

DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS

WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A

SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY

STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY

STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.

FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS

FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH

INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT

HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.

(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED

IN THE ADDRESS BAR OF YOUR BROWSER.)

THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF

ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,

PRIOR TO ANY DELIVERY.

2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND

INSPECTION WHILE ON TDCJ PROPERTY.

3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.

DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION

AT ALL TIMES.

4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO

ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT

LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY

TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND

CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN $35.00

IN CASH INTO ANY TDCJ FACILITY.

5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE

WITH THE CURRENT BUSINESS ENVIRONMENT.

6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED

PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY

THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON

A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED

PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE

BU•7G,1A {RJ ii, IOG) IFS CONTINUED ON NEXT PAGE

EXTENSIONS

PCHBPIJJV2 GNn0051

Continuatron Page·..i of_7_

Bid Opening Date: 3 P M.

Bid Number:

AUGUST 14, 2026

IW254979-A

em□ER MUST FILL IN -- --1••· Name of Bfdder:. __________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

THE SAFE AND ORDEPLY OPERATION OF THE UNIT OR FACILITY, POSE

A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL

BURDEN ON STAFF.

7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL

NOT BE IN DELIVERY VEHICLE.

TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE

ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.

THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE

RESPONSIBLE FOR INTERPRETING THESE RULES.

FOR QUESTIONS OR INQUIRIES CONTACT:

BRANDY HAIRELL, CTCD

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3863

EMAIL: BRANDY.HAIRELL@TDCJ.TEXAS.GOV

FOR QUESTIONS OR INQUIRIES CONTACT:

NUVIA GALLEGOS-RUIZ, CTCD

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3887

EMAIL: NUVIA.GALLEGOS-RUIZ@TDCJ.TEXAS.GOV

EXTENSIONS